Charity Registered Nuuiber: 1057290 Financial Statements for the Year Ended 31 July 2020 For Barham Pre-school
Barham Pre-school Index to Financial Statements Page Generat Inforniation Trustees Report Independent examiners Report Statem¢nt of Financial Ac(ivities Balance Sheet Notes to Financial Statements 7-10
Barham Pre-school General Information (for the year ended 31st July 2020) Ch8irperson: Vice Chair.. Mrs Cazz Eales Mrs Sandra Soldano MT. Andrew Wildon Secretary". Other. Ms Holly Swan Plus representattves of.. Barhath C.E.PriTnary S¢hwl board of GoverDOSS Barharn Patish Council Management Trustee Ms. Charlotte Russell Ms. Louise Sutc]iff¢ Ms Abi Hamsher Mr Dan Sutcliffe Ms Briony Ellts Mr Rob Eales Property HoldÉllg Twste¢s'. Mrs E. Rule Rev S Hardy Mrs Rebe¢¢a StaTh. Mrs D Sopp (Senior Supetvisor) Ms. L Davies (Deputy SUpViS0r) Mrs C. Franci5 Gore Ms K Ward Mr5 M Golder. . M& S. Futner Social Servi¢es Conta¢t: C Pfvlullane Clover Hous( John Wilson Business Pa Than¢t Way. IVhitstsbl< Ke]rt cr5 3QZ P.L.A. Registration No". Branch No.. Ikvelopment worker. Sustainability Officer 2534G27E02 S0603 Mr5 Jo Keohane Ms Lisa Siewart Santander Commercial Bank plc Bridle RO Bootle. Mer9¢ysid¢ GIR OAA Independent examiner H(i)bs Thomas & Compally ILP
Report of the Trustees For the Year ended 31st July 2020
The trustees present their report and financial statements for the year ended 31[st] July 2020.
Trustees
The trustees named on page one has served throughout the year. The appointment of the trustees is governed by the Trust Deed of the charity. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee, removal by Pre-school committee or removal by law.
Constitution, Objectives and Policies
Barham Pre-school has adopted the Early Years Alliance (EYA) constitution. It has adopted objectives and policies as follows:
Admissions Child Protection Pricing Equality & Diversity Behaviour management Refreshments Health, safety & hygiene Special educational needs Confidentiality Complaints Staff training Reserves Policy
Details of the objectives and policies are well documented and displayed on the notice board at the registered address. A copy is available to all parents/prospective parents on request.
Investment Powers
The current constitution outlines the Trustee’ power of investment and finance applicable to Barham Pre-school.
Development, activities and achievements
It has been a particularly challenging year for the Pre-school due to the implications of Covid-19. Temporary closures bought about a reduction in income and extra safety and precautionary measures meant an increase in costs for cleaning and health and safety supplies. Staff certainly felt the added worry and stress that came with working through the pandemic. I would like to commend the staff and the committee for working brilliantly side by side making sure of the smooth running of the pre-school and that the pre-school remained the safe, nurturing, caring, and supportive place it always has been.
We stepped up our fundraising efforts this year in a bid to restore the loss from the beginning of the year due to lockdown. The committee met frequently via zoom to put together different fundraising events and social media accounts were set up to promote these, in turn making them a great success. A virtual ‘Move for Barham Pre-School’ event was set up and ran on social media to spread the word and gain support and donations for our pre-school to see us though the difficult time. This event went fantastically well and raised over £1,300. As well as this various Halloween, Christmas and Easter themed events were held virtually such as a Christmas raffle, Pumpkin carving competitions, Hopathons, dress up days and other smaller fundraising events. These events saw parents and the wider local community getting involved and really supporting our pre-school for which we are extremely grateful.
Due to the incredible hard work and commitment from the staff and committee and the kind generosity of our pre-school families and local community we have managed to pull through and come out the other side. We are now back running at full capacity with all staff resuming their usual hours and our financial position is now restored. I am very much looking forward to the future for Barham Pre-School and implementing the different ideas and plans for its development.
Financial Review
As with most pre-schools across the country, the second half of the financial year was a tough one for us. Income for the year was £76,760, a 14% drop from the previous year. This was almost exclusively driven by the loss of fees, during the first national lock down, from children not eligible for Kent Country Council funding.
Our costs for the year were £88,285, which, whilst lower than the prior year, were still in excess of our income and consequently our reserves were reduced from £35,677 in 2019 to £23,927 by 31 July 2020.
A financial recovery plan was put into action at the end of the financial year which resulted in the restoration of these funds during the early part of 2021. This significantly improved position will be shown in next year’s accounts.
Our recovery was brought about by the dedication of the staff, the fundraising efforts of the committee and the generosity of the parents who supported our fund raising activity.
There was no significant capital expenditure in the last year, and the amount spend on consumables and equipment was reduced significantly from the prior year, in line with the need to reduce costs during the national lcokdown.
I would like to pay particular thanks to Peter Sopp, the previous treasurer who stepped down in the early part of 2020. His long years of dedicated service meant that the pre-school was in a position to weather the financial storm brought about by the pandemic.
Statement of Trustees’ responsibilities
The trustees are required under the Charities Act 1993 to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing the financial statements, giving a true and fair view, the trustees should follow the basic practice and:
a. select suitable accounting policies and apply them consistently;
b. make judgements and estimates that are reasonable and prudent;
c. state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in financial statements;
d. Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose, with reasonable accuracy, the financial position of the charity and which enable them to both ascertain the financial position of the charity and to ensure that the financial statements comply with applicable law and regulations.
Future developments
As the pre-school is now well established as part of the local community and has received a glowing Ofsted report, we don’t plan to make any major changes this year, but will continue implementing our current policies and practices.
There were no serious incidents during the year.
Approval
This report was approved by the trustees on 25 May 2021.
Report of the Independent Examiner to the Trustees of Barham Pre School I have examÉned the accounts of tbe aboveMeI0ned rthe year ended 31 Jujy 2020. During the C{xSe of the examination no fflatter has ¢(Nne to my attentioo which would give me reasonable cause to believe tbat in any tnateriai r¢spect'. tCCOUNing COrdS hav¢ not been k¢pt in a¢cordance wtth section 41 of the 1993 Chariti4s ACL or the accounts do not accord with those reLords" or the statement of acc(xints does not comply wtth the 1993 Charities ACL No fiArther matt¢r5 have ¢om¢ to my attentio which sh(aJld be included to el1¢ a proper understanding of the accounts lo be reached 1/(1/21 SItsLL4 tbi48S ,
Barham Pre-school Statement of Financial Artivities For the year ended 31st July 2020 Restrlcted Funds Unrestricted Funds Total Totsl 2020 2019 Notes Income Re50UTces GrantslDonations Fees Fundraising Interest other 536 72,221 871 536 72.221 871 66 3.066 82301 2.252 47 2.695 3,066 76,760 76,760 88J95 Resources Expended.. Dlrect Charitsble Dirert Charrtable other Expenditure.. Management & Admln 86,582 86,582 225 86,853 225 225 1,703 1,703 2,394 225 88,285 88,510 89.472 Net movement in fundsforyear Total Funds b/forward -225 1.584 -11,750 35,677 -577 36,254 34.093 11112 35,677 There were no recogn55ed gasns or losses for 201912020 otherthan those includèd in the Statement of Finanual Activities. The notes on pa¢è$ 7-10 form part o* thes• fjrb3ial ststem¢nts.
Barham Pre- School Balance Sheet For the year ended 31st July 2020 Notes 2020 2019 Fixed Assets Tangible A55ets 5,298 8,030 Current As5ets- Debtor5 Cash at Bank and in hand Deposit Account 936 7,277 11,144 1,325 15.699 11,079 28,103 Creditors: Amounts falling duewthin one year io 728 456 Net eurrentAssets 18,629 27,647 Total Assets less Current Liabilities 35.677 Capitsl and Resees. Unrestrirted Funds Restricted Funds li 12 22,568 1,359 23.927 34.093 1,584 35,677 Approved by the Trustees and signed on their behalf
Barham Pre-school Notes to the Financlal Statements For the year ended 31st July 2019 AccountingPolicies Basis of PreparatÈon of Accounts The financ541 aternents are prepared under the historical cost nVentiott and include the resu]ts of the charity's 01Kratio which are desaibed in the Tru5tee$' Report aDd all of which are continuing. The accounts have been prepared in accordance with the Ststement of ReCollended PdIce for chaTity acrA)unts. TaTrgible Fixed Assets for use by the Chatity #nd Depreciation Tallble fixed ets for use by the charity are stated at $t less deplatiOn. Depreciation is provided at rate5 raicuIated to wtate off the cost or valuation of fixed assets, less their eslimated residual value, overiheir expected useful lives on the following basis.. Buildings (rnobile) Utilities Equiprnent Mtscellaneous 15% on cost I/tr on cost 15fj/o on Cost 150/0 on cost Inrome Voluntary income and donations are accounted for as received by the charity. No pern1t enthiwfflents have been r1Ved during the year. Value AddeAI T&x Va]ue added tax 1$ not re¢overable by the ¢lwity and es suth is indud¢d in the rdevant ¢osts ID th¢ stat¢ment of Financial Activities. Management and Administraltve Expertdtbjre Expenditure on management and administration of the charity includ48 all expellditu not dirwtly rdated to the Gharitablc al¥lty oi fundraibing venwres.
Barham Pre School Notes to the Financial Statements For the year ended 31st Juli ly 2020 Restricted Funds 2020 2019 2a. Expenditure Direct Charitable Depreciatlon 225 225 2b. Grant received for equipment 1,500 Unrestricted Funds 2020 2019 Other Income Fees- Parents Fees KCC EYPP Toddlers Group Donations Fundraising Grants Miscellaneous 4.849 67,372 15,633 65,218 1,450 814 1,600 2.252 1,776 536 871 1,290 1,881 76,694 88,848 Interest Received 66 47 Dlrect Charitable Expendlture Premises- heating I cleaning Land Rent and Hire of Hall Consumables Equipment Repalrs and gardenlng Insurance Uniforms Depreciation Fundraising Miscellaneous 3,560 1,505 722 1,043 1,(106 1,012 133 2,507 164 271 3,184 1.510 1,556 3,061 834 1,004 244 2.770 795 616
Barham Pre School Notes to the Financial Ststements For the year ended 31st July 2020 Administrative Expenditu 2,020 2,019 Mlscellaneous Training Auditors Remuneration Legal Fees 1,221 302 180 1.422 792 180 Bank Charges stsff Costs No remuneration was peid to Trustees in the year The stsff costs for the year were: 74.659 71,279 The average weekly number of staff employed by the charity dsjring the operating weeks of the year was: Tangible Fixed Assets Mobile Buildings Equipment Misc Totsls Cost or Valuation At 01.08.19- Restrlcted At 01.08.19- Other funds 23.894 38.655 76,343 8,131 10,966 762 2,609 109,130 52,230 Additions during the year Restricted - Other funds Depreclation At 01.08.19- Restrlcted At 01.08.19- Unrestricted Charge for the year 23,894 32.802 76,343 7,081 9,839 762 2,609 108,080 45,250 - Restrirted - Unrestrictec 225 401 22S Net Bt>ok Value 31-Jul-20 3,747 I51 5298 31-Jul-19 5,853 2.177 8,030
Barham Pre School Notes to the Flnancial Statements For the year ended 31st July 2020 2020 2019 Debtors Amounts falllng due within one year- Other prepayments 936 1.325 Creditors Amounts falling due within one year OthÈr a¢¢rued 728 456 Unrestricted Funds Opening balance Net movement in funds forthe year 34.093 34.445 -352 22,568 34,093 Restrlcted Funds Openln8 balance Net movement in funds for the year 1,584 -22> 1,809 -225 1,359