KEINTON MANDEVILLE VILLAGE HALL AND PLAYING FIELD TRUST TRUSTEES, ANNUAL REPORT 31st MARCH 2025 The Managing Trustees present their Report for the period 1s1 April 2024 to 31sI March 2025 which should be read in conjunction with the Financial Statements for the same period provided on pages 5 and 6. Le al Status The Charity is established by Trust Deed dated 30tn June 1995 whereby the Keinton Mandeville Village Hall and Playing Field Trust declared the Trusts on which It was to hold the freehold land on which the proposed village hall and associated car park were to be erected together with the proposed playing field adjoining thereto. The Charity Commission number is 1057420. Ob"ects Policies and Or anisation The object of the Charity shall be the provision and maintenance of a village hall and playing field and facilities ancillary thereto for the use of the inhabitants of the Parish of Keinton Mandeville and its immediate vicinity without distinction of political religious or other opinions Including use for meetings lectures and classes and for other forms of recreation and leisure- time occupation with the object of improving the conditions of life for the said inhabitants. Committee of Management shall comprise up to eleven persons being five elected and six representative members. Elected members shall be appointed at the annual general meetina. The Committee mav aDDoint if thev think fit not more than two CO-ODted memha"- In addition. The Annual General Meeting Is usually held In September. Review of the vear Jr nail ImDrovements nave continues aDace. witn tne Diannea solar Danel ana Datterv siorage upgraae complete ana worKing even Deller Inan we nopea, witn iJ"/o OT our eiectricitv Deina Droouceo on site ana a smaii surDlUS Deina sola Inio Ine a-. I ne rear OT Ine nail nas Deen IransTormea Dy Ine renaer ana palio Deing repairea ana aeep cieanea Inen a aiass veranaa Deina Insiaiiea 10 Droviae Droieciion Trom rain on Ine Daiio niisi KeeDina Ine SDeciacuiar views 10 Ine counirvsiae wesi OT Ine nail, Hs weil as Dosiiive TeeaDacK Trom iocais, we oeiieve Inis Improvemeni nas Deen Insirumeniai In 2 weaaing recepiion DOOKinqs receniiv maae I rie rTiuve Iu d Iiew uuoKing dnu ciLcebb bysiein Ilds Deeri lesb bULLebbiui. iepuiieu Idsl year Ine DespoKe soiuiion creaiea DV Jonn Liqni couia noi De reiainea qoinq Torwara, so a "ITimerciai orr Ine sneiT soiuiion was souani. unTortunaieiv no sinaie SUDDiier OTTers a Luiiipieie soiuiion, so we naa 10 comDine a aigiiai IOCK, online DOOKing sysiem ana separaie access coniroi sysiem. unsurprisingly, none OT Ine J SUD-sysiems aeiiverea Ine TUII caDaDllllV aavertisea DV Ine manuTaciurers. ana ali Diamea Ine oiners Tor Ine numerous proDiems encounierea, I ne year nas Deen aominaiea oy aaaressing numerous Tailings ana Insiaiiing J airrereni IOCKS In an attempi 10 acnieve a worKing soiuiion. I ne Irusiees nave M•iJwl* Han nl F •thJ TnAI Arnui Ra(ui 2Q4 - Ma(X 2ir25 Paqe 1 been called upon to provide emergency access control on numerous occasions, and special mention must be made of Andrew Jones, who has eventually created a working system. Looking ahead, the next big project will be to replace the existing kitchen and appliances (all over 25 years old), and a sub-committee has begun the process by visiting local halls who have recently updated their facilities and meeting with various kitchen design companies. The results so far look very Impressive, As yet another extremely busy 'hall year, comes to an end a number of trustees have announced that Ihey Intend to step down at the 2025 AGM. A succession plan is In place, and the committee have stepped up recruitment activity. I he next year will see a reinvigorated committee continue the evolution of our hall with a new Chair, Treasurer and webmaster. Vvarren Lee Lnair Financial Re ort Our income for the year was mainly from casual and contract hire income and is roughly the same as last year, We were unfortunately left with a website that we had no access to after the sad loss of John last year, and were therefore unable to increase our hall hourly charge until we had set up a brand-new automated website which allowed us to update the pricelist, allowed hirers to automatically book and pay for the hall and produces Invoices tor contract hirers- a vast Improvement from the manual handling. Uur hall Is often booked out for private functions and parties and continues to be well utilized during the day with the following contract groups using the hall during the year: Children's Dancing Yoga Pilates Doctors Suroerv The Keinton Youth GrouD Dancina classes Short Mat Bowls Cluh Silvercise Ballroom Dancina Table TOD Games Carer's Support Group Our MUGA is used for free by the local community and was also hired out to the Keinton Netball Club to enable them to use the liqhting. We applied for and received S106 grant money this year from Somerset Council towards redecorating the hall and installing 2 new fire doors leading from the hall out to the patio. Our hall running costs were approximately the same as last years apart from our hall maintenance costs. Items that we have spent money on Include updating the lock on the front door to enable a new pin-code system, updating the outside, foyer and bulkhead lighting In the hall with new energy efficient lighting, significant boiler repairs and replacing the water heater together with the normal repairs and replacements needed to run the hall Vage 2 Capital expenditure for the year included the 2 new patio fire doors together with a new door to the basement to increase security. Our biggest expenditure was for the installation of solar panels with batteries which have significantly reduced our power and heating costs and also for the new veranda which we have had erected over the patio and have significantly Improved the look of the hall. We had no employees during the year and no trustees were paid apart from reimbursement ot village hall expenses. We ended the year with £28 688 general bank balance and £139,298 ringfenced monies. Joanne Wallwork July 2025 Res onsibili for the Financial Statements The Trustees are responsible for the preparation of the financial statements, for keeping proper accounting records which disclose the financial position of the Charity The Trustees have elected to prepare financial statements on the Receipts and Payments Account basis. Mana in Committee Membershi The members of the Committee at the end of the year and their appointing body if appropriate are:_ Warren Lee Elected Jo Wallwork Elected Chris Calcutt Parish Council Gordon Hughes Short Mat Bowls Theo Ballance Elected Andrew Jones Elected Rachael Willcox Parochial Church Council Sarah Elected Claire Harding Keinton Environmental Group The Independent Examiner is Mr David Butcher who has kindly given his services free of charge. (Chairman) (Treasurer) (Secretary) (Bookings Secretary) Approved by the Trustees Chris Calcutt Secretary .wwi Hal Pl•yr¥J F•&a AMA Rapx 2(D4 - Marth 2025 R.•3rniw•J N4J 1Q574JJ Page 3 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF KEINTON MANDEVILLE VILLAGE HALL AND PLAYING FIELD TRUST. I report on the accounts of the Charitv for the period 1 $1 April 2024 to 31 $1 March 2025 which are set out on paqes s and b, Res ective Res onsibilities of Trustees and Inde endent Examiner. the charitv's trustees vou are resDonsible for the Dreoaration of the accounts in -K•oraance wiin Ine requiremenis OT Ine Lnariiies Hci 2u I i ( Ine Aci ) I report In respeci OT mv examination of the Trust's accounts carried out under section 145 of the 2011 Act and In carrvina out mv examination, I have followed all the applicable Directions aiven bv the Lnariiy Lommission unaer seciion 14J())(D) OT Ine Hci. gasis of IndeDendent Examiner's ReDOrt My examination was carried out In accordance with the General Directions given by tne Charity Commissioners. An examination includes a review of the accounting records kept Dy the charity and a comparison of the accounts presented with those records It also Includes consideration of any unusual items or disclosures In the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently I do not express an audit opinion on the view of the given accounts Inde endent Examiner's Statement In connection with my examination, no matter has come to my attention (1) which gives me reasonable cause to believe that In any material respect the requirements to keep accounting records in accordance with Section 130 of the Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met, or (2) to which, in my opinion, attention should be drawn in order to enable a proper unoerstanaing 01 tne account to De reacnea David Butcher Woodcut House Queen Street Keinton Mandeville Julv 2025 K•Iff(￿ VdJ•J• wxfj Plwry F •kJ Tnal Arnwl XX24 - Mach I￿5 Clwfy No l(fJ7420 Page 4 KEINTON MANDEVILLE VILLAGE HALL AND PLAYING FIELD TRUST RECEIPTS AND PAYMENTS FOR THE PERIOD 1st APRIL 2024 to 31st MARCH 2025 VH INCOME Hire Income Contracl Hire Casual Hif• MUGA Hire 202412025 202412025 202312024 202312024 11514 72 5.569 25 12,709 4.on 978 17,083.97 17,764 Donations John Light Legacy DonaCI￿ Casual Donations 169,846 347 130 C() 130.00 170 193 Grants S1￿ Grant ￿ceiVed 10 563 48 10,563.48 Olher Sources Land renl Sundry Income ijnd raising terest 300 00 157 90 2400Tr) 427637 7,134.27 211 511 TOTAL INCOME 34.911.72 188461 VH EXPENDITURE Hall Runnlng Costs Cleaning costs Inc windowcleaning Internet Heat and Powern (Incl £1211 refunded by SSE) water Hall Maintenance Gardening an(J Field Maintenance Insurance Casual Hire Refunds Licenses I Subscriptions Inspections I Certificates IT Cosls Bank Charges Training Income over expenditure (less capital items) 542002 607 69 300 33 1,056 50 10 058 03 156289 1,15681 5643 2,311 466 3585 1505 1 126 49 418 318 1433 10 42 732 37 9780 1,576 89 7599 22,645.32 12,266.40 17 369 171.098 46 Capital Works Sign for Trim Tra Resanding and Sealing Floor 3 new external doors Redecorate hall Solar panels New Veranda 1.181 7.341 9 583 (X) 3.5(J) 00 33 545 37 19 444 80 66,073.17 8523 EXCESS INCOME OVER EXPENDITURE 53,806.77 162 576 Page 5 R•g*ff•J Clvfy Nc Iix". Q? BALANCE OF ACCOUNTS Account Santander Current Account Santander Sa￿ngs Account CAF Bank Current knounl CAF Bank Samngs Account TOTAL Opening 2.(fA 27 Closing 238147 194 904 50 199,350.24 624476 139 298 71 145,$43.47 STATEMENT OF RESTRICTED FUNDS Fund General Expenses ￿nIeS John Light Capital Fund TOTAL Opening 29,504 24 169 846 00 199,350.24 Closing 28 687 64 11685583 145,543.47 Santander Current Santander Savings CAF Current CAF Savings BANK RECONCILIATIONS Opening Balance Bank Receipts Bank Paymenls Closing Balance From bank statement TOTAL 206427 12 616 85 14 681 12 238147 11048747 1(￿ 624 18 624476 624476 194 905 20,857 76 463 139 298 71 139 298 71 199 350 144 139 197 946 145,543 145 543 178 11 178 11 otal Reconcilation Opening bank Balance me over exps ng bank Balan￿S 199 350 24 S38￿TT 145,$43.47 must be zero •1 Statement of Assets and Liabilities as at 31 March 2025 Fixed Assets Five and a quarter acre Site (see note 1) Total of hall (see note 2) Total af Hall equipment (see note 3) Ride on Mower (see note 4) Total walue of MUGA (see note 1) Total value of Trim Trail (See note 1) 202412025 202412025 202312024 202312024 21,321 326215 2621 483 115.097 31.678 21321 273 225 2621 115097 31 678 497415 444 625 Current Assets Cash and Bank Balan￿S mOn￿S Due from SSE for Business Support Fund Income due from hall hire 145 $43 199 350 3040 3204 148 583 203 554 ss Accounts Payable Cleaning and Window Cleaning Hedge Cutting Cleaning Supplies Electnc and Gas 450 435 232 167 131 581 646.579 834 649.013 Net Assets of the Charity Accountlng Pollcles The accounts are prepared on the cash basis rtems being account&J for on receipt or payment There Is no prowsion for accruals Restricted and Unrestricted Funds Restrict&J funds are those provKJed for a specific purpose, they are reported upon separately and will only be used for whith they were ntended All other monies rased and all expenditure Is treated as unrestncted fund- NOTES The fdlue of the site s taken as being the cost Induding the planning application 2 The value ts bas&J U0(￿ a valuation In 2001 Increased bv the cost of the new lean~to the oalio and the car oark resurfaanq ienang solar panels veranda and the value of the new store This covers Ihe value of hall equipmeni eg tables and chairs The rKle-on mower IS beino deDreaated at 2￿/0 Straiaht Ime bass Page 6 No