## **RYE MUSEUM ASSOCIATION** # **DIRECTORS’ REPORT AND ACCOUNTS** # **FOR THE YEAR ENDED 5[TH] APRIL 2022** COMPANY NUMBER: 3226143 REGISTERED CHARITY NUMBER: 1057421 ## **RYE MUSEUM ASSOCIATION** ## **DIRECTORS’ REPORT FOR THE YEAR ENDING 5[TH] APRIL 2022** The Directors present their report together with their accounts for the year ended 5[th] April 2022. Rye Museum Association is a private company limited by guarantee (number 3226143) incorporated 17th July 1996. It was registered as a charity (number 1057421) on 8[th] August 1996. ## **Directors:** The Directors who served during the year were: Jo Kirkham Chairman Sheila Maddock Hon Treasurer Diana Hajikakou Hon Company Secretary Michael Boyd John Breeds Alan Dickinson John Lanigan Susan Manktelow Stephen Masters Yvonne Metcalf Heather Stevenson Jen Tomkinson Lesley Voice ## **Objects and Policies:** The company was formed in succession to the unincorporated association of the same name. Its objectives are the provision of museum facilities in the Rye area, and the advancement of education and the exhibition of objects and collections with a Rye connection. The Stewards are: Mike Berry, Ted Emson, Toby Mayor and Hayden Peters. Bankers: Charities Aid Foundation Bank Solicitors: Heringtons, Bank Chambers, Rye Reporting Examiner: B.A. Antrobus BSc (Open) FCA CTA, Lyndhurst, Peasmarsh, E. Sussex Registered Office: 3, East Street, Rye, E. Sussex, TN31 7JY ## **Activities and finance:** The Association owns two museum sites at the Ypres Tower and 3 East Street, Rye. The Directors are satisfied that the company can meet its financial obligations. ## **Summary of Activities during the Year:** Rye Museum Association continues to fulfil its commitments according to the Objectives and Policies of the Association. During the year April 2021 to March 2022 total income was £97,934 and expenditure £112,644. The cash in the bank is £233,959 so the financial position is healthy. Rye Castle/ The Ypres Tower opened to visitors in a limited way in June 2021, and has been fully opened since July. Visitor numbers to the Tower were 24,057, which is lower than in 2019/20 as we were not open for a full year this time. East Street was open during summer weekends staffed by volunteers, and the number of visitors was 4065, again lower than previous years as we did not open until August. During the 2021-2022 year, the Museum Directors have met regularly by Zoom to deal with Museum matters. We welcomed two new Directors during the year, Stephen Masters and Jen Tomkinson. However, we very sadly lost our Hon. Company Secretary, Diana Hajikakou, in April 2022. We have welcomed Juliet Duff, who has taken on that role. We had one social event in March 2022 to welcome regular and new volunteers. We have continued to produce a monthly e-Newsletter with interesting items. Our normal Talks Programme resumed in person in October 2021, but with limited numbers being allowed to attend due to Covid considerations, and these have proved popular. We have received several gifts for the Collections: The boots, knife, hat and other documents from a local man who was on the terrible Long March’ of 950 miles made by thousands of British POWs, between January and May 1944 The sign about John Fletcher, the Rye born playwright, which had been in Fletchers House Tea Rooms for many years. Several items from the descendant of E. H. Pulford – the Rye Town Crier from 1875-1899 including his Bell, other documents, some Rye bottles, and a book from Samuel Jeake’s Library. Some Frederick Mitchell Rye Pottery from Bognor – including a small dustpan and brush. A 1903 painting of the Strand by John Riddle. And, for our archives we have also collected a file of Rye specific Covid material and a fine illustrated project on ‘Rye in Covid 19’ from the perspective of a then fourteen-year-old. The extension of the Office at East Street to provide a new Study Centre/ Library is complete, but we are still in the process of organising it for use due to pressure of work. Once again, the Directors wish to extend their warmest thanks to the many Volunteers amongst their members without whom the Museum could not function. ## **Directors' Responsibilities:** Company law requires the Directors to prepare accounts for each financial year which give a true and fair view of the state of the company's affairs and of the surplus or deficit for that year. In preparing these accounts the Directors are required to: Make suitable accounting policies and then apply them consistently; Make judgements and estimates that are reasonable and prudent; Prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business. The Directors are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the company and enable them to ensure that the accounts comply with the Companies Act of 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Under Charity Law, the Directors of Rye Museum Association are considered to have the status and responsibilities of Trustees. Risk analysis: the major risks to which the charity is exposed have been identified by the Directors, have been reviewed and systems are in place to mitigate those risks. The Treasurer wishes to record her thanks to Ann and Nigel Antrobus who, once again, have worked so hard on these accounts. Approved by the Board of Directors on 14[th] June, 2022 and signed on its behalf, _J. Duff Hon. Company Secretary_ Registration number3226143 RYE MUSEUM ASSOCIATION DIRECTORS, REPORT AND FINANCIAL STATEMENTS FOR THE YFAR ENDED 5TII APRIL 2022 Registered Charit), No. 1057421 Independent ExamiD¢rls Report OD the Unaudited FinAneiAI Statements to th¢ Direetors 2nd Trllstees of tbe Rye Museum Association Charity No: 1057421 Company No: 3226143 I report to the charity trustees on my examilwtion of the accounts of the Compw for the ye4r ¢nded P April 2022 set out on Pa8￿ 5 to 10. As the charity's trust¢¢s of the C¢Mnpw (who are also the dire¢tors of the company for the purposes of company lawx you are wnsiTr*le for the Prqwat]￿ of the accounts in cordanc* with the requIr￿nents of th¢ Cornpttnies Act 2006 (*he 2006 Acf). Having satisfied myself that the accounts of the Cclnwiy are not r4uired to be audiled for this year UDs&r Part 16 of the 2006 Act and are ¢ligible for indwdent examination. I report in re4)e¢t of my examination of your tharity'5 a¢counts as Carri￿ under section 145 of th¢ Charities Act 2011 (*he 2011 Acn. In canying my examination, I have followed th¢ Directions 8iven by the Charity Commission (under section 145{5Xb) of the 2011 ACL Independent exAmitier'i thtemeAt I have completed my examination. l ¢onfiTm that no mat¢ria] mattegs have c4xn¢ to my attention Y4hich gives me cause to believe that a¢￿ull￿g We￿ not kept in ￿rdan￿ with $￿tion 386 of th¢ C(xnpanie5 Act the a￿Unts do not accord with such ret￿d4' or the accounts do not comply with relevant ￿￿u￿ting rquir¢m¢nts under secti(Jn 396 of th¢ CompAnies Act 2006 other than any requirement that the accounts 8iv¢ a 'lTue and fair, vicw whi¢h is not a matterconsidered as part of an ind¢p&)dent examination" or the ￿l￿nts have not been prepared in accordan￿ with the Charities SORP (FRS102). I have no concerns and have rA)me ￿[0$5 no other matters in eonnethon with the ¢xamination to which atkntion should be drnwn iti wder kn enabk a prow und￿￿Illg of the accounts to be reathed. B A Antrobus BS¢ {CW) FCA ￿A 26 Juty 2022 Sussex TN316YA Page 4 RYE MUSEUM ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5th APRIL 2022 Unrestri¢l¢d Funds 2022 Re5tri¢ted Fund5 2022 Totil Funds 2022 Totgl Funds 2021 r*ol¢ Income Donattons and legacies Charitable activities Other Irading activities Inve5tTnent income 14,633 79,276 3,596 429 14,633 79,276 3.596 429 71.992 89 573 TOTAL INCOME Expenditure Raising funds Charilable activities Depreciation 1.980 66,505 12,963 1,980 66,505 44,159 45,604 44,454 31,196 TOTAL EXPENDITURE IYF.T SURPLUSI (DEFICIT) FOR THE YEAR 16,486 (31,196) (14,710) (17,404) Funds brought fonvard Transfers betiyeen funds Fund$ carried forward 357.840 108,763 466.603 484,007 374 326 451893 466 603 There were no recognised gains and losses other than ihose shown above. The noles on pages 7 to 10 form part of these accounts. IIYTr. ThIUSEUM ASSOCIA'A'ION BALAN'CE SIITr:LT Al. 5111 Al)IIIL 2022 Nole 2021 Fixed Assets 'rangiblc Assets 217.063 250,450 Current Assets 1,187 640 233.959 19 1,107 500 215,427 19 D¢biots and prepayments Cash al bliik Cash iii l)ai)d 235,805 217,053 L¢ss., C'iiri'cnt Linbllilles Credilors Rccruftls 975 234.830 900 216,153 NTr:'r ASSF.TS 451,893 466,603 riinils ol the ChArlty Jleslrietcil Incoiiie fund$: 10 77,567 108,763 Uiiresli'icled income funds: Geii¢ral Piirpos¢s Fund 374,326 357,840 1'0TAL FUNDS 451.893 466.603 -ri￿ ¢oiiipaii)' il'as enlitled lo exeiMpiloii from audit iith S 477 ofihe Companies Act 2006 relaling io sinall ¢￿17panIc5. The members ha%'e rwuired the company to obtaiD an avdit accord￿Ce i¥iih 5 476 of the Companies Act 2006 The direciors ackiioiiledge th¢ir TCSTX)nsibilities for complying i*iih ille reqiiinnenis of the Coinpai)ie5 Aci iiith respe¢t to awoiinting records and th¢ preparniion ofihe accouni T￿5¢ Jc¢ounis h3v¢ been prepared in ac¢ordan¢e wilh ihe pro1151(￿% appli¢able io ￿1￿11 companies subje¢1 lo Ilic sil￿11 coimpanies regime w)d in ac¢or(Lit)ce iviih FRS102 SORP. Tl]e5e accouiils iiyrc approvcd b), the Board on Sh ilo Illadd IrknsttelDlrertor P*8e6 RYE MUSEUM ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 5th APRIL 2022 l Basi5 of pr¢p*ratio• 1.1 B*sls of aCCOUDtRDg These a¢courEiS have been prepared under the historic cosi convenlion ivith items recognised al ¢OSt or transaction value unless otheThvise slated in the relevant notes to ihese accounts. Th¢ 8ecounls have been prepared in accordance i¥ith.. the Statemertt of RecommeTJded Practice: Accounling and Reporting b), Charities preparing their accounts in accordance i¥ith the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) issued on 16 July 2014 and wilh the chari11￿ Act 2011. The charity con5tilut¢s a public benefit entility ￿ defined by FRS 102. 1.2 The company is not wistered for VAT. All ilerns in the accounts include attributable VAT. 1.3 Chanee of af£ounting poli¢y The accounts presenl a irne and fair view 8rKI no changes haye been made lo the accounting policies adopted in notc 2. 2 Acfountine policies 2.1 INCOME Rtcognitlotl of lttcome These are included in the Siaiement of Financial Activitie5 {SoFA) when the tnonetar), value can be measured i%'ith sufficienl reliability. There has been no offsetting of assets 3nd liabililies, or income and ¢xpenses unless required or pem)ilted by ihe FRS 102 SORP or FRS 102. Grgnts and donaiions are only included in the SOFA when the general inwme crileria are met (5.10 10 5.12 FRS102 SORP). The chariry, ha5 received govemment grants in the reporting period. The charity has incurred expenditure on support costs. OffsettlnE Grint5 and don•¢ions Goi'emm¢nt grants Support Costs 2.2 EXPENDITURE AND LIABILITIES LIAbllity reeognltion Liabilitie5 ore recognised wher¢ there is a legal or constNclive obligation Cgmmitting the charity to pay out resources and ihe amouni of ihe obligation can be measured wilh reasottable certainty. The charit). has creditors ￿,hich are measured al settlement amoun15. Creditors 2.3 ASSFTS Tangible fixtd i$$¢ts They are capitalised if ihey can be used for more than one year and cost ai lea51 £100. Tlw are valued ai c051. Sto¢ks gnd work I Stock of publications for resale is Ydlued at ihe lower of cost and nel realisable value, after making allom'ance for obsolete and slow moving items. progr¢s$ Dtbtors Debtors (including trade debiors and loans r¢eeiYable) are measured on initl81 recognilion at s¢iilement aniounl. RYE MUSEUM ASSOCIATION NOTF.S TO THE ACCOUNTS FOR THE YEAR ENDED 5th APRIL 2022 Anolysls of income Unrt$trl¢t¢d Funds Rt$lrl¢ted Funds Total Funds 21122 Toill Funds 20ZI Donations Legacies, And Grants Donations and Gift Aid Grants - general Subs¢ription5 4.883 7.655 2.095 4,883 7,655 2.095 .9,152 60,320 2.520 Charit¥ble actii'ities Entry fees Other trading 4etivities Fund raising activili Sales (trading) 95 3,501 95 3,501 3.596 89 89 Inve5tmertt income Bank interesi received 429 429 573 AnAlysS$ of expendlture Expenditure on raising funds Stsging fundraising events Advertising and proinotion Cost of sales (trddingl 446 1,534 446 .534 Expenditure on charitgble ¥¢tn'ilie5 Professional fees Salaries Renl, rates and water Light and heat Maintenance & Conservation Telephon¢ & Web Postagc and stationery SecrelaTial expenses Sundr), Expenses Insurance and Securit). Subscriptions & affiliation fees Accountancy fecs {note 5) 2.843 32.319 1.814 4.088 8.258 801 205 1.563 1,675 11,612 352 975 2.843 32,319 1,814 4.088 8.258 801 205 1,563 1.675 11,612 352 975 3,383 26,853 249 1,937 1,365 757 455 684 8.553 468 900 45.604 RYE NIUSEUM ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDF.D 5th APRIL 2022 Unreslricled Fu•d5 Restrieted Fynds Total FwDds 21122 Total Fynd5 2021 Fees for examiD*tioll of accounts Independent examinerfs f¢¢ 975 975 900 Fixed knets Fre¢hold Offiee TOTAL Cost blfwd Additions Cost clfwd .037,240 153.394 39,487 10,772 50.259 .230,121 10,772 1.240,893 1.037 240 153.394 Accumulated depreciation blfwd Depreciation for period Accumulated depreciation clfwd 811.221 39,188 850 409 140,667 1,600 142.267 27,783 3,371 31,154 979,671 44,159 1023 830 Balance al 5th April 2022 186831 217.063 Balance at 5th April 2021 226.019 12.727 250 450 Freehold property comprises: {before deprcciation) 3 East Street, Rye - cost Womens, Tower- capilalised improvement ex￿ndItUre Ypres Tow¢r- cost Yypres Towcr- capitalised improvement eX￿ndItUre 3 East Street. Rye- capitalised improvement expenditut 1 $7,795 311,955 501 267,631 299,358 1037 240 Depreciation is provided on fixed assets al the following annual rates based on the estimated useful life and anticipaied residual value. Fre¢hold improvements Display ¢quipmeni'. furniture, fixiures and fillings - computer equipment Offi¢¢ equipmenl on cost I￿¢ -oncosl 20% on cost 15•h _ Teducing balance basis No deprecialion is provided on the original acquisilton cost of the freehold land and buildings. In a¢¢ordance with ihe recomn*ndations of the Staiement of Recommended Pracli¢¢ on AccouT)ling by Charities, the Pemianent Colleclii>n of Museum Exhibits has been excluded from th¢ Balance Sheet. See note I l. P48e9 RYE MUSEUM ASSOCIATION NOTES TO THF. ACCOUNTS FOR THE YF.AR ENDED 5th APRIL 2022 Fixed Asset8 (continued) Depreciation Unrestricted Funds Restrirted Funds Tolal Fund5 2022 TotAI Funds 2021 Womens, Tower All other assets 31,196 31.196 12.963 31,196 13.258 12,963 During 1997. the freehold of the Ypres Tower ivas purchased at a cost of £1 plus legal expenses of £500. The Ypres Toiver freehold is subject to pre*mplion rig]Its graiiied io Rother District Council and R)e TO￿.￿ Council grantin8 ihem a righi of purchase in the event of a sale. Sto¢l(s 2022 2021 Opening stock for resale Added in period Expensed in period Closing stock 1.107 1,614 ,534 1,107 107 21J22 2021 Debtors Prepaymenls and deposits 640 500 Creditors Accruals and payables 975 900 io Restricted income funds Inr(bmi* Re50urces Closin BalwThte Re5011r¢e5 ended General Fund Fabric Fund Garden Fund Lottery Fund Womens, Toiler Fund 3.531 69 82 3,531 69 82 105,081 108 763 31.196 73,885 li Permanent collection The pemianent colleelion of museum exhibits is held by the R>e Museum Trust. 12 Limited by gugrAn¢ee Rye Museum Association is a registered ¢harit>,. It 15 a prii'aie company limiled by guarantee, and d0¢5 not have a share capital. The liability of each member is limited to £1.