Charity Registered Number: 1057290
Financial Statements for the Year Ended 31 July 2021
For
Barham Pre-School
Barham Pre-School
Index to Financial Statements
| Page | |
|---|---|
| General Information | 3 |
| Trustees Report | 4-7 |
| Independent examiner report | 8 |
| Statement of financial activities | 9 |
| Balance Sheet | 10 |
| Notes to Financial Statements | 11-14 |
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Barham Pre-School
General Information
Year Ending 31st July 2021
Chairperson: B Ellis Vice Chair: S Saldano Treasurer: A Wildon Secretary: H Swan Member and staff R Starr Staff D Sopp A Davies K Ward S Furner F Lai Ya M Golder Social Services Contact: Mrs C Mullane Clover House John Wilson Business Park Thanet Way Whitstable Kent CT5 3QZ E.L.A. Registration No: C2534G27I02 Branch No: SO603 Development Worker: Jo Keohane Sustainability Officer: Lisa Hartdrige Bank: Santander Commercial Bank plc Bridle Road Bootle Merseyside GIR 0AA Independent examiner: Hobbs Thomas & Company LLP
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Report of the Trustees
For the Year ended 31[st] July 2021
The trustees present their report and financial statements for the year ended 31[st] July 2021.
Trustees
The trustees named on page one has served throughout the year. The appointment of the trustees is governed by the Trust Deed of the Charity. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee, removal by Pre-School committee or removal by law.
Constitution, Objectives and Policies
Barham Pre-School has adopted the Early Years Alliance (EYA) constitution. It has adopted the following policies:
| Admissions | Child protection |
|---|---|
| Pricing | Equality & Diversity |
| Behaviour management | Refreshments |
| Health, safety & hygiene | Special educational needs |
| Confidentiality | Complaints |
| Staff training | Reserves policy |
Details of the objectives and policies are well documented and displayed on the notice board at the registered address. A copy is available to all parents/prospective parents on request.
Investment Powers
The current constitution outlines the Trustee’ power of investment and finance applicable to Barham Pre-School.
Development, Activities and Achievements
This year has been very positive for Barham Pre-School. The committee have been very hardworking and dedicated in ensuring the smooth running of the preschool alongside staff members.
Financially we are very stable, this is due to the great efforts put in with fundraising by the committee and staff and the generosity of Parents and the wider local community. By the end of the year we were once again in a position that we could afford to spend money
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raised on new toys and resources, staff training and courses such as Yoga which will all benefit the children.
Also, looking forward, in 2022 we restarted the toddler group, this time it is being held at Kingston village hall. It was agreed that it is important for the local families in the community to have a place to socialise and play especially since covid and for the pre-school to have the toddler group as a feeder to gain interest for children to eventually join the preschool. The toddler group has gratefully received generous donations from the local community which will help towards the cost of running it. The group has had a great turn out so far.
We have lots of exciting things in the pipeline for the year to come. We are in the midst of planning a special leavers/open day event for the children moving on to primary school this September and for the new children joining us. There are also a couple of summer fetes we are looking to attend and hold a stall at to raise funds and to promote the preschool and toddler group. We are also discussing and putting into place ideas around the Queens jubilee such as a preschool party and planting a tree.
I would like to just say a big well done to all the committee and staff for working so brilliantly together and I look forward to another successful year!
Financial Review
Overall Commentary
The year ending July 2021 was a significant improvement on the prior year. We saw no significant negative impact of covid and with the setting returning to full headcount we once again were able to operate on a sustainable financial footing.
We maintained tight control over our expenses in the first half of the year so that the losses of the prior year could be repaired. By the end of the year we had increased our financial buffer by a further £17,442.
Our income increased by 39% from the prior year, to £106,326. This increase was due primarily to the private fees, for non KCC funded places, returning to normal now we are back to a full headcount. A significant increase in fund raising was also a contributing factor.
Our costs for the year were £88,884 which was an increase of less than 0.5% on the prior year.
This increase in our income and control over our costs was only made possible by the dedication and support of the trustees and staff.
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Financial Outlook for 2021/22
Overall, I see the outlook for 2021/22 as very positive. With significant efforts from the staff and by the committee the setting is on a secure footing. We are once again likely to be able to withstand a medium to large financial shock should covid cause a future closure of the setting.
With a full headcount and active fundraising activity we are now able to reinvest again in the setting and the local community, including a new playground surface for the setting and re-starting the toddler group.
Statement of Trustees’ responsibilities
The trustees are required under the Charities Act 1993 to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing the financial statements, giving a true and fair view, the trustees should follow the basic practise and:
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a) Select suitable accounting policies and apply them consistently
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b) Make judgements and estimates that are reasonable and prudent
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c) State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departure disclosed and explained in financial statements
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d) Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping accounting records which disclose, with reasonable accuracy, the financial position of the charity and which enable them to both ascertain the financial position of the charity and to ensure that the financial statements comply with applicable law and regulations.
Future developments
The pre-school is a well-established part of the local community with a waiting list for places and achieving all of its goals we do not plan on making any major changes.
There were no serious incidents this year.
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Approval
This report was approved by the trustees on 29th April 2022.
Chairperson
Briony Ellis
Signature
Date
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Report of the Independent Examiner to the Trustees of Barham Pre School
I have used the book keeping records provided to me by the trustees to produce the primary financial statements in these accounts for the year ended 31[st] July 2021.
During the course of the examination no matter has come to my attention, which would give me reasonable cause to believe that in any material respect:
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a) Accounting records have not been kept in accordance with section 41 of the 1993 Charities Act; or
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b) The accounts do not accord with those records; or
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c) The statement of accounts does not comply with the 1993 Charities Act.
No further matters have come to my attention, which should be included to enable a proper understanding of the accounts to be reached.
Shelley Hobbs MAAT
Hobbs Thomas & Company LLP
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Barham Pre-school Statement of Financial Activities For the year ended 31[st] July 2021
| Restricted Funds Unrestricted Funds £ £ Notes Income Resources Grants/Donations 4 0 471 Fees 3 0 97,409 Fundraising 3 0 4,168 Interest 4 0 61 Other 3 0 4,217 _ 0 106,326 Resources Expended: Direct Charitable 5/7 86,334 Direct Charitable 2a 225 Other Expenditure: Management & Admin 6 2,948 _ __ 225 89,282 Net movement in funds for year -225 17,044 Total Funds b/forward 1,359 22,568 _ _ 11/12 1,134 39,612 |
Total Total 2021 2020 £ £ 471 536 97,409 72,221 4,168 871 61 66 4,217 3,066 _ _ 106,326 76,760 86,334 86,582 225 225 2,948 1,703 _ _ 89,507 88,510 16,819 -11,750 23,927 35,677 _ __ 40,746 23,927 |
|---|---|
There were no recognised gains or losses for 2020/2021 other than those included in the Statement of Financial Activities
The notes on pages 11-14 form part of these financial statements.
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Barham Pre-school Balance Sheet
For the year ended 31[st] July 2021
| Notes | 2021 | 2020 | ||
|---|---|---|---|---|
| £ | £ | |||
| Fixed Assets | ||||
| Tangible Assets | 8 | 2,566 | 5,298 | |
| Current Assets: | ||||
| Debtors | 9 | 0 | 936 | |
| Cash at Bank and in | ||||
| hand | 28,198 | 7,277 | ||
| Deposit Account | 19,571 | 11,144 | ||
| 47,769 | 19,357 | |||
| Creditors: | ||||
| Amounts falling due within one year | 10 | 9,589 | 728 | |
| Net current Assets | 38,180 | 18,629 | ||
| _ | _ | |||
| Total Assets less Current Liabilities | 40,746 | 23,927 | ||
| Capital and Reserves: | ||||
| Unrestricted Funds | 11 | 39,612 | 22,568 | |
| Restricted Funds | 12 | 1,134 | 1,359 | |
| 40,746 | 23,927 |
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Barham Pre-school Notes to the financial Statements For the year ended 31[st] July 2021
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Accounting Policies
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1.1 Basis of preparation of Accounts
The financial statements are prepared under the historical cost convention and include the result of the charity’s operation which are described in the Trustees’ Report and all of which are continuing.
The accounts have been prepared in accordance with the Statement of Recommended Practice for charity accounts.
- 1.2 Tangible Fixed Assets for use by the charity and depreciation Tangible fixed assets for use by the charity are stated at cost less depreciation.
Depreciation is provided at rated calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Buildings (mobile) 15% on cost Utilities 10% on cost Equipment 15% on cost Miscellaneous 15% on cost
- 1.3 Income
Voluntary income and donations are accounted for as received by the charity. No permanent endowments have been received during the year.
- 1.4 Value Added Tax
Value added tax is not recoverable by the charity and as such is included in the relevant costs in the statement of Financial Activities.
- 1.5 Management and Administrative Expenditure Expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity or fundraising ventures.
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Barham Pre-school Notes to the financial Statements For the year ended 31[st] July 2021
| 2a. Expenditure Direct Charitable Depreciation 2b. Grant received for equipment 3. Other Income Fees - Parents Fees KCC EYPP Toddlers Group Donations Fundraising Grants Miscellaneous 4. Interest Received 5. Direct Charitable Expenditure Premises - heating / cleaning Land Rent and Hire of Hall Consumables Equipment Repairs and gardening Insurance Uniforms Depreciation Fundraising Miscellaneous |
Restricted Funds 2021 2020 £ £ 225 225 Unrestricted Funds 2021 2020 28,169 4,849 69,240 67,372 572 0 1,776 471 536 4,168 871 3,645 1,290 __ __ 106,265 76,694 61 66 2,615 3,560 1,062 1,505 2,083 722 1,850 1,043 2,012 1,006 623 1,012 0 133 2,507 2,507 0 164 494 271 _ ____ 12,623 11,923 |
|---|---|
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Barham Pre-school Notes to the financial Statements For the year ended 31[st] July 2021
| 6.Administrative Expenditure Miscellaneous Training Auditors Remuneration 7.Staff Costs No remuneration was paid to Trustees in the year The staff costs for the year were: Provision of furlough funds repayment Correction to previous year furlough salary The average weekly number of staff employed by the charity during the operating weeks of the year was: 8. Tangible Fixed Assets Mobile Buildings £ £ Cost or Valuation At 01.08.20 - Restricted 23,894 76,343 At 01.08.20 - Other funds 38,655 Additions during the year Restricted 0 0 Other funds 0 0 62,549 76,343 Depreciation At 01.08.20- Restricted 23,894 76,343 At 01.08.20- Unrestricted 34,908 0 Charge for the year Restricted 0 0 Unrestricted 2,106 0 60,908 76,343 Net Book Value 31-Jul-21 1,641 0 31-Jul-20 3,747 0 |
2021 2020 £ £ 1,450 1,221 898 302 600 180 2,948 1,703 75,055 74,659 8,366 -10,333 73,088 7 Equipment Misc £ £ 8,131 762 10,966 2,609 0 0 0 0 19,097 3,371 7,306 762 10,240 2,609 225 0 401 0 18,172 3,371 925 0 1,551 0 |
Totals £ 109,130 52,230 0 0 161,360 108,305 47,757 225 2,507 158,794 2,566 5,298 |
|---|---|---|
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Barham Pre-school Notes to the financial Statements For the year ended 31[st] July 2021
| 2021 | 2020 | ||
|---|---|---|---|
| 9. | Debtors | £ | £ |
| Amounts falling due within one year- | |||
| Other prepayments | 0 | 936 | |
| 10. | Creditors | ||
| Amounts falling due within one year | |||
| Other accrued | 9,589 | 728 | |
| 11. | Unrestricted Funds | ||
| Opening balance | 22,568 | 34,093 | |
| Net movement in funds for the year | 17,044 | -11,525 | |
| __ | __ | ||
| 39,612 | 22,568 | ||
| 12. | Restricted Funds | ||
| Opening balance | 1,359 | 1,584 | |
| Net movement in funds for the year | -225 | -225 | |
| ______ | __ | ||
| 1,134 | 1,359 |
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