2023-03-31-accounts

GEORGE ELIOT HOSPITAL NHS TRUST CHARITABLE FUND AND OTHER RELATED CHARITIES

TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS

2022-23

TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

INDEX
Trustees Annual Report	Pages 1-7
Independent examiner's report to the trustees of George Eliot NHS	Page 8
Trust Charitable Fund and Other Related Charities
Statement of Financial Activities for the year	Page 9
Balance Sheet	Page 10
Notes to the accounts	Pages 11 - 19

GEORGE ELIOT HOSPITAL NHS TRUST

CHARITABLE FUND AND OTHER RELATED CHARITIES

TRUSTEES ANNUAL REPORT YEAR ENDING 31 MARCH 2023

INTRODUCTION

Charity Registration and Organisation

The George Eliot Hospital NHS Trust Charitable Fund and Other Related Charities “The Charity” was registered with the Charity Commissioners on 15 August 1996. The Charity number is 1057607. The Charity was constituted by deed, which sets out the objects of the Charity and the powers of the Trustees. The name was changed from the George Eliot Umbrella Charity in January 2004.

The related charities are:

• George Eliot Hospital Patients’ Charity;

• George Eliot Hospital Staff Charity;

• George Eliot Hospital Obstetrics Charity

• George Eliot Hospital Research & Development Charity; and

• The George Eliot NHS Trust (Expendable Funds) Common Investment Fund

The Charities are treated as a single Charity for the purposes of registration and accounting. Charity Commissioners approved that investments and monies belonging to the Charity may be pooled into a single fund and these are held in a charitable funds deposit account.

The Charity exists to raise funds and receive donations for the benefit of the patients at George Eliot Hospital NHS Trust. By securing donations, legacies and sponsorship, the Charity can help to make a real difference to the patients, their families and the staff who look after them.

The address of the Charity is:

George Eliot Hospital NHS Trust College Street Nuneaton Warwickshire CV10 7DJ

The objects of the George Eliot Hospital NHS Trust Charitable Fund and Other Related Charities are:

“For any charitable purpose or purposes relating to the National Health Service, wholly or mainly for the service provided by the George Eliot Hospital NHS Trust”.

The Trustees confirm that they have referred to the Charity Commission's guidance on public benefit when reviewing the Charity's aims and objectives, in planning future activities and setting the grant making policy for the year.

Organisational Structure

The Trustees of the Charity are the Directors and Non-Executive Directors of the George Eliot Hospital NHS Trust (see page 7). The George Eliot Hospital NHS Trust is the Corporate Trustee of the funds held on trust under paragraph 16c of schedule 2 of the NHS and Community Care Act 1990. The Trustees (the George Eliot Hospital Board of Directors) meet regularly during the year to conduct the business of the Charity.

The George Eliot Hospital NHS Trust fully supports the training and development of all staff including Directors. The recruitment and appointment of directors is the responsibility of George Eliot Hospital NHS Trust. Trustees are provided with training from HFMA and share learning across our Foundation Group. Trustees also have access to the Charity Commission guidelines published through the Charity Commission’s website.

The Trustees of the Charity are not individual Trustees of the Charity but are appointed as members of the George Eliot Hospital NHS Trust, the Corporate Trustee.

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ACTIVITIES AND ACHIEVEMENTS

Grants are made in accordance with Charity law, the Charity’s constitution and the wishes and direction of donors. In making grants, the Charity endeavours to reflect the wishes of patients and staff by directing funds towards areas where they are most in need.

In 2022/23, donations came from many different sources, including NHS Charities Together, members of the community, patients, carers and local organisations. The Charity has been impacted by the cost of living crisis, with a drop in donations from individuals compared with the prior year. However, support for the Charity has remained strong and fund raising activities/events restricted or deferred due to the pandemic have started to take place.

The total amount received by the Charity as donated income was £118,000. This included £15,000 funding from South Warwickshire Clinical Services Ltd to support the welfare of staff and £5,080 from Oakridge Golf Club for the Serenity Garden project. The Charity also received a £30,000 grant for the development of the Charity website and admin support costs. Donations amounting to £21,093 were received for Oncology. The grants and donations received in the prior year amounted to £173,000 which included legacies of £69,708. Expenditure from the fund, from total resources, was £95,000 which included £ 34,045 on new equipment, £28,818 in relation to staff wellbeing and £4,889 on patient education and welfare. In addition, £46,000 was spent on fund raising costs. The expenditure from the fund in the prior year was £216,000, with an additional £8,000 spent on fund raising costs.

The range of donations received varied from a few pounds to several thousand. The Trust is extremely grateful for donations of any size.

The charitable funds have been spent in a variety of ways throughout the year, some of these are described below:

• A Kanmed twin baby bed and reclining armchairs for parents in the Special Care Baby Unit (SCBU)

• Sensory board/stimulates for patients on Bob Jakin ward and Dementia Dolls for Nason ward

• Love Tree Copper Wall Display Sculpture for the Serenity Garden

• Medical Weighing Scales for Oncology

Serenity Garden

The Serenity Garden project was completed this year and opened in July 2022. The project has delivered a therapeutic open space in one of the George Eliot Hospital courtyards. The garden will offer people affected by stroke and dementia the opportunity to participate in a wide range of activities including pet, gardening, music and therapies as well as a beautiful open space away from the clinical areas.

The Serenity Garden will also help prepare patients for discharge by increasing the patient’s confidence in becoming as independent as possible, recover mobility, progress their general health and mental well-being which will improve their quality of life outside the hospital.

- More than a Room Appeal Maternity Bereavement

The Charity launched a fundraising appeal - 'More than a Room' in December 2022 with a target of £28,000 which will be used to upgrade the hospital's two maternity bereavement rooms, which are vital in helping parents deal with the loss of their children. The Charity £8,931 in income from this appeal during 2022-23.

Harry's Room', used for communicating difficult or unexpected news, will become a significantly more comfortable environment for parents at this time, with a new floor and door, lowered ceiling and new home-style furniture and facilities.

The Bereavement Suite, where parents are given time and space to grieve, spend time with their babies and build lasting memories, will also be refurbished with new lighting, floors, doors, and furniture including a double bed, as well as being soundproofed and redecorated. The Bereavement Suite Garden will also be refreshed with new patio furniture, a water feature and lighting.

In September 2022, the Trustees approved the strategy for the Charity for 2022-25 and an operational plan for the first year. The plan focussed on the following key objectives:

• Raise charity awareness within the hospital and community - work is ongoing to improve communications and to streamline our processes for interacting with the Charity. • Develop existing and new income streams - fundraising initiatives are being developed as shown in the following 'Looking Forward' section.

• Successful public appeal - which commenced with the More than a Room Appeal described above.

• Governance and resource - to include a review of all policies and consideration of resource requirements which has been undertaken in year.

The Charity aims to comply with the regulatory requirements for fundraising and policies are being updated to align with the requirements. The Charity has not used outside participators to raise funds during the year. The Charity is compliant with the General Data Protection Regulations (GDPR) and has not received any complaints about its fundraising activities during the year.

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LOOKING FORWARD TO 2023-24

The Charity now has a Fundraising Manager in post and will shortly be adding an additional Fundraising Coordinator to the Fundraising team. The team, managed by the Head of Communications, are responsible for the coordination, management and reporting of fundraising activities as well as providing support and advice to staff on the Trust’s wards and departments about their individual income generation activities. The team act as the public interface and day-to-day contact for donors and fundraisers. They are also responsible for promoting and marketing the charity in the wider local community.

This year, we also have a few events planned. These are as follows:

• Nuneaton 10k Run

• Yorkshire Three Peaks Challenge

• Christmas Raffle

Over the coming year, we plan to dedicate resource to grant writing. There will be a focus on approaching several Trusts and Foundations, requesting funding to support our Appeals and Campaigns.

Other areas of focus for the GEH Charity Team during 2023/24 will include:

• Working with local businesses to secure corporate partnerships.

• The inception of an extensive events calendar, providing a wide range of different challenges and opportunities for supporter engagement.

• Extending donation opportunities through the introduction of online payment card facilities along with the installation of contactless payment devices on hospital sites.

• Continuing to grow the supporter base, both by maintaining relationships with existing supporters in the community and new individual donors.

• Running regular giving campaigns throughout the year via social media platforms.

• Continuing to focus on developing a full legacy strategy and programme, including participating in Will’s Month.

• Building on earlier success to expand the number of staff ambassadors within the Trust (“GEH Charity Champions”).

• Working closely with the GEH Volunteer Team and Patient Forum to support fundraising initiatives.

• Review the structure and number of individual charitable funds to see whether there is more effective way to ensure that donations are spent within a reasonable timeframe and not accumulated.

• Setting up Instagram to attract the “younger generation” and LinkedIn to engage local businesses.

FINANCIAL REPORT

The Charity’s income was £124,000 (2021-22: £174,000) including £118,000 from donations and legacies (2021-22: £173,000) and the remainder from investment income as shown in the table below.

The Charity received £6,000 interest in 2022-23 (2021-22: £1,000). During the prior year the Charity placed surplus funds in a number of safe charitable deposit accounts to maximise income whilst ensuring there was no financial risk to the capital.

The Charity made grants payable of £95,000 (2021-22: £216,000). The Charity’s policy is to make grants to the George Eliot Hospital NHS Trust for the benefit of staff wellbeing and patients in accordance with the objects of the Charity. Charitable funds expenditure is managed through a formal approval process which confirms:

• funds are available;

• expenditure meets the objects of the Charity; and

• expenditure is authorised by designated funds managers, and where appropriate under the scheme of delegation, by the Charity Trustees.

In 2022-23 the cost of generating funds was £46,000 (2021-22: £8,000), as the Charity did not have a Fundraising Manager in post for most of 2021-22.

Overall, there was a £17,000 net decrease in funds (2021-22: net decrease of £50,000). The reserve strategy is to utilise donations as soon as practicable to the benefit of patients and staff in the hospital.

Table 1: Financial activities for theyear end 31 March 2023	Table 1: Financial activities for theyear end 31 March 2023	Table 1: Financial activities for theyear end 31 March 2023
ACTIVITIES	2022-23 TOTAL FUNDS £	2021-22 TOTAL FUNDS £
Income from donations and legacies	118,000	173,000
Investment income	6,000	1,000
Other incomingresources	0	0
TOTAL INCOME	124,000	174,000
Cost ofgeneratingfunds	46,000	8,000
Charitable Activities	95,000	216,000
TOTAL EXPENDITURE	141,000	224,000

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Table 2: Balance sheet as at 31 March 2023

Table 2: Balance sheet as at 31 March 2023	Table 2: Balance sheet as at 31 March 2023	Table 2: Balance sheet as at 31 March 2023
	TOTAL AT 31 MARCH 2023 £	TOTAL AT 31 MARCH 2022 £
FIXED ASSETS:Investments	0	0
Current asset: Short term investments and deposits Debtors Cash at bank and in hand Creditors amounts due within one year	75,000 0 455,000 (27,000)	170,000 0 406,000 (56,000)
NET ASSETS	503,000	520,000
Funds of the Charity: Income funds – restricted Unrestricted	58,000 445,000	40,000 480,000
TOTAL FUNDS	503,000	520,000

At 31st March 2023, the Charity had net assets of £503,000. This was represented by £75,000 in short term investments and deposits, £455,000 in cash and cash deposits, and £27,000 owed to creditors.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's Trust Deed, the Charities Act 2011 and the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The Trustees have opted for an independent examination of the accounts since 2006-07 rather than a full audit in compliance with Charity Commission guidance (CC63) and the Charities Act 2011 (Part 8).

The Independent Examiner appointed by the Charity is:

Deloitte LLP Lower Castle Street Bristol, BS1 3AG

RESERVES POLICY

The reasons for holding reserves within the Charity include:

• during fund raising activities funds are accumulated before equipment is purchased;

• procurement of equipment requires time to ensure the right equipment is purchased and represents value for money;

• general donations are held in reserve pending the decision to match income with need; and

• some donations into research funds are planned to be spent on future research projects and are held in reserve for this purpose.

In order to manage reserves the Trustees have approved a reserve strategy as follows:

“to closely monitor all funds, in particular any slow moving funds, and to take management action to ensure income is applied for its purpose within a reasonable period of receipt”.

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The Trustees review the level of fund balances at the quarterly Charity Trustee meetings. There is no specific target for reserves because this depends on the level of income and expenditure plans. At 31 March 2023 the Charity had approved commitments to fund expenditure of £150,000 and has sufficient funds to cover this committed spend. The Trustees actively monitor the level of funds’ balances by:

• receiving annual operational plans from managers with high balances; and

• • monitoring slow moving funds balances by receiving reports on spending plans and encouraging the rationalisation of funds where this is permitted.

During the year the Trustees continued to monitor slow moving fund balances.

INVESTMENT POLICY

The Charity deposits funds which are not required for immediate use in charitable funds deposit accounts which offer the best rates of interest.

Responsibilities

The Charity Trustees are responsible for the routine management of charitable funds and the implementation and monitoring of this investment strategy.

Cash management

Donated monies are currently held in a current account (charitable funds account) and charitable fund deposit account(s).

The Trust requires a minimum of £5,000 in the current account with any surplus cash being invested in deposit accounts. This is not a SORP requirement.

The bankers appointed by the Charity are: Local banking Lloyds TSB Bank plc Public and Commercial Sector 125 Colmore Row Birmingham B3 2DS

Appointment of Investment Advisors

The Charity has previously appointed CCLA Investment Management Ltd to hold the charitable deposit account.

CCLA Investment Management Ltd 80 Cheapside London EC2V 6DZ

Funds have been placed with the CCLA dependent upon the level of returns, in the COIF Charities Deposit Fund. This fund is an actively managed diversified portfolio of sterling denominated money market deposits, which provides a high level of capital security with a competitive interest rate. In 2022-23 the Charity also placed funds on deposit for another year with United Trust Bank Limited due to a slight increase in interest rate.

STATEMENT ON RISK

Risks are categorised into the following areas:

• 1 Financial risk.

• 2 Operational risk.

• 3 Compliance risk.

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Systems and controls are in place to minimise the risk to the Charity. In particular, the following measures are in place:

• The Charity deposits any funds which are not required for immediate use in a charitable deposit account. No funds are currently held in accounts where the market value of investments could impact on the funds held by the Charity.

• Operational reports are produced by designated Fund Managers and balances are actively managed and reviewed to ensure expenditure is appropriate and funds are utilised to benefit the objects of the Charity as soon as possible after donations are received. The Charity has established more formal arrangements for monitoring and managing “slow moving” fund balances.

• All transactions are properly authorised and recorded through a separate accounting environment within the general ledger accounting system.

• Financial reports are presented to the Trustees quarterly and accounts are prepared and independently examined; and

• The Trust employs a Fundraising Manager to co-ordinate the activities and work with the community to raise funds for the Charity.

The George Eliot Hospital NHS Trust’s risk and clinical governance policies are in line with recent guidelines required of the NHS; these policies apply equally to the work of the Charity. The Hospital prepares an annual Governance Statement as part of the final accounts process and in 2022-23 the statement included the following opinion statement from Internal Audit:

“ The organisation has an adequate and effective framework for risk management, governance and internal control.

However, our work has identified further enhancements to the framework of risk management, governance and internal control to ensure that it remains adequate and effective”.

The Trust has a continual process to manage risk detailed in the Assurance Framework.

The Charity is able to seek legal advice through the George Eliot Hospital NHS Trust’s appointed legal advisers:

Browne Jacobson LLP Victoria Square House Victoria Square Birmingham B2 4BU

Signed on behalf of the Trustee:

Name: Glen Burley

Date: 8 November 2023

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OBJECTS OF THE NHS SPECIAL PURPOSE CHARITIES

1 GEORGE ELIOT HOSPITAL RESEARCH & DEVELOPMENT CHARITY

“for any charitable purpose or purposes, principally (but not exclusively) at or in connection with the George Eliot Hospital NHS Trust, which will further the following aims:

• a) the investigation and treatment of the causes of sickness and disability and the prevention, treatment, cure and defeat of sickness and disability in all its forms;

• b) the advancement of scientific and medical education and research in topics relating to sickness and disability, and,

• c) the furtherance of any other charitable purposes for the relief of persons suffering from sickness and disability.

2 GEORGE ELIOT HOSPITAL PATIENTS’ CHARITY

“for the relief of sickness of patients who are, or have been, treated at the George Eliot Hospital NHS Trust”.

3 GEORGE ELIOT HOSPITAL STAFF CHARITY

“for the relief of sickness at the George Eliot Hospital NHS Trust by promoting the efficient performance of their duties by the staff at that NHS Trust”.

4 GEORGE ELIOT HOSPITAL OBSTETRICS CHARITY

“for any charitable purpose or purposes relating to the National Health Service, wholly or mainly for the services provided by the Obstetrics Department and the Special Care Baby Unit of the George Eliot Hospital NHS Trust”.

The George Eliot Hospital Trust Board are the Charity's Trustee. Members of the Trust Board at 31 March 2023 included the directors listed below.

George Eliot Hospital NHS Trust Directors at 31 March 2023

Russell Hardy, Chairman Glen Burley, Chief Executive Catherine Free, Interim Managing Director (from 5 March 2023) Haqnawaz Khan, Chief Finance Officer Najam Rashid, Interim Chief Medical Officer Natalie Green, Chief Nursing Officer (from 1 August 2022) Anil Majithia, Non-Executive Director Julie Houlder, Non-Executive Director Simone Jordan, Non-Executive Director Sarah Raistrick, Non-Executive Director (from 1 Jul 2022) Umar Zamman, Non-Executive Director (from 1 July 2022)

Changes after 31 March 2023

Catherine Free was appointed as the substantive Managing Director from 1 Jul 2023 Najam Rashid was appointed as the substantive Chief Medical Officer from 14 August 2023

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INDEPENDEFrr EXAMINER'S REPORT TO THE GORGE ELIOT HOSPITAL CHARITABLE FUND I report to the trustees on my examination of the accounts of The George Eliot Hospitsl CharTtable Fund I'the charrfl for the year ended 31 March 2023 which comprise the Statement of financial actTVities, the balance sheet and the related notes I to 20. Thts report is made solely to the charTty's trustees, as a body, in accordance wwth section 145 of the Charities Art 2Qll and regulation5 made under 5ertion 154 of that Art. My work ha5 been undertaken so that I might State to the charity's trustees t￿se matters l am required to State to them in an independent eMaminerf5 report and ftsr rn other purpose. To the fullest extent permitted by law. I do accept or assume responsibility to anyone other than the charity and the chariws trustees as a body. for my work. for this report. or for the opinions I have fomied. Reswnsibilities and b￿1$ of rekwxt A5 the charity's trustees you are reswn5ible for the weparation of the ￿CoUnts in accorthnce with the requirements of the Charities Act 20111-the 2011 Act~l. You are satisfied that your charity is not required by charity law to be èudtted and have chosen instead to have an irdependent examination. I report in respert of my examination of your charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have foll0v￿d the applicable Directions given by the Charity Commission under section 145151{bl of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to rny attention in connertion with the examination gibryng me cause to believe that in any material re5Fert" accounting records were not kept in respect of the Trust a5 required by sertion 130 of the 2011 Art: or the accounts do not accord with t￿se record5: or the accounts do not comply the applicable requirements concerning the form and content of ccounts set out in the Charitie5 IAccounts and Report51 Regulations 21x18 other than any requirement that the accounts give a 'true and fair view which is not a matter considered part of an independent examination. I have rn concems and have come ￿rosS no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Michelle Hopton. FCCA for and on behalf of Deloltte LLP Bristol. United Kingdom Page 8

George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

Statement of Financial Activities for the year ending 31 March 2023

Note Income from: Donations and legacies 4 Other trading activities 5 Investments 7 Total incoming resources Expenditure on: Raising funds 8 Charitable activities 9 - Purchase of new equipment - Building and refurbishment - Staff training and welfare - Patient education and welfare Total charitable activities expenditure Total expenditure Net income/ (expenditure) Transfers between funds Net movement in funds Reconciliation of funds Total Funds brought forward 20 Total Funds carried forward 20	Unrestricted Funds £000 76 0 6 82 (43) (33) (29) (7) (5) (74) (117) (35) 0 (35) 480 445	Restricted Funds £000 42 0 0 42 (3) (1) 0 (20) 0 (21) (24) 18 0 18 40 58		Total Total Funds Funds 2023 2022 £000 £000 118 173 0 0 6 1 124 174 (46) (8) (34) (57) (29) (55) (27) (104) (5) 0 (95) (216) (141) (224) (17) (50) 0 0 (17) (50) 520 570 503 520

See note 2a for comparative Statement of Financial Activities. There were no other recognised gains or losses other than those listed above and the net income for the year. All income and expenditure derives from continuing activities.

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Financial Statements 2022-23

Balance Sheet as at 31 March 2023

Note Current Assets: Debtors 15 Investments 17 Cash at bank and in hand 16 Total Current Assets Liabilities: Creditors falling due within one year 18 Net Current Assets Total Net assets The funds of the Charity: 20 Restricted income funds Unrestricted income funds Total Funds	Balance at 31 March 2023 £000 0 75 455 530 (27) 503 503 58 445 503	Balance at 31 March 2022 £000 0 170 406
		576 (56)
		520
		520
		40 480
		520

The notes at pages 11 to 19 form part of these accounts.

The financial statements on pages 9 to 19 were approved by the Board of Trustees on 25 September 2023 and signed on its behalf by:

Glen Burley Chief Executive George Eliot Hospital NHS Trust Date: 8 November 2023

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

NOTES TO THE ACCOUNTS

1. Accounting Policies

(a) Basis of preparation

The financial statements have been prepared under the historic cost convention, with the exception of investments which are included at fair value.

The financial statements have been prepared in accordance with the Charity's trust deed, the Charities Act 2011 and the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The Charity is a public benefit entity as defined by FRS 102 and has therefore applied the relevant public benefit requirements of FRS 102.

The trustee considers that there are no material uncertainties about the Charity's ability to continue as a going concern. The Charity has adequate resources to realise its assets and meet its liabilities in the normal course of affairs for the next twelve months.

In future years, the key risks to the George Eliot Hospital NHS Trust Charitable Fund are a fall in income from donations. The Charity has arrangements in place to mitigate this risk.

(b) Funds structure

Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified either as:

• A restricted fund; or

• An endowment fund

Restricted funds are those where the donor has provided for the donation to be spent in furtherance of a specified charitable purpose. George Eliot Hospital NHS Trust Charitable Fund restricted funds tend to result from appeals for specified purposes.

Endowment funds arise when the donor has expressly provided that the gift is to be invested and only the income of the fund may be spent. These funds are sub analysed between those where the trustees have the discretion to spend the capital (expendable endowment) and those where there is no discretion to expend the capital (permanent endowment).

The Charity has no permanent or expendable endowment funds.

Those funds which are neither endowment nor restricted income funds, are unrestricted income funds which are sub analysed between designated (earmarked) funds where the trustees have set aside amounts to be used for specific purposes or which reflect the non-binding wishes of donors and unrestricted funds which are at the trustees’ discretion, including the general fund which represents the Charity’s reserves. The major funds held in each of these categories are disclosed in note 20.

(c) Income

All incoming resources are recognised once the Charity has entitlement to the resources, it is probable (more likely than not) that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.

Where there are terms or conditions attached to incoming resources, particularly grants, then these terms or conditions must be met before the income is recognised as the entitlement condition will not be satisfied until that point. Where terms or conditions have not been met or uncertainty exists as to whether they can be met then the relevant income is not recognised in the year but deferred and shown on the balance sheet as deferred income.

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

Notes to the Accounts - 1. Accounting Policies (Continued)

(d) Income from donations

Donations are recognised on a cash basis as entitlement to the income does not pass until the cash is received.

(e) Income from legacies

Legacies are accounted for as incoming resources either upon receipt or where the receipt of the legacy is probable. This will be once confirmation has been received from the representatives of the estate(s) that probate has been granted; and the executors have established that there are sufficient assets to pay the legacy; and all conditions to the legacy have been fulfilled or are within the Charity's control.

If there is uncertainty as to the amount of the legacy and it cannot be reliably estimated then the legacy is shown as a contingent asset until all of the conditions for income recognition are met.

(f) Expenditure and irrecoverable VAT

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to each category of expense shown in the Statement of Financial Activities. Expenditure is recognised when the following criteria are met:

• There is a present legal or constructive obligation resulting from a past event

• It is more likely than not that a transfer of benefits (usually a cash payment) will be required in settlement

• The amount of the obligation can be measured or estimated reliably.

Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

• (g) Allocation of support costs

Support costs are those costs which do not relate directly to a single activity. These include some staff costs, costs of administration, internal and external audit costs and IT support. Support costs have been apportioned between fundraising costs and charitable activities on an appropriate basis. The analysis of support costs and the bases of apportionment applied are shown in note 11.

(h) Fundraising costs

The costs of generating funds are those costs attributable to generating income for the Charity, other than those costs incurred in undertaking charitable activities or the costs incurred in undertaking trading activities in furtherance of the charity’s objects. The costs of generating funds represent fundraising costs. Fundraising costs include expenses for fundraising activities and a fee paid to a related party, the George Eliot Hospital NHS Trust, under a fundraising agreement (see note 3). The fee is used to pay the salaries and overhead costs of the hospital’s fundraising office.

• (i) Charitable activities

Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objects of the Charity. These costs, where not wholly attributable, are apportioned between the categories of charitable expenditure in addition to the direct costs. The total costs of each category of charitable expenditure include an apportionment of support costs as shown in note 9.

• (j) Debtors

Debtors are amounts owed to the Charity. They are measured on the basis of their recoverable amount.

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

Notes to the Accounts - 1. Accounting Policies (Continued)

(k) Cash at bank and in hand

Cash at bank and in hand is held to meet the day to day running costs of the Charity as they fall due.

(l) Current asset investments

Current asset investments include fixed term bonds redeemable within 12 months from the reporting date. They are measured at fair value.

(m) Creditors

Creditors are amounts owed by the Charity. They are measured at the amount that the Charity expects to have to pay to settle the debt.

Amounts which are owed in more than a year are shown as long term creditors.

(n) Basic financial instrument policies

The Charity has chosen to adopt Sections 11 and 12 of FRS 102 in full in respect of financial instruments.

Financial assets and liabilities:

Financial assets and financial liabilities are recognised when the Charity becomes a party to the contractual provisions of the instrument.

Financial liabilities are classified according to the substance of the financial instrument's contractual obligations, rather than the financial instrument's legal form.

All financial assets and liabilities are initially measured at transaction price (including transaction costs), unless the arrangement constitutes a financing transaction. A financial asset or financial liability that is payable or receivable in one year is measured at the undiscounted amount expected to be received or paid net of impairment, unless it is a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and financial liabilities are offset only when there is a current legally enforceable right to set off the recognised amounts and the intention to either settle on a net basis, or to realise the asset and settle the liability simultaneously.

(o) Critical judgements and sources of estimation uncertainty

There are no judgments and estimates that have a significant risk of resulting in a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

2. Prior year comparatives by type of fund

The primary statements provide prior year comparatives in total; this note provides prior period comparatives for the Statement of Financial Activities and the Balance Sheet for each of the two types of fund that the George Eliot Hospital NHS Trust Charitable Fund manages.

2a. Comparative – Statement of Financial Activity

Unrestricted Funds 2021-22 £000 Income from: Donations and legacies 173 Other trading activities 0 Investments 1 Total incoming resources 174 Expenditure on: Raising funds (8) Charitable activities (139) Total expenditure (147) Net income 27 Transfers between funds 0 Net movement in funds 27 Reconciliation of Funds Total Funds brought forward 453 Total Funds carried forward 480	Restricted Total Funds Funds 2021-22 2021-22 £000 £000 0 173 0 0 0 1 0 174 0 (8) (77) (216) (77) (224) (77) (50) 0 0 (77) (50) 117 570 40 520

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

3. Related party transactions

The George Eliot Hospital NHS Trust is the sole beneficiary of the Charity. The Trustees are also Directors of the George Eliot Hospital NHS Trust. The Charity has provided funding to the NHS Trust of £95,473 (2021-22: £215,576) for approved expenditure which has been made on behalf of the Charity as detailed in note 9. During the year none of the members of the NHS Trust Board or senior NHS Trust staff or parties related to them were beneficiaries of the Charity.

Revenue for George Eliot Hospital NHS Trust is as follows:

George Eliot Hospital NHS Trust 4. Income from donations and legacies Unrestricted funds £000 Donations from individuals 52 Corporate donations (note 1 below) 20 Legacies (note 2 below) 4 Grants (note 3 below) 0 Total 76	Restricted funds £000 12 0 0 30 42	Revenue	Revenue	Revenue
		2022-23		2021-22
		£000		£000
		227,092		219,485
		2022-23 2021-22 Total Total £000 £000 64 79 20 0 4 73 30 21 118 173

Note 1. The Charity received £20,080 from the following corporations during the year. South Warwickshire Clinical Services Ltd £15,000 and Oakridge Golf Club £5,080

Note 2. The Charity received an additional £3,760 from John Asbury Legacy Note 3. A £30,000 grant was received from NHS Charities

5. Income from other trading activities

The Charity did not receive any income from trading activites in the year (2021-22 £nil).

6. Role of volunteers

Like all charities, the George Eliot Hospital NHS Trust Charitable Fund is reliant on a team of volunteers for our smooth

running. It is not possible to estimate their total number.

In accordance with the SORP, due to the absence of any reliable measurement basis, the contribution of these volunteers is not recognised in the accounts.

7. Income from investments

Short term investments and deposits and cash on deposit	Unrestricted funds £000 6 6	Restricted funds £000 0 0	2022-23 2021-22 Total Total £000 £000 6 1 6 1

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

8. Expenditure on raising funds

Fundraising office Total	Unrestricted funds £000 43 43	Restricted funds £000 3 3	2022-23 2021-22 Total Total £000 £000 46 8 46 8

9. Expenditure on charitable activities

The Charity did not undertake any direct charitable activities on its own account during the year. All of the charitable expenditure was in the form of grant funding.

Grants were approved in favour of the partner organisations, principally the George Eliot Hospital NHS Trust to carry out activities that will benefit NHS patients, their families and staff. The Charity incurred expenditure with third parties in pursuance of those grants or reimbursed expenditure incurred by them.

Purchase of new equipment Building and refurbishment Staff education and welfare Patient education and welfare	Grant funded activity £000 32 27 25 5 89	Support costs £000 2 2 2 0 6	Total Total 2022-23 2021-22 £000 £000 34 57 29 55 27 104 5 0 95 216

10. Movement on funding commitments

Opening balance as at 1 April Amounts paid during the year Closing balance as at 31 March Additional commitments made during the year	Total 2023 £000 142 97 (89) 150	Total 2022 £000 101 247 (206)
		142

Commitments have occurred where approval has been given by the Fund Managers, within delegated limits, to make payments to the George Eliot Hospital NHS Trust for the purchase of equipment, furniture, training of staff and staff/patient welfare, but this purchase has not taken place by 31 March 2023. These commitments do not affect the balance sheet but exist at 31 March 2023.

11. Allocation of support costs and overheads

Support and overhead costs are allocated between fundraising activities and charitable activities. Governance costs are those support costs which relate to the strategic and day to day management of a Charity.

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

11. Allocation of support costs and overheads (continued)

The bases of allocation used are as follows:

• Direct allocation: where a cost is wholly attributable to a particular activity

• Fund balance: this is a proportion based on the fund balance at the start of the year. This is used where the trustees consider this is a more equitable treatment to avoid disadvantaging funds with high volume, low value transactions.

Raising funds £000 Independent exam 0 Other professional fees 0 Governance 0 Financial administration 46 Total 46 Unrestricted funds £000 Raising funds 43 Charitable activities 6 49	Charitable Activities £000 6 0 6 0 6 Restricted funds £000 3 0 3	2022-23 Total £000 6 0 6 46 52 2022-23 Total £000 46 6 52	2021-22 Total Basis £000 6 Fund balance 1 Fund balance 7 10 Fund balance 17 2021-22 Total £000 8 9 17

12. Trustees' remuneration, benefits and expenses

The Charity's trustees are all employed by George Eliot Hospital NHS Trust and receive no remuneration for the work that they undertake as trustees. Any costs incurred by them in fulfilment of their duties are also met by the George Eliot Hospital NHS Trust.

13. Analysis of staff costs and remuneration of key management personnel

Salary recharge	2022-23 2021-22 £000 £000 46 8 46 8

The Trust did not have a Fundraising Manager for most of the prior year. Costs are inclusive of any finance administrative support.

The George Eliot Hospital NHS Charitable Fund considers its key management personnel to be the George Eliot Hospital NHS Trust Board i.e. the Trustee. All these key management personnel are employed by George Eliot Hospital NHS Trust. None of them are employed solely for the management of the Charity and the Charity does not reimburse the George Eliot Hospital for their services.

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

14. Net income/ expenditure

Net resources are stated after charging/crediting

Independent examination

31 Mar	31 Mar
2023	2022
£000	£000
6	6

15. Debtors Debtors under 1 year

Accrued income Total Cash and cash equivalents Cash at bank and in hand Notice deposits Notice deposits are sums held on interest bearing deposits as follows: Lloyds Money Market Deposits Virgin Bank Account CCLA COIF Charities Deposit Fund	31 Mar 2023 £000 0 0 31 Mar 2023 £000 143 312 455 31 Mar 2023 £000 0 85 227 312	31 Mar 2022 £000 0
		0
		31 Mar 2022 £000 30 376
		406
		31 Mar 2022 £000 65 85 226
		376

16. Cash and cash equivalents

All of the amounts held on interest bearing deposits are available to spend on charitable activities.

17. Investments

One year bonds: Hampshire Trust I year bond United Trust 1 year bond	31 Mar 31 Mar 2023 2022 £000 £000 0 85 75 85 75 170

No cash or cash equivalents or current asset investments were held in non-cash investments or outside of the UK.

18. Creditors

Creditors under 1 year

Other creditors Accruals Total	31 Mar 31 Mar 2023 2022 £000 £000 15 50 12 6 27 56

Other creditors include sums owed at the year end by the Charity to the related party, George Eliot Hospital NHS Trust for costs incurred by the NHS Trust on behalf of the Charity in the furtherance of the Charity's objects.

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George Eliot Hospital NHS Trust - Charitable Fund and Other Related Charities Financial Statements 2022-23

19. Financial instruments

Debt instruments measured at amortised cost Carrying amount of financial liabilities Measured at amortised cost Carrying amount of financial assets	31 Mar 31 Mar 2023 2022 £000 £000 0 0
	27 56

20. Analysis of charitable funds

a) Analysis of restricted fund movements

Patients Staff Research NHS Charities Together	Balance b/fwd Income Expenditure Transfers Gains and losses Fund c/fwd £000 £000 £000 £000 £000 £000 3 12 (2) 0 0 13 1 0 0 0 0 1 10 0 (2) 0 0 8 26 30 (20) 0 0 36
	40 42 (24) 0 0 58

The objects of each of the restricted funds are as follows:

Patients: The relief of sickness of patients. Staff: Relief of sickness by promoting efficient performance of their duties by staff. Research: Research into the investigation and treatment of the causes of sickness and disability. NHS Charities Together For the benefit of NHS staff affected by Covid-19 and fundraising admin assistant for Charit

b) Analysis of unrestricted and material designated fund movements

General Purpose Healthy Workplace Oncology SCBU Serenity Garden Other funds	Balance b/fwd Income Expenditure Transfers Gains and losses Fund c/fwd £000 £000 £000 £000 £000 £000 120 11 (24) 0 0 107 26 21 (7) 0 0 40 24 21 (5) 0 0 40 34 8 (23) 0 0 19 26 5 (27) 0 0 4 250 16 (31) 0 0 235
	480 82 (117) 0 0 445

The objects of the material and other key designated unrestricted funds are as follows: General Purpose: For charitable purposes relating to the National Health Service, wholly or mainly for the service provided by the George Eliot Hospital NHS Trust.

Healthy Workplace Initiative:

For the benefit of staff health and wellbeing.

Oncology: SCBU: Serenity Garden: Breast Care: Coronary Care: Intensive Therapy Unit (ITU): IDEA:

Chaplaincy:

Research:

For the benefit of improving facilities, purchasing equipment and education. For the benefit of the SCBU.

For the Serenity Garden Project. Provide general support for all aspects of breast disease. For the benefit of patient comfort and purchasing equipment in Coronary Care. For the benefit of ITU. Integrated, Diabetes Care, Education and Academic Research fund, to raise funds for a Diabetes Centre.

For the benefit of the Chaplaincy.

For the benefit of research provided by the George Eliot Hospital.

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