Registered number: 03151414 Charity number: 1056908
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
| CONTENTS | |
|---|---|
| Page | |
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 - 8 |
| Notes to the financial statements | 9 - 18 |
(A company limited by guarantee)
FAKENHAM SPORTS CHARITY LIMITED
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 SEPTEMBER 2021
| Trustees | I C MacBrayne |
|---|---|
| S Harvey | |
| C Harrison | |
| M Turner | |
| W Clayton | |
| N Jarvis | |
| D Colman | |
| Company registered number 03151414 Charity registered number 1056908 Registered office Summerhill House 1 Sculthorpe Road Fakenham Norfolk NR21 9HA Company secretary I C MacBrayne Independent Examiner Larking Gowen LLP |
Page 1
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
TRUSTEES' REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021
The Trustees present their annual report together with the financial statements of the Charity for the 1 October 2020 to 30 September 2021. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the Charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
The charity's objectives are to promote the benefit of the inhabitants of Fakenham and the surrounding area by providing sports grounds and other facilities. The facilities are to be used for recreation, leisure time occupation and advance the education of the said inhabitants in the subjects of physical fitness, sports and training.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Achievements and performance
a. Review of activities
The charity owns the grounds and facilities which are used by the Fakenham Cricket Club and Fakenham Football Club. The Charity is in regular contact with both clubs which provide sports facilities for all age groups and are thriving at all levels.
Financial review
a. Going concern
The trustees have considered the company’s position at the time of signing the financial statements.
Based on this, the trustees have concluded that they have a reasonable expectation that the company will have adequate resources to continue in operational existence for the foreseeable future. They therefore continue to adopt the going concern basis of accounting in preparing these financial statements
Page 2
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021
b. Reserves policy
There is a balance of £41,205 (2020 £37,933) carried forward on the restricted funds and £222,030 (2020 £228,561) as endowment funds.
For the unrestricted funds the balance at the year end is £218,555 (2020 £223,245), of which £3,584 are free reserves (2020 £4,173). Free reserves are maintained at a level sufficient to smooth out fluctuations in cash flow and to meet emergencies.
It is the charity's policy to pay all outstanding bills as soon as possible, once they are processed and the trustees have agreed payments is to be made.
Structure, governance and management
a. Constitution
The Charity is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 26 January 1996 and is a registered charity number 03151414.
b. Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
c. Policies adopted for the induction and training of Trustees
There is no formal policy in place for the induction and training of Trustees.
Page 3
FAKENHAM SPORTS CHAFirtY LIMITED (A c(xnpany Ilmiied by guarantee TRUSTEES. REPORT {CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021 Statement of Trustees. responslbilities The Trustees (who are also the di[lorS ol the Charity for ihe pU)seS ol company lawl are responsible lof preparing ihe Trustees, report and the linanryal stalements in acCOrdae %wth applicable law arKI United lfj"ngdom Accounting Standards (United Kiryjom Generally Accepted Accounting Practice). Company law requires Ihe Truslees to prepare linancial siatements for each financial . Under company law. the Trustees musl not approve the financial slatements unless they are satisfied that they give a true and lair view ol the stale of affairs ol the Chanly and ol its incoming resources and applitK)n ol resources, including ils income and expendilure. lor thal periLMJ. In preparing these linancial slalements. the Trustees are required lo.. select surtable accountir¥J wIleS arKI then aY them conSisteny. observe the methods arKJ princiFAes ol Ihe Charities SORP IFRS 1021,. make judgmenls and accounling eslimates that are reasonab and prudent- state whether able UK AOullting Standards IFRS 1021 have tten followed, subject to any material departures disclosed and explained in the financial statements. prepare the linaneial statements on the g(Mng concern basis unless it is inBppropriate to presume that the Charity will Continue in business. The Trustees are resFK)nsible Iof keeping adequate ac£ounts"ng reeoTds thal are SLrfticienl lo show and explain the Charitys transactions and disclose with reasonable a(xuracy al any time the financial wsilion ol the Charity and enable them lo ensure Ihal the financial stalements MplY with the Companies Ael 2006. They are also fesponsible lor safeguarding the assets ol Ihe Charity ar¥J hence lor laking reasonable steps lor the prevention and detection ol fraud and other irregularibes. Approvgd by order ol the rnemlxrs of the board ol Trustees and sign*J on I1r behalf by: I C MacBrayne Trustee Dale.. Page 4
FAKENHAM SPORTS CHARITY LIMITED (A company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021
Independent examiner's report to the Trustees of Fakenham Sports Charity Limited ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 30 September 2021.
Responsibilities and basis of report
As the Trustees of the Charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters, other than those fully detailed below, have come to my attention in connection with the examination giving me reasonable cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ire land (FRS 102).
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Other matters
Larking Gowen LLP provided bookkeeping services to the charity during the year. We have applied the FRC revised ethical standard in undertaking our independent examination.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: 15 June 2022 Christopher Yeates FCA DChA
Larking Gowen LLP
Chartered Accountants
Fakenham
Page 5
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2021
| Note Income and endowments from: Charitable activities 3 Total income and endowments Expenditure on: Charitable activities 4 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Endowment funds 2021 £ - - 6,531 6,531 (6,531) 228,561 (6,531) 222,030 |
Restricted funds 2021 £ 50,426 50,426 47,154 47,154 3,272 37,933 3,272 41,205 |
Unrestricted funds 2021 £ 700 700 5,390 5,390 (4,690) 223,245 (4,690) 218,555 |
Total funds 2021 £ 51,126 51,126 59,075 59,075 (7,949) 489,739 (7,949) 481,790 |
Total funds 2020 £ 24,421 24,421 38,234 38,234 (13,813) 503,552 (13,813) 489,739 |
|---|---|---|---|---|---|
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 9 to 18 form part of these financial statements.
Page 6
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
BALANCE SHEET FOR THE YEAR ENDED 30 SEPTEMBER 2021
| Note Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total net assets Charity funds Endowment funds 12 Restricted funds 12 Unrestricted funds 12 Total funds |
2,260 7,311 9,571 (5,987) |
2021 £ 478,206 478,206 3,584 481,790 222,030 41,205 218,555 481,790 |
4,499 4,300 8,799 (4,626) |
2020 £ 485,566 |
|---|---|---|---|---|
| 485,566 4,173 |
||||
| 489,739 | ||||
| 228,561 37,933 223,245 |
||||
| 489,739 |
Page 7
FAKENHMI SPORTS CHARfry UMITED (A Company Ilmlled by guaranlee) BALANCE SHEEf (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021 The Charity was entitled lo exempt¥)n from au(tht UfKler section 477 of ihe Companies Act 2006. The members have not rulTe(l the company to an audil for the year in question in acCOrdae with section 476 of Companies Act 2006. The TTuslees acknoWle iheir reswnsibililies lor complying the requir8menls ol the Act with respect to accounting records and preparation ol financial statements. The fv'nancial slalemenls have wepared in accordance wilh the provisions aFplIle to entities subject to the small companies regime. The financial statements were approved aTKI aulhorised lor issue by the TsleeS and signed on their behalf by: gc wZ(L I C MacBrayne (Chair ol TTUSteesl Dale.. Page 8
FAKENHAM SPORTS CHARITY LIMITED (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
1. General information
Fakenham Sports Charity Limited is a charitable company limited by guarantee and incorporated in England and Wales, registration 03151414. The registered office is Summerhill House, 1 Sculthorpe Road, Fakenham, Norfolk, NR21 9HA.
The financial statements are presented in sterling which is the functional currency of the charitable company rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Fakenham Sports Charity Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
The trustees have considered the company’s position at the time of signing the financial statements.
Based on this, the trustees have concluded that they have a reasonable expectation that the company will have adequate resources to continue in operational existence for the foreseeable future. They therefore continue to adopt the going concern basis of accounting in preparing these financial statements.
2.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
2.4 Company status
The Charity is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the Charity.
Page 9
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
2. Accounting policies (continued)
2.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the Bank.
2.7 Tangible fixed assets and depreciation
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, .
Depreciation is provided on the following bases:
- Freehold property 50 years straight line - Plant and machinery 15% reducing balance
2.8 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.9 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 10
FAKENHAM SPORTS CHARITY LIMITED (A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
2. Accounting policies (continued)
2.10 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.
2.11 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.12 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Endowment funds comprise the Fakenham Sports facilities held by the charity.
Page 11
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
3. Income from charitable activities
| Grants received Rental income Total 2021 Grants received Rental income Total 2020 |
Restricted funds 2021 Unrestricted funds 2021 £ £ 50,426 - - 700 50,426 700 Restricted funds 2020 Unrestricted funds 2020 £ £ 22,771 975 - 675 22,771 1,650 |
Total funds 2021 £ 50,426 700 |
|---|---|---|
| 51,126 | ||
| Total funds 2020 £ 23,746 675 |
||
| 24,421 |
4. Analysis of expenditure on charitable activities
Summary by fund type
| Governance costs Depreciation Repairs and maintenance |
Endowment funds 2021 £ - 6,531 - 6,531 |
Restricted funds 2021 Unrestricted funds 2021 £ £ - 1,283 7,273 4,107 39,881 - 47,154 5,390 |
Total funds 2021 £ 1,283 17,911 39,881 |
|---|---|---|---|
| 59,075 |
Page 12
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
4. Analysis of expenditure on charitable activities (continued)
Summary by fund type (continued)
| Governance costs Depreciation Repairs and maintenance |
Endowment funds 2020 £ - 6,531 - 6,531 |
Restricted funds 2020 £ - 6,695 19,243 25,938 |
Unrestricted funds 2020 £ 1,614 4,151 - 5,765 |
Total funds 2020 £ 1,614 17,377 19,243 |
|---|---|---|---|---|
| 38,234 |
5. Staff costs
The Charity has no employees other than the Trustees, who did not receive any remuneration (2020 - £NIL).
6. Governance costs
| Unrestricted funds 2021 £ Sundry expenses 356 Accountancy fees 915 Bank charges 12 Total 2020 1,283 |
Total funds 2021 £ 356 915 12 |
|---|---|
| 1,283 |
7. Net income/(expenditure)
This is stated after charging:
Depreciation of tangible fixed assets: owned by the charity
| 2021 | 2020 |
|---|---|
| £ | £ |
| 17,911 | 17,377 |
Page 13
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
8. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2020 - £NIL) .
During the year ended 30 September 2021, no Trustee expenses have been incurred (2020 - £NIL) .
9. Tangible fixed assets
| Cost or valuation At 1 October 2020 Additions At 30 September 2021 Depreciation At 1 October 2020 Charge for the year At 30 September 2021 Net book value At 30 September 2021 At 30 September 2020 Debtors Due within one year Other debtors |
Freehold property £ 617,314 - 617,314 171,247 10,402 181,649 435,665 446,067 |
Plant and machinery £ 177,753 10,551 188,304 138,254 7,509 145,763 42,541 39,499 2021 £ 2,260 2,260 |
Total £ 795,067 10,551 |
|---|---|---|---|
| 805,618 | |||
| 309,501 17,911 |
|||
| 327,412 | |||
| 478,206 | |||
| 485,566 | |||
| 2020 £ 4,499 4,499 |
10. Debtors
Page 14
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
11. Creditors: Amounts falling due within one year
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Trade creditors | 5,987 | 4,626 |
Page 15
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
12. Statement of funds
Statement of funds - current year
| Unrestricted funds General funds Endowment funds Endowment funds Restricted funds Football Club Cricket Club Bowls Club Total of funds |
Balance at 1 October 2020 £ 223,245 228,561 20,962 15,416 1,555 37,933 489,739 |
Income £ 700 - 42,104 7,309 1,013 50,426 51,126 |
Expenditure £ (5,390) (6,531) (36,285) (9,624) (1,245) (47,154) (59,075) |
Balance at 30 September 2021 £ 218,555 |
|---|---|---|---|---|
| 222,030 | ||||
| 26,781 13,101 1,323 |
||||
| 41,205 | ||||
| 481,790 |
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors. The restricted fund balances carried represent the net book value of fixed assets acquired from restricted donations.
Endowment funds comprise of the net book value of the Fakenham Sports facilities held by the Charity.
Page 16
FAKENHAM SPORTS CHARITY LIMITED
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
12. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds General Funds Endowment funds Endowment Funds Restricted funds Football Club Cricket Club Bowls Club Total of funds |
Balance at 1 October 2019 £ 227,360 235,092 22,385 16,886 1,829 41,100 503,552 |
Income £ 1,650 - 17,749 2,351 2,671 22,771 24,421 |
Expenditure £ (5,765) (6,531) (19,172) (3,821) (2,945) (25,938) (38,234) |
Balance at 30 September 2020 £ 223,245 |
|---|---|---|---|---|
| 228,561 | ||||
| 20,962 15,416 1,555 |
||||
| 37,933 | ||||
| 489,739 |
13. Analysis of net assets between funds Analysis of net assets between funds - current year
| Tangible fixed assets Current assets Creditors due within one year Total |
Endowment funds 2021 £ 222,030 - - 222,030 |
Restricted funds 2021 Unrestricted funds 2021 £ £ 41,205 214,971 - 9,571 - (5,987) 41,205 218,555 |
Total funds 2021 £ 478,206 9,571 (5,987) |
|---|---|---|---|
| 481,790 |
Page 17
(A company limited by guarantee)
FAKENHAM SPORTS CHARITY LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
13. Analysis of net assets between funds (continued)
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total |
Endowment funds 2020 £ 228,561 - - 228,561 |
Restricted funds 2020 £ 37,933 1,421 (1,421) 37,933 |
Unrestricted funds 2020 £ 219,072 7,378 (3,205) 223,245 |
Total funds 2020 £ 485,566 8,799 (4,626) 489,739 |
|---|---|---|---|---|
14. Related party transactions
During the year the charity rented out sports grounds to Fakenham Cricket Club and Fakenham Football Club for a total of £700 (2020 £675). Members of the sports club committees are Trustees of the charity.
Page 18