**2022-3 Annual Report** ## **Charity reference information** Charity name: Sevenoaks Symphony Orchestra Charity registration number: 1057071 Correspondence address: 9A Bourchier Close Sevenoaks Kent TN13 1PD Trustees as at date of report: Joanna Kiely - Chairman Anne Webster - Secretary Charles Hebert – Membership Secretary Fran Weir – Treasurer David Floyd – Librarian Nadia Courtenay Elizabeth Crawford Usher Jonathan Jaggard Jane Moore Additional trustees during the financial year reported: None ## **Structure, governance and management** Sevenoaks Symphony Orchestra is governed according to its constitution as adopted on 5 June 1996 and revised in 2017. Sevenoaks Symphony Orchestra is unincorporated. Appointment of trustees is by election by Sevenoaks Symphony Orchestra members at the Annual General Meeting. ## **Reserves policy** It is the Sevenoaks Symphony Orchestra’s policy to hold at least £15,000 in reserves for contingency purposes. To determine the size of the required reserves, we have considered the recommended charitable standard of approximately twice the “costs of the day” of producing a concert. ## **Objectives and activities** ## **Objectives** As stated in the charity constitution: The objects (hereinafter called "the objects") of the Society shall be to promote, improve, develop and maintain public education in and appreciation of the art and science of music, and in particular orchestral music, in all its aspects by the presentation of public concerts and recitals and by such other ways as the Society may from time to time decide; and for the general purposes of such charitable bodies or for such other purposes as shall be exclusively charitable as the Society may from time to time decide. The charity has considered the public benefit of the objectives and activities of the orchestra. The giving of public concerts ensures that the benefits are available to the public. The concert ticket prices are such that these are Page 1 of 2 ## **2022-3 Annual Report** not prohibitively expensive and in the case of the children's concert are significantly below cost in order to encourage attendance. In addition the £2 tickets for under 19's at the 3 main concerts have been widely taken up. These have risen from £1 per ticket following a pricing policy change by the Stag to include a £1 per ticket charge within the ticket price. The orchestra receives £1 for each of the £2 tickets sold. ## **Activities** The orchestra is now back to full activities following the impact of the Covid 19 restrictions, and had a busy year of activity. We gave a family concert, three standard concerts, and a joint performance of the Verdi Requiem with a local choir. We also held a number of social events for members and patrons. ## **Achievements and performance** Audience numbers have increased substantially since Covid 19, but are not quite up to pre-Covid levels. We are working hard to raise awareness of the orchestra’s activities amongst those who may not traditionally attend classical music concerts to build up future audiences. Membership of the orchestra is strong, with more new joiners than leavers. Financially, the orchestra is also strong, with income slightly higher than expenditure during the year. Signed on behalf of the trustees Debra Coote 29 November 2023 Page 2 of 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report lo the trustees Sevenoaks Symphony Orchestra On accounts for the year énded 31° August 2023 Charity no (If any) 1057071 Set out on pages 1to6 IraYwr)er to INdude Ihe pa98 numbors ol aodib'onal shèotsl I report lo the trustees on my examination of the accounts of the above tharty llhe Trusl") for the year ended 31° August 2023. Responslbllltles and basis of report As the charilvs trustees, you a￿ responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I reF4)rt in respect of my examination of th8 Trust's accounts carried out under section 145 of thè 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(bl of the Act. Indep•nd•nt I have completed my examination. I confirm that no material matters have •xamln•rfs Statement ctme to my attention in connection with the examination which gives m8 cause to believe that in, any material respe¢t'. the accountsng records were not kept in accordanc8 With section 130 of the Charities Act; or the accounts did not accord with the accounting r8cords'. or the accounts did not comply with the applicable rèquirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, wew which is not a matter considered as part of an independent examinats'on. I have no concems and have come across no other matters in connection wilh the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Slgnod: Date: 2011112023 Name: Richard Gilbert Relevant professlonal quallficatlon(s) or body (if any): Retired Chartered Accountsnt Address: RYer￿Id, Packhorse Road. Sevenoaks Kent. TN13 2QP IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight malenal matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give h8r8 brl8f detalls of any Items that the examiner wlsh88 to discloso. IER Oct 2018 Sevenoaks Symphony Orchestra Annual Ac¢wnts for the Year Ended 31st August 2023 Statement of Flnanclal A¢tlvlty In¢omlng Resources Unr•strl¢t•d R•$trl¢tsd FurK15 Funds Icotrj Fund) Tolal 2022123 Totsl 2021122 Incomlng R•$our¢•s from Ch•rilab A¢llvlW•$ . Con¢•rt In¢•m• Season Tid¢ets Trkels Sponsorship Adv8rti%8mènts Tt>tal Conc•rt I￿orn• 2.773 16.436 2.773 16,436 315 9.803 500 19.709 soo 19.709 9,918 Voluntsry In¢om• Patrons and Other DONat￿n$ Membèrs SubsC￿p1￿nS Sundry Ck)natitsn¥ Tax Recove￿8 Grants Olh?r 3.088 7,540 3,088 7,540 18,262 7.027 3.633 3,633 979 979 381 Inv••lm•nt Ineom• - Iirt•r•¥t 99 99 Totsl In¢oming Res¢)urco• 3S.048 35,048 35,599 Exp•nd•d Ro8ourcoS Conductor 7.868 2.875 3.442 5.368 796 1.433 6.966 7,868 2.675 3.442 5.368 796 1,433 6,966 7,180 2.600 3.270 3,365 1,011 1,374 4,725 Leader Pnlesstinal Assistanc8 Music Hir• Rehearsal Hall Coneèrt Hall In$trumgnt Hiro Pmting & Publ Progr8nYne8 AdministrntDrn 8 Ilen*Jer6hps Card Payment Fae Othèr 2,041 1,124 55S 88 1,236 2,041 1,124 sss 88 1,236 1,S49 921 431 39 381 Total Resources Expended 33,791 33,791 26.846 Net Incomlng Resources 1.257 1,257 8,753 Total Funds Brought FrThard 48,593 250 48,843 40.090 Total Funds Carrl8d Forward 49,849 250 50,099 48.843 Pag9 1 Sevenoaks Symphony Orchestra Ann￿1 A¢¢ounts for thg Yoar Endod 31st August 2023 8alan¢e Sheet as at 31st Aug￿1 2023 Ih)wstrtteLI Funds Total 2022123 Total 2021122 Funds Fbxed Assets 0.00 Cwrent Assats D•btorn & Pr•paym•n 2.269 2.269 2.799 Cash at bank and In ￿nd 47,900 250 48.150 47,284 Totsl Curr•nt Amts 250 50.419 Credltors: amounti falllng du• ithn on¢ year 10 320 320 1,240 N•t Curr•nt Assot•lUabSlttkns 49,849 250 50.099 48,843 Not A•sots 49.849 250 50,099 48.843 FurKls ot the Chartty Unr18trKt*d Funds 49,849 49.849 48.593 R•Stn'￿ed Funds- IC8*J Fund) 250 250 250 Totsl Funds 49.849 250 50.099 48,843 Sgned by Fr8nces W¢*, Tr¢asur*r on bghaw of 81 Iho TNstoe8 Sbjn urg lo.11.IoL3 Nan Dole ol ApprDv•I Page 2 Sevenoaks Symphony Orchestra Annual Accounts for the Yèar Ended 31st August 2023 Notes to the Accounts 8a•l• of Pr•parallon 1.1 8a•ls ol Accountlno Th•se acwunl8 ha¥e baan pfvp8red on the ba8* of hIJtor￿ cost li ac&)rdance with.. Ac£ounling and Rèporting by Charrt￿S- Stat8rn8nt ol recoTh￿nded Praetts ISORDI FRS 102. Ar%oUn1￿0 Standafds and 14rth lh• ChaAtk88 ArA 2011. Th•Tr has bgen no ¢hange in the basi8 of accountuig sincg k3st >par and no ethangès havg been mad8 to the accounts lor P￿￿tiUS years Otherthan thè of Bal8n¢& She•t f*aure$ whlch had boen prepar•d but not prevk)usty reportod. 2 Accountlno Pdlcl•• 2.1 Incomlng R•s¢)ur¢•• Incoming Re8ourc4s arg ￿n￿*j$d in the Staten*nt ol Finan¢kql ArtN1t￿3 ISOFAI vA)en SSO bewrnes lo thèm. the trustees af• ￿rtuaty ¢¢rt8in Ihey *41 rnceNe th• r•lou￿¥ and the rtK)n8tary v8luo Can be Trwasure wth suifta8nt relability. Concert Is rnc*)oniaed in the conLl•rt s•aton to Ihal ncom8 r•lata8. Inconx frorn conc8rt8 and th8 ffjbt¢d •xpeTrdrture are r•port•d gross kn the SOFA, Grants and donalbn$ arg onty kndud8d *) the SOFA then tho charty s uneondrthjnalty entilbd to the r•sourc8s. In¢Xl￿n9 rfrsoureas I￿rn lax redains ar• knthd•d in ihtr SOFA when ¥acolv￿. 2.2 Éxpgndltyr• and Llablllll¢• Liqbilit￿$ oro rècognised as soon as thèm Is o kngal or(on8¢wclwo obWJal*)n t>)ftwYMttinq th8 chanty to p8y Qut Ke80urces. 2.3 A•••ts Tangib￿ ftx6d assots for use by the charty arn tapit•ls¢d If they be used for nb)r• than one year and eosl than £SOO. 3 O•talhd AnJly•l• ol Incomlbva R•iource• •nd R••ouf¢•* exp•nd•d APPENDIX A conyrfses 8 schedub of ￿￿e(l Incoff* and Expensgs, 8naty8ed by o)ncert. w￿th all other indirect IncoTh* and 8xpen8es I￿ted sepaAt•ty. Page 3 Sevenoaks Symphony Orchestra Annual Accounts for the Yoar Ended 31st August 2023 Notos to the Accounts 4 Truitse r•mun•radan. b•n•lSts and •xpons•¥ No trust8es rece￿ rnnumèrat￿n or benefts One Orty#)￿ of the tru51ees has ¢xpense8 orhad Ihor ey4)ens•5 rrnl by the charty 2022123 2021122 Exp•n••• clalm•d for Tra¥•l Nun*er of Irusteas Total ¢&imod Tw$tee8 h8¥• b••n rnwrbuTr8d lor c¥818 PrO￿ty ffl<¥rr•d li delv•rkng tho CharIab￿ actpAtkns of tha Orehestra. incbdmg c08ts 01 h*kno nw$¢. •d￿rt￿ng and concerts antl provKlmg for 8okJbt6 •t¢. S R•latsd p•rty tr•n••¢do There no ro1gt•d party lrnn88clk*n8 rnquèkn9 d*c*sur•. 6 F••• for ex•mln•¥on ofthe Accowhts 2022123 2021122 Independent Ex8mln•f8 1•8s lor r*p¢rtkng on the accounts Non• Non Other1•8$ Pa￿ to thè Ind8p8nd•nt Exarnkn¢f Non8 None 7 P•ld Employo•¥ Tha charity has no pawj •ry¢*KI>*ès. 8 Tanglbl• Flx•d A4*011 Tho Orchestra 0￿8 a set rtwsK sland$ and ¢onc•rt dOp￿Y boarfs. whkh have been hoKI for tme and futy *rtten off Snco ar4u¢l The Trus10&$ è51male Ihe aggregate vabje of th¢ equipn*nt al £1.200 ￿ knial. Tha orchestra sobj 8 eet ol Irpani dumg lh* y88r foran an￿￿nt of £176. The orchestra akn 0￿$ a sot of ¢ytrbals valued al babw Ihe capttalBoton thrgshoby Future aC9Utsrt￿Jn6 of fixed a8set6 m èXC•88 01 £500 bg ￿Pital￿O4 and d¥preci8ted 81 appropnala rat6$. 9 D•btor8 and Pr•p•ym•nts 2022123 2021122 Debtor8 TKkel sales Advert6rig Revenue AudBnc8 refresh￿nts PM1￿g & publrty Stsg tal Conc•rt I￿orn• 2.773 16.436 2.773 16,436 315 9.803 500 19.709 soo 19.709 9,918 Voluntsry In¢om• Patrons and Other DONat￿n$ Membèrs SubsC￿p1￿nS Sundry Ck)natitsn¥ Tax Recove￿8 Grants Olh?r 3.088 7,540 3,088 7,540 18,262 7.027 3.633 3,633 979 979 381 Inv••lm•nt Ineom• - Iirt•r•¥t 99 99 Totsl In¢oming Res¢)urco• 3S.048 35,048 35,599 Exp•nd•d Ro8ourcoS Conductor 7.868 2.875 3.442 5.368 796 1.433 6.966 7,868 2.675 3.442 5.368 796 1,433 6,966 7,180 2.600 3.270 3,365 1,011 1,374 4,725 Leader Pnlesstinal Assistanc8 Music Hir• Rehearsal Hall Coneèrt Hall In$trumgnt Hiro Pmting & Publ Progr8nYne8 AdministrntDrn 8 Ilen*Jer6hps Card Payment Fae Othèr 2,041 1,124 55S 88 1,236 2,041 1,124 sss 88 1,236 1,S49 921 431 39 381 Total Resources Expended 33,791 33,791 26.846 Net Incomlng Resources 1.257 1,257 8,753 Total Funds Brought FrThard 48,593 250 48,843 40.090 Total Funds Carrl8d Forward 49,849 250 50,099 48.843 Pag9 1 Sevenoaks Symphony Orchestra Ann￿1 A¢¢ounts for thg Yoar Endod 31st August 2023 8alan¢e Sheet as at 31st Aug￿1 2023 Ih)wstrtteLI Funds Total 2022123 Total 2021122 Funds Fbxed Assets 0.00 Cwrent Assats D•btorn & Pr•paym•n 2.269 2.269 2.799 Cash at bank and In ￿nd 47,900 250 48.150 47,284 Totsl Curr•nt Amts 250 50.419 Credltors: amounti falllng du• ithn on¢ year 10 320 320 1,240 N•t Curr•nt Assot•lUabSlttkns 49,849 250 50.099 48,843 Not A•sots 49.849 250 50,099 48.843 FurKls ot the Chartty Unr18trKt*d Funds 49,849 49.849 48.593 R•Stn'￿ed Funds- IC8*J Fund) 250 250 250 Totsl Funds 49.849 250 50.099 48,843 Sgned by Fr8nces W¢*, Tr¢asur*r on bghaw of 81 Iho TNstoe8 Sbjn urg lo.11.IoL3 Nan Dole ol ApprDv•I Page 2 Sevenoaks Symphony Orchestra Annual Accounts for the Yèar Ended 31st August 2023 Notes to the Accounts 8a•l• of Pr•parallon 1.1 8a•ls ol Accountlno Th•se acwunl8 ha¥e baan pfvp8red on the ba8* of hIJtor￿ cost li ac&)rdance with.. Ac£ounling and Rèporting by Charrt￿S- Stat8rn8nt ol recoTh￿nded Praetts ISORDI FRS 102. Ar%oUn1￿0 Standafds and 14rth lh• ChaAtk88 ArA 2011. Th•Tr has bgen no ¢hange in the basi8 of accountuig sincg k3st >par and no ethangès havg been mad8 to the accounts lor P￿￿tiUS years Otherthan thè of Bal8n¢& She•t f*aure$ whlch had boen prepar•d but not prevk)usty reportod. 2 Accountlno Pdlcl•• 2.1 Incomlng R•s¢)ur¢•• Incoming Re8ourc4s arg ￿n￿*j$d in the Staten*nt ol Finan¢kql ArtN1t￿3 ISOFAI vA)en SSO bewrnes lo thèm. the trustees af• ￿rtuaty ¢¢rt8in Ihey *41 rnceNe th• r•lou￿¥ and the rtK)n8tary v8luo Can be Trwasure wth suifta8nt relability. Concert Is rnc*)oniaed in the conLl•rt s•aton to Ihal ncom8 r•lata8. Inconx frorn conc8rt8 and th8 ffjbt¢d •xpeTrdrture are r•port•d gross kn the SOFA, Grants and donalbn$ arg onty kndud8d *) the SOFA then tho charty s uneondrthjnalty entilbd to the r•sourc8s. In¢Xl￿n9 rfrsoureas I￿rn lax redains ar• knthd•d in ihtr SOFA when ¥acolv￿. 2.2 Éxpgndltyr• and Llablllll¢• Liqbilit￿$ oro rècognised as soon as thèm Is o kngal or(on8¢wclwo obWJal*)n t>)ftwYMttinq th8 chanty to p8y Qut Ke80urces. 2.3 A•••ts Tangib￿ ftx6d assots for use by the charty arn tapit•ls¢d If they be used for nb)r• than one year and eosl than £SOO. 3 O•talhd AnJly•l• ol Incomlbva R•iource• •nd R••ouf¢•* exp•nd•d APPENDIX A conyrfses 8 schedub of ￿￿e(l Incoff* and Expensgs, 8naty8ed by o)ncert. w￿th all other indirect IncoTh* and 8xpen8es I￿ted sepaAt•ty. Page 3 Sevenoaks Symphony Orchestra Annual Accounts for the Yoar Ended 31st August 2023 Notos to the Accounts 4 Truitse r•mun•radan. b•n•lSts and •xpons•¥ No trust8es rece￿ rnnumèrat￿n or benefts One Orty#)￿ of the tru51ees has ¢xpense8 orhad Ihor ey4)ens•5 rrnl by the charty 2022123 2021122 Exp•n••• clalm•d for Tra¥•l Nun*er of Irusteas Total ¢&imod Tw$tee8 h8¥• b••n rnwrbuTr8d lor c¥818 PrO￿ty ffl<¥rr•d li delv•rkng tho CharIab￿ actpAtkns of tha Orehestra. incbdmg c08ts 01 h*kno nw$¢. •d￿rt￿ng and concerts antl provKlmg for 8okJbt6 •t¢. S R•latsd p•rty tr•n••¢do There no ro1gt•d party lrnn88clk*n8 rnquèkn9 d*c*sur•. 6 F••• for ex•mln•¥on ofthe Accowhts 2022123 2021122 Independent Ex8mln•f8 1•8s lor r*p¢rtkng on the accounts Non• Non Other1•8$ Pa￿ to thè Ind8p8nd•nt Exarnkn¢f Non8 None 7 P•ld Employo•¥ Tha charity has no pawj •ry¢*KI>*ès. 8 Tanglbl• Flx•d A4*011 Tho Orchestra 0￿8 a set rtwsK sland$ and ¢onc•rt dOp￿Y boarfs. whkh have been hoKI for tme and futy *rtten off Snco ar4u¢l The Trus10&$ è51male Ihe aggregate vabje of th¢ equipn*nt al £1.200 ￿ knial. Tha orchestra sobj 8 eet ol Irpani dumg lh* y88r foran an￿￿nt of £176. The orchestra akn 0￿$ a sot of ¢ytrbals valued al babw Ihe capttalBoton thrgshoby Future aC9Utsrt￿Jn6 of fixed a8set6 m èXC•88 01 £500 bg ￿Pital￿O4 and d¥preci8ted 81 appropnala rat6$. 9 D•btor8 and Pr•p•ym•nts 2022123 2021122 Debtor8 TKkel sales Advert6rig Revenue AudBnc8 refresh￿nts PM1￿g & publrty Stsg