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← Gauntlet Auto Project Limited

2025-06-30-accounts

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Company registered No. 03211083 Charity Registration No. 1057537

Gauntlet Auto Project Limited

(A company limited by guarantee)

Trustee's Report and Financial Statements

For the year ended 30 June 2025

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Gauntlet Auto Project Limited

index to the Financial Statements For the year ended 30 June 2025

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||||||| |---|---|---|---|---|---| |Pages| |Legal|and|Administration|Information|1| |Trustee's|Report|2-4|;| |Statement|of|Financial|Activities|5| || |Balance|Sheet|6| |Notes|to|the|Financial|Statements|7-12| |Independent|Examiner's|Report|Schedule A|

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Gauntlet Auto Project Limited Legal and Administration information

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Trustees Mr P Drinkwater
Mr R Cursons
Mr D Fox
Secretary MrD Fox
Registered Address Unit 5 Park Farm
Wood Lane
Ramsey
Cambs
PE26 2XA
Charity Registered Number 1057537
Company Registered Number 03211083
/
Independent Examiner Andrew France
JDB Chartered Certified Accountants
10a High Street
Market Deeping
PE6 8EB
Bankers National Westminster Bank PLC
18 Broad Street
March
Cambs
PE158TN

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Gauntlet Auto Project Limited Trustee's Report For the year ended 30 June 2025

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The trustees present their report and the unaudited accounts for the year ended 30 June 2024.

Constitution and Objects

The company is a registered charity incorporated as a company limited by guarantee on 12th June 1996 and registered as a charity on 13 August 1996 (registered number 1057537). The assets and activities of the company were taken over from the voluntary organisation formerly known as the Gauntlet Motorcycle Project on the date of incorporation.

Organisation

In fulfilling its objectives, the charity aims to provide supervised motorcycle riding and carting, ancillary facilities and training, logether with additional recreational and sporting activities. The charity operates from two rented units with a part time supervisor, responsible for the day to day financial management of the company. The organisation is dependent on voluntary helpers. The volunteer base is steady with six regular adult volunteers each week and four young people. More volunteers are being sought. The management committee meets monthly.

The members of the management committee during the year were as follows:

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|||||||| |---|---|---|---|---|---|---| |Mark|Homan|Chairman| |Wayne Arbon|Vice|Chairman|=| |Teresa|Lyon|Project|Administrator|(part|time|employee)| |David|Fox|Director / Trustee|and|Company|Secretary| |Richard|Cursons|Director|/ Trustee| |Paul|Drinkwater|Director|/ Trustee|

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The trustees who served the charity during the year were as follows:

David Fox

Richard Cursons

Paul Drinkwater

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Gauntlet Auto Project Limited Trustee's Report For the year ended 30 June 2025

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Risk Management

The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced and regular meetings are held so that the necessary steps can be taken to reduce these risks.

Public Benefit

The Trustees have referred to the guidance contained in the Charity Commission’s information on public benefit when reviewing the charity's aims and objectives and in planning future activities. We have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to this guidance. Gauntlet Auto Project Limited was established to provide ‘relief and prevention of suffering to people in Cambridgeshire who have special needs caused by social and economic circumstances.’

Review of Developments, Activities, Achievements and Finances

We have continued to keep in touch woth our regular visitors, contacts and volunteers, of which we appreciate their ongoing support and interest in the project. Continuing to present a postive image of young people to the outside world which in turn can help reinforce the projects place in the community.\

The ongoing support from people, business' and schools once again this year can not go without recognition, we appreciate all those that have continued to help the project, along with the donations throughout the year from some very generous locals and business’, includsing Tiger MCC who made us their charity recipient for proceedings from their Soggy Moggy rally, resulting in a donation of £2,460.

Also, local charity shop "Ramsey Hospital" made a kind donation of £500.

One of the youngsters, Max enjoyed a week of his work experience at the project.

We continue to implement further improvements on and around the site including broadband for everyone to enjoy. Repairing and servicing the bikes alongside thinking about future plans and funding for the project.

The young people of Olive Acadamies continue to attend and enjoy our maintenance and riding sessions.

Romsey Mill shot a rap video here with their young people.

We have continued to offer a lot for a great deal of value, keeping sessions fee's very competitive for young people and young organisations. Our website (www.gaunlet.biz) is regularly updated which provides the public with information about the project allowing

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Gauntlet Auto Project Limited Trustee's Report For the year ended 30 June 2025

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them to easy access to view forth coming exciting events.

We also have a Facebook page which is proving very successful in reaching out to more potential attendees. The project has continued to maintain the facilities to accommodate people with disabilities, we have a disabled toilet and numerous quads and bikes at the project have now been modified to cater for everybody riding.

Reserves policy

The charity needs reserves so that we are able to operate for up to one year should external funding be limited. This would give the project time to seek additional funding or dissolve the project.

The range of reserves the charity needs is enough to exist for one year after any shortfall, this amount is estimated to be £20,000 maximum, however the Directors do not see a time when this amount would be in reserve and so a more realistic amount of £12,000 has been set. :

The steps the charity will take to establish and maintain reserves at the above agreed level will seek to ensure that this balance is maintained and that any variance will be noted at monthly meetings and actions taken to look into why the reserves have gone below the agreed level with action put in place to address and monitor this.

The Gauntlet Auto Project forecasts average levels of income based on previous years and takes this into account in the amount of £12,000 reserves stated above. Because the project is able to generate a small income by the fees to groups, it is able to ensure the £12,000 commitment to reserves and takes this into account in its forecasts for expenditure in future years on the basis of our plans.

Directors will not hold reserves without making attempts to relate the need for reserves to factors which ensure the stability of the project.

Small Company Provisions

This report has been prepared in accordance with the small companies regime under the Companies Act 2006.

On behalf of wanym / VA

Mr D Fox Company Secretary Dated: i 6/3 fr0t6

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Gauntlet Auto Project Limited

Statement of Financial Activities (including Income and Expenditure Account) For the year ended 30 June 2025

Unrestricted Restricted Total Funds Total Funds
Funds Funds 2025 2024
£ £ £ £
INCOMING RESOURCES
Incoming resources from
generated funds
Voluntary income:
Donations - - - -
Investment income 33 : 33 35
Incoming activitiesfrom
charitable activities
Donations and grants 3,454 - 3,454 335
Income from operating activities 73,528 - 73,528 90,622
Total incoming resources 77,014 - 77,014 68,583
eee
RESOURCES EXPENDED :
Costs ofgenerating funds
Advertising : s = é
Charitable activities 80,417 110 80,526 66,548
Governance costs 1,459 - 1,459 1,416
Total resources expended 81,876 110 81,986 67,964
Netoutgoing/ incoming resources (4,861) (110) (4,971) 23,029
Transfer of funds - - - -
Fund balance at 1 July 2024 92,459 1,100 93,560 70,531
Fundbalanceat30 June2025 87,598 990 88,588 93,559

There are no recognised gains and losses other than those passing through the statement of financial activities.

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Gauntlet Auto Project Limited Balance Sheet

As at 30 June 2025

2025 ~ 2024 £ £ £ £ ra Fixed assets Tangible fixed assets 990 1,100 U Current assets Debtors 19,138 15,999 Cash at bank and in hand 74,187 79,467

93,325 95,466

Creditors: Amounts falling due
within one year (5,727) (3,007)
87,598 92,459
Net assets 88,588 93,559
Funds
Unrestricted 87,598 92,459
Restricted 990 1,100
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88,588 93,559

The trustees consider that the charity is entitled to exemption from the requirement to have an audit under section 477(1) of the Companies Act 2006. Members have not required the charity to obtain an audit for the year in accordance with section 476(1) of the Companies Act 2006.

The trustees acknowledge their responsibility for ensuring that the charity keeps accounting records which comply with section 386 of the Companies Act 2006, and for preparing accounts which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its surplus or deficit for the year in accordance with the requirements of section 394, and which otherwise comply with the requirements of the Act relating to the accounts so far as applicable to the charity. The accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime under the Companies Act 2006.

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Approved by the members of the committee on
Mr D Fox / /[?
Director and Trustee_/
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Gauntlet Auto Project Limited Notes to the Financial Statements For the year ended 30 June 2025

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1 Accounting policies

The particular accounting policies are described below.

a) Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006, and Charities Act 2011.

In preparing the accounts, the trustees have considered whether in appiying the accounting policies required under FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.

b) Incoming resources

Grants which have been applied for general running costs are treated as unrestricted funds. These include grants for property improvements which are written off against revenué due to the short term nature of the leases held.

All grants and voluntary income are included in the Statement of Financial Activities in the year in which they are receivable, except for monies which are for specific periods crossing over the year end.

c) Resources expended

All expenditure is accounted for gross and on an accruals basis. Expenditure is directly attributed to the relevant heading where possible.

Governance costs include those cosls associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.

d) Tangible fixed assets

Fixed assets are included at cost. All fixed assets have been capitalised. Depreciation is provided at rates estimated to write off the cost of the assets down to their residual values over their estimated useful economic lives. The rates are as follows:

Plant and machinery 10% reducing balance basis Motor vehicles 20% reducing balance basis

e) Operating leases

Rentals payable under operating leases are charged against income on a straight line basis over the lease term.

f) Fund accounting

Funds held by the charity are:

Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.

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Gauntlet Auto Project Limited Notes to the Financial Statements

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For the year ended 30 June 2025

Restricted funds - there are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation is included in the notes to the accounts.

2 income from operating activities

income from operating activities
2025 2024
£ £
Membership and session fees 67,100 85,943
Coffee bartakings 6,428 4,679
73,528 90,622
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3 Charitabie activities

Charitabie activities
P Unrestricted Restricted Total funds Total funds
Funds Funds 2025 2024
£ £ £ £
Coffee bar purchases 4,963 - 4,963 4,612
Insurance . 1,392 - 1,392 478
Wages and salaries - - - -
Rent and rates 12,075 - 12,075 9,880
Repairs and maintenance 1,367 - 1,367 -
Motorcycle operating costs 15,853 - 15,853 18,415
Other charitable expenditure 660 660 57
Transport costs - - - -
Miscellaneous expenses 37,783 - 37,783 27,412
Training costs = - - -
Depreciation and sale of asset profits - 110 110 576
Lightand heat 2,569 - 2,569 1,649
Building and contents insurance 1,444 - 1,444 1,852
Printing postage and stationery 97 - 97 658
Telephone 1,541 - 1,541 621
Sundry expenditure 672 - 672 339
80,417 110 80,526 66,549

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Gauntlet Auto Project Limited

Notes to the Financial Statements

For the year ended 30 June 2025 4 Governance costs -

4 Governance costs -
Unrestricted Restricted Total funds Total funds
Funds Funds 2025 2024
£ £ £ £
Independent examiners fees 1,380 - 1,380 1,403
Legal fees ‘9 - 79 13
1,459 - 1,459 1,416
5 Net incoming resources
2025 2024
This is stated after charging £ £
Independent examiners fees 1,380 1,403
Depreciation and profit on sale of assets 110 576
6 Staff costs and numbers
; 2025 2024
£ £
Salariesandwages : .

No employee received emoluments of more than £60,000 per annum

Particulars of employees:

The average number of staff employed by the charity during the year was:

Supervisors and administration - -

During the year £26,850 was paid to Chairman M Homan for training services (2024: £21,150).

7 +Trustees

The number of trustees that served during the year was 3.

No remuneration was paid to the Trustees.

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Gauntlet Auto Project Limited Notes to the Financial Statements For the year ended 30 June 2025 . 8 Fixed assets

8 Fixed assets
Plant and
machinery
£
Costs
At 1 July 2024 30,671
Additions -
Disposals -
At 30 June 2025 30,671
Depreciation
At 1 July 2024 29,571
Disposals -
Charge forthe year 110
At 30June 2025 29,681
Net book value at 30 June 2025 990
9 Debtors
2025 2024
£ £
Trade debtors 15,017 10,714
Prepayments and other debtors 4,120 5,285
19,138 15,999
$$$ _____—F

10 Creditors: Amounts falling due within one year

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Creditors: Amounts falling due withinwithin one year
2025 2024
£ £
Trade creditors 4,347 1,465
Deferred income - -
Accruals 1,380 1,542
5,727 3,007

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Gauntlet Auto Project Limited Notes to the Financial Statements For the year ended 30 June 2025

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11 Analysis of net assets

Tangible Other
fixed assets net assets 2025 2024
Restricted funds £ £ £ £
Lottery grant fund - - - -
Young Lives Project 990 $90 1,100
Young Lives - Gateway on Wheels - - - -
990 - 990 1,100
Unrestricted funds - 87,598 87,598 92,459
990 87,598 88,587 93,559
12 Restricted funds
: Opening Closing
balance Incoming Outgoing balance
£ £ £ £
Lottery grant fund - : ”
Young Lives Project 1,100 - (110) 990
Young Lives -Gateway on Wheels - - - -
1,100 . (110) 990
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The Lottery grant fund was for the purchase of 3 quad bikes. This fund is being written off at the same rate as the asset it was used to purchase.

[he Young Lives Project grant has been used to build and furnish an internet coffee bar where young people with a common interest in motorbikes can meet and socialise and use the computer equipment to research how to maintain motorbikes and a place to revise for key theory tests. It will also be used to promote a safe attitude towards riding and vehicle crime.

The Young Lives "Gateway on Wheels" grant fund was for the purchase of some quad bikes. The fund will be written off at the same rate as the asset it was used to purchase.

13 Commitments

At 30 June 2025 the charity had annual commitments regarding land and buildings of £10,500 (2024: £10,500) under non cancellable operating leases which expire between two and five years.

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Gauntlet Auto Project Limited

Notes to the Financial Statements For the year ended 30 June 2025

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14 Company limited by guarantee

The company is limited by guarantee. The potential liability of the members is set out in the Memorandum and Article of Association and the relevant clauses is as below:

Every member undertakes to contribute to the assets of the company, in the event of the same being wound up while he is a member, or within one year after he ceases to be a member, for payment of the debts and liabilities of the company contracted before he ceases to be a member, and of the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributories among themselves, such sum as may be required nol exceeding one pound".

15 Control

No individual has a controlling interest in the Charitable company.

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Independents Examiner's Report to the Trustees of Gauntlet Auto Project Limited For the year ended 30 June 2025

{ report on the financial statements of the Gauntlet Auto Project Limited for the year ended 30 June 2025 which are set out on pages 5 to 12.

Respective responsibilities of trustees and examiner

The charity's trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that

an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

| am qualified to undertake the examination by being a qualified member of the Association of Chartered Certified Accountants.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

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Andrew France FCCA ff
JDB Chartered Certified Accountants
10a High Street
PEGMarket SEB Deeping Date: 22/3 [26
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Schedule A

Gauntlet Auto Project Limited Detailed Income and Expenditure Account For the year ended 30 June 2025

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|||||||||| |---|---|---|---|---|---|---|---|---| |2025|2024| |£|£|£|£| |income| |Donations|3,454|335| |Grants|receivable|-|-| |Membership|and|session|fees|67,100|85,943| |Coffee|bar|takings|6,428|4,679| |Interest|receivable|33|35| |77,014|90,992| |Charitable|expenditure| |Coffee|bar|purchases|4,963|4,612| |Insurance|1,392|478| |Wages|and|salaries|-|-| |Rent andrates|,|12,075|9,880| |Repairs|and|maintenance|1,367|-| |Motorcycle|operating|costs|15,853|18,415| |Other|charitable|expenditure|660|57| |Miscellaneous|expenses|37,783|=|27,412| |Depreciation|and|profit|on|sale|of|assets|110|576| |(74,203)|(61,429)| |Fundraising|and|publicity| |Advertising|costs|-|"| |Management|and|administration| |Light|and|heat|2,569|1,649| |Building|and|contents|insurance|1,444|1,852| |Printing|postage|and|stationery|97|658| |Telephone|1,541|621| |Independent|examiners|fees|1,380|1,403| |Other|legal|fees|79|13| |Sundry|expenditure|672|339| |(7,782)|(6,535)| |Net|deficit|/|surplus|of funds|for the year|(4,971)|23,028|

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Schedule B