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REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR ASHTON VALE CLUB FOR YOUNG PEOPLE
Registered address:Ashton Vale Club For Young People Silbury Road Ashton Vale Bristol BS3 2QE
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Charity number: 1057399
Report of the trustees for the Year Ended 31 March 2024
The trustees of the charity, present their report with financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
LEGAL AND ADMINISTRATIVE INFORMATION.
STATUS
Ashton Vale Club For Young People is a registered charity governed by its Constitution — Charity number 1057399
OBJECTIVES AND ACTIVITIES OF THE CHARITY
Objectives:
The aim of the Club is to help and educate young people through their leisure time activities so to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society and that their conditions of life may be improved.
Activities:
The Club achieve this by helping children and young people between the ages of 8-19 years of age through providing open access evening youth club sessions and school holiday provision. During this Financial Year, Ashton Vale Club For Young People had contact with 990 children and young people delivering 96 nightly sessions. We are very pleased with this engagement as we closed the club for a three-month period as we underwent significant refurbishment of the Club.
These youth club sessions are fun, engaging and young people led. Designed to address a range of physical, educational, lifestyle, health and other activities enabling members to develop their skills, awareness and capabilities, thus helping them participate as healthy, independent, mature and responsible individuals.
In order to support these objectives and activities the Charity runs a range of sporting, creative and educational programmes for the benefit of its members aged 8-19 years of age regardless of race, disability or gender. Incorporated within these programmes is mentoring and support provided by caring adults, all of whom are DBS Enhanced checked. Ashton Vale Club For Young People is a wellestablished, respected and trusted deliverer of youth services that works in Partnership to maximise the benefits for all parties and the wider community.
PUBLIC BENEFIT
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our object and in planning our future activities.
FINANCIAL REVIEW
The incoming funds were £60,522. This is higher than normal as we received a “one off’ Capital Grant of £28,500 during this Financial Year to do refurbishment works at the Club. The trustees are grateful for the kind donations and grants from our funders and those who supported our work.
The expenditure during this Financial Year was £67,835. Although over the past few years we have been steadily growing as a charity to enhance our Club facilities this Financial Year for members and wider community, we spent £31,583 on capital refurbishment works. The balance of monies between the Capital grant received (£28,500) and actual expenditure (£31,583) was funded from club reserves and contributed towards the planned operating deficit (-£7,302) this Financial Year.
The accounts comply with the current statutory requirements, the charity’s governing document and the requirements of the Statement of Recommended Practice for Charities (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective | January 2019).
RESERVES POLICY
The trustees have a reserve policy equivalent to three months of expenditure. Based on 2024-25 expenditure this equates to approximately £11K. This is regularly monitored during the financial year.
FUTURE PLANS
In 2024-25 the Club is developing into a charity that can respond to the needs of the children, young people and the wider community of Ashton Vale, targeting areas of disadvantage and deprivation.
Our aim is to work collaboratively and in partnership with the local community to create opportunities, affect change and support members to fulfil their potential. Through the promotion of inclusive club based programmes based around health and wellbeing activities that focus on key areas of need, our objective is to deliver high quality support with passion and enthusiasm whilst remaining young people led and grounded in the community.
As we continue to improve the overall club environment and facilities, we are hopefully of increasing the number of other community based who rent/use of venue.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document.
The organisation is a registered charity (1057399) that operates in accordance with its Constitution dated 20 November 1985.
Management Committee Members & Charity Trustees.
Lee Williams — Chairman & Trustee
Charles Stephens — Treasurer & Trustee
Ms Cheralee Mckeown-Redman - Leader-In-Charge (non-voting management committee member)
Recruitment and appointment of new trustees during the year.
There were no new trustees appointed during this financial year. It is the charity trustees desire to appoint further trustees as and when suitable individuals make themselves known to the charity.
Organisational structure
The charity operates solely through meetings of the Management Committee, which includes the charity trustees. All decisions are collectively taken by the Management Committee. Responsibility for financial management is delegated to the Treasurer who draws on the support of other Management Committee members as necessary. Activities and Management Committee matters of the charity are overseen by the Chair. During the year formal meetings of the trustees were held and Minutes recorded.
Management Committee Remuneration from the Charity.
We confirm no trustees received any remuneration from the Charity and were not reimbursed for any expenses for enacting of their Charity duties during the year from the Charities monies.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1057399
Registered address
Ashton Vale Club For Young People Silbury Road Ashton Vale Bristol BS3 2QE
Bank Account
The charity has one Bank Account in its name. This is with National Westminster Bank Plc — Current account.
Note: Two signatures are required on all cheques and payments.
Individuals employed by the charity
There are currently five sessional, part time staff with no employee receiving emoluments in excess of £60,000.
Affiliations & Memberships
The Ashton Vale Club For Young People are affiliated members of Young Bristol, UK Youth and National Association of Boys & Girls Clubs. All are Independent Charities in their own right.
INDEPENDENT EXAMINER’S REPORT TO THE MANAGEMENT COMMITTEE OF ASHTON VALE CLUB FOR YOUNG PEOPLE (“THE CHARITY”).
| report on the accounts of the Charity known has Ashton Vale Club For Young People, an Independent Charity Governed by English Law and registered with the Charity Commission by Charity number 1057399 for the year ended 31°! March 2024.
Respective responsibilities of Management Committee & Examiner.
The Management Committee shall have cause to keep full and accurate Financial Records and Accounts of all financial transactions relating to monies belonging to the Charity and such Accounts shall be independently examined and presented at the Clubs Annual General Meeting.
As a Management Committee you are responsible for the preparation of the Accounts; | report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2001 Act.
Basis of independent examiners report.
My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a Management Committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.
Independent Examiners Statement.
In connection with my examination, no matter has come io my attention which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached.
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KRoyes
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Independent Examiner 215t May 2024
ACCOUNTING DEFINITIONS
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where cost cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Funds
RESTRICTED FUNDS - When applicable Restricted income funds are to be used in accordance with specific restrictions imposed by the donor and any such funds will be shown separately in the accounts.
UNRESTRICTED FUNDS- Unrestricted income funds comprise of those funds which the trustees are free to use for any purpose in the furtherance of the charitable objectives.
Approved by order of the Ashton Vale Club For Young People Management Committee on 30'" May 2024.
ASHTON VALE CLUB FOR YOUNG PEOPLE
Statement of Financial Activities - Income & Expenditure Account For the year end 31st March 2024
INCOME
EXPENDITURE
2023-24 2023-24 Subscriptions 0.00 Salaries inc tax payments 20394.51 Annual membership fees 0.00 Cleaner & Cleaning equipment 2956.59 Canteen 0.00 Canteen 0 Holiday Club fees & grants 0.00 Building Maintenance 31583.99 Club Hire 0.00 Fire Testing & equipment 607.27 Donations/Grants 60522.88 Water & Sewage 313.80 Fundraising - young people 0.00 Electricity 1530.85 Bank Interest 0.00 Insurance * 0.00 Furlough Claim (80% salary) 0 Club Programme & Equipment 9349.85 Holiday Club Activities inc Food 0.00 Stationary 0.00 Telephone & Broadband 199.38 Sundries 0.00 Club Fundraising 0.00 TV Licence 159.00 Walking Football 0.00 Training 157.48 Waste Collection 572.43 Total 60522.88 67825.15
Surplus/Deficit for Year Ending 31 March 2024 = (-£7,302.27)
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|---|---|---|---|---|---|---|---|
|Total|funds|as at|1|April|2023|26956.74|
|Total|funds|as|at|1|April|2024|19653.74|
|FUND ACCOUNT &|BALANCE|SHEET YEAR|ENDED|31|MARCH|2024|
|2023|
|Current|assets|(Cash|at|bank)|
|Nat West|Bank|current account|26,956.01|
|Total|26,956.01|
|Gross|current assets|(£)|19,653.74|
|Less outstanding|liabilities due|(£)|0|
|Less|Designated|Club Trustee|Reserve|Fund|(£)|11,000.00|
|Net current assets|(£)|8653.74|
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2024
£
19,653.74
19,653.74
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NOTES TO 31st MARCH 2024 YEAR END ACCOUNTS:
- Club Insurance - During 2023-24 cost of Club Insurance was included within Young Bristol (YB) Insurance as YB own the Property. Although not shown in the Accounts, the club received significant "in kind" contributions from various Organisations to assist with the refurbishment of its premises. Operating Deficit for 2023-24 - As highlighted in the Trustees Report this planned Deficit was partially caused by Capital Refurbishment works at the venue. INCOME- Grants - The breakdown of the Grants is as follows:- £28,500 "one off" Capital Funding & £32,022.88 for Revenue Funding.
SIGNED: Lee J. Williams DL - Treasurer - 01.05.24