## **Activity Report 2020** 

Due to the extraordinary nature of 2020 in terms of the COVID-19 pandemic and its subsequent restrictions, like all other theatrical venues we were forced to close for most of the year. Where we were able to run events we absolutely did however, either moving online, or, during the brief period where events were permitted, outside in our grounds. Below is an overview of what took place: 

## _Westacre Winternet_ 

During Christmas 2020 we contacted our in-house production company and the alumni of our Bursary Scheme, ( the scheme which pays for young people to join us over the summer on subsidised placements), and asked if they would contribute to our ‘Westacre Winternet’ celebration. Many many of them did and we counted down from the 1[st] to the 25[th  ] of December with a piece every day and a collaborative poem for Christmas Day! 





## _Summer By the Lake & Jazz Picnic_ 

During the brief period of respite from restrictions during the summer of 2020, we were able to invite our audience over to our production ‘Summertime by the Lake’ and our longstanding Jazz Picnic event. These events were well attended, with members of our particular demographic being comfortable to attend events which were held outside with socal distancing in place. We are fortunate to be situated in such a rural area with extensive grounds to spread out on and beautiful lakeside views. 





## _An Online Valentine_ 

To celebrate Valentines Day 2021, we worked on a similar project making 5 short films, a mixture of music and poetry, again with material provided by Westacre Theatre Company and our Bursary Scheme Alumni. We were and are still are hugely grateful for their support during these unprecedented times. 





As you can imagine we would have loved to have been able to do more, however we now look to brighter times, with audiences booking for our busy year of indoor and outdoor performances, art classes, young people’s drama, film screenings, National Theatre Live, the NT Connections project and much more.  We are grateful also for the help we have received from the Art Council’s and the Emergency Recovery Fund, without which we would have be unable to continue here at Westacre Theatre. 



REGISTERED IN ENGLAND
COMPANY NO 3I4I293
WEST ACRE ARTS FOUNDATION LIMITED
(LIMITED BY GUARANTEE)
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 5 APRIL 2021
REGISTERED CHARITY NO 1057258

WEST ACRE ARTS FOUNDATION LTD (LtMrrED BY GUARANTEE)
INFORMATtON
T￿￿tee4
D A Connor
M G Hickey
A Birkbeck
H C Birkbeck
WGSSmith
IAFDU￿lll
E C Forbes
M E Folks
L Morfaas
R W Per￿ington
S F H Ritnmer
C A Romney
APSmith
Chair
Resigned 4 January 2021
Resigned 4 January 202[
Cbarlty number
1057258
Company number
03141293
Prlnclpa] address
River Studios
River Road
West
PE32 IUA
Regts¢ered oftlee
24 Market Place
SwAftTham
PE37 7QH
Accountants
aenshaw Minns
Chartered Accountants
24 Market Place
Swaffham
PE37 7QH
Bankers
Barclays Bank plc
East Dereham Business Centre
34 Market Place
East Dereham
NR19 2AS
LeEal Advi8or5
Ward Gethin Archer
I l London Street
PE37 7BW

WEST ACRE ARTS FOUNDATION LTD (LIMrrED BY GUARANfEE)
CONfETrrrs
T￿Slee$, reiNxt
Statement of Trustees. r¢sp)nsibiiities
Indepetthnt Examinerfs reiN)rt
Statement of fu]aDcial activities
Balance sheet
No1¢5 to the financial statements
8-13

WEST ACRE ARTS FOUNDATION LTD (LIMITED BY GUARANTEE)
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 5 APRIL 2021
The tNsiees, who are also dire¢tors of the charity for the pU0￿seS of the Companias Act 2(I)6,
present their annual reEK)rt and accounis for the Ye￿ a)d¢d 5 April 2(Y21.
The financial statements compty with the Charities Aa 2011. the Companies Act 2006. the
Memorandwn & Articles of Association. and the S￿￿nent of R¢¢ommended Practice-
Accountitig and Rewrting by Charities (SORP FRsiin).
Registered Company number
03141293 (EnEland and Wale5)
Registered Charity number
1057258
Prlndpal place of bushwss
River Studios
River Road
Wesi Acre
PE32 IUD
Registered office
24 Market Place
Swaffham
PE37 7QH
Trustees
The directors of the charitable company (the clwity) ar¢ its trustees for the purpose of clwiry
law and throughout the reikn are collectively referred io as tbe tru5tee5. The trustees who
seryed during the year axe as follows:
D A Connor
A Birkb¢ck
H C Birkbeck
WGSSmith
J A F Dupont
E C Forbes
M E Fortts
M G Hickey
L Morlaas
R W Pennington
S F H Rimmer
C A RomThey
A P Smith
Resigned 4 January 2021
Resigned 4 January 2021
None of the trustres any beneficial interest in the company. All of the trustees are rnembers
of the con)pany and guarantee to conttibule £1 in the event of a Trinding up.
Independent Examiner
Gavin Minns

WEST ACRE ARTS FOUNDATION LTD (LDArrED B Y GUARANfEE)
REPORT OF THE TRUSIEES
FOR THE YEAR ENDED 5 APRIL 2020
Governing doeun￿￿t
The th￿lty is Controlled by its govemÉng docUn￿￿t. a deed of trust and constitutes a limited
cornpany, limited by guarantee. a5 defined by the Companies Act 2(M)6.
Organisational structure
West Acre Arts Foundation Limited is a company limit¢d by guarantre governed by its Article5
of Association. It is regtsthd with the Ch￿lty Commissioners (no. 03141293).
The trustees have a duty to identify a￿1 review the ii5k5 10 whi¢h the charity is exposed and io
ensure appropriate Controls An place to provide reasonable assurance against fraud and error.
Objects of the clwity
The company is a registered charity and its objects are to hold the lease on the12nd and property
known as We5taere River Studios and Westhcre Sunlmer Theatre. and to supervi8e and control
the operation of the studio and summer theatre in furtherance of objects set out in the
founding deed. for the education of the public in perforn]ing arts.
Revlew of gctivities
The company's prin¢ipal activity Is to mainiain the property known as Westacre River Studios
and Westacre Summer Theatre and granirighis to carry oui creative alld dromalic aciivities on a
self-funding basis at these I￿ationS.
Publlc Benefit Statemenl
In planning our activities for tbe year we kept in mind the Charity Conmnission's guidance on
public bellefit ￿ our trwtee meetings.
ACHIEVEMELYT AND PERFORMANCE
The Tnjstees re￿1 detsiling the work done in the pa3t year is produced in the ap￿ndix.
FINANCIAL IIEVIEW
Taxatlon staths
The comparty is a charity and qualified for relief from cottK)ration under T￿e5 Act 1988.
section 505. Consequently, no tax liability •ises.
Revlew of Ilnanclal position
The company's fmancial a￿]vitieS 8Ie set out on pa￿ 4 to 13. The directors hav¢ decided that
the expenditure on conversion and extension of the Wesia¢re River Siudios should be treatrd as
Leasehold Building exFnditure and amortised over the life of its lease (50 ye￿s) and ihai of the
Westacre Summer Theatre be capitalised and amortised over the life of its lease (15 years).

WEST ACRE ARTS FOUNDATION LTD (LI￿CTED B Y GuARA￿lTEE)
REPORT OF TIIE TRUSTEFS
FOR THE YEAR ENDED 5 APRIL 2020
Reserve Fwid Strategy
The Trjstw have teviewed the KseNes of the C￿￿lty. Thi5 review ellrompassed the of
tbe illcom¢ and expenditsjre stretms, the need to match variable income with fixed cou]mitrAents
8md the nature of the ￿erY¢s. The TTVste￿ concluded that the clwity has sufficient resources
d future iacome sitrams to coverits Ongoing comtTritsnentfor the fores¢eable fvbjre.
The Trustees have also re￿ewed the reserves in line WAth the Company's cotDJrritments in tb¢
event of the Company having to cea%e trading and aim to tiiaintsill ￿InImuM ¢ash reserves of
£5,000.
The cbatity has UllT¢5tticted foods of £49.757 to carry fomrd for gener81 us¢ at the year end.
Oll be]w]f of the Board
M G Hickey. Company Secretary
Date

WEST ACRE ARTS FOUNDATION LTD ILIMTIED BY GUARANfEE)
TRUSTEES. RESPONSIBILtTIFS
FOR THE YEAR ENDED 5 APRIL 2021
Law applicable to charitable compani¢s requi￿5 the tsustees to prepare finan¢iai stat¢m¢nls for
each financial year which give a trne and fair vtew of the chariiy's financial activities during the
year and of its fuLancial position at th¢ eod of the year. In prepaTing fin4n¢ial statements giving
a true and fair view. the trustees strLould follow besi prnctice 8nd..
select guit&ble accounting policies and then apply them ￿￿$1$￿1t[y.
make judgments and estimates IF￿ are reasonable and prndent.
prepare the financial statements on th¢ going concern basis unless it is inappropriaie to
presume that the chatity will continue in operation.
The trustees are resEKTrnsible for keeping accouniing records wbich disclose WAth reasonable
accuracy the financial position of the charity and whi¢h enable them to &scetsin th¢ financial
position of the charity and which enable them to ensure that the finan¢iaJ srarements comply
with Companies Act 2006. They are also reswnsible for safeguarding the assets of the charity
and hell¢e for tsking reasonable steps for the prevention and detectioll of fraud and other
Irregulariti￿.

WEST ACRE ARTS FOUhDATION LTD (LIMrrED BY GUARANTEE)
INDEPENDENT EXAMINERS REPORT
FOR THE YEAR ENDED 5 APRIL 2021
I report on the accounts of the ¢h*iiable wmpany for the yearended 5 April 2021. which are set
out on pages 6 to 13.
RespeciEVt responsibilities of trustees 4Tndexaminer
The chariiy's ttustees aft responsible for the preparation of the accounts. The (h￿1¢y,$ ttustees
consider that an audit is oot required for thi5 year under section 144(2) of the Chariti¢S Act 2011
(the 2011 Act) and that an indcpendent examination is needed.
Having sallsfi¢d myself thai the ehariry is llot subject to audit wthr cojnpany law and is eligible
for independent examination, it is my r¢sponsibi]iiy to:
exarDine the accounts under section 145 of the 2011 Aci"
to follow the procedures laid down in the General Directions given by the Charity
Conuni5sion under section l45(5)(b) of the 2011 Acl;
to state whettser particular mattets have come to my attention.
Basis of independent examthers, report
My examination w&s c8sried out in accorda1￿ with the Genernl Directions given by the ch￿ilY
Commissioners. An examination Ancllldes a review of the a¢¢ounting records kept by the charity
and a comparison of the accounts presented with those recoAls. It also includes consideration of
any unusual Iren￿ or disclosures in the acwunts, and the seeking of explanations from you as
ustees concerning ally s￿h matters. The pr(￿eduleS undertaken do not provide all tlLe evidence
that would be required in an audit and consequendy Jw opinion is given as to the
accounts present a 'trne and f8ir Yiew, and the repxt is limited to those matteTS sel out in the
nexi siuement.
Independenl examiner, stdttmenl
In connection with my examinatio￿ no matter has con￿ ¢0 my aitentioll:
(l) which giv&s me rea50nable ¢aux to believe tha( ill any material respect, the
requireujents:
lo keep accountin8 records in accordance with s386 of the Companies Act 2006. ¥Ad
to prepore ￿counts which accord with the accounling re¢ords and to comply with
the accoununs requirements of Section 396 of the Companies Act 2￿6 8Jid with the
methods and prin¢ipl¢s of the slatement of Recon]mended Pta¢ii¢e: A¢¢ounting and
ReE￿Ing by Ch&riii¢s have not been md.
or
(2) to which. in my Opinio￿ attention should te drawn in order io enable a proper
undersianding of the accounts to be reached.
Clen5haw Minn8
Chartered Accountants
24 Market Place
Swaf(iwn
Norfo]k
PE37 7QH
Gavin Minns FCA

WEST ACRE ARTS FOUNDATION LTD (LIMrrEDBY GUARANTEE)
STATEMENT OF FINANCIAL ACTIv￿IEs
FOR THE YEAR ENDED 5 APRIL 2021
Total
Unr&strided Restrlrted fund
runds
2021
Totsl
lunds
2020
Not
tnconth)g resource8
BurS￿leS
Donatxons and gifts
Cadbury donation
Riversiders
Gifi aid tsx Telief
Grants receivable
Investment income
Arts Council
Norfolk Community Fund
G¢¢)ffrey Watling Fund
Fundraising received
870
870
4.223
20,orx)
2.566
2.260
15.(XJ)
5.750
178.962
iO,¢)(K)
1.0
5.888
5.9(X)
15.843
15.843
1.740
1.740
6,542
5.750
4.223
20.(KK)
2566
12(A)
Is.￿￿)
5,750
178,962
10.000
5.888
Total incoming resourees
55.687
Ig).832
24fi519
35,775
Charitable expenditure
Management admiIllstration
Donations
13.978
29,385
33.508
43.363
33,508
34.912
40.247
Total resources used
13,978
62,893
76,871
75,159
Nel incomlng (outgolng) resour
41,709
IYF,939
169,648 (39.384)
Net movement in funds
41,709
127.939
169.648 (39.384)
Fund balallces ai 6 April 2020
558.906
566.954
606.338
Fund baiallces at 5 A￿11 2(r21
49.757
686,845
736.602
566,954

IE'S'I. A,L'KL ylk'l's FULINLJ..I'I'IUN L'IV (Llh.Il'lTrJ) Bl. i]UAIiAN"I'LL
BALANLL SEI1￿-ll.
A% A'I. 5 AgSRIL 2U21
2(b21
211211
￿￿.-$jI)
L,￿rtri,￿l
DrbiiTrrffi
Iii hjjkk ift h.ijxl
l Jj.Ii.fi¥
').5S4
2.971
rt ciirroJyl.aSsel￿1JOI1N(l0$b
123.474
Tul&il dts5els It￿ i￿rrellI Ivdlx'lilies
Sli(i.y.LL
It¢blii£1¢45
UTrr$￿l17(￿11I iiiTJd4-.
k&J' LIL￿11d￿lL. IiiJbJ>
4Y.7.47
$58.IXXt
Ib¥fj.Pai
¥.4Ji¥
5116 1)_Tr4
Tliia Ihg >￿ILr %t+llLII alm11￿ ÉixiipJii)" coiiiikd til tht LIMI￿lI11111n L75111"i'.ILiJ liy
socii(sn 47103 I￿ Aci ZIMXJ,
DI

WEST ACRE ARTS FOUNDATION LTD (LIMrrED BY GUARANTEE)
NOTES TO THE FINANCIAL sTATEME￿[s
Accountlng tK•licles
The Signifi￿nI ac¢ouniing poli¢ies used in the prep¥r8tion of these financial statements
1.1 Basi8 of preparation
The financial st*ements have been prepared utmler the historic c05t convention, a8
modified by the revaluation of investments at mrtei value. The financial statements
have ken prepared in a¢cordan¢e wrtb th¢ Siat¢m¢nt of Recornmended Ptactiee-
Accounting and Rep)rting by CharAties- Swemeni of Recommended Practice (FRS 102)
applicable UK Accounting stand￿ds and the Companies Act 21X)6. The principgj
accouniing policies adopted in the prePar￿lon of the financial statements are Set out
below.
1.2 Grants
Grants and any asswiated repa￿eThts of income are nonnally only accounkd for
when received, no account being iaken of promised or covellanted donations not yet
received.
IJ Incomlng resourees
Donations, lega¢i¢$ gnd other fornis of volunt8ry income are re£ognised as incoming
resources when receivable. except insofar as they are incapable of finan¢ial mea5ur¢m¢nl.
1.4 Resources expended
Management and administration eKpen5e5 refleci central establishment costs and do Thot
include the ¢osts of managing charitable projects.
1.5 Tanglble Ilxed assets and depreciation
Tangible fixed I5￿ts other than freehold lattd are sthtrd at o)si less depreciation.
Dep￿lation is provided at rates calculated to write off the cosi or valuation less
estIma￿d rcsidu81 value of each &8S¢t over its expected use￿1 lrfe, with the exception of
improvements to leasehold properties which are being Ivritten off over a period equal to
the remaiDiDg lern] of the lease.
The prin¢ipai annugl rates llsed are:
Short leasehold buildings
Office equipment
Fixtures, fiuings & ¢quipment
Summer theatre equipment
New development
2% straighi line (50 year lease from 21)00)
25% slraighi line
10% 5tr&ight line
10% straigbt line
Styaigm line for period of lease

WEST ACRE ARTS FOUNDATION LTD (LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMEKfs (COPfflNUED)
Accoundng Policies (conthiued)
1.6 A¢cumulated fuDds
Restricted futtds are subjeci io specific conditions by donols as to how they may
be used.
1.7 I￿SIng
All lease5 are 0￿￿tIng leases and the annual rentals are charged to ibe profit and
loss account over the lease tern).
Total resource8 expended
Other
Depr¢¢fiadon costs
Total
2021
Total
2020
Direct Ch￿itable exExnditure
33.508
33.508
40.247
Other expendituff:
Management 8J)d administrauon
Summer theatre proje¢i costs
New developmenc
8,109
1.907
19,369
13.978
22,087
1,907
19,369
14,179
1.609
19,124
29.385
47.486
76,871 75,159
Trustees
None of the trustees (or any persons connected with tkAn) received any remunernion
during the period.
Net ineomlng r£wurces
2021
2020
Nel Ancomillg resources is staled ofter eh8rging:
Depreciation of t2ngible owned assets
29.385
22,352

WEST ACRE ARTS FOUNDATION LTD (LIMtrED BY GUARANTEE)
NOTES TO THE FtNANCJAL sfATEMENTS (CONfiNUED)
Tgngible r￿ed assets
Short
Leasehold
Land 2nd
Buildings
Suttuner
Th¢atr¢
Equipmelll
Riverside
new
Developmeni
Open Air
Fixtures
Theatre
Fittings &
Equipment ￿uIpMent
Toial
Cost
At 6 Apiil 2020
Additions
Disposals
36,825
14,311
164.723
574,579
7.550
31273
16.493
808.41)0
77,934
39.580
At 5 April 2021
5l.l36
164.723
582,129
39.580
48,766
886,334
Depreclallon
Ar O April 2020
Charge for the period
Disposals
34.215
75,905
3,294
114,880
16,074
18.821
4.152
243.821
29.385
3,958
A¢ 5 ApTiI 2021
36.122
79.199
130,954
3.958
22,973
273,206
Net book Yalue
At S Aprll 2021
15,014
85.524
451,175
35,622
25.793
613,128
At 5 Apr1] 2020
2.610
88.818
459.699
13.452
564,579
Net book value al 5 April 2021 ￿Presents fixed &K%ets used for.
River Studio Developmeni
Summer Theatre
Other putposes
Open Air Theatre
New Development
85,524
85,524
15,014
1,741
35,622
475,227
15.014
1,741
35.622
451.175
24,052
15.014
85.524
451.175
35,622
25,793
613,128
Capltsl Commltments
2021
2020
Capital expenditure which bas been contrdcted
for but not provided for in the financial statements
io

WEST ACRE ARTS FOUNDATION LTD (LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENfs (co￿￿lNuED)
Debto
2019
2020
Trade Debtois
VAT Repayable
635
635
Credltors: amounts r￿lIng due wTrthin one year
2021
2020
Trade creditors
VAT payable
Accruals and deferred ittcome
6,764
921
050
82
9,584
2,971
Reconeili*tion of movemeuts in funds
2021
2020
Opening funds
Ne( movement in funds for the peri
566,954
606,338
Closing fun(L%
736,602
566.954
Closing funds shown above are held on Charitable trust and in accordance with the restri¢tions
contained in the ¢ompany'5 Memorandum of Association

WEST ACRE ARTS FOUNDATION LTD {LItrfrrED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMEwrs {corfflNUED)
io.
UDrestricted funds
Unrestrlcted
Ineome and
Expendlture
Account
At 6 ApTiI 2020
Profit for the year
8,048
41,709
At 5 April 2021
49,757
10. b. Rutricted fwi¢b
Speeific Bullding &
Swific Projects Fund
Ai 6 April 2020
558.906
190,832
Income
Expenditure
Ai 5 April 2021
686.845
ii.
Conunitments under opergting Ae&ses
At 5 April 2021 the company had annual commitments under Thon•canc¢llable operaiing
leases as set out below:
2021
IAnd and
buildings
2020
IAnd and
bufildSngs
Operating leases which expire:
after more than fAV¢ years
3.365
3,365
The rent is subJ￿t to review at 2 yearly intrryals based on the increase in the Retail
Price Index.
12.
Tr#nsxetlons wlth dlrectors and Conne￿ pers0￿%
None of the direciors (all of whom also act as ttiis*es for the ch8TÉtable activities of the
company) entered into any ma¢Tial transactions. contrnct or (rther3Thangement with ihe
company.
12

West Acre Arts Foundation Limited
Delalled trading profit and loss account
and expenses schedule
for the year ended 5 Aprll 2021
2021
2020
Income
Income- Riversiders (Unrestricted)
BUrS￿leS (Restsi¢ted)
Riversiders & bursarles relief (Unrestrict¢d)
Borough Council of King's Lynn & West Norfolk
(Restricted)
Norfo]k County Council (Unrestricted)
Donations received (Unrestricted)
Cadbury Donation received (Unrestric*d)
Rent received (Unrestricted)
Fundraising (Unrestricted)
kns Council (Restricted)
Norfolk Community Fund (Restii¢led)
Geoffrey Wailing Fund {Restricted)
Shears Foundation rev¢nue funding (Restri¢ted)
Development donations (R¢stri¢ted)
Covid Rates Grant (Unrestticted)
2,566
870
2,2
3.638
5.900
870
2.980
3,562
175
175
5,750
5,0(Kl
4,223
20,OLK)
5.750
5.888
178,962
10,0
I,O(M)
12.51X)
400
I0.￿x)
246.519
35,775
Admlnlstrative exp¢￿e8
76.871
75.159
(76.871)
(75,159)
Operating Burpluslldeficit)
169.648
(39.384)
Other income and expen
Interest reeeivthblt
BatLk dep)sit interest
Ne¢ sUrplu￿(de1l¢It) for the year
169,648
(39,384)

West Atre Arts Foundation Lkn￿tsd
Admlnlstrative ex￿&
for the yeaT ended S Apri] 2021
2020
Admlntsirative expeDses
Renr- Studiolchapel
Rent- Additiollal land
Insurance
Accountancy
Swidry ¢xp¢ns¢s
Outsourced adminisrrntion ￿r¥i¢¢$ (AULCO)
Legal & professional fees
Donations to AULCO revenue costs
Bank charges
Depreciation
Lossl(Profit) 00 disposal
Cleaning
Repairs a2Ld renewals
713
1138
820
1,835
1,415
1.608
1.770
79
2.400
33,508
15
29,385
40,247
22.352
3.727
1.160
6.233
217
76,871
75,159

REGISTERED IN ENGLAND
COMPANY NO 3I4I293
WEST ACRE ARTS FOUNDATION LIMITED
(LIMITED BY GUARANTEE)
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 5 APRIL 2021
REGISTERED CHARITY NO 1057258

WEST ACRE ARTS FOUNDATION LTD (LtMrrED BY GUARANTEE)
INFORMATtON
T￿￿tee4
D A Connor
M G Hickey
A Birkbeck
H C Birkbeck
WGSSmith
IAFDU￿lll
E C Forbes
M E Folks
L Morfaas
R W Per￿ington
S F H Ritnmer
C A Romney
APSmith
Chair
Resigned 4 January 2021
Resigned 4 January 202[
Cbarlty number
1057258
Company number
03141293
Prlnclpa] address
River Studios
River Road
West
PE32 IUA
Regts¢ered oftlee
24 Market Place
SwAftTham
PE37 7QH
Accountants
aenshaw Minns
Chartered Accountants
24 Market Place
Swaffham
PE37 7QH
Bankers
Barclays Bank plc
East Dereham Business Centre
34 Market Place
East Dereham
NR19 2AS
LeEal Advi8or5
Ward Gethin Archer
I l London Street
PE37 7BW

WEST ACRE ARTS FOUNDATION LTD (LIMrrED BY GUARANfEE)
CONfETrrrs
T￿Slee$, reiNxt
Statement of Trustees. r¢sp)nsibiiities
Indepetthnt Examinerfs reiN)rt
Statement of fu]aDcial activities
Balance sheet
No1¢5 to the financial statements
8-13

WEST ACRE ARTS FOUNDATION LTD (LIMITED BY GUARANTEE)
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 5 APRIL 2021
The tNsiees, who are also dire¢tors of the charity for the pU0￿seS of the Companias Act 2(I)6,
present their annual reEK)rt and accounis for the Ye￿ a)d¢d 5 April 2(Y21.
The financial statements compty with the Charities Aa 2011. the Companies Act 2006. the
Memorandwn & Articles of Association. and the S￿￿nent of R¢¢ommended Practice-
Accountitig and Rewrting by Charities (SORP FRsiin).
Registered Company number
03141293 (EnEland and Wale5)
Registered Charity number
1057258
Prlndpal place of bushwss
River Studios
River Road
Wesi Acre
PE32 IUD
Registered office
24 Market Place
Swaffham
PE37 7QH
Trustees
The directors of the charitable company (the clwity) ar¢ its trustees for the purpose of clwiry
law and throughout the reikn are collectively referred io as tbe tru5tee5. The trustees who
seryed during the year axe as follows:
D A Connor
A Birkb¢ck
H C Birkbeck
WGSSmith
J A F Dupont
E C Forbes
M E Fortts
M G Hickey
L Morlaas
R W Pennington
S F H Rimmer
C A RomThey
A P Smith
Resigned 4 January 2021
Resigned 4 January 2021
None of the trustres any beneficial interest in the company. All of the trustees are rnembers
of the con)pany and guarantee to conttibule £1 in the event of a Trinding up.
Independent Examiner
Gavin Minns

WEST ACRE ARTS FOUNDATION LTD (LDArrED B Y GUARANfEE)
REPORT OF THE TRUSIEES
FOR THE YEAR ENDED 5 APRIL 2020
Governing doeun￿￿t
The th￿lty is Controlled by its govemÉng docUn￿￿t. a deed of trust and constitutes a limited
cornpany, limited by guarantee. a5 defined by the Companies Act 2(M)6.
Organisational structure
West Acre Arts Foundation Limited is a company limit¢d by guarantre governed by its Article5
of Association. It is regtsthd with the Ch￿lty Commissioners (no. 03141293).
The trustees have a duty to identify a￿1 review the ii5k5 10 whi¢h the charity is exposed and io
ensure appropriate Controls An place to provide reasonable assurance against fraud and error.
Objects of the clwity
The company is a registered charity and its objects are to hold the lease on the12nd and property
known as We5taere River Studios and Westhcre Sunlmer Theatre. and to supervi8e and control
the operation of the studio and summer theatre in furtherance of objects set out in the
founding deed. for the education of the public in perforn]ing arts.
Revlew of gctivities
The company's prin¢ipal activity Is to mainiain the property known as Westacre River Studios
and Westacre Summer Theatre and granirighis to carry oui creative alld dromalic aciivities on a
self-funding basis at these I￿ationS.
Publlc Benefit Statemenl
In planning our activities for tbe year we kept in mind the Charity Conmnission's guidance on
public bellefit ￿ our trwtee meetings.
ACHIEVEMELYT AND PERFORMANCE
The Tnjstees re￿1 detsiling the work done in the pa3t year is produced in the ap￿ndix.
FINANCIAL IIEVIEW
Taxatlon staths
The comparty is a charity and qualified for relief from cottK)ration under T￿e5 Act 1988.
section 505. Consequently, no tax liability •ises.
Revlew of Ilnanclal position
The company's fmancial a￿]vitieS 8Ie set out on pa￿ 4 to 13. The directors hav¢ decided that
the expenditure on conversion and extension of the Wesia¢re River Siudios should be treatrd as
Leasehold Building exFnditure and amortised over the life of its lease (50 ye￿s) and ihai of the
Westacre Summer Theatre be capitalised and amortised over the life of its lease (15 years).

WEST ACRE ARTS FOUNDATION LTD (LI￿CTED B Y GuARA￿lTEE)
REPORT OF TIIE TRUSTEFS
FOR THE YEAR ENDED 5 APRIL 2020
Reserve Fwid Strategy
The Trjstw have teviewed the KseNes of the C￿￿lty. Thi5 review ellrompassed the of
tbe illcom¢ and expenditsjre stretms, the need to match variable income with fixed cou]mitrAents
8md the nature of the ￿erY¢s. The TTVste￿ concluded that the clwity has sufficient resources
d future iacome sitrams to coverits Ongoing comtTritsnentfor the fores¢eable fvbjre.
The Trustees have also re￿ewed the reserves in line WAth the Company's cotDJrritments in tb¢
event of the Company having to cea%e trading and aim to tiiaintsill ￿InImuM ¢ash reserves of
£5,000.
The cbatity has UllT¢5tticted foods of £49.757 to carry fomrd for gener81 us¢ at the year end.
Oll be]w]f of the Board
M G Hickey. Company Secretary
Date

WEST ACRE ARTS FOUNDATION LTD ILIMTIED BY GUARANfEE)
TRUSTEES. RESPONSIBILtTIFS
FOR THE YEAR ENDED 5 APRIL 2021
Law applicable to charitable compani¢s requi￿5 the tsustees to prepare finan¢iai stat¢m¢nls for
each financial year which give a trne and fair vtew of the chariiy's financial activities during the
year and of its fuLancial position at th¢ eod of the year. In prepaTing fin4n¢ial statements giving
a true and fair view. the trustees strLould follow besi prnctice 8nd..
select guit&ble accounting policies and then apply them ￿￿$1$￿1t[y.
make judgments and estimates IF￿ are reasonable and prndent.
prepare the financial statements on th¢ going concern basis unless it is inappropriaie to
presume that the chatity will continue in operation.
The trustees are resEKTrnsible for keeping accouniing records wbich disclose WAth reasonable
accuracy the financial position of the charity and whi¢h enable them to &scetsin th¢ financial
position of the charity and which enable them to ensure that the finan¢iaJ srarements comply
with Companies Act 2006. They are also reswnsible for safeguarding the assets of the charity
and hell¢e for tsking reasonable steps for the prevention and detectioll of fraud and other
Irregulariti￿.

WEST ACRE ARTS FOUhDATION LTD (LIMrrED BY GUARANTEE)
INDEPENDENT EXAMINERS REPORT
FOR THE YEAR ENDED 5 APRIL 2021
I report on the accounts of the ¢h*iiable wmpany for the yearended 5 April 2021. which are set
out on pages 6 to 13.
RespeciEVt responsibilities of trustees 4Tndexaminer
The chariiy's ttustees aft responsible for the preparation of the accounts. The (h￿1¢y,$ ttustees
consider that an audit is oot required for thi5 year under section 144(2) of the Chariti¢S Act 2011
(the 2011 Act) and that an indcpendent examination is needed.
Having sallsfi¢d myself thai the ehariry is llot subject to audit wthr cojnpany law and is eligible
for independent examination, it is my r¢sponsibi]iiy to:
exarDine the accounts under section 145 of the 2011 Aci"
to follow the procedures laid down in the General Directions given by the Charity
Conuni5sion under section l45(5)(b) of the 2011 Acl;
to state whettser particular mattets have come to my attention.
Basis of independent examthers, report
My examination w&s c8sried out in accorda1￿ with the Genernl Directions given by the ch￿ilY
Commissioners. An examination Ancllldes a review of the a¢¢ounting records kept by the charity
and a comparison of the accounts presented with those recoAls. It also includes consideration of
any unusual Iren￿ or disclosures in the acwunts, and the seeking of explanations from you as
ustees concerning ally s￿h matters. The pr(￿eduleS undertaken do not provide all tlLe evidence
that would be required in an audit and consequendy Jw opinion is given as to the
accounts present a 'trne and f8ir Yiew, and the repxt is limited to those matteTS sel out in the
nexi siuement.
Independenl examiner, stdttmenl
In connection with my examinatio￿ no matter has con￿ ¢0 my aitentioll:
(l) which giv&s me rea50nable ¢aux to believe tha( ill any material respect, the
requireujents:
lo keep accountin8 records in accordance with s386 of the Companies Act 2006. ¥Ad
to prepore ￿counts which accord with the accounling re¢ords and to comply with
the accoununs requirements of Section 396 of the Companies Act 2￿6 8Jid with the
methods and prin¢ipl¢s of the slatement of Recon]mended Pta¢ii¢e: A¢¢ounting and
ReE￿Ing by Ch&riii¢s have not been md.
or
(2) to which. in my Opinio￿ attention should te drawn in order io enable a proper
undersianding of the accounts to be reached.
Clen5haw Minn8
Chartered Accountants
24 Market Place
Swaf(iwn
Norfo]k
PE37 7QH
Gavin Minns FCA

WEST ACRE ARTS FOUNDATION LTD (LIMrrEDBY GUARANTEE)
STATEMENT OF FINANCIAL ACTIv￿IEs
FOR THE YEAR ENDED 5 APRIL 2021
Total
Unr&strided Restrlrted fund
runds
2021
Totsl
lunds
2020
Not
tnconth)g resource8
BurS￿leS
Donatxons and gifts
Cadbury donation
Riversiders
Gifi aid tsx Telief
Grants receivable
Investment income
Arts Council
Norfolk Community Fund
G¢¢)ffrey Watling Fund
Fundraising received
870
870
4.223
20,orx)
2.566
2.260
15.(XJ)
5.750
178.962
iO,¢)(K)
1.0
5.888
5.9(X)
15.843
15.843
1.740
1.740
6,542
5.750
4.223
20.(KK)
2566
12(A)
Is.￿￿)
5,750
178,962
10.000
5.888
Total incoming resourees
55.687
Ig).832
24fi519
35,775
Charitable expenditure
Management admiIllstration
Donations
13.978
29,385
33.508
43.363
33,508
34.912
40.247
Total resources used
13,978
62,893
76,871
75,159
Nel incomlng (outgolng) resour
41,709
IYF,939
169,648 (39.384)
Net movement in funds
41,709
127.939
169.648 (39.384)
Fund balallces ai 6 April 2020
558.906
566.954
606.338
Fund baiallces at 5 A￿11 2(r21
49.757
686,845
736.602
566,954

IE'S'I. A,L'KL ylk'l's FULINLJ..I'I'IUN L'IV (Llh.Il'lTrJ) Bl. i]UAIiAN"I'LL
BALANLL SEI1￿-ll.
A% A'I. 5 AgSRIL 2U21
2(b21
211211
￿￿.-$jI)
L,￿rtri,￿l
DrbiiTrrffi
Iii hjjkk ift h.ijxl
l Jj.Ii.fi¥
').5S4
2.971
rt ciirroJyl.aSsel￿1JOI1N(l0$b
123.474
Tul&il dts5els It￿ i￿rrellI Ivdlx'lilies
Sli(i.y.LL
It¢blii£1¢45
UTrr$￿l17(￿11I iiiTJd4-.
k&J' LIL￿11d￿lL. IiiJbJ>
4Y.7.47
$58.IXXt
Ib¥fj.Pai
¥.4Ji¥
5116 1)_Tr4
Tliia Ihg >￿ILr %t+llLII alm11￿ ÉixiipJii)" coiiiikd til tht LIMI￿lI11111n L75111"i'.ILiJ liy
socii(sn 47103 I￿ Aci ZIMXJ,
DI

WEST ACRE ARTS FOUNDATION LTD (LIMrrED BY GUARANTEE)
NOTES TO THE FINANCIAL sTATEME￿[s
Accountlng tK•licles
The Signifi￿nI ac¢ouniing poli¢ies used in the prep¥r8tion of these financial statements
1.1 Basi8 of preparation
The financial st*ements have been prepared utmler the historic c05t convention, a8
modified by the revaluation of investments at mrtei value. The financial statements
have ken prepared in a¢cordan¢e wrtb th¢ Siat¢m¢nt of Recornmended Ptactiee-
Accounting and Rep)rting by CharAties- Swemeni of Recommended Practice (FRS 102)
applicable UK Accounting stand￿ds and the Companies Act 21X)6. The principgj
accouniing policies adopted in the prePar￿lon of the financial statements are Set out
below.
1.2 Grants
Grants and any asswiated repa￿eThts of income are nonnally only accounkd for
when received, no account being iaken of promised or covellanted donations not yet
received.
IJ Incomlng resourees
Donations, lega¢i¢$ gnd other fornis of volunt8ry income are re£ognised as incoming
resources when receivable. except insofar as they are incapable of finan¢ial mea5ur¢m¢nl.
1.4 Resources expended
Management and administration eKpen5e5 refleci central establishment costs and do Thot
include the ¢osts of managing charitable projects.
1.5 Tanglble Ilxed assets and depreciation
Tangible fixed I5￿ts other than freehold lattd are sthtrd at o)si less depreciation.
Dep￿lation is provided at rates calculated to write off the cosi or valuation less
estIma￿d rcsidu81 value of each &8S¢t over its expected use￿1 lrfe, with the exception of
improvements to leasehold properties which are being Ivritten off over a period equal to
the remaiDiDg lern] of the lease.
The prin¢ipai annugl rates llsed are:
Short leasehold buildings
Office equipment
Fixtures, fiuings & ¢quipment
Summer theatre equipment
New development
2% straighi line (50 year lease from 21)00)
25% slraighi line
10% 5tr&ight line
10% straigbt line
Styaigm line for period of lease

WEST ACRE ARTS FOUNDATION LTD (LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMEKfs (COPfflNUED)
Accoundng Policies (conthiued)
1.6 A¢cumulated fuDds
Restricted futtds are subjeci io specific conditions by donols as to how they may
be used.
1.7 I￿SIng
All lease5 are 0￿￿tIng leases and the annual rentals are charged to ibe profit and
loss account over the lease tern).
Total resource8 expended
Other
Depr¢¢fiadon costs
Total
2021
Total
2020
Direct Ch￿itable exExnditure
33.508
33.508
40.247
Other expendituff:
Management 8J)d administrauon
Summer theatre proje¢i costs
New developmenc
8,109
1.907
19,369
13.978
22,087
1,907
19,369
14,179
1.609
19,124
29.385
47.486
76,871 75,159
Trustees
None of the trustees (or any persons connected with tkAn) received any remunernion
during the period.
Net ineomlng r£wurces
2021
2020
Nel Ancomillg resources is staled ofter eh8rging:
Depreciation of t2ngible owned assets
29.385
22,352

WEST ACRE ARTS FOUNDATION LTD (LIMtrED BY GUARANTEE)
NOTES TO THE FtNANCJAL sfATEMENTS (CONfiNUED)
Tgngible r￿ed assets
Short
Leasehold
Land 2nd
Buildings
Suttuner
Th¢atr¢
Equipmelll
Riverside
new
Developmeni
Open Air
Fixtures
Theatre
Fittings &
Equipment ￿uIpMent
Toial
Cost
At 6 Apiil 2020
Additions
Disposals
36,825
14,311
164.723
574,579
7.550
31273
16.493
808.41)0
77,934
39.580
At 5 April 2021
5l.l36
164.723
582,129
39.580
48,766
886,334
Depreclallon
Ar O April 2020
Charge for the period
Disposals
34.215
75,905
3,294
114,880
16,074
18.821
4.152
243.821
29.385
3,958
A¢ 5 ApTiI 2021
36.122
79.199
130,954
3.958
22,973
273,206
Net book Yalue
At S Aprll 2021
15,014
85.524
451,175
35,622
25.793
613,128
At 5 Apr1] 2020
2.610
88.818
459.699
13.452
564,579
Net book value al 5 April 2021 ￿Presents fixed &K%ets used for.
River Studio Developmeni
Summer Theatre
Other putposes
Open Air Theatre
New Development
85,524
85,524
15,014
1,741
35,622
475,227
15.014
1,741
35.622
451.175
24,052
15.014
85.524
451.175
35,622
25,793
613,128
Capltsl Commltments
2021
2020
Capital expenditure which bas been contrdcted
for but not provided for in the financial statements
io

WEST ACRE ARTS FOUNDATION LTD (LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENfs (co￿￿lNuED)
Debto
2019
2020
Trade Debtois
VAT Repayable
635
635
Credltors: amounts r￿lIng due wTrthin one year
2021
2020
Trade creditors
VAT payable
Accruals and deferred ittcome
6,764
921
050
82
9,584
2,971
Reconeili*tion of movemeuts in funds
2021
2020
Opening funds
Ne( movement in funds for the peri
566,954
606,338
Closing fun(L%
736,602
566.954
Closing funds shown above are held on Charitable trust and in accordance with the restri¢tions
contained in the ¢ompany'5 Memorandum of Association

WEST ACRE ARTS FOUNDATION LTD {LItrfrrED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMEwrs {corfflNUED)
io.
UDrestricted funds
Unrestrlcted
Ineome and
Expendlture
Account
At 6 ApTiI 2020
Profit for the year
8,048
41,709
At 5 April 2021
49,757
10. b. Rutricted fwi¢b
Speeific Bullding &
Swific Projects Fund
Ai 6 April 2020
558.906
190,832
Income
Expenditure
Ai 5 April 2021
686.845
ii.
Conunitments under opergting Ae&ses
At 5 April 2021 the company had annual commitments under Thon•canc¢llable operaiing
leases as set out below:
2021
IAnd and
buildings
2020
IAnd and
bufildSngs
Operating leases which expire:
after more than fAV¢ years
3.365
3,365
The rent is subJ￿t to review at 2 yearly intrryals based on the increase in the Retail
Price Index.
12.
Tr#nsxetlons wlth dlrectors and Conne￿ pers0￿%
None of the direciors (all of whom also act as ttiis*es for the ch8TÉtable activities of the
company) entered into any ma¢Tial transactions. contrnct or (rther3Thangement with ihe
company.
12

West Acre Arts Foundation Limited
Delalled trading profit and loss account
and expenses schedule
for the year ended 5 Aprll 2021
2021
2020
Income
Income- Riversiders (Unrestricted)
BUrS￿leS (Restsi¢ted)
Riversiders & bursarles relief (Unrestrict¢d)
Borough Council of King's Lynn & West Norfolk
(Restricted)
Norfo]k County Council (Unrestricted)
Donations received (Unrestricted)
Cadbury Donation received (Unrestric*d)
Rent received (Unrestricted)
Fundraising (Unrestricted)
kns Council (Restricted)
Norfolk Community Fund (Restii¢led)
Geoffrey Wailing Fund {Restricted)
Shears Foundation rev¢nue funding (Restri¢ted)
Development donations (R¢stri¢ted)
Covid Rates Grant (Unrestticted)
2,566
870
2,2
3.638
5.900
870
2.980
3,562
175
175
5,750
5,0(Kl
4,223
20,OLK)
5.750
5.888
178,962
10,0
I,O(M)
12.51X)
400
I0.￿x)
246.519
35,775
Admlnlstrative exp¢￿e8
76.871
75.159
(76.871)
(75,159)
Operating Burpluslldeficit)
169.648
(39.384)
Other income and expen
Interest reeeivthblt
BatLk dep)sit interest
Ne¢ sUrplu￿(de1l¢It) for the year
169,648
(39,384)

West Atre Arts Foundation Lkn￿tsd
Admlnlstrative ex￿&
for the yeaT ended S Apri] 2021
2020
Admlntsirative expeDses
Renr- Studiolchapel
Rent- Additiollal land
Insurance
Accountancy
Swidry ¢xp¢ns¢s
Outsourced adminisrrntion ￿r¥i¢¢$ (AULCO)
Legal & professional fees
Donations to AULCO revenue costs
Bank charges
Depreciation
Lossl(Profit) 00 disposal
Cleaning
Repairs a2Ld renewals
713
1138
820
1,835
1,415
1.608
1.770
79
2.400
33,508
15
29,385
40,247
22.352
3.727
1.160
6.233
217
76,871
75,159