EATING DISORDER SuppoRT (PLYMOUTH) Report and Accounts 31 March 2024
Eating Disorder Support (Plymouth) TRUSTEES REPORT REGISTERED CHARITY NUMBER: 1057424 TRUSTEES IWHO SERVED IN THE YEAR) Margaret Mathews Mike Dunstall (Chair and Treasurer} Janet Swales (left in year} Nick Reddell-Denton Nick McLouglin Kirsten Davenport (J'oined in year) Cathy Mccabe (J'oined in year) DIRECTORS (WHO SERVED IN THE YEAR) Caragh Sanders Wright (appointed October 2022) PRINCIPLE ADDRESS 140 Mount Gould Road Plymouth PL4 7PY BANKERS Lloyds TS8 plc Central Square Newq uay Comwall TR7 1JB INDEPENDENT EXAMINER A P Jopson, FCA Tony Jopson & Co Limited, Peverell Corner 246 PeVeIl Park Road Plymouth, PL3 4QG
Eating Disorder Support (Plymouth) TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 PRINCIPLE OBJECT Eating Disorder Support (Plymouthl {EDSI is a Registered Charity (No. 1057424) with the principal object of provid ing counselling to those with eating d isord ers. REVIEW OF ACTIVITIES IN THE YEAR During the FY 2023-24, EDS has had a positive year under the leadership of our Director Caragh Sanders- Wright. This position has ensured that our community has been well served. even though our Client numbers have continued lo increase along with corresponding waiting lists. The EDS staff make-up, now has three associate psychologists embedded in the team, which has led to evolving innovative developments ie the FLASH programme. It is the duty of the senior leadership team ISLT) and staff to ensure that all our clients feel safe, can be heard and receive appropriate care and support for their individual needs. EDS is fortunate to have a forward-looking SLT who together have enabled the Service to introduce d ig ital processes into the workplace enab ling all ad ministrative work to be completed and accessible online. Both the director and our Practice Manager, Claire Russell, have undertaken further higherlexecutive training which has directly helped the organisation to advance. Caragh, our director, is well versed in eating disorder developments, and her new leadership skills and style enable her to exercise her strengths in managing all. She has a positive relationship with our external agencies and primary sponsor Caragh has both a director and clinical role. The Chair and the Board of Twstees have continued to proactively support and engage with the SLT at all stages of the operalion when required. The Chair frequently liaises with the EDS Direclor to discuss matters of the momenl outside of Ihe planned 6-weely meetings. This has ensured that both The Community and Day Care services have been well supported. This year one tNstee, Janet Swales, resigned, and a new trustee Kirsten Davenport. a NHS Nurse Manager, joined the Board. Furthermore, our enthusiastic and dedicated tNstees continue to underpin the strategy and managed development of the organisation. Again, EDS has fully met its obligations in support of the awarded NHS service contracts, within a restricted budget allocation In financial tenns, EDS received a reduced income of £404K in 2023-24 even though our d irector worked extremely hard to retain the NHS 2023 contract uplif t to maintain income levels. EDS does also receive small amounts for income through other sources and donations. Within the cuent budget reslriclions we believe that EDS has continued to provide a 'gold standard service., although it has not been an easy task. Indeed, we consider that EDS has maintained a low wailing times compared to most and managed lo deliver Iheir work with reduced staff numbers despite budget constraints. To ensure that slaff were retained, an essential resource for charities role, overall staff remuneration was increased in line with NHS banding, where possible, along with the associated on-cosls. Furthem)ore, we have provided staff with a wellness package putting their health and well-being as a core part of working in this team. To achieve some of this change we did not replace the clinical manager role, so had a cost saving, but this has also been achieved through the directorfs approach to running EDS. In tems of staff, in addition to the SLT we currently have 2 q ualified therapists, 3 assistant psycholog ists, a shared registered d ietitian and an admin support; without further income, we cannot increase the numerical size of the organisation. Along with our own staffing we have supported Livewell Southwest and the CMHS when required aiding joined-up working, and again delivering a well-tailored and considered service to clients. The number of referrals received this year has been over 500, the most EDS as a SeNice has ever seen. EDS has worked hard lo support all those wlh anorexia, bulimia, binge eating d isord er includ ing those with d isord ered eating behaviours. The staf f work to maintain the daily therapy along with supporting a progressive day care programme. In fact, EDS has continued to run the day seNice, one of the few in the county, and have helped people maintain their lives
Eating Disorder Support (Plymouth) TRUSTEES, REPORT whilst combating their eating disorder where in another regional area they would have been sent out a specialist unit for 6 months. The therapy sessions are evolving as new pathways are considered in the changing landscape. None of this would possible without working closely with our extemal agencies and sponsors. To combat change, the organisation has encouraged staff to update their skills and knowledge through various training opportunities, many which are available online. As an example. our director is now working towards an Msc in leadership. Moreover, team supervision sessions have been alig ned, red ucing the overall, of ten uncosted, supervision expend iture. All staff have undertaken training for CBT-T and Mantra practice, as well as support and guidance for individ ual therap ies where required. As with previous years, we can see that the EDS team is determined to offer their combined expertise and full emotional support to a client-base that is very much in need The majority of the Service clients are, either ref erred by their GP Practice or recommended by their GP to self - ref er. None of this would be possible if our director did not maintain ef f ective and open links wth our CCG NHS Devon Commissioner who commissions our service, and wth our primary sponsors through the 'Livewell Southwest, community mental health teams {CMHT) and the Severe Eating Disorder Consultation & Assessment Service (SEDCASI. Regular reporting, briefings and presentations, feedback sessions and liaison are provided by the director and her team for these funded contracts. Our Board of Trustees are always encouraged by this 'can do, approach adopted by the staff, which stems from our current directorfs enthusiasm and energy for her role, and the essential and sensitive WO that is being undertaken by EDS. The renewed impetus within EDS has been maintained with clearly defined work practice, and reo rganisation of the off ice space and administrative record-keep ing gone are the rows of f ill cabinets. As an example EDS now operator an electronic HR system that includes a Staff clock- on app, so the office manager can always see where staff are and available from day-to-day, and their immediate training records. EDS is also looking outside of our NHS contracts for altemate funding streams, so that we can continue to grow this fine charity, otherwise we will always be limited in the delivery of what can be achieved to Ihese increasingly essential niche services to our community. As a Board we have looked at the EDS charity position and status with the SLT, reviewing whether we should become a charilable incorporated organisalion (CIO). Also Ihe SLT are reviewing what work would be required to have the organisation CQC regulated by the Care Quality Commission, further recognising EDS'S position a key provider. Furthermore, EDS has expanded its visibility and reach through using social media, and refreshing the website so that it can be managed in-house, this has been expertly managed by Rob Melvin. In summary, the Board of Trustees and I continue lo be extremely proud of EDS and the work thal it provides within. and lo our community. I personally thank EDS, our director and all of the staff on behalf of the Board, our sponsors, and community for the work that each one of them has undertaken and delivered. Also, we are grateful lo our stalwart band of trustees. who are all volunteers with busy lives, who give up their time to support this wonderful charity asset and organisation. EDS is a very well run 2nd managed, our director has driven change and restructure, with an emphasis o n staff retention and well-being with the f ull support of her team. The service has again this year been extremely busy within the confines of a reduced overall budget. Our director will continue to push f or additional contract f unding as client numbers continue to increase - this has been EDS'S busiest year to dale. Looking foward as the SeNice enters a new year, EDS must look at innovative new working practices and programmes, continue to educate our staff and push Ihe charity forward, actively strengthening our community position and delivery. Using new technology to reduce time and costs, as well increasing the EDS exposure lo our community. EDS is a well run organisation. This essential community charity provides a key service, in a specialised knowledge area, where local slatulory services still have a gap. As in previous years we are encouraged and grateful to those who commission our specialist seNices and delivery. Thank you to all those involved with EDS and for their continued support and belief that we can offer an extremely cost effective operation.
Eating Disorder Support (Plymouth) TRUSTEES, REPORT ANNUAL AND FINANCIAL REVIEW The Statement of Financial Activities shows a net def icit f or the year of £2,620 (2023 surplus of £108,519). ReseNes stand at £322,144 (2023 £ 324,7641 in total, of which £3,297 is held in f ixed assets12023 £3,341). All f und s are unrestricted. RESERVES POLICY The Trustees have established a policy whereby the unrestricted fLsnds not committed or invested in tangible fixed assets should ideally be at least six months of the resources expended, which equates to £203,564 in the year ended 31 March 2024. At Ihis level the Trustees feel they would still be able lo carry on the Charily's activities for a f ew months in the event of a signif icanl fall in f unding. At the present time these funds stand at £324,144 which is comfortably above this level. This is due to this year the company running a specific intensive therapy programme with several additional groups. This has meant an increase in staff salaries. The Trustees are actively speaking to the Trust to obtain ad d ilional fund ing lo cover these costs going f orward. RISK MANAGEMENT The Trustees are alerted to operational and financial risks al the penodic meetings of The Management Committee and are fully aware of the need to maintain free reserves al the levels slated above to continue the work of the Charity and the aspirations for the future. Through this medium of periodic reporting the Trustees are exercising an active review of major risk. STATEMENT OF RESPONSIBILITIES OF THE TRUSTEES Law applicable to charities in England and Wales requires the Trustees lo prepare financial statements for each f inancial year that give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources during the year. In preparing those financial statements, the Trustees are req uired lo; select suitable accounting policies and ap ply them consistenlly; make judgements and estimales that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the f inancial slalements., prepare the f inancial statements on the going concern basis unless it is inappropriate to presume that the Charity and the group will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any lime the f inancial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible f or saf eg uard ing the assets of the charity and hence f or taking reasonable steps f or the prevention and detection of fraud and other irreg ularities. Signed S11i(e Q(Dunstall$Sc, C514gr, FCS1<1 Chair on behalf of the Eating Disorder Support (Plymouth) Trustees
Eating Disorder Support (Plymouth) INDEPENDENT EXAMINER'S REPORT I report on the accounts of the Charity for the year ended 31 March 2024, which are set out on pages 6 to 11 below. Respective responsibilities of trustees and examiner The charity's trustees are responsible forthe preparation of the accounts. They consider that an audit is not req uired f or Ihis year under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Acl., to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 14515){bll of the Charities Act., and to state whether particular matters have come to my attention. Basis of Independent Examiner's Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presenled with these records. It also includes consideration of any unusual items or d isclosures in the accounts, and seeking explanations f ro m the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is giver) as to whether the accounts present a "true and fairf, view and the report is limited to those matters set out in the statement below. Independent Examiner's Statement In connection with my examination, no matter has come to my attention: {11 which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with section 130 of the Charities Act- and lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been mel., or {2} to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. A P Jopson, FCA Date (Fellow of the Institute of Chartered Accountants in England & Wales} Tony Jopson & Co Lld, Peverell Comer, 246 Peverell Park Road. Plymouth, PL3 4QG
Eating Disorder Support (Plymouth) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 INCORPORATING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH Total funds 2024 Total funds 2023 Notes INCOMING RESOURCES Grants Other income Donations Interest received 389,490 12,102 653 2,263 448,007 10,271 1.059 398 TOTAL I NCOMING RESOURCES 404,508 459,735 RESOURCES EXPENDED Direct charitable expend iture Management and administration 398,914 8,214 344,600 6,616 TOTAL RESOURCES EXPENDED 407,128 351,216 NET MOVEMENT IN FUNDS (2,620) 108,519 BALANCES BROUGHT FORWARD AS AT 1 APRIL 324,764 216,245 BALANCES CARRIED FORWARD AS AT 31 MARCH 322,144 324,764 The notes on pages 7 to 9 form an integral part of these financial statements. The charily is able to use its total funds for any purpose in connection with its charitable objectives. There are no restricted funds.
Eating Disorder Support (Plymouth) BALANCE SHEET AT 31 MARCH Nole 2024 2023 FIXED ASSETS Tangible fixed assets 3,297 3.341 CURRENT ASSETS Debtors & Prepayments Bank balances Petty cash 352 327,414 110 1,575 326,293 98 327,876 327,966 CREDITORS Amounts falling due wthin one year 9,029 6,543 NET CURRENT ASSETS 318,847 321,423 NET ASSETS 322,144 324.764 FUNDS Unrestricted Restricted 10 10 322,144 324,764 322,144 324.764 The Council of Members considèrs that the Charity is exempl from an audit and a report under Section 144(11 of the Charities Act. The trustees acknowledge their responsibility f or., 11 ensuring the charity keeps accounting records which comply with the Charities Act,. and 21 p reparing acco unls which g ive a true and f air view of the state of af f airs of the charity as al the end of the f inancial period, and of its income and expenditure f o r the period. The financial statements were approved by the Trustees on on its behalf by 2024 and signed Mike R Dunstall Trustee
Eating Disorder Support (Plymouth) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Basis of accounting The financial statements have been prepared in accordance with applicable accounting standards and under the historical cost accounting rules. AccNals accounting has been appli. The accounts comply with the Charities Act 2011 and the Charity Commissions Statement of Recommended Practice (revised 2005), Accounting by Charities. The charity has taken advantage of the exemption from preparing a cash flow statement conferred by Financial Reporting Standard No. 1 on the grounds that if it had been incorporated as a company under the Companies Act 2006 it would have qualified as a small company. Incoming resources Grants are recognised in the period to which they relate. Resources expended Direct charitable expend iture represents expend iture inCued d irectly to support the particular charitable objectives of the charity. Costs of management and administration of the charity have been identif led on the basis that they are nol d irect charitable expenditure. Tangible Fixed Assets Depreciation is provid8d at thè f ollowing rates to write of f each asset over ils estimated usef ul lif8. Fixtures and fittings 200/0 on red ucing balance. Computer equipment _ 30 % on reducing balance. INCOME The bulk of the income is from grants (£389,490) Other income consists of income from consultancy services rendered under the FREED contract (£12,102), sundry donations1£653) and bank interest1£2,2631.
Eating Disorder Support (Plymouth) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 DIRECT CHARITABLE EXPENDITURE Total 2024 Total 2023 Staff, agency & volunteer costs Supervision Rent, rates, heal & light Printing, post & statK)nery Telephone & internet Subscriplw)ns Insurance OT resources & refreshments Computers & Software Repairs, maintenance, cleaning & waste Day seNice meals, yoga & kitchen equipment Traini ng Miscellaneous Purchases Health & safety IT fund spend Garden project spend PCC grant spend 345,381 1.355 23,333 679 1,293 224 1,293 48 4,422 10,420 3,478 3,170 1,233 637 1,895 53 297,305 2,498 20,779 363 1,220 1,500 1,095 78 1,524 5,739 2,540 5,519 547 2,851 973 70 398,914 344,600 MANAGEMENT AND ADMINISTRATION Total 2024 Tolal 2023 Bank charges Accountancy software I Independent exami ner Legal & professK)nal costs Dep reciation 32 2.698 4,263 1,221 32 1,750 3,432 1,402 8,214 6,616 TAXATION The Charity is a registered charity and is exempt from Corporation Tax under the provisions of Section 505 of Ihe Income and Corporation Taxes Act 1988. TRANSACTIONS WITH TRUSTEES None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity. No expenses have been received by trustees in relation to their roles as trustees and there have been no related party transactions.
Eating Disorder Support (Plymouth) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 TANGIBLE FIXED ASSETS Office Fixtures Equipment and Fittings Total Cost at 1 April 2023 Ad d f(ions 12,273 3,730 1,177 16,003 1,177 at 31 March 2024 12,273 4,907 17,180 Acrumulated depreciation at 1 April 2023 Charge for year- 20./0 reducing balance Charge for year- 30,/0 reducing balance 9,100 3,562 269 12,662 269 952 952 at 31 March 2024 10,052 3,831 13,883 Net book values at 31 March 2024 2,221 1,076 3,297 at 31 March 2023 3,173 168 3,341 DEBTORS 2024 2023 Debtors (other) Prepayment (insurance) Prepayment - alami maintenance 1,223 352 352 352 1,575
Eating Disorder Support (Plymouth) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 CREDITORS: Amounts falling due within one year 2024 2023 Accountancy I Independent Examination Electricity Gas Boiler repair Group sessions I supervision Livewell services 1,600 260 310 1,072 1,750 260 310 110 3,623 6,865 2,430 Deferred income Garden project IT Fund PCC grant fund 1,046 438 680 1,099 2,334 680 9,029 6,543 10 ANALYSIS OF FUNDS 1.4.23 31.3.24 Net Income Expenditure Restricted Funds Blfwd Transfers Clfwd Garden project monies IT equipment fund PCC grant fund 53 1,896 53 1.896 Total restricted funds 1,949 1,949 Unrestricted funds General reserve 324,764 402,559 405,179 322,144 Total unrestricted funds 324,764 402,559 405,179 322,144 Total Funds 324,764 404,508 407,128 322,144 Unrestricted funds comprise those funds, which the trustees are free to use in accordanGe with the charitable objects.