Aghton vaLQ CLUb [( Younfj pecK)LQ ANNUAL REPORT AND ACCOUNTS 2023/24 Ashtoh V fllub for Young Pe YB YB REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR ASHTON VALE CLUB FOR YOUNG PEOPLE Registered address".- Ashton Vale Club For Young People Silbury Road Ashton Vale Bristol BS3 2QE Charity number: 1057399 ASHTON VALE CLUB FOR YOUNG PEOPLE Report of the trustees for the Year Ended 31 March 2024 The trustees of the charity, present their report with financi81 ststements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: statement of Recommended Practi￿ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). LEGAL AND ADMINISTFIATIVE INFORMATION. STATUS Ashton Vale Club For Young People is a registered charity governed by its Constitution - Charty number 1057399 OBJECTIVES AND ACTIVITIES OF THE CHARITY Objectives: The aim of the Club is to help and educate young people through their leisure time activities so to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society and that their conditions of life may be improved. Activities.. The Club achieve this by helping children and young people between the ages of 8-19 years of age through providing open access evening youth club sessions and school holiday provision. During this Financial Year. Ashton Vale Club For Young People had contact with 990 children and young people delivering 96 nightly sessions. We are very pleased with this engagement as we closed the club for a three-month period as we underwent significant refurbishment of the Club. These youth club sessions are fun, engaging and young people led. Designed to address a range of physical, educational, lifestyle, health and other activities enabling members to develop their skills. avRreness and capabilities, thus helping them participate as healthy, independent, mature and responsible individual5. In order to support these objectives and activities the Charity runs a range of sporting, creative and educational programmes for the benefit of its rnembers aged 8-19 years of age regardless of race, disability or gender. Incorporated within these programmes is mentoring and support provided by caring adults, all of whom are DBS Enhanced checked. Ashton Vale Club For Young People is a well- established, respected and trusted deliverer of youth services that works in Partnership to maximise the benefits for all parties and the wider community. PUBLIC BENEFIT We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our object and in planning our future activities. FINANCIAL REVIEW The incoming funds were £60,522. This is higher than normal as we received a.one off CapFtal Grant of £28.500 during this Financial Year to do refurbishment works at the Club. The trustees are grateful for the kind donations and grants from our funders and those who supported our work. The expenditure during this Financial Year was £67,835. Although over the past few years we have been steadily growing as a charity to enhance our Club facilities this Financial Year for members and wider community, we spent £31,583 on capital refurbishment works. The balance of monies be￿en the Capital grant received (£28.500) and actual expenditure (£31,583) was funded from club reserves and contributed towards the planned operating deficit (47.302) this Financial Year. The accounts comply with the current statutory requirements, the Charit￿s governing document and the requirements of the Statement of Recommended Practice for Charities (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland {FRS102) (effective l January 2019). RESERVES POLICY The trustees have a reserve policy equivalent to three months of expenditure. Based on 2024-25 expenditure this equates to approximately £11 K. This is regularly monitored during the financial year. FUTURE PLANS In 2024-25 the Club is developing into a charity that can ￿Spond to the needs of the children, young people and the wider community of Ashton Vale, targeting areas of disadvantage and deprivation. Our aim is to work collaboratively and in partnership with the local community to create opportunities, affect change and support rneMbe￿ to fulfil their potential. Through the promotion of inclusive club based programmes based around health and wellbeing activities that focus on key areas of need, our objective is to deliver high quality support with passion and enthusiasm whilst remaining young people led and grounded in the community. As we continue to improve the overall club environment and facilities, we are hopefully of increasing the number of other community based who renvuse of venue. STRucfuRE, GOVERNANCE AND MANAGEMENT Governlng document. The organisation is a registered charity {1057399) that operates in accordance with its Constitution dated 20 November 1985. Management Committee Members & Charity Trustees. Lee Williams- Chairman & Trustee Charles Stephens- Treasu￿ r & Trustee Ms Cheralee Mckeown-Redman - Leader-ln-charge (non-voting management committee member) Recruitment and appointment of new trustees during the year. There were no new trustees appointed during this financial year. It is the charity trustees desire to appoint further trustees as and when suitable individuals make themselves known to the charity. Organisational structure The charity operates solely through meetings of the Management Committee, which includes the charity trustees. All decision5 are collectively taken by the Management Committee. Responsibility for financial management is delegated to the Treasurer who draws on the support of other Management Committee members as necessary. Activities and Management Committee matters of the charity are overseen by the Chair. During the year formal meetings of the trustees were held and Minutes recorded. Management Committee Remuneration from the Charity. We confirm no trustees received any remuneration from the Charity and were not reimbursed for any expenses for enacting of their Charity duties during the year from the Charities monie5. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1057399 Registered address Ashton Vale Club For Young People Silbury Road Ashton Vale Bristol BS3 2QE Bank Account The charity has one Bank Account in its name. This is with National Westminster Bank PIC- Current account. Note: Two signatures are required on all cheques and payments. Individuals employed by the charity There are currently five sessional, part time staff with no employee receiving emoluments in excess of £60,000. Afflllatlons & Memberships The Ashton Vale Club For Young People are affiliated members of Young Bristol, UK Youth and National Association of Boys & Girls Clubs. All are Independent Charities in their own right. INDEPENDENT EXAMINER'S REPORT TO THE MANAGEMENT COMMITTEE OF ASHTON VALE CLUB FOR YOUNG PEOPLE ("THE CHARITY"). I report on the accounts of the Charity knovm has Ashton Vale Club For Young People, an Independent Charty Governed by English Law and registered with the Charity Commission by Charity number 1057399 for the year ended 31S1 March 2024. Respective responsibilities of Management Committee & Examiner. The Management Committee shall have cause to keep full and accurate Financial Records and Accounts of all financial transactions relating to monies belonging to the Charity and such Accounts shall be independently examined and presented at the Clubs Annual General Meeting. As a Management Committee you are responsible for the preparation of the Accounts., I report in respect of my examination of your charity's accounts as carried out under sects.on 145 of the Charities Act 2011 (°the 2011 Acf). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2001 Act. Basis of independent examiners report. My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a Comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a Management Committee concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiners Statement. In connection with my examination. no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance wÉth section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met,. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached. Independent Examiner 21st May 2024 ACCOUNTING DEFINITIONS Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where cost cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Taxation The charity is exempt from corporation tax on tts charitsble activities. Funds RESTRICTED FUNDS - When applicable Restricted income funds are to be used in accordan￿ with specific restrictions imposed by the donor and any such funds will be shown separately in the accounts. UNRESTRICTED FUNDS - Unrestricted income funds comprise of those funds which the trustees are free to use for any purpose in the furtherance of the charitable objectives. Approved by order of the Ashton Vale Club For Young People Management Committee on 301h May 2024. ASHTON VALE CLUB FOR YOUNG PEOPLE Statement of Financial Activities - Income & Expenditure Account For the year end 31st March 2024 INCOME EXPENDITURE Z02>24 202>24 Subscrlptions Annual membership fees Canteen Hollday Club fees & grants Club Hire DonationslGrants Fundraising- young people Salaries Inc tax payments Cleaner & Cleaning equlpment Canteen Bullding Maintenance Fire Testlng & equipment Water & Sewage Elertricity Insurance ' Club Programme & Equlpment Holiday Club Activities inc Food Stationary Telephone & Broadband Sundries Club Fundralsln8 TV Llcence Walkin8 Football Training Waste Collectlon 20394.51 2956.59 0.00 0.00 0.00 60522.88 31S83.99 607.27 313.80 1530.85 0.00 0.00 Furlough Claim180% salary) 9349.85 0.00 199.38 159.00 157.48 572.43 67825.15 Total 60522.88 SurpluslDeficit for Year Ending 31 March 2024 -147,302.27 Totsl funds as at l April 2023 Total funds as at l April 2024 26956.74 19653.74 FUND ACCOUNT & BALANCE SHEET YEAR ENDED 31 MARCH 2024 2023 2024 Current assets (Cash at bank Nat West Bank current a¢count Total 26,956.01 26.956.01 19,653.74 19,653.74 fjross currentassets 1£ Less outstsndin8 Ilabllltles due 1£) 19.653.74 iessO•sl8NtedCI￿TMsl*4R$s¢tyI Fund¢fl Net current assels 1£) i1,¢x￿1.00 8653.74 NOTES TO 31st MARCH 2024 YEAR END ACCOUNTS: ' aub ITrsurnh¢e- ￿nn02023-24¢OS101 aub lTrsur•n¢Èwas includBdwtthiTh Youni8rlstollY61 In5urnrKeasYBo¥¥hthèproperty. 1jtho￿h Drt5howD SnthèA¢ctyunts, thedubreceivedsynifi¢?nt'ln klTrd" ¢tsntributions fr0Mvar￿jUs ory*hI￿tionsIO*s￿slWrth*￿AIr0￿rb￿lhmeTh1 of ttSpr•mI￿. Qper4tyw rJefidtf4r2023-24-Ashighli4hkd In theTwsrees Rty¢rtthi5 pL4nned wffjally¢4used byC•pital Refur&$hrnentworksAtthgveDYe. INCOME-Grnhts-Theb￿kdo¥m ofthÈ Gr4ntsls•sfollOws-.-E28,500'oDeo￿ ca￿t*1 Fundir* &£32.022A8torRthDye Fundir*. SIGNED.. Lee J. Williarns DL- Treasurer- 01.05.24