oiv THE COPLOW CENTRE Chari number 1057581 (Regulated by the Charibes Commission for England and Wales) Uppingham Road Billesdon Le1ter LE7 9FL ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2025 Contents Pages 1-5 Page 6 Page 7 Pages &10 Page 11 Trustees Annual Report Summary of Comprehensive Income statement of Finanoal Position Notes to the Financial Statements Independent Examiners Report
THE COPLOW CENTRE Chari number 1057581 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2025 REFERENCE AND ADPIIINISTRATION DETAILS Principal address: Uppingham Road Billesdon Leicester LE7 9FL Website: Contact: vrri.theco en uiries owcentre.com owcentre.com Trustees arKI Executive Committee (who served during the year): Mr P Francis - Chair (and representing Billesdon Parish Council) Mr P Milbum- Treasurer Ms S Shute-secretary (appointed 9 Febry 2024) fvlr P Collins Mr S Keast fvlrs J Kinvan Ms E Greaves Mrs R Kirk (resigned 18 May 2024) Mr5 S Modha (representing Harborough District Council). (resigned 24 May 2024) Reporting Accountant". (Independent Examiner) Mr J.W. Ireland FCA Ireland & Company Limited 2 Nursery Court Kibworth Harcourt Leicester LE8 OEX STATEMENT OF TRUSTEES, RESPONSIBILrriES The charity's trustees are responsible for preparing an annual report and financial statements in accordance with applicable law and United 'ngdoM Accounting Standards (United Kingdom Generally Accepted Accounting practi>. The law applicable to charities in England arKI Wales requires the charivs trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming reSoUrS and application of resources of the charity for that period. In preparing the financial statements. the trustees are required to: select suitable accounting poliues arKI then apply them consistently. observe the methods and principles in the CharÉties ststement of Recommended Practice ("SORV). make judgements and estimates that are reasonable and prudent. state whether applicable accounting standards have been followed, subject to any material departures disdosed and explained in the financial statements. prepare the financial statements on the going conrn basis unless it is inappropriate to presume that the charity will continue in business.
THE COPLOW CENTRE Chari number 1057581 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2025 continued The trustees a responsible for keeping proper accounting records that disdose wtth reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the tntst deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularrties. STRUCTURE, GOVERNANCE AND MANAGEMENT The charity is governed by its constitution, and it is administered and managed by members of the Executive Committee in accordan with the constitution. Membership of the charlty is open to irKlividuals and corporate bodtes who are interested. in furthering the work ofthe charty. The Executive Committee consists of members either elected at the Annual General Meeting. nominated by the Parish Council, or cmpted by the Committee. OBJECTIVES AND ACTIVITIES The purposes of the charity are: To provide community activities for all ages and abilities for people in Billesdon and surrounding area. To promote arts. culture, and heallhy living. In support of this we have a programme of activitses to promote arts and culture, healthy lrfestyle, and community acttvities. A broad range of artivities induding amateur dramatics, travelling perfonners, exhibitions, dan, sports. music, bridge, and fitness dasses are held for the enjoyment and education of our locaE communty. We ensure that we offer opportunities for broad range of people to get involved in activities, which empowers people to leam new skills, socialise, stsy healthy and enjoy themselves. We offer discounted rates for local people to hire space and access activities. Young people are encouraged to participate in the actmties held at the nt. Main activitl The Coplow Centre provides benefft to the wblic through engaging in activities that help residents in the communty to participate in a variety of events, learning new skills and having new experiences. We have considered the Charity Commission's guidance on public benefrt and fee charging, to ensure the centre is accessible to all. Volunteers The Coplow Centre is a community ntre thal relies on unpaid volunteers to help run the events arKI cary out other duties necessary for the safety and wellbeing of all. In addition to the Executive Cornmittee a group of volunteers has been designated °Friends of the Coplo and help enable events held at the Centre to cost less than would be necessary if paid staff were employed. Their duties include rna1ntenan. taking bookings, running the bar, working in the kitchen area. stewarding at everrts and the setting up and dearing down for planned events.
THE COPLOW CENTRE Chari number 1057581 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2025 continu REVIEW OF THE YEAR 2025 Role and Alms The charity is govemed by its Constitution and is currently managed by seven trustees ('The Executive Committee.). The aim of the charity, and the Executive Committee that run it, is to maintain and invest in The Coplow Centre in Billesdon, ensuring that it is managed efficiently, is adequately financially resourced, both now and for the future, and is available to all sections of Ihe community to use. These aims have been successfully fulfilled during the year ended 31st January 2025. As noted below. we have continued to invest in Ihe Centre, although at lower levels than last year. whilst ensuring that our resere5 were maintsined at adequate levels. Vvherever possible we make the Centre available at reduced fees for local groups who may not otherwise be able to afford the charges. The all-weather sports court has proved popular with a number of young person's football teams and Brovmies. Rainbovts. Billesdon Good Neighbours Scheme and fijnerals for local persons are not charged for use of the Centre. It is the intsntion that, whilst still generating sufficient income to run the Centre. additional local groups will be provided wth free of charge aCSS in the future. We also continue to encourage a larger involvement by the local communty in the Centre's affairs, with a desire to increase the Centre's membership. The financial year to 31 January 2025 results can be summarised as follows: 2025 financial ear£ 37.096 30.979 117 5,606 2024 financial ear£ % Change Revenue Ex enditure Sur lus for the Ma or ro ect ex lus for the 27,716 11,924 9.712 2,212 11.8 ear- unde nditure ear-rn in 76.9 . undertying rev8nues and expenditure exdude signrfKant items that are not 8xpected to be repeated in future years. All that we have achieved could not have happened without work of the Executive Committee, and the °Friends of the cop10, all of whom give of their time and expertise willingly, opening and dosing for everrts, taking booktngs. maintenance, deaning, running the bar and many other roles. We woukl like to take this opportunty to thank them all. It is due to their commitment that we look fOard to the remainder of 2025 and beyond with confidence. We must also thank our Parish Council for their continued support, and for all those who run and attend the many dasses and events that we host. Wrthout all their support we would not be able to manage and invest in the Centre as efficienty as we do.
THE COPLO CENTRE Chari number 1057581 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2025 continued Results The year saw a reductton in activity levels. Revenues reduced by £2,544 (-6.4%) compared to last year, largely due to a fall in commercial lettings offset by higher use of our sports faciltties for football and pickleball in particular. We contirlue to maintain the Centre whilst carefully controlling our expenditure. However, this was greatly affected by large increase in energy costs-see below. Overall underlying spend (i.e. excludiThJ major project spend noted below) was £3,263 (11.8%) higher than in the previous year. Energy costs have become one of our laTgest elements of spend, accounting for £16,598 or 530k of total underlying expenditure, an increase of £3.220 on the previous year. Major projects spend of £5,606 during the year irKluded: Resurfacing of the outside court £2,994 New sound system (net of HDC grant £6,300) £1,079 We continue to manage our financial affair5 prudently. We have £19,553 (2024: £15,459) in our bank accounts at the year-end (representing 7.6 months of our underlying 2024125 annual expendtture, up marginally from 6.7 months last year and ahead of our stated lOng-te target of 6.0 months). Additionally at year end we held £18,600 in unspent grants awarded by the National Lotteries Community Fund, to be used to upgrade sound and lighting systems at the Centre in 2025126. These balanS were transferred to the new incorporated entty on 31 January 2025 (as noted below). The land and property The ownership of the Centre land and building was legally transferred in February 2019, for nil consideration. from Harborough Distiict Council to three members of the Executive Committee, namely. P Collins, P Francis and S Keast. The aforementioned members hold the assets as Custodian Trustees, beneficial ownership residing with The Coplow Centre. In November2024 an application was made to His Majesty's Land Reglsty fHMLR°) to transfer the ownership from the three Custodian Trustees to the new Charitable Incorporated OrganisatÉon (see °The Future. below). This transfer has yet to be effected by HMLR.
THE COPLOW CENTRE Chari number 1057581 TRUSTEES ANNUAL REPORT R THE YEAR ENDED 31JANUARY 2025 continued The future On 21 October 2024 a new Chaiitable Incorporated Organisation (CIO), Yhe Coplow Centre. (charity number 1210591), was registered with the Charities Commission. This new entity will take over the activities of the existing Coplow Centre charity from 1 February 2025. On 31 January 2025 all of the assets and liabilities of the charity number 1057581 were transferred at book value to the new Charitable Incorporated Organisation number 1210591. In summary the net assets transferred were as follows. Note Tangible fixed assets Stocks Cash balances Debtors Creditors-current Creditors-long temi Net assets transferred Reserves transferred (see page 6) 16,459 1,526 38,153 2,912 (26,455) 24,050 The purpose of the new charity as a CIO is that it allows the entity to own assets in its own right overcoming the requirement to have assets held by Custodian Trustees. The seven Trustees and Executive Committee members listed above are the initial Trustees of the CIO but do not have beneficial ownership of the assets of the Centre. Under that new entity, and with a healthy financial position, we enter 2025r26 with a degree of confidence. We have entered into new contracts ft)r gas and electricty effective from 1 March 2025 until 1 September 2028 and 30 September 2028 respectively. Based on historic usage this is expected to reduce annual costs by £Mk. In the next financial year we will continue the upgrading of the sound and lighting at the Centre to install current technology, enabling us to host a wider range of events as well as reducing power consumption and costs. This will be possible through the application of two grants gratefully received from Harborough District Council (£6,300 in 2024125 financial year) and the National Lotteries Communty Fund (£18,600). The 2025 Annual General Meeting is scheduled for May 2025 Whe the Committee will be available to answer any questions that you may have conceming the running of the Centre. The Chairman and Treasurer are always available to answer any concems that members may have (contact details as below). Approved by the trustees on nd sign ir behalf by: Peter FranGiS Chair Paul Milburn Treasurer aulm theco th lowcentre.com lowcentre.com
THE COPLOW CENTRE Chari number 1057581 STATEMENT OF COMPREHENSIVE INCOME FOR THE YEAR ENDED 31 JANUARY 2025 2025 2024 INCOMING RESOURCES Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Total incoming resources Notes 700 800 36,043 38,698 353 142 37 096 39 640 RESOURCES EXPENDED Charitable activities Governan costs Total resources expended 36,286 37,266 299 162 36 585 37,428 Net movement in funds 511 2.212 Total funds brought forward 23,539 21,327 Funds transferred to new charitable entity (see page 5) (24,050) Total funds carrled foThYard 23,539 The notes on pages 8 to 10 fomi part of these financial statements.
THE COPLOW CENTRE Chari number 057581 STATEMENT OF FINANCIAL POSITION "ASAT 3q JANUARY 2026 2025 2024 Notes FIXED ASSErs Tangible assets 18,542 CURRENT ASSErs Bar stocks Debtors Cash in hand and at bank 2,104 3.211 15,459 20.774 CREDITORS Amounts falling due within one year 6,16 NET CURRENT ASSErs 33,149 Creditors falling due after one year 9,610 NET ASSErs FUNDS OF THE CHARITY Unrestricted funds 23.539 The notes on pages 8 to 10 fom part of these financial statements. Approved by the trustees o Il/thJ on behalf of the charity, and signed on their behalf by: P Francis - Chair P Milbum- TaSurer
THE COPLOW CENTRE Chari number f057581 NOTES TO THE FINANCIAL STATEMENTS - 31 JANUARY 2025 1. ACCOUNTING POLICIES (a) Basls of preparation The financial statements have been prepared under the historic cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005) issued in March 2005. and applicable UK Accounting Standards and the Charities Act2011. On 21 October 2024 a new Charitable Incorporated Organisation (CIO). Yhe Coplow Centre (tharity number 1210591) was regISted with the Chartties Commission. The purpose of the new charity as a CIO is that it all0v the entity to own assets in ts own right overcoming the requirement to have a55ets held by Custodian Trustees. The seven Trustees and ExecLrtive Committee members listed above are the initial Trustees of the CIO but do not have beneficial ownership of the assets of the Centre. For convenience the Statement of Comprehensive Income sho1 below is made up to 31 January 2025 for the old entity. The assets and liabilities of the Centre have been deemed lo have transferred to the CIO as at that date, so that the Ststement of Financial Position at 31 January 2025 shows a zero position. The existing charity has effectively cease activrties from that date and aGcordingly the financial statements are not prepared on a going concern basis. (b) Funds structure Unrestrtcted income funds comprise those funds which the trustees are free to use for any purpose in furtheran of the charitable objects. Unrestricted funds include designated fvnds where the trustees, at their diSCtion. have set aside resources for a speufic purpose. (c) Incomlng Resources These are included in the Statement of ComprehensNe Income when the Income is re1Vable. (d) Tangible fixed assets Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost of tangible fixed assets, less their estimated residual value. over their expected useful lives on the following basis: Fumiture and equipment- 200k per annum on written down value. Building exlension - 20% per annum on written down value. Solar Panels - 10% per annum on written down value. Expenditure on additions of less than £1.000. and expenditure on additions that are not certain to generate sufficient income. are wrrtten off to the Statement of ComprehensNe Income (within °repairs and replacements.) in the year in which they are incurred. Grants received in respect of expenditure on tangible fixed assets are amortised to the Statement of Comprehensive Income over the life of the related asset.
THE COPLOW CENTRE Chari number 057581 NOTES TO THE FINANCIAL STATEMENTS continued - 31 JANUARY 2025 2. INCOMING RESOURCES 2025 2024 Voluntary income Donations and grants Activitles for generating funds Fundraising events Commercial lettings Ongoing activities 1.836 25,369 260 28,772 Investment income Interest received 2025 2024 3. RESOURCES EXPENDED . Charitable activities Repairs and replaments Energy costs Cleaning IT expenses Insuran LiCenS and bar expenses Refuse collection Professional fees-accounts examination Telecommunicats'ons Water rates and bottled water Depreciation of solar panels (see note 5) Depreoation of website design (see note 5) Depreciation of building extension (see note 5) Depreciation of fvmiture & equipment (see note 5) Amortisation of grants received qO,058 13.828 16,598 13,378 3,446 4,015 803 1,110 1.327 1,180 713 720 171 575 550 506 888 513 861 445 1,625 1,806 435 109 137 1,212 1,383 36.286 37.266 Governance costs offi costs Advertising 61 238 299 80 102 162 4. TRANSACTIONS WITH RELATED PARTIES During the year there were no disclosable related party transactions. It has been confirmed by P Collins, P Francis and S Keast (each being executive commrttee members) that, although they were the 'centre owners. and named as such on the property title deeds, The Coplow Centre Charity were the beneficial owners of the property.
THE COPLOW CENTRE Chari number 1057581 NOTES TO THE FINANCIAL STATEMENTS contlnued - 31 JANUARY 2025 5. TANGIBLE FIXED ASSETS Solar Panels Website Design Building Extension Fumlture TOTAL Equipment Cost At 1 February 2024 Additions in the year Transfer to new entity At 31 January 2025 38.368 1.032 28,237 36,217 103,854 28.23 36.217 103,854 Deprnciatlon At 1 February 2024 Charge for the year Transfer to new entity At 31 January 2025 22,117 1.625 23.742 1,032 26,491 349 26,840 35,672 109 35,781 85,312 2,083 87,395 1.032 Net book value At 31 January 2025 At 31 January 2024 16,251 1.746 18,542 2025 2024 6. DEBTORS Trade debtors Prepayments 2,802 409 7. CREDITORS Amounts falling due within one year. Building and solar panel grants reiVed (net of amortisation) Accruals 1,212 6,167 Amounts falling due after one year. Building and solar panel grants received (net of amorttsation) 9.610 8. ANALYSIS OF FUNDS General Funds At the beginning of the year Net movement in funds (see page 5) Transfer to new entty At the end of the year 23,539 Sql -1
Independent Examinerfs Report to the Trustees of The Coplow Centre I report to the Trustees on my examination of the accounts of The Coplow Centre ftha Tnjsf) for the year ended 31 January 2025. Responsibilities and basis of report As the charity trustees of the Trus( you are responsible for preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in CaYIng out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examlnerfs statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examinalion giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. The accounts do not accord with those records." or 3. The accounts do not comply with the applicable requirements conceming the fonn and content of accounts set out in the Chartties (Accounts and Reports) Regulations 2008 other than any requirnent that the accounts give a Irue and fair view which is not matter consldered as part of an Independent examination,. I have no concems and have come acn)ss no other matter5 in connection wth the examination to which attention should be dra in this report in order to enable a proper understanding of the accounts to be reactrEd. Signed.. Peter Anderson ACCA Chartered Certified Accountant 2 Nursery Court Kibworth Harcourt Leicester LE8 OEX Date L) 2025 -11