REGISTERED COMPANY NUMBER: 03204567 (England and Wales) REGISTERED CHARITY NUMBER: 1057719
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 October 2021
for
Plants For A Future
Accountancy Co-operative 56 Dorchester Road Lytchett Minster Poole Dorset BH16 6JE
Plants For A Future
Contents of the Financial Statements for the Year Ended 31 October 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 9 |
| Detailed Statement of Financial Activities | 10 |
Plants For A Future
Report of the Trustees for the Year Ended 31 October 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
PRINCIPAL ACTIVITIES
The principal activities of the company in the year under review were those of The Objects of the Charitable Company (Registered Number 1057719 ) are:
-
to advance the education of the public by the promotion of all aspects of ecologically sustainable vegan-organic horticulture and agriculture with an emphasis on tree, shrub and other perennial species;
-
to undertake research into such agriculture and horticulture, and disseminate the results of such research.
ACHIEVEMENT AND PERFORMANCE
Charitable activities & review of business
In furtherance of its objects and in accordance with its memorandum and articles of association, during the above period the company continued to improve, maintain and make available for public access the plants information database originally developed by the founder of PFAF, Ken Fern.
As well as appealing for donations from users of the database, it also compiled and published several books based on information in the database, for sale to raise funds to continue to make the database available free of change for as long as possible.
The state of the Company's affairs and the results for the year, both of which the trustees considered satisfactory, are set out in the attached accounts.
FINANCIAL REVIEW
Reserves policy
As the company is a Charitable Trust all profits are in fact increases in reserves; which are carried forward to subsequent years, to further the works and Objects of the Charity.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03204567 (England and Wales)
Registered Charity number
1057719
Registered office
9 Priory Park Road Dawlish Devon EX7 9LX
Page 1
Plants For A Future
Report of the Trustees for the Year Ended 31 October 2021
Trustees
Dr C Marsh Trustee/Secretary G W Sobol Manager P Harding Engineer E W D Sears Organic Grower Dr W Stayte Semi Retired Doctor
Company Secretary
Dr C Marsh
Independent Examiner
Martin Arthur FMAAT, FFA, FIPA, FFTA, MIH, ACIE. Accountancy Co-operative 56 Dorchester Road Lytchett Minster Poole Dorset BH16 6JE
Approved by order of the board of trustees on 6 November 2021 and signed on its behalf by:
Dr C Marsh - Trustee
Page 2
Independent Examiner's Report to the Trustees of Plants For A Future
Independent examiner's report to the trustees of Plants For A Future ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Martin Arthur FMAAT, FFA, FIPA, FFTA, MIH, ACIE. Accountancy Co-operative 56 Dorchester Road Lytchett Minster Poole Dorset BH16 6JE
25 March 2022
Page 3
Plants For A Future
Statement of Financial Activities for the Year Ended 31 October 2021
| 31.10.21 | 31.10.20 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 2 | 27,360 | 21,323 |
| Investment income | 3 | **37 ** | 171 |
| Total | 27,397 | 21,494 | |
| EXPENDITURE ON | |||
| Charitable activities | |||
| General | 23,424 | 17,297 | |
| NET INCOME | 3,973 | 4,197 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 69,853 | 65,656 | |
| TOTAL FUNDS CARRIED FORWARD | 73,826 | 69,853 |
The notes form part of these financial statements
Page 4
Plants For A Future
Balance Sheet 31 October 2021
| 31.10.21 | 31.10.20 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Cash at bank | 74,286 | 70,313 | |
| CREDITORS | |||
| Amounts falling due within one year | 7 | (460) | (460) |
| NET CURRENT ASSETS | 73,826 | 69,853 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 73,826 | 69,853 | |
| NET ASSETS | 73,826 | 69,853 | |
| FUNDS | 8 | ||
| Unrestricted funds | 73,826 | 69,853 | |
| TOTAL FUNDS | 73,826 | 69,853 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 October 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 6 November 2021 and were signed on its behalf by:
C Marsh - Trustee
The notes form part of these financial statements
Page 5
Plants For A Future
Notes to the Financial Statements for the Year Ended 31 October 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
2. DONATIONS AND LEGACIES
| 2. | DONATIONS AND LEGACIES | ||
|---|---|---|---|
| 31.10.21 | 31.10.20 | ||
| £ | £ | ||
| Donations & General Income | 27,360 | 21,323 | |
| 3. | INVESTMENT INCOME | ||
| 31.10.21 | 31.10.20 | ||
| £ | £ | ||
| Deposit account interest | **37 ** | 171 |
Page 6
continued...
Plants For A Future
Notes to the Financial Statements - continued for the Year Ended 31 October 2021
| 4. | SUPPORT COSTS | ||||
|---|---|---|---|---|---|
| Information | Governance | ||||
| technology | costs | Totals | |||
| £ | £ | £ | |||
| General | 22,918 | 460 | 23,378 | ||
| 5. | TRUSTEES' REMUNERATION AND BENEFITS | ||||
| There were no trustees' remuneration or other benefits for | the year ended 31 October | 2021 nor for the year | |||
| ended 31 October 2020. | |||||
| Trustees' expenses | |||||
| 31.10.21 | 31.10.20 | ||||
| £ | £ | ||||
| Trustees' expenses | - | 92 | |||
| 6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | ||||
| Unrestricted | |||||
| fund | |||||
| £ | |||||
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 21,323 | ||||
| Investment income | 171 | ||||
| Total | 21,494 | ||||
| EXPENDITURE ON | |||||
| Charitable activities | |||||
| General | 17,297 | ||||
| NET INCOME | 4,197 | ||||
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 65,656 | ||||
| TOTAL FUNDS CARRIED FORWARD | 69,853 |
continued...
Page 7
Plants For A Future
Notes to the Financial Statements - continued for the Year Ended 31 October 2021
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31.10.21 | 31.10.20 | |||
|---|---|---|---|---|
| £ | £ | |||
| Accountancy | 460 | 460 | ||
| 8. | MOVEMENT IN FUNDS | |||
| Net | ||||
| At | movement | At | ||
| 1.11.20 | in funds | 31.10.21 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 69,853 | 3,973 | 73,826 | |
| TOTAL FUNDS | 69,853 | 3,973 | 73,826 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 27,397 | (23,424) | 3,973 | |
| TOTAL FUNDS | **27,397 ** | (23,424) | 3,973 | |
| Comparatives for movement in funds | ||||
| Net | ||||
| At | movement | At | ||
| 1.11.19 | in funds | 31.10.20 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 65,656 | 4,197 | 69,853 | |
| TOTAL FUNDS | 65,656 | 4,197 | 69,853 | |
| Comparative net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 21,494 | (17,297) | 4,197 | |
| TOTAL FUNDS | 21,494 | (17,297) | 4,197 |
continued...
Page 8
Plants For A Future
Notes to the Financial Statements - continued for the Year Ended 31 October 2021
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net At movement At 1.11.19 in funds 31.10.21 £ £ £ 65,656 8,170 73,826 65,656 8,170 73,826 |
|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 48,891 | (40,721) | 8,170 |
| TOTAL FUNDS | 48,891 | (40,721) | 8,170 |
9. OTHER FINANCIAL COMMITMENTS
MEMBERS
The members, who are also the trustee/directors of the Company, have guaranteed to contribute up to £10 each in the event of the company being wound up whilst they are members, or within one year of ceasing to be a member.
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 October 2021.
Page 9
Plants For A Future
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 October 2021 | ||
| 31.10.21 | 31.10.20 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations & General Income | 27,360 | 21,323 |
| Investment income | ||
| Deposit account interest | **37 ** | 171 |
| Total incoming resources | 27,397 | 21,494 |
| EXPENDITURE | ||
| Charitable activities | ||
| Trustees' expenses | - | 92 |
| General Administration Charges | 46 | 13 |
| 46 | 105 | |
| Support costs | ||
| Information technology | ||
| Website & Database Development | 22,288 | 16,727 |
| Sundries | 630 | - |
| 22,918 | 16,727 | |
| Governance costs | ||
| Accountancy and legal fees | 460 | 465 |
| Total resources expended | 23,424 | 17,297 |
| Net income | 3,973 | 4,197 |
This page does not form part of the statutory financial statements
Page 10