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2023-04-05-accounts

Registered number: 03141293 Charity number: 1057258

WESTACRE ARTS FOUNDATION LIMITED

(A company limited by guarantee)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

WESTACRE ARTS FOUNDATION LIMITED

(A company limited by guarantee)

CONTENTS

Page
Reference and administrative details of the Company, its Trustees and advisers 1
Trustees' report 2 - 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7 - 8
Notes to the financial statements 9 - 20

(A company limited by guarantee)

WESTACRE ARTS FOUNDATION LIMITED

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 5 APRIL 2023

Trustees A Birkbeck
H C Birkbeck
D A Connor, Chairman
I A F Dupont
M G Hickey, Secretary
L Morlaas
R W Pennington
S F H Rimmer
C A Romney
A P Smith
W G S Smith, Vice Chairman
L A Spencer
Company registered
number
03141293
Charity registered
number
1057258
Registered office
Summerhill House
1 Sculthorpe Road
Fakenham
Norfolk
NR21 9HA
Independent Examiner
Larking Gowen LLP
Chartered Accountants
Summerhill House
1 Sculthorpe Road
Fakenham
NR21 9HA

Page 1

WESTACRE ARTS FOUNDATION LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 5 APRIL 2023

The Trustees present their annual report together with the financial statements of the Company for the 6 April 2022 to 5 April 2023. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.

Objectives and activities

a. Policies and objectives

The company is a registered charity and its objectives are:

The charity maintains the property known as Westacre River Studios and Westacre Summer Theatre and grants rights to carry out creative and dramatic activities at these locations in support of its objective.

b. Public Benefit Statement

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

Achievements and performance

a. Review of activities

The charity continued to provide education and drama activities through the theatre based in the Westacre River Studios and theatre buildings.

During the year the charity’s income increased from £41,471 to £43,252.

Expenditure remains at a similar level to the previous year with an decrease of £6,245, total expenses 2023 £72,869 (2022: £79,114). Despite the decrease in expenditure and the increase in income, this has resulted in an overall deficit for the year of £29,617 (2022: £37,643).

Page 2

WESTACRE ARTS FOUNDATION LIMITED (A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

b. Reserves policy

The Trustees have reviewed the reserves of the charity. This review encompassed the nature of the income and expenditure streams, the need to match variable income with fixed commitments and the nature of the reserves. The Trustees concluded that the charity has sufficient resources and future income streams to cover its ongoing commitment for the foreseeable future.

The Trustees have also reviewed the reserves in line with the Company's commitments in the event of the Company having to cease trading and aim to maintain minimum cash reserves of £15,000.

At 5 April 2023 the charity has unrestricted funds of £55,997 (2022: £66,989) and restricted funds of £613,345 (2022: £631,970). The restricted funds carried forward comprise the net book value of the charity's tangible fixed assets of £592,144 and unspent bursaries and capital grants of £21,201.

Structure, governance and management

a. Constitution

Westacre Arts Foundation Limited is registered as a charitable company limited by guarantee.

b. Methods of appointment or election of Trustees

The management of the Company is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.

c. Risk management

The Trustees have assessed the major risks to which the Company is exposed, in particular those related to the operations and finances of the Company, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.

Page 3

WESTACRE ARTS FOUNDATION LIMITED (A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 5 APRIL 2023

Statement of Trustees' responsibilities

The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

................................................

M G Hickey Trustee Date:

Page 4

WESTACRE ARTS FOUNDATION LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 5 APRIL 2023

Note
Income from:
Donations and legacies
Other income
Total income
Expenditure on:
Charitable activities
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward
Restricted
funds
2023
£
21,790
-
21,790
40,416
40,416
(18,626)
631,971
(18,626)
613,345
Unrestricted
funds
2023
£
13,784
7,678
21,462
32,453
32,453
(10,991)
66,988
(10,991)
55,997
Total
funds
2023
£
35,574
7,678
43,252
72,869
72,869
(29,617)
698,959
(29,617)
669,342
Total
funds
2022
£
33,128
8,343
41,471
79,114
79,114
(37,643)
736,602
(37,643)
698,959

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 9 to 20 form part of these financial statements.

Page 6

WESTACRE ARTS FOUNDATION LIMITED (A company limited by guarantee) REGISTERED NUMBER: 03141293

BALANCE SHEET AS AT 5 APRIL 2023

Note
Fixed assets
Tangible assets
6
Investments
7
Current assets
Debtors
8
Cash at bank and in hand
Creditors: amounts falling due within one
year
9
Net current assets
Total assets less current liabilities
Total net assets
Charity funds
Restricted funds
10
Unrestricted funds
10
Total funds
9,722
71,594
81,316
(4,120)
2023
£
592,144
2
592,146
77,196
669,342
669,342
613,345
55,997
669,342
-
76,491
76,491
(2,594)
2022
£
625,060
2
625,062
73,897
698,959
698,959
631,971
66,988
698,959

Page 7

WESTACRE ARTS FOUNDATION LIMITED (A company limited by guarantee) REGISTERED NUMBER: 03141293

BALANCE SHEET (CONTINUED) AS AT 5 APRIL 2023

The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

................................................

M G Hickey

Trustee Date:

The notes on pages 9 to 20 form part of these financial statements.

Page 8

WESTACRE ARTS FOUNDATION LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

1. General information

Westacre Arts Foundation Ltd is a charitable company, limited by guarantee, registered in England and Wales, company number 03141293. The registered office is Summerhill House, 1 Sculthorpe Road Fakenham, Norfolk , NR21 9HA.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Westacre Arts Foundation Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

The group is classified as small under the Companies Act 2006. As such there is no requirement to prepare consolidated accounts.

2.2 Going concern

The Trustees have considered the charity's position at the time of signing the financial statements, and have concluded that they have a reasonable expectation that the charity will have adequate resources to continue in operational existence for the foreseeable future, and at least twelve months from the date of signing these financial statements, they therefore continue to adopt the going concern basis of accounting in preparing these financial statements.

2.3 Income

All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Page 9

WESTACRE ARTS FOUNDATION LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

2. Accounting policies (continued)

2.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.5 Tangible fixed assets and depreciation

Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, with exception of improvements to leasehold properties which are being written off over a period equal to the remaining term of the lease.

Depreciation is provided on the following bases:

Short-term leasehold property - 2% straight line (50 year lease from 2000)
Office equipment - 25% straight line
Fixtures and fittings - 10% straight line
Riverside new development - Straight line for period of lease
Summer theatre equipment - 10% straight line

2.6 Investments

Investments in subsidiaries are valued at cost less provision for impairment.

2.7 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Page 10

WESTACRE ARTS FOUNDATION LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

2. Accounting policies (continued)

2.8 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.9 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.10 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Page 11

(A company limited by guarantee)

WESTACRE ARTS FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

3. Income from donations, legacies & other

Riversiders subscriptions
Bursaries
Donations received
Grants
Licence fee income
West Norfolk Wins fundraising
Other income
Riversiders subscriptions
Bursaries
Donations received
Grants
Licence fee income
Arts Council Grant
Other income
Restricted
funds
2023
Unrestricted
funds
2023
£
£
-
1,928
990
-
-
-
20,800
13,784
-
5,750
-
-
-
-
21,790
21,462
Restricted
funds
2022
Unrestricted
funds
2022
£
£
-
2,593
820
-
-
529
11,062
-
-
5,750
-
21
-
20,696
11,882
29,589
Total
funds
2023
£
1,928
990
-
34,584
5,750
-
-
43,252
Total
funds
2022
£
2,593
820
529
11,062
5,750
21
20,696
41,471

Page 12

(A company limited by guarantee)

WESTACRE ARTS FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

4. Expenditure on charitable activities

Open air costs
Donations to Westacre Theatre Company CIC
Accountancy
Cleaning
Insurance
Rent
Rates
Repairs & maintenance
Subscriptions
Admin costs
Sundry
Depreciation
Open air costs
Donations to Westacre Theatre Company CIC
Accountancy
Cleaning
Insurance
Rent
Rates
Repairs & maintenance
Subscriptions
Admin costs
Sundry
Depreciation
Restricted
funds
2023
Unrestricted
funds
2023
£
£
-
-
7,500
14,459
-
4,350
-
-
-
3,728
-
2,138
-
378
-
4,410
-
290
-
2,400
-
300
32,916
-
40,416
32,453
Restricted
funds
2022
Unrestricted
funds
2022
£
£
-
98
33,000
-
-
325
-
59
-
2,616
-
1,603
-
1,004
-
1,520
-
12
-
2,400
-
3,500
32,977
-
65,977
13,137
Total
funds
2023
£
-
21,959
4,350
-
3,728
2,138
378
4,410
290
2,400
300
32,916
72,869
Total
funds
2022
£
98
33,000
325
59
2,616
1,603
1,004
1,520
12
2,400
3,500
32,977
79,114

Page 13

WESTACRE ARTS FOUNDATION LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

5. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .

During the year ended 5 April 2023, no Trustee expenses have been incurred (2022 - £NIL) .

6. Tangible fixed assets

Riverside
new
Development
£
Cost or valuation
At 6 April 2022
582,129
At 5 April 2023
582,129
Depreciation
At 6 April 2022
146,273
Charge for the year
15,319
At 5 April 2023
161,592
Net book value
At 5 April 2023
420,537
At 5 April 2022
435,856
Short-term
leasehold
property
£
164,723
164,723
82,494
3,294
85,788
78,935
82,229
Fixtures
and
fittings
£
49,266
49,266
27,249
4,217
31,466
17,800
22,017
Open Air
Theatre
Summer
Theatre
Development
£
£
83,989
51,136
83,989
51,136
12,357
37,810
8,399
1,687
20,756
39,497
63,233
11,639
71,632
13,326
Total
£
931,243
931,243
306,183
32,916
339,099
592,144
625,060

Page 14

(A company limited by guarantee)

WESTACRE ARTS FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

----- Start of picture text -----
7. Fixed asset investments
Investments
in subsidiary
companies
£
Cost or valuation
Additions 2
At 5 April 2023 2
Net book value
At 5 April 2023 2
----- End of picture text -----

The charity holds 50% of the share capital, and 60% of the voting rights in Westacre Theatre Company CIC. The charity engages Westacre Theatre Company Limited CIC to look after the day to day running of the theatre.

Principal subsidiaries

The following was a subsidiary undertaking of the Company:

Name Company Registered office or principal Principal activity number place of business Westacre Theatre Company CIC 13424324 Westacre Theatre River Studios, Theatre operation River Road, Westacre, Norfolk, PE32 1UD Class of Holding shares A ordinary 50%

The financial results of the subsidiary for the year were:

Name Income Expenditure Profit/(Loss)/ Net assets
£ £ Surplus/ £
(Deficit) for
the year
£
Westacre Theatre Company CIC 224,688 (232,664) (7,976) (6,650)

Page 15

WESTACRE ARTS FOUNDATION LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

8. Debtors

Due within one year
Other debtors
Grants receivable
2023
£
122
9,600
9,722
2022
£
-
-
-

9. Creditors: Amounts falling due within one year

Amounts owed to group undertakings
Other taxation and social security
Accruals and deferred income
2023
£
2,195
-
1,925
4,120
2022
£
2
842
1,750
2,594

Page 16

(A company limited by guarantee)

WESTACRE ARTS FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

10. Statement of funds

Statement of funds - current year
Unrestricted funds
General Funds
Restricted funds
Restricted Funds
Total of funds
Balance at 6
April 2022
£
66,988
631,971
698,959
Income
£
21,462
21,790
43,252
Expenditure
£
(32,453)
(40,416)
(72,869)
Balance at 5
April 2023
£
55,997
613,345
669,342

The restricted funds carried forward comprise the net book value of the charity's tangible fixed assets of £592,144 and unspent bursaries of £11,600 and £9,600 for roof solar panels with battery backup.

General funds are funds used for the general running and day to day operation of the charity.

Page 17

(A company limited by guarantee)

WESTACRE ARTS FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

10. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
General Funds
Restricted Funds
Total of funds
Balance at
1 April 2021
£
49,757
686,845
736,602
Income
£
33,150
8,321
41,471
Expenditure
£
(13,137)
(65,977)
(79,114)
Transfers
in/out
£
(2,782)
2,782
-
Balance at
5 April 2022
£
66,988
631,971
698,959

11. Analysis of net assets between funds Analysis of net assets between funds - current year

Tangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
Total
Restricted
funds
2023
Unrestricted
funds
2023
£
£
592,144
-
-
2
21,201
60,115
-
(4,120)
613,345
55,997
Total
funds
2023
£
592,144
2
81,316
(4,120)
669,342

Page 18

(A company limited by guarantee)

WESTACRE ARTS FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

11. Analysis of net assets between funds (continued)

Analysis of net assets between funds - prior year

Tangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
Total
Restricted
funds
2022
£
625,060
-
6,910
-
631,970
Unrestricted
funds
2022
£
-
2
69,581
(2,594)
66,989
Total
funds
2022
£
625,060
2
76,491
(2,594)
698,959

12. Operating lease commitments

At 5 April 2023 the Company had commitments to make future minimum lease payments under noncancellable operating leases as follows:

2023 2022
£ £
Later than 1 year and not later than 5 years - 3,365

The rent is subject to review at 2 yearly intervals based on the increase in the Retail Price Index.

Page 19

WESTACRE ARTS FOUNDATION LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2023

13. Related party transactions

The charity holds 50% of the share capital, and 60% of the voting rights in Westacre Theatre Company CIC. The charity engages Westacre Theatre Company Limited CIC to look after the day to day operation of the theatre. 25% of the share capital and 20% of the voting rights in Westacre Theatre Company CIC are held by a trustee of the charity, M G Hickey.

During the year the charity entered into the following transactions with Westacre Theatre Company CIC:

Income - licence fee - £5,750 (2022: £5,750) Expense - grant - £21,532 (2022: £33,000) Expense - admin support - £2,400 (2022: £2,400)

At the year end the charity owed Westacre Theatre Company Limited CIC £2 (2022: £2) in respect of unpaid share capital.

At the year end there was an intercompany balance owed to Westacre Theatre Company Limited CIC of £2,193.

There were no other related party transactions.

Page 20