KEINTON MANDEVILLE VILLAGE HALL AND PLAYING FIELD TRUST TRUSTEES. ANNUAL REPORT 31" MARGH 2024 The Managing Trustees present their Report for the period 1" Aprll 2023 10 31° March 2024 which should be read in conjunction with the Financial Statements fLY the same penod Provided on pages 5. 6. arKI 7. Le al Status The Chanty is established by Trust Deed dated 30th June 1995 whereby the Keinton Mandeville Village Hall and Playing Field Trust declared the Trusts on whith tt was to hoSd the freehold land on which the proposed village hall and ass¢xiated car park were to be erected together wth the proposed playing field adjoining thereto. The Charrty Commission number is 1057420. ani tion The obiect of the Chanty shall be the provision and maintenance of a village hall and playing field and facilrties ancjllary thereto for the use ol the inhabrtants ot the Pansh of Keinion Mandeville and its immediate vicinity wthoui dists'nction of rM)lrtical religious or other opinions including use for meetings lectures and classes and for other forms of refftation and leisure- time tx¢upation with the object of improving the condrtions of lrfe for the said inhabitants Committee of Managemenl shall comw'se up to eleven persons being fve elected and six representative members. Elected members shall be ap￿Inted at the annual general meeting. The Committee may appoint rf they think fft not more than tswo cAMpted mom￿rS in addition. The Annual General Meeting is usually hekl in September. Review of the ear The year ends with our hall looking brighter. fresher arKI more appealing after numerous projects matured. The whole hall has been redecorated, the floor repaired and revamished and the fire escape I patio doors replaced (the previous one were leakina). The combined effect has been transfomiative and drawn positive response from our users. Behind the scenes have completed the concept phase of 2 larger prqects, that will undoubtedly dominate our efforts for the coming year. A small sukommittee has investigated the possibilrty of fitts'ng solar panels combined wrth electncal storage on srte. They have proposed a solution to the main Cornm￿ee. that has been accepted. This will therefore progress to the delivery phase next year. We have adopted a similar approach to our new website and a¢¢ess control. Despite support from his family we were unable to gain full Control of the website and control facilities created by John LighL We were able to ascertain that the ojrrent provision will cease late in 2024 (and rf it faults before then we will struggle to bring it back on line). A small sub committee has therefore looked at how y￿ might replace the current setup. This will dramatically change how we interact with our customers going fofward, arKI is sure to dominate 202415. On the whole, howler, the team remains posrtNe goirKJ irrto the new year. We are very lucky to retain a strong team of volunteer trustees providing an excellent local facilty. Warren Lee Chair Financial Re Our income for the period was made up the sizable donation left to us in his ¥￿11 from John Light, our long-temi treasurer and supporter for which we are very 9rateful. This money is ringfenced for caprtal works on the village hall building and the car park area only ort The rest of our income was mainly from casual arKI contract hire income and showed a 63% increase on income over the previous year as we are now back to near full capacity after Covid. Our hall continues to be well utilized during the day with the following contract groups using the hall dunng the year: Children's Danang Yoga Pilales Doctors Surgery Music and Movement Baby group The Keinton Youth Group Line Dancing Short Mat Bowls Club Silvercise Ballroorn Dancing Table Top Games ca￿rf$ Support Group Our MUGA is used for free by the local communlty but was also hired out to: Keinlon Netball Club Sports Coaching sessions We received no grants this year from Somerset Council or the Parish council. Our hall running costs showed a 37% increase over the last year mainly from increased heat and power ￿$ts. increased hall and field rna1ntenan￿ cost5 and IT costs. The IT costs were necessary to set up a new vRbsrte which links to the widely used H￿lmaster tjooking System and a new locking system. Capital expenditu￿ for the year included a sign for the trim trail. which was flagged up as a necessty in a safety audit. Also we had the hall floor resanded and sealed wrth a new tougher resin. During the year we changed our bank from Santander to CAF Bank to implement better online financial controls. We had no employees during the year and no trustees were paKI apart from reimbursement of village hall expenses. We ended the year with £29.504 general bank balance and £169.846 ringfenced monies. Joanne Wallwork July 2024 P￿2 onsibll. for the Financial Statwrnnts The Trustees are responsible for Ihe p￿paratiOn of the financial statements, for keeping proper accounting records which disclose the financial position of the Chanty. The Trustees have elected lo prepare finanaal statements on the Receipts and Payments AcGount basis. Mana Committee IAembershl The members ol the Commrttee at the er￿ of the year and their appointing body rf appropnate are'.- Warren Lee Jo Wallwork Elected Chris Calcutt P8nsh Council Sarah Hughe¥ Elected Theo Ballance Elected Andrew Jones Elected Rachael Willcox Paiothial ChurGh Counryl Gordon Hughes Short Mat Bowls Claire Harding Keinton Environmerrtal Group The Independènt Examiner Mr David Butcher Ytho has kindly grven his services free of charge. (Chaifrnan) (TreaSu￿r) (Secretary) IBookiThJs Secretary) Approved by the Tnjstees Chris Calcutt Secretary eiii &ILLttr p￿13 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF KEINTON MANDEVILLE VILIAGE HALL AND PLAYING FIELD TRUST. I report on the accounts of the Chanty for the 1 A￿1 2023 to 31* March 2024 whi¢h are set out on pages 5,6, and 7. Res ective Res onsibilities of Trustees and Inde ndent Examlmf. As the chanty's Iruslees, you are responsible for the preparation of the accounts in accofdance with the requirements of the Chanlies Act 2011 11he Ad") I report in resped of my examination of the Trust's accounts camed out under sedion 145 of the 2011 Act and in carrying out my examination. I have followed all the 2ppli¢able Directions given by the Charity Commission under seLlion 145(5){b) of the Act. Basis of Inde ndent Examinevs Re My examination was Carried out in accordance the General Directions given by the Charity Commissioners. An examination includes a rev￿ of the accounting records kept by Ihe charity and a ￿MpariSOn ol ihe accounts presented with those records. It also Includes consideration of any unusual rtems or disdosures in the accounts, and seekn'ng explanalions from you as trustees con￿ming any suth matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audrt, and consequenliy I do not expfess an audit opinion on the wew of the given accounts. endent Exarninerfs Statement Inde In connection wtth my examination. no matter has come to my attention (1) which gives me ￿aSOnable cause to believe that in any matefial ￿sPeCt the requirements to keep accountirYJ records in acC￿lanCe with Section 130 of the Act: and to prepare accounts accord wilh the accounting rec￿d5 and Gomply wtth the accounting requi￿rnents of the Act have not been met. or {21 to which.. in my opinion, attention should be dravm in order to enable a proper urKlerstanding of the ac¢¥unt to be reacl*d. David Butcher WoodcLrt House Queen Street Keinlon Mandeville July 2024 KEINTON MAN LLE VI GEHA AND PLAYING FIE Tru CEIPT3 AND AYMENTS FOR THE PERIOD 1•1 APRIL ZOZ to 31• IAARCH ZO VH INCOME Hlre Incom• Conlracl Hire 202¥1024 2Q2Y2024 202212023 2022tt023 12.7(fj 37 Casua Hi 4.077 25 MUGA H 97T Y) 17.764.12 10.884 Donatlan• John Lh3hl Le9W t)w 169.846 (Kl 346. 170.192.50 227 227 Grants Grants received 12,5C 12.5C(I Land rent Inlefest 210.$2 510.52 19 819 TOTAL INCOME 188,467.14 24,230 VH EXPENDITURE Hall Runnln9 Costs Cleanmg costs Inc¥&ithAtl 5,842.9) 5.441 Intem8t Heal and P¢74￿[ 2,310.93 Waler 3S7 l MainterbarKe 3.584.74 iiard8ning F*kfj Maintenarte 1.S)4.95 Insurd￿8 1,125.92 C8su* Hir• Refu￿lS 49.IXI 41829 250 InBPe¢l￿ I CwbfK4tes 317.98 279 Sundry Expenses 25 CLists 1.431￿1 k Charg 10.rxi TrainThJ 41.70 17.368.68 12.6W2 CIp￿1 wo￿* Trirn Trail 30,678 New McTh P•J• 5 Hall Exte￿ 9￿9 al S¥n for Trnn Tr¥ 9,512 1,181.37 ResanthrKJ 4ThJ S¢akng 8.52177 41,19) TOTAL EXPENDtruRE 2SM91.46 EXCESS INCOME OVER EXPENIXTURE 162.575.69 29 652 8AUNCE OF ACCOUIITS Account Closlng 7.27S.80 2.W.27 29.49B.75 CAF Bank Cwrent A(x>>Jnt 2.381.47 CAF Bank Savrys Acaxv)I 194.9)4 XJ TOTAL 36.774.55 199 350.24 STATEMENT OF RESTRICTED FUNDS Fund Op•nlng ,T75 44 Cla•lng General &pen8es Monies 29,504.24 Jthn LWI CaW FUFKJ 169,846 Tr) TOTAL 36.TT5.44 199 350.24 Santsndw Sanlarthr Current Sa¥in CAF Curmrt AF Savlng• BANK RECOIICIUATrONS TOTAL Op8niThJ 8alanc• 727S.80 29.498.7S 36,775 Bank Rec•i¢ts 47,839.22 137.35 173.LY8.17 194.W5 415,949 Bank Paywwits 29 636.10 170,686.70 253,374 Closmg 8alarKe 2.W27 2,381.47 194,9)4 S) 199.3SO From bank Str￿)ent 2.W27 2.381.47 194.9)4.Xl 199.39) Totsl Reco￿11￿110n OpeniThJ bank BoLqnce 36,774.5S inoyn& ¢)¥er exF 1K2.575 69 C105ing bank BaLqrK4s Slatement of AM•ts and Uabllltle• •• •t 3111 March 2023R024 202￿024 2022r2023 2022r2023 F5xed A•• FNe and a quarter aue Site (see tV)tè 11 21.321 21.321 Totsl vdue of h￿1 (see 2) 273.225 273,225 Tolal Val￿ of Hal equpwrt (see nfft 3) Rlde on Mo4¥er {8ee r#)te 41 2.621 2,621 Pffjee Rth on Mmr (see ￿te 41 Totsi vdue ol MUGA {see rMJlo 1) Total valu¢ ¢)f Tryn Trail (See rK)te l} 115.097 115.097 31,678 44d,825 Cash arKI Bank Bala￿¢5 199.350 36.775 Inc¢me the from h811 hye 8,179 Ltss Actourrts Payable c￿aning and C Hedge Cutting Cleaning Supphes Electn¢* & Gas 42.953 517 167 781 et A*a•ts •f Chartty 649.013 Ae¢¢)untlng Pollele8 for accruals or p￿payrnents. RostActed and Unrestri¢ted Fund8 Restncied funds are ttrK)se provided for a Spea￿ purFW. tlw reFKy¢ed 68parately a)d v*ill used lor whth they We￿ u)lended. AU Dthar rn¢￿$ [S￿d. eywth as Ulwe￿ed furds. NOTES.. . The vahje of Sbta r6 laken as cost thè plaNyng 9pFltstK￿. 2. The value is based up)n a valuaiTh in 2￿1 iwased by thè ctst of thè n¢w learFlo.Ihe and tr* ¢ar pgrk resurfaang. ferKin9. and Ihe valuè of ts r*w strye. 3. This ¢ovw3 the value ol Kill eqU￿M&￿t. eg tabl8s arKJ d￿1 4 The ri1￿1 mv4*r ¢ bang deweaat&J at strwght fm• basAI.