Reglstered number: 01526454 Charity number: 1056994 Medway Little Theatre Ltd (A company Ilmlted by guarantee) Unaudited Trustees. report and financlal statements For the year ended 31 August 2024
Medway Little Theatre Ltd {A company limited by guarantee) Contents Page Reference and admlnlstrative detalls of the charlty, Its Trustees and advisers Chaimian's statement Trustees. report Independent examlnerfs report ststement of financlal activities 10 11 Balance sheet 12 Notes to the flnanclal statements
Medway Llttle Theatre Ltd (A company Ilmlted by guarantee) Reference and administrative details of the charlty, Its Trustees and advisers For the year ended 31 August 2024 Trustees David Aldington Roderic De Lonne Michael Dickinson Victoria Hayhow Chris Hynd Christopher Loft Kerensa Thompson Carol Wrate (resigned 4 June 2024) lan White (resigned 5 March 2024) Dr Christopher Pamell {appointed 9 March 2024) Company reglstered number 01526454 Charity reglsternd number 1056994 Registered office 256 St Margarets Banks High Street Rochester Kent ME1 1HY Accountsnts Kreston Reeves LLP Chartered Accountants Maritime Plac8 Quayside Chatham Maritime Chatham Kent ME4 4QZ Independent Examln•r Samantha Rouse FCCA DChA Kreston Reeves LLP 2nd Floor, Mantime Place Quayside Chatham Kent ME4 4QZ Page 1
Medway Little Theatre Ltd (A company Ilmited by guarantse) Chalmian's statement For the year ended 31 August 2024 The chairman presents his statement for the year. Looking back over my last yearfs statement, it would appear that I had already reported a lot of what happened in the 202312024 season. However, to briefy recap, the season started with 'Kodachrome' in October 2023, a UK first, followed by the Youth production of ' Wendy & Peter Pan, in November. The December production was unfortunately cancelled, but 2024 started with a production of 'The Weirf followed by the Youth production of 'Our Day Out,, both very successful. Then we had our children's production for two nighls in March.. 'April Fools, Day, and the musical, 'Th8 Point of the PyramKI'. both directed by our Children's Workshop Seader. Carol Scott, who does such splendid work with the children. Following on, camé our production of 'The Hollow Crown, a staged reading of Shakespeare, poetry, and letters covering monarchs from William I to Queen Victoria, which ran for four nights, and was directed by first time director, Adam Wigmore. In May, Paul Doust, presented us With a splendid production of Terence Rattigan's classic play 'The Deep Blue Sea, which introduced several new members to the theatre. This was followed by our last production of the season in June, the farce, 'Post Hom Gallop,, which was the sequel to 'Wild Goose Chase,, the last produdion we presented prior to lockdown in 2020. Highly successful, this proved a near sell out, which of course was good naws. I should mention that both 'The Weirf and 'Our Day Out, were entered into the Kent Drama Association {KDA) Full Length Play Festival. where Mike Dickinson won Best Supporting Actor for 'The Weirf and Lisa Gibbons was a runner up in the Best Actress category, and for 'Our Day Out., Lola Johnson won the Adjudicator's Special Award as well as being a runner up in the Best Young Player category. The production itself was also a runner up in the Most Effective Use of a Limited Space category. My wngratulations to all. July saw our annual Duncan Rand One Act Play Festival take place. the 51st, where unfortunately we were slightly down on entries from the previous year. bLrt nevertheless the festival was still a great success and enjoyed by all those groups who took part. We are hoping to boost entries for the 2025 festival. My thanks as ayS to Kerrie Thompson who administers and njns the festival and to Derek Thompson and Kairn Bignall. amongst others, for all the technical support they provide and without whom the festival wouldn't take place. It is no mean feat putting the festival on. Our 202412025 season began with a splendid production of James Goldman's 'The Lion in Winter,, followed in Octoberl November with the Youth Extravaganza, 'Romanov & Lupinette,, a Halloween take on Romeo and Juliet, which our young players perfomied with aplomb. December brought us the stage version of 'lt's a Wonderful Life,, based on the classic Frank Capra film; highly successful and a virtual sell out. JanuarylFebruary 2025, brought us a lesser known Alan Ayckboum play. 'Improbable Fiction, in which you were transported from a mundane writers group meeting to outlandish scenarios of fantastical characters formed from the wrrters, imaginations. Original, funny and.. out there! Most recently of course our YoLrth Group perfompd in 'Hope Springs (Youth Edition),, a play set in a youth correction facility where all the adults seemed to have disappeared. First time director and one of our youth leaders, David Hutley, certainty put our youngsters through their paces, but inevitably they rose to the occasion to give a splendid performance in this most powerful and challenging piece. The play has also been entered in to the 2025 KDA Full length Play Festival and received a very favourable adjudication on the last perfomiance. We therefore wish all concemed the very best of luck. Again, just prior to our youth production. we hosted local theatre company. Aftemate Shadows, with their 2025 pantomime, Sleeping Beauty for one perfomiance only. Great fun as ahvays and a sell out. On the music front, in July we hosted a Dave Goggins album release followed in August with a book launch for Wild Billy Childish to include a music evening. who retumed in November with the The Singing Loins. Highly popular, both evenings sold out. In September Rachel Lowrie and The Ashen Keys took to our stage for the first time. A Kent based mulii-instrumental and multi-voiced trio, they also proved popular. Again, in December, international group, Track Dogs retumed to our stage, selling out once more. My thanks to Cazz Wrate for organising these events. Page 2
Medway Llttle Theatre Ltd (A company Ilmlted by guarantee Chairman's statement (continued) For the year ended 31 August 2024 In October, we hosted the Little Theatre Guild (LTG) Southem Region Conference. Most ably organised by our LTG Representstive, Dawn Jones, for which many thanks, the conference proved highly successful with all those who attended from other theatre groups. My thanks also to Chris Hynd who aided and supported Dawn leading up lo the event, and to all the MLT members who attended on the day to help the proceedings run smoothly. (FYI.. The LTG is an organisation that represents the views of amateur theatres across the UK as well as providing helpful information, legislative or othepwise, about running an amateur theatre. MLT has been a member for many years). Our membership has increased slightly to 152 (Split: 90 Full Members and 62 Audience Members), and through the year we changed the term of Audience Members to Friends of the Theatre as we felt this to be more inclusive. Moving on to our box office. this has been a prety successful year. some shows doing better than others of course. Kate Brookes, our box office manager, continues to do a splendid job, apart from selling tickets and running the box office on show nights, she also forthrightly promotes our shows, sending out priority booking notices, mailchimps and reminders as a show time approaches. My thanks to you Kate for all tha hard work that you put in. Now to our changeover to LED lighting, vthich has progress8d significantly over the past year. both for the stage and public and backstage aas. Many thanks to Mic Aldington, our stage direclor, and Chris Ostler, who is a relatively new member and has a been a Godsend in helping to execute this exercise, and to Menno Willemse for his backup support. With regard to the upkeep of the theatre. unfortunately we have still not progressed very far, although we are due to have the rear wall of the theatre rendered this year once the better weather arrives. Part of the problem is that it is not just a matter of smartening up the building with a straight forward paint job. Due to the age of the building, significant remedial work needs to take place as per the architect and structural engineer reports we had done in 2023. Time has flown since. but rt is something we must try to address in the coming year as I'm sure you will agree, the building is looking rather sory for itself. We did nevertheless have a good clear out of the workshop and our props gallery in August, although there is plenty more to be done, and my thanks to all those who helped. At the same time, Elaine Thomas, our wardrobe manager spent many hours freeing up the attic wardrobe area so that rt could be used as our main props gallery, the original of which had been bursting at the seams, and which is now being used for our Youth Group's props, Thank you Elaine for all your hard work. As ever, additional help is always required behind the scenes: set builders and painters, stage managers and assistant stage managers to run the shows and techies to light the shows. For some considerabl8 time it has been the same few people who do this and we desperately need more people to share the load. It would also be useful rf there is someone, and it doesn't have to be one person, who could take charge of our props. My thanks of course to all those people who help to keep the show on the road. Equally, filling the bar and front of house rotas still remains a challenge at times, but of course my thanks go to all those members and friends of the theatre who do help in this regard.. .Where would we be without you? Talking of additional help. we have for some considerable time now been discussing the idea of appointing a theatre manager for the purpose of ctrordinating all the different areas of the theatre in general so thal we work in a more cohesive and effective manner. The position would be part time. as to the needs of the theatre, and could work as a job share. This matter we will discuss as st appears on the meeting agenda under Any Other Business. Page 3
Medway Llttle Theatre Ltd (A company limlted by guarantee) Chalrman's statement (contlnued) For the year ended 31 August 2024 Now, to thank those people I haven't mentioned and some I may have already. who keep the theatre wnning.. Chris Hynd, who valiantly continues her role as Treasurer, and more besides; Kerrie Thompson. our secretary and youth leader. Del de Lorme, our house manager. who carries out our running repairs as well as building some of our sets,. Dawn Jones, our front of house manager and LTG Rep, as previously mentioned, and who remains one of our main stage managers and set painters who puts in so many hours over and above; Mic Aldington, our stage director,. Menno Willemse, who continues to light many of our shows,. Mike Dickinson, our publicity officer, Cazz Wrate, who despite stsnding down as membership secretary last year, has continued to carry out the role., Elaine Thomas. our wardrobe manager, who apart from costuming our shows, continues to pare down those costumes beyond repair or no longer required. I would also like to thank our production committee: Chris Pamell, who has chaired for the past year, Kate Brookes, Dave Wilson, Cazz Wrate, Sean Stephens and Adam Wigmore. In the near future you will hear about the plays they have put together for our 202512026 season in an evening presentstion. date yet to be announced. For our Youth Group and Children's Workshop, thanks go to Kerrie Thompson, Kaim Bignall, Carol Scott, Derek Thompson and David Hutley, who continue to do 8 ternfic job in running the weekly Wofkshops and producing their splendid shows. One person I haven't mentioned is Paul Tomkies, who in recent years has taken on the perhaps unenviable role as the theatre's obituarist, whose infomiative and heartfelt tributes l am sure you will have seen. Thank you, Paul, for what is not an easy task. Unfortunatety, over the past year we have lost fomier members, Frank Linton, Simon Walson and Vera Conroy, as well as Dan Willis, our vice president, and most recently, Penny Dickson, who was our wardrobe and box office manager for many years. As always, my thanks to all those members I may not have mentioned and to all our patrons who give their continued support. Finally, you may no doubt be aware that after six years in the role l am taking my leave as your chaimian. I should like to thank all the various members of our management committee for all their support during this time, and l am sure that they will give similar support to my successor, However. I shall certainly not be disappearing over the horizon and look fop•iard to contributing to our 'jewel of a theatre" in a drfferent way in the months and years ahead. Chris Loft Chainnan Chairm8n Date: Il [03) a C*3S Page 4
Medway Little Theatre Ltd (A company limited by guarants•) Trustees, report For the year ended 31 August 2024 Th8 Trustees present their annual report together wrth the financial statements of the charity for the year ended 31 August 2024. The Annual report serves the purposes of both a Trustees. report and a directors. report under company law. The Trustees confinn that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charrtable companys governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charrties preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS102) (effective 1 January 2019). Since the charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors. Report) Regulations 2013 has been omitted. Objectlves and actlvltles a. Pollcles and obJectfve8 The stated objectives of the charity are lo advance education by the provision of a theatre and facilities for dramatic perfomiances and exhibitions of art.. To expand upon this. we provide an educational venue for people within the Medway Towns and Kent where we offer them an opportunity to participate in all the functions required to present a production and learn about other performance-based events, including newly written, devised WO and introducing unknown artisls. We also provide a forum and educational platfom) for youth involvement in a real theatre context which gives them a chance to learn lrfe skills as well as encouraging them to participate in all aspects of theatre, in acting, stage craft and administration and production. In setting objectives and planning for activitEs, the Trustees have given due consideration to general guidance published by the Charty Commission relating to public benefit, including the guidance 'Public benefit.. running a charity (P82)'. b. Strateg168 for achlevlng objectlves In the furtherance of these objectives a variety of aclivities are generally undertaken. Based in Rochester in the Medway Towns we have a wde catchment area for members and audience alike. Plays for the Medway Little Theatre season are selected by a Production Committee based on the suggestions of members and a proportion of the plays selected will provide challenges for acting members and aim to educale as well as entertain our audiences. The theatre is largely self-supporting through ticket sales and refreshments. Sometimes extra funding is sought for larger projects through grants or extra fundraising activities. We presenl at least five adult plays, three plays for the Youth Sections and the Duncan Rand One Act Play Festival but we have increased the number of community events and external bookings to increase revenue and to extend the use of the theatre to a wider audience. Medway Little Theatre is predominantly funded by ticket sales and mainly staffed by volunteers but the next logical step to further increase the use of the theatre is to start paying for one or more theatre managers to enable more day-time events to take place. Idealty this will be self-funding but the trustees V4ill need to weigh up the benefrts to the communty against the cost rf this is not the case. Youth Sections An important part of our commitment to education is our yOLrth sections. Medway Ltttle Theatre's commitment to young people has a long history, having been founded in 1964. At a time when there was little provision in the Medway Towns for young people keen on theatre, beeen leaving school and wothing with our main company. Page 5
Medway Little Theatre Ltd (A company limited by guarantee) Trustees. report (contlnued) For the year ended 31 August 2024 Objectlves and activities (continued) The YoLrth Company is involved in a wide range of productions from visits to the Gibraltar One Act Play Festival, outreach work with Child Friendly meaY and Pretending people, and entries into the KDA festivals, which, over the years has provided hundreds of young people wrth an experience of the theatre which has undoubtedly enriched their lives. Some of our youth members have progressed to become leaders with enthusiasm and commitment- bringing back their experiences from Drama School and further education. Workshops take place on different aspects of the theatre world from acting, perfonning arts, improvisation, devising, text work, theatre styles. film, stage combat. mime, and a whole lot more besides. We actively encourage our members to learn the basics of stage management, lighting, and sound design. We have in the last year introduced singing lessons to boost confidence. Our weekly workshops for the Children's Workshop are for younger members aged seven to twelve, where we explore self-confidence, vocal, literacy, team and problem-solving skills but emphasising the fun. Our Youth Company expands on these elements. Our yOLrth sections stage an annual show each and a combined YoLrth Exiravaganza once a year, as well as participating in adult shows, the theatre's own Duncan Rand One Act Play Festival and an exchange programme to Gibraltar for an educational and cultural exchange. The MLT youth sections have been increasingly referred to by schools wtth special needs and Ihose in homeschooling as an opportunty for those youngsters to engage in an exciting and imaginative, creative world of theatre and gives young people a chance to form new friendships, 9ain in self<onfidence and to have fun whilst leaming. Other Actlvltle8 We have a weekly social night for members so that they can keep up to date with our activities. We can also welcome people in to have a tour of the theatre and many will join after viewing our facilities. There are nol many amateur groups in the area who have their own theatre building. This gives volunteers not only the opportunity to act but to also take part in the backstage and technical elements of a theatre. It al80 offers opportunities for people to use their skills to manage and maintain the building. c. Actlvltles undertaken to achleve obje¢tivos Productions offered by MLT during the 2023r24 Financial Year were as follows :. Kodachrome - a play perfomied by the adult company., Wendy and Peter Pan - a play perfomied by both of our youth sections; Our Day Out - a play performed by youth members with adult members: The Weir- a play perfomed by the adult company; Children's Workshop - two one act plays performed by our youngest members: The Hollow Crown - a play performed by the adutt company: The Deep Blue Sea - a play perfonned by the adult company; Post Horn Gallop- a play perfonned by the adult company and The Duncan Rand One Act Play Festival- a competition for youth and aduli drama groups. Extemal bookingslcollaborations included a pantomime, poetry, a comedy night. local and intemational bands, jazz, booklDVDIAlbum launches, a free communty event for children and the hosting of an awards event for the Kent Drama Association. Regular events comprise a Tuesday evening Club Night for members. with prospective members invited to come and see the theatre,. a weekly Saturday moming workshop session for Youth members,. a weekly Saturday afternoon workshop session for the Children's Workshop and rehearsals scheduled across the week, as necessary. Page 6
Medway Little Theatre Ltd (A company Ilmfted by guarantee) Trustees, report (continued) For the year ended 31 August 2024 Objectives and activities (continued) d. Main activities undertaken to further the charlty's purposes for the publlc benefit Our youth leaders facilitated a collaboration with Child Friendly Medway to offer free theatre events to local children. We also hosted an event for local children run by Pretending People theatre company. Both events gave the benefit of introducing children to a theat environment. We have recently opened our doors for some local community meetings. Our main benefit to the local community is the opportunity to either take part in or watch good quality theatre at an affordable price. Achlevements and perforniance a. Maln achlevements of the charlty The main achievement of the charty in the 2023124 Financial Year was to present a balanced and enjoyable season to our local audiences and to provide a platfomi on which other drama groups, local and international bands and other performers can offer theirtalent to the Me(*way area. Financial review . Golng concern After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concem basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies. b. Reserves pollcy Reserves are needed to bridge the gap befvieen the spending and recetving of income and to cover unplanned emergency repairs and other expenditure. No major expenditure is planned for the coming year, so the Trustees have decided to keep the ReseNes at £55,000 for the coming financial year. Current reserves amount to £132,S1 S {2023.. £118.622) whh well exceeds the trustees, policy. Designated funds, which comprise the fixed asset fund. total £50,707 (2023.. 44,565) at the balance sheet date. Restricted funds total £4,959 (2023: £14,862) at the balance sheet date. Page 7
Medway Little Theatre Ltd (A company limited by guarantee) Trustees, report {continued) For the year ended 31 August 2024 c. Revlew of the year This financial year was more successful than most, despite the cancellation of the Christmas play. This is probably due to increased ticket and refreshment prices making a difference to the fuller post covid programme. We also made efforts to reduce costs where possible and the cost of repairs was lower than usual, mainly due to difficulty getting quotes for repair vrfork. Most costs continue to rise with inflation, which we can only rA)mbat by looking to decrease the waste of resources where possible and raising ticket and membership prices when necessary. As a charty concerned with providing the local communty with affordable theatre, y need to make sure that we are covering costs to ensure the continuation of Medway Little Theatre. It is not necessary or appropriate to make a large profrt and special projects usually require some fund-raising. Having said that, rt is useful to have some money accumulating for special projects. We currentty have enough money to cover regular costs and to do repairs as they come up. One way we are cutting costs is by using money from the restricted fund left to the theatre by Andrew Coulson to continue to replace our stage lighting with LED lamps. This was aayS going to be a necessary expense for the theatre, so we are very grateful to Andrew for his legacy, which has enabled us to speed up the process of moving to more sustainable stage lighting. House lighting has also been moving to LED. We have slightly increased one income stream in this financial year by stepping up the number of theatre hires for one or night events. We even hosted an awards night for the Kent Drama Association. Increasing use of the theatre for community events also increases the need for volunteers andlor paid staff, so we are still looking into paying a small number of people to facilitate an expanded use of the building. We had mixed feelings when we recewed a £5,000 donation from the Hayes Playars as we were receiving the donation because ol their closure. It's aayS sad to séa another group closing, so wa feel fortunate to have come through the covid pandemic wrth SLrfficient funds to keep us going and to have a gradually increasing membership and an expanding programme of events that should see Medway Little Theatre continuing into the foreseeable future. Structure, governance and management a. Constltutlon Medway Little Theatre Ltd is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association. b. Methods of appolntment or electlon of Trustees The management of the charity is the responsibilty of the Trustees who are elected and C¢XlPted under the terms of the Articles of Association. Page 8
Medway Llttle Theatre Ltd (A company limited by guarantee) Trustees. report (continued} For the year ended 31 August 2024 Statemènt of Trustees. responslbilities The Truste8s (who are also the directOT5 of the charity for the purposes of COTnpany law) are responsible for preparing the Trustees. report and the financial statements in accordance with applicable law and United lQngdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial sLements for each financial . Under company law, the Tnjstees must not approve Ihe financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of rts incoming resources and applicats'on of resources, induding its income and expenditure. for Ihat periLxJ. In prepary these financial staternents, the Trustees are required to". select suitable accounting policies and then appty them consistently: observe the methods and pn"nciples of the Chartlies SORP (FRS 102); make judgments and accounting estimates that are asonable and prudent. state whether applicable UK Accounting Standards (FRS 102) have been followed. subject to any material departures disclosed and explained in the financial statements; prepare the financial sLements on the going concem basis unless rt Is inappropriate to presume that the charity will continue in business. The Twstees a responsible for keeping adequate accounting CordS that are sufficient to show and explain th8 charity's transactions and disdose wrth reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements cornpty ¥Mth the Companies Act 2006. They are also resF)onsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevents'on and detection of fraud and other iegUlaritieS. Approved by order of the members of the board of Trustees and signed on their b8haff by: Chrls Hynd Date.. 11 /0'3/I0£5 Page 9
Medway Little Theatre Ltd {A company limited by guarantee) Independent examlnerfs report For the year ended 31 August 2024 Independent examinerfs report to the Trusteos of Medway Llttle Theatre Ltd I'the charity.) I report to the charity Trustees on my examination of the accounts of the chanty for the year ended 31 August 2024. Responslbllltles and basls of report As the Trustees of the charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the charty are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charivs accounts carried out under sedion 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examln•rfs stat•m•nt I have completed my examination. I confim that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act,. or the accounts do not accord with those records. or the accounts do not comply with thé accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the methods and principles of the Ststement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial R•porting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. This report Is made solety to the charitys Trustees, as a body. in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charitls Trustees those matters l am required to state to them in an Independent examinels report and for no other purpose. To the fullest extent pemiitted by law, I do not accept or assume responsibility to anyone other than the charity and the charivs Trustees as a boty. for my work or for this report. Signed: Samantha Rouse Dated: 11 March 2025 FCCA DChA Kreston Reeves LLP Chartered Accountants Maritime Place Quayside Chatham Maritime Chatham Kent ME4 4QZ Page 10
Medway Little Theatre Ltd IA company limited by guarantee) Statement of financlal actlvltles Ilncorporatlng income and expenditure account) For the year ended 31 August 2024 Restrfcted Unrestrlcted funds funds 2024 2024 Total funds 2024 Total funds 2023 Note Income from: Donations and legacies Charitable activities Investments 20,025 38,417 365 20,025 38,417 365 33,534 37,959 35 Total Income 58,807 58.807 71,528 Expendfture on: Charitable activrties 48.675 48.675 50,255 Total expendlture 48,675 48,675 50,255 Net Incom• Transfers beeen funds 10,132 9,903 10,132 21,273 12 19,903) Net movement In funds {9,903) 20.035 10,132 21,273 Reconclllatlon of funds". Total funds brought fopward Net movement in funds 14,862 19.903) 163,187 20,035 178,049 10,132 156,776 21,273 Total funds carrled fornvard 4.959 183.222 188,181 178,049 The Ststement of financial activities includes all gains and losses recognised in the year. The notes on pages 13 to 21 form part of these financial statefftsnts. Page 11
Medway Little Theatre Ltd (A company limited by guarantee) Register8d number. 01526454 Balance sheet As at 31 August 2024 2024 2023 Nots Flxed assets Tangible assets Current assets 50,707 44,565 Debtors Cash at bank and in hand 10 4,470 138,255 26,018 111,922 142,726 137.940 Creditors.. amounts falling due within one year 11 15.251) (4,456) Net current assets 137,474 133,484 Total not assets 188,181 178,049 Charlty funds Restricted funds.. Restricted funds Unrestricted funds 12 12 4,959 14,862 183,222 163,187 Total funds 188,181 178,049 The charty was entitled to exemption from audit under section 477 of the Companies Ad 2006. The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006. The Trustees acknowledge their responsibilities for Comp.ng wth the requirements of the Act with respect to accounting records and preparation of financial statements. The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime. The financial statements were approved and authorised for issue by thè Tnjstees and signed on their behalf by.. Chrls Hynd Date.. The notes on pages 13 to 21 fonn part of these financial statements. Page 12
Medway Llttle Theatre Ltd (A company Ilmlted by guarantee) Notes to the financial statements For the year ended 31 August 2024 General Informatlon Medway Little Theatre Limited is a charitable company registered in England, with the company registration number 01526454 and the charty number 1056994. Its principal office is 256 St Margarets Banks, High Street, Rochester, Kent ME11 HY. Accountlng pollcles 2.1 Basls of preparatlon of flnanclal Statements The financial statements have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Iland (FRS 102) and the Companies Act 2006. MeOaY Little Theatre Ltd meets the definition of a public benefit entity under FRS 102. Ass8ts and liabilities ar8 initially recognised at historical cost or transaction value unless othemise stated in the relevant accounting policy. The financial statements have been prepared in British Sterting and are rounded to the nearest Pound. 2.2 Golng concern The Trustees assess whether the use of going concem is appropriate i.e. whether there are any material uncertainties related to events or condrtions that may casl significant doubt on the ability of the Charity to continue as a going ¢oncem. The Trustees make this assessment in respect of a period of at least one year from the date of authorisation for issue of the financial statements and have concluded that the Charity has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the Charty's ability to continue as a going concem, thus they continue to adopt the going concern basis of accounting in preparing the financial statements. 2.3 Income All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the abilty to estimate %Mth sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the charity has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and th8 death of the benefactor) and the executor is satisfied that the propety in question wll not be required to satisfy claiins in the estate. Receipt of a legacy must be recognised when rt is probable that rt will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the charity, can be reliably measured. Grants are included in the Statement of financial actNities on a receNable basis. The balance of income receNed for specific putposes bui not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accwed. Page 13
Medway Llttle Theatre Ltd (A company Ilmlted by guarantee) Not8S to the financial statements For the year ended 31 August 2024 Accounting pollcles (contlnued) 2.4 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefrt to a third paty, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure on charitable actNrtie$ is incurred on directly undertaking the adivities which further the charitys objectives, a8 well as any associated support costs. All expenditure is inclusive of irrecoverable VAT. 2.5 Interest recelvable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity., this is nomially upon notification of the interest paid or payabl8 by the institution with whom the funds are deposrted. 2.6 Tangible fixed assets and depreclatlon Tangible fixed assets are initially recognised at cost. After recognilion, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the Measurement of cost. Freehold property is not depreciated. Depreciation is charged so as to allocate the cost of langible fixed assets less their resldual value over their estimated useful lives. on a reducing balance basis. Depreciation is provided on th8 following basis." Fixtures and frttings 100 2.7 Debtors Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 2.8 Cash at bank and In hand Cash at bank and in hand includes cash and short-tenn highly liquid investments with a short maturty of three months or less from the date of acquisition or opening of the deposit or similar account. 2.9 Llabllities Liabilrties are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefft will be required in settlement, and the amount of the settlement can be estimated reliably. Liabiltties are recognised at the amount that the charity anticipates rt will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Page 14
Medway Llttle Theatre Ltd (A company Ilmited by guarante•) Notes to the financlal statements For the year ended 31 August 2024 Accounting pollcles Icontlnued) 2.10 Flnanclal Instruments The charty onty has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are iniiially recognised at transaction value and subsequently measured at their settlement value wilh the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. 2.11 Fund accountlng General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the chanty and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustaes for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are to be uséd in accordance wrth specrfic restriction$ imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are Charged against the specific fund. The aim and use of each restricted fund is set OLrt in the notes to the financial statements. Income from donatlons and legacle• Restrlcted Unrestrlcted funds funds 2024 2024 Total funds 2024 Totsl funds 2023 Donations Legacies Membership subscriptions 16,795 16.795 10,564 20.000 2.970 3,230 3,230 20,025 20,025 33,534 Total 2023 20,000 13,534 33,534 Income from charftable actlvftles Unrestrlcted funds 2024 Total funds 2024 Total funds 2023 Box Office I Production Room hire 36.180 2,237 36.180 2,237 36,434 1,525 38.417 38,417 37,959 Page 15
Medway Little Theatre Ltd (A company limited by guarantee) Notes to the flnanclal statements For the year ended 31 August 2024 Investment Income Unrnstrlcted funds 2024 Total funds 2024 Totsl funds 2023 Bank interest receivable 365 365 35 Analysls of expendlture by actlvltles Activities undertaken dlrectly 2024 Support costs 2024 Total funds 2024 Total funds 2023 Box Office I Productions 41.601 7,074 48,675 50,255 Total 2023 43,201 7,054 50,255 Anatysls of dlrect Costs Charltable actlvities 2024 Total funds 2024 Total funds 2023 Production costs Promotion and publicty costs Rent, rate, insurance, fire, pest and rubbish Repairs Heat and light Box office costs Sundry expenses and cleaning 12,779 2.898 8,721 1,124 9,260 1,660 5,159 12,779 2,898 8,721 1,124 9,260 1.660 5.159 11,150 2,211 6,829 4,115 9,823 3,549 5,524 41,601 41,601 43,201 Page 16
Medway Little Theatre Ltd {A company limited by guarantee) Notes to the flnanclal statements For the year ended 31 August 2024 Analysis of expenditure by actlvhles (continued) Analysis of support costs Charltable activiti8S 2024 Total funds 2024 Total funds 2023 Depreciation Bank charges Loss on disposal of fixed asset Accountancy and independent examination fees Telephone 3,761 3,761 2,712 27 1,279 1,914 1,122 2,094 1,219 2,094 1.219 7,074 7,074 7,054 Independent examinerfs r•rnun•ratlon 2024 2023 Fees payable to the charivs Independent examiner for the independent examination of the charity5 annual accounts 2,094 1.914 Truste88' romuneratlon and expenses During the year, no Trustees received any remuneration or other benefits (2023 - £NIL). During the year ended 31 August 2024. expenses totslling £14,440 were reimbursed or paid directly to 7 Trustees (2023 - £6,763 to 6 Trustees). All expenses are re•imbursements of money spent by tha Trustees on behalf of Medway Lrtue Theatre. Page 17
Medway Little Theatre Ltd (A company Ilmited by guarantee) Notes to the financial statements For the year ended 31 August 2024 Tangible fixed assets Freehold Fixtures and property fittings Total Cost or valuatlon At 1 September 2023 Additions 16,860 60,819 9,903 77,679 9,903 At 31 August 2024 16,860 70,722 87,582 Dapr8clatlon At 1 September 2023 Charge for the year 33.114 3,761 33,114 3,761 At 31 August 2024 36,875 36,875 Net book value At 31 August 2024 16.860 33,847 50,707 At 31 August 2023 16.860 27,705 44,565 10. Debtors 2024 2023 Due wlthln one year Other debtors Prepayments and accrued income 2.212 2,258 2,007 24,011 4,470 26,018 Page 18
Medway Llttle Theatre Ltd (A company Ilmlted by guarantee) Not8S to the financial statements For the year ended 31 August 2024 11. Credltors: Amounts falllng due wlthln one year 2024 2023 Trade creditors Accruals and deferred income 1,958 3,293 2.542 1,914 5.251 4,456 12. Statement of funds Statement of funds - current year Balance at 1 September 2023 Balance at 31 August 2024 Transfers Inlout Income Expendlture Unrestrlcted funds Deslgnated funds Fixed asset fund 44,666 (3,761 9.903 50,707 General funds General fund 118,622 58,807 (44,914 132,515 Total Unrestrlcted funds 163,187 58,807 148,675) 9,903 183,222 Restrlcted funds Legacy fund 14,862 (9.903) 4,959 Total of funds 178,049 58,807 148,675) 188,181 Page 19
Medway Littl8 Theatre Ltd IA company limited by guaran) Notes to the financlal statements For the year ended 31 August 2024 12. Statement of funds (contlnued) Nature and purpose of deslgnated funds The designated fixed asset fund represents the net book value of the chartys fixed assets. Nature and purpose of restrlcted funds Legacy fund - In November 2022 Andrew Coulson, a much loved and respected member of our theatre, passed away. He was kind enough to leave us an amazing legacy of twenty thousand pounds with the stipulation that rt should be spent on LED lamps for the theatre and other purchases that would enhance our technical capabilities or improve the lighting box space. Andrew's good friend, fellow techie and Current Trustee, David (Mic) Aldington, was tasked with approving purchases made from this legacy. We have therefore declared this legacy a restricted fund. During the current financial year, fixed assets were purchased of £9,903. This value has been transferred to the designated fixed asset fund from the Legacy fund. ststement of funds - prlor year Balance at 1 September 2022 Balance at 31 August 2023 Transfers inlout Income Expanditure Unrestrlcted funds Deslgnated funds 43,418 (2,712) 3,859 44,565 General funds 113,358 51,528 (47,543) 1,279 118,622 Totsl Unrestrlcted funds 156,776 51,528 (50,255) 5,138 163,187 20,000 (5,138) 14,862 Total of funds 156.776 71,528 (50,255) 178,049 Page 20
Medway Little Theatre Ltd (A company limited by guarant••) Notes to the financlal statements For the year ended 31 August 2024 13. Analysis of net assets between funds Analysis of net assets between funds - current perfod Restrlcted Unrestricted funds funds 2024 2024 Total funds 2024 Tangible fixed assets Current assets Creditors due wthin one year 50,707 137,766 (5,251) 50,707 142,725 15,2511 4,959 Totsl 4,959 183,222 188.181 Analysls of net assets between funds - prlor perfod Restricted Unrestricted funds funds 2023 2023 Total funds 2023 Tangible fixed assets Current assets Creditors due wkthin one year 44,565 123,078 (4,456) 44,565 137,940 (4,456) 14,862 Total 14,862 163,187 178,049 14. Related party transactlons During the year, the chanty received cumulative membership income of £200 from the Trustees (2023: £200). The charity has not entered into any other related party transactions during the year, nor are there any outstanding balances owing beteen related parties and the charity at 31 August 2024. Page 21