## **Charity Registered Number: 1057290**
## **Financial Statements for the Year Ended 31 July 2023 For**
## **Barham Pre-School**
1
## **Barham Pre-School**
## **Index to Financial Statements**
||**Page**|
|---|---|
|General Information|3|
|Trustees Report|4-6|
|Independent examiner report|7|
|Statement of financial activities|8|
|Balance Sheet|9|
|Notes to Financial Statements|10-13|
2
## **Barham Pre-School**
## **General Information Year Ending 31st July 2023**
Chairperson: Briony Ellis Treasurer: Andrew Wildon Secretary: Sally Caless P.L.A. Registration No: C2534G27I02 Branch No: SO603 Bank: Santander Commercial Bank plc Bridle Road Bootle Merseyside GIR 0AA Independent examiner: Hobbs Thomas & Company LLP
3
## **Report of the Trustees**
## **For the Year ended 31st July 2023**
The trustees present their report and financial statements for the year ended 31st July 2023.
## **Trustees**
The trustees named on page three have served throughout the year. The appointment of the trustees is governed by the Trust Deed of the Charity. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee, removal by Pre-School committee or removal by law.
## **Constitution, Objectives and Policies**
Barham Pre-School has adopted the Early Years Alliance (EYA) constitution. It has adopted objectives and policies including, but not limited to:
|Admissions|Child protection|
|---|---|
|Pricing|Equality & Diversity|
|Behaviour management|Refreshments|
|Health, safety & hygiene|Special educational needs|
|Confidentiality|Complaints|
|Staff training|Reserves policy|
Details of the objectives and policies are well documented and displayed on the notice board at the registered address. A copy is available to all parents/prospective parents on request.
## **Investment Powers**
The current constitution outlines the Trustee’ power of investment and finance applicable to Barham Pre-School.
## **Development, Activities and Achievements**
I am pleased to report on another successful year at Barham Preschool. We are currently running at full capacity with a waiting list which is brilliant. Toddler group is running well with lots of local families attending each week which acts as a great feeder for our preschool.
Financially we continue to maintain a good steady position with thanks to the trustees and staff. The preschool committee and staff continue to work excellently together to ensure that the preschool benefits from different fundraising activities held throughout the year such as Hopathons, cake sales, dressing up days and our wonderful Christmas nativity event and raffle to help raise valuable funds for our charity.
4
Looking forward we will continue to work hard to ensure we maintain a steady financial position whilst also working hard to raise valuable funds for our preschool so that we can look at the possibility of bigger expenses in the near future.
## **Financial Review**
Overall, the pre-school is faring well. For the second year there has been a larger increase in staff costs than in fee income, caused by the annual changes in the living wage being higher than the local authority fee income. However, with continued discipline in our other costs and great work by the staff and committee to fund raise, we managed to break even in the year 2022/23.
Explanations of differences between 2022 and 2023
- The minimal change in bank position reflects the fact that during the year the total income and expense were almost equal.
- The increase in revenue in 2023 is largely caused by the annual increase in fees charged for placements at the setting.
- The drop in premises costs is caused by no lease payments having been made for 12 months. We are still waiting for KCC to agree a new lease.
- The increase in resources expended is caused by the large increase in the living wage which went straight through to our cost base.
## **Financial Outlook for 2023/24**
Overall, I see the outlook for 2023/24 as more challenging. There will likely once again be an increase in costs due to the living wage rising by more than the fee income we derive from the local authority. We will continue to support the toddlers group which, while placing a small financial strain on the pre-school, is an essential part of what Barham Pre School brings to the wider community.
That said, with the ongoing support of the parents and efficient operating practices within the preschool, we should aim for another breakeven year.
5
ststement of Trustees, responsibilities
The trustees are required under the Charities Act 1993 to prepare financial statements for each
financial yèar which Eive a true and fair view of the charity's financial activities during the year and
of its financial position at the end of the year. In preparing the financial statements, giving a true and
fair view, the trustees should fo15ow the basic practise and..
Select suitable accounting policie5 and apply them tonslstently
Make judgements and estimates that a reasonable and prudent
State whether applicable accouniing standards and statements of recommended
practice have been followed. subjert to any departure disclosed and explained in
fbnancial statements
Prepare the financlzl statements on a going concern basis unless it is inappropriate
to presume that the charity will continue in operation
dl
The tTlJStees are responsible for keeping accounting records which disclose, wlth reasonable
accuracy, the financial position of the charity and which enoble them to both ascertain the financial
position of the charity and to ensure that the finantial statements comply with applicable law and
regulations.
Future developments
As thè pre-school is now well-established part of the local community and h35 received a glowing
Ofsted report, we don't plan to make any major changes this year but will continue implementing
our current policies and prartices.
There were no serious Incidents this year.
Approval
The report and acwunts were approved by the trustees 29th February 2024
Chairperson
Brlony Ellis
2910212024
Report of the Independent Examiner to the Trustees of Barham Pre School
I have examined the accounts of the above mentioned for the year ended 31stJuly 2023.
During the course of the examination no matter ha5 come to my atrention, whlch would 8ive me
reasonable cause to believe that in any material respect:
Accounting recor(Is have been kept in accordan with section 41 of 1993
Charitles Act; or
bl
rhe accounts do not accord with those records- or
The statement of account5 does not comply with the 1993 Charities Act.
No further matters have come to my attention, which should be included to enable a proper
understandin8 of the accounts to be ached.
141o/ao14
Shèlley Hobbs MAAT
Hobbs Thomas & Company LLP
## **Barham Pre-school Statement of Financial Activities**
## **For the year ended 31st July 2023**
|Notes
Income Resources:
Grants/Donations
3
Fees
3
Fundraising
3
Interest
4
Other
3
Resources Expended:
Direct Charitable
5/7
Direct Charitable
2a
Other Expenditure:
Management & Admin
6
Net movement in funds for year
Total fund B/Forward
**11/12**|**Restricted**
**Funds**
£
0
0
0
0
0|**Unrestricted**
**Funds**
**Total**
**2023**
£
£
24
24
106,663
106,663
1,896
1,896
101
0
5,141
5,141|**Total**
**2022**
£
1,043
103,910
2,042
2
6,552|
|---|---|---|---|
||**0**
0
56
0|**113,825**
**113,724**
113,282
112,915
0
56
1,741
1,741|**113,549**
96,257
225
1,869|
||-56
909|**115,079**
**114,329**
-1,198
-1,254
55,658
56,567|**98,351**
15,198
41,369|
||**853**|**54,460**
**55,313**|**56,567**|
There were no recognised gains or losses for 2022/2023 other than those included in the Statement of Financial Activities
The notes on pages 10-13 form part of these financial statements.
8
## **Barham Pre-school Balance Sheet**
## **For the year ended 31st July 2023**
|**Notes**
Fixed Assets
Tangible Assets
8
Current Assets:
Debtors
9
Cash at Bank and in hand
Deposit Account
Creditors:
Amounts falling due within one year
10
Net current Assets
**Total Assets less Current Liabilities**
Capital and Reserves:
Unrestricted Funds
11
Restricted Funds
12|**2023**
**2022**
**£**
**£**
309
375|
|---|---|
||0
0
38,170
38,720
19,585
19,572
**57,755**
**58,292**|
||2,750
2,100|
||58,063
58,667|
||**55,313**
**56,567**|
||54,460
55,658
853
909|
||**55,313**
**56,567**|
9
## **Barham Pre-school Notes to the financial Statements For the year ended 31st July 2023**
- 1 Accounting Policies
- 1.1 Basis of preparation of Accounts
The financial statements are prepared under the historical cost convention and include the result of the charity’s operation which are described in the Trustees’ Report and all of which are continuing.
The accounts have been prepared in accordance with the Statement of Recommended Practice for charity accounts.
- 1.2 Tangible Fixed Assets for use by the charity and depreciation Tangible fixed assets for use by the charity are stated at cost less depreciation.
Depreciation is provided at rated calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Buildings (mobile) 15% on cost Utilities 10% on cost Equipment 15% on cost Miscellaneous 15% on cost
## 1.3 Income
Voluntary income and donations are accounted for as received by the charity. No permanent endowments have been received during the year.
## 1.4 Value Added Tax
Value added tax is not recoverable by the charity and as such is included in the relevant costs in the statement of Financial Activities.
## 1.5 Management and Administrative Expenditure
Expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity or fundraising ventures.
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## **Barham Pre-school Notes to the financial Statements For the year ended 31st July 2023**
|2a
Expenditure Direct Charitable:
Depreciation
2b
Grant received for equipment
3
Other Income:
Fees – Parents
Fees KCC
EYPP
Toddlers Group
Donations
Fundraising
Miscellaneous
4
Interest Received
5
Direct Charitable Expenditure:
Premises - heating / cleaning
Land Rent and Hire of Hall
Consumables
Equipment
Repairs and gardening
Insurance
Subs and Fee
Depreciation
Toddlers Group
Fundraising
Miscellaneous|**Restricted Funds**
**2023**
**2022**
**£**
**£**
56
225
0
0
**Unrestricted Funds**
**2023**
**2022**
20,791
16,832
85,872
87,078
225
281
1,300
1,932
24
1,043
1,896
2,042
3,616
4,339|**Restricted Funds**
**2023**
**2022**
**£**
**£**
56
225
0
0
**Unrestricted Funds**
**2023**
**2022**
20,791
16,832
85,872
87,078
225
281
1,300
1,932
24
1,043
1,896
2,042
3,616
4,339|
|---|---|---|
||**113,724**|**113,547**|
||||
||101|2|
||2,455
1400
1,267
3,795
2,481
796
601
0
1,844
80
2,227|1,782
1,150
2,807
3,158
4,037
1,247
719
1,966
1,296
60
1,425|
||**17,047**|**19,646**|
11
## **Barham Pre-school Notes to the financial Statements**
## **For the year ended 31st July 2023**
|6
Administrative Expenditure:
Miscellaneous
Training
Auditors Remuneration
7
Staff Costs
No remuneration was paid to Trustees in the year
The staff costs for the year|**2023**
**2022**
**£**
**£**
16
156
695
275
1,030
1,713|
|---|---|
||1,741
2,144|
|||
||96,235
76,336|
|8
**Tangible Fixed Assets**
Cost or Valuation
At 01.08.22 - Restricted
At 01.08.22 - Other funds
Additions during the year
Restricted
Other Funds
Depreciation
At 01.08.22 – Restricted
At 01.08.22 - Other funds
Charge for the year
Restricted
Other Funds
Net Book Value
31-Jul-23
31-Jul-22|**Mobile**
**Buildings**
**£**
**£**
23,894
76,343
38,655
0
0
0
0
0|**Equipment**
**£**
8,131
10,966
0
0|**Misc**
**£**
762
2,609
0
0|**Totals**
**£**
109,130
52,230
0
0|
|---|---|---|---|---|
||**62,549**
**76,343**|**19,097**|**3,371**|**161,360**|
||23,894
76,343
38,655
0
0
0
0
0|7,756
10,966
56
0|762
2,609
0
0|108,530
52,230
56
0|
||**62,549**
**76,343**|**18,788**|**3,371**|**161,051**|
||**0**
**0**|**309**|**0**|**309**|
||**1,641**
**0**|**375**|**0**|**3,192**|
12
## **Barham Pre-school Notes to the financial Statements For the year ended 31st July 2023**
|9
Debtors
Amounts falling due within one year
Other prepayments
10 Creditors
Amounts falling due within one year
Other accrued
11 Unrestricted Funds
Opening balance
Net movement in funds for the year
12 Restricted Funds
Opening balance
Net movement in funds for the year|**2023**
**£**
0
0
2,750
55,658
-1,198|**2022**
**£**
0
0
2,100
40,235
15,423|
|---|---|---|
||**54,460**|**55,658**|
||909
-56|1,134
-225|
||**853**|**909**|
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