REGISTERED COMPANY NUMBER: 03157989 {England and Wales) REGISTERED CHARITY NUMBER: 1056868 Report of the Trusteos and Financlal SL*ments for the Year Ended 31 Octobor 2024 The Garstang and District Agrlcultural and Horticultural Soclety Llmlted Tower8 + Gomall Ltd Chartar8d Certified Accountants River Vlew 96 High Street Garstang Preston Lancashire PR3 1WZ
The Garstang and Dlstrlct Agrlcultural and Horticultural Society Limited Contents of the Financial Statements for the Year Ended 31 October 2024 Report of thg Trustsos Indepondent Examlnerfs Rèport Statement of Financial Activitie8 Balance Sheet Notss to the Flnanclal Statemènts 6 to 10 Detsiled Ststement of Flnanclal Acllvltlos 11 to 12
The Garstang and District Agricultural and Horticultural Society Limited Report of the Trustees for the Year Ended 31 October 2024 The twstees who are also directors of the charity for the purposes of the Companies Act 2006. present their report viith the financial ststements of the charity for the year ended 31 Oclober 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102> (effective 1 January 2019)- OBJECTIVES AND ACTIVITIES Objectives and aims The companies. principal objectives. as set out in the Memorandum of Associalion are-_ To promote and encourage the causes and aims of agriculture. horticulbjre. foresty and industry for the public benefft and to improve and advance Ihem in all their branches and in all trades. crafts and professions connected with them. The principal activity undertaken to achieve the above objectives is the organisation and arrangernent of the Garstsng and District Annual Agricultural Show. ACHIEVEMENT AND PERFORMANCE In the opinion of the Trustees. the charity has perfomed well. The show was held, as usual. early in August and was very lucky with the weather. The tumover was up almost £50,000 on the previous year and r8sulted in a £13.417 suwus. compared to a deficit of £35.754 In 2023. FINANCIAL REVIEW Flnan¢lal position The Statement of Financlal Activities shows a net surplus for the year of £13.417 and our reserves stsnd at £183.369 In total. Cash reserves stsnd at £79.478. Investment pollcy and objectlves Under the memorandum and articles of association. the charity ha8 the power to make any investrnent whlch the trustees see fjt. The trustees feel at this time that the funds ar8 needed to run the followlng yearfs show and the lack of further capltal investment is found to be satlsfactory at this time. Reserves policy The present level of fundlng is adequate to support the shovfs fLrture in the medium tern) and the trustees conslder the financial position of the charity to b8 satisfactory. FUTIJRE PLANS The tfustees Gontinue to tske actions to strengthen th8 Societys financial posltlon. We hope to allract more attendances to the annual show by continuing to build on the support of the local community and increasing the awareness of the general public fvrther afield. The committee is hopeful for bettar vmther and finan¢i81 result to 31st October 2024. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The chaiity is controlled by its gov8ming document. a deed of trust, and constitutes a limited company. limited by guarantee. as deffined by the Companies Act 2006. The charity is established as a Company limited by guardntee, and not having share capital, under the Companies AGt 2006. The operation of the company is governed by the Memorandum and Articles of Association. All directors of tho company are also trustees of tho charity. and there are no other trnstees. All of th8 trustees named on page 1 served Ihroughout the year. The board has the power to appoint additional Irustees as it considers fit to do REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 03157989 (England and Wales) Reglsterod Charfty number 1056868 Page 1
The Garstang and Dlstrlct Agrlcultural and Horticultural Society Limited Report of the Trustees for the Year Ended 31 October 2024 Reglsterod offlce CIO Towers + Gomall Ltd River View. 96 High Street Garstang Preston Lancashire PR3 1WZ Trustee8 Mrs EA Eastwood Mr D W FOer Mrs AJ Gibson Mr PR Halhead Director Mr A Holden (resigned 28.3.2024) Miss SD Hull Trustee (appointed 28.3.2024) Mr KTR L88 Mrs P Mlller (reslgned 28.3.2024) Mr WH Myerscough Mr HE Sallsbury Trustee (appolnted 28.3.2024) Mrs H L Smith Mr AW Wilding Mr MS Wlnstanl8y Mrs EA Woodhouse Miss L R Smith Mr J R Fowler Miss L Holland Trustee {appointed 28.3.2024) Company Secretary Mrs G Billington Independent Examlner Chloe Bardsley Towers + Gomall Ltd Chartered Certified Accountants River View 96 High Street Garstsng Preston Lancashi PR3 1WZ Approved by order of the board of trustees on 15 April 2025 and signed on its behalf by: Mrs H L Smith- Trustee Page 2
Independent Examiner's Report to the Trustees of The Garstang and District Agricultural and Horticultural Soclety Llmlted Independent examlnerf8 report to the trustses of Tha Garstang and D16tr1ct Agricultural and Hortlcultur•l Society Limlted I'the Company> I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2024. Responsibllities and basis of report As the charivs trustees of the Company (and also its dirertOTS for the purposes of company law} you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (Ihe 2006 Act.). Having satisfied myself that the accounls of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 (Ihe 2011 AcY}. In carying OLrt my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independent examlnerfs sL*ment I have cornpleted rny examination. I confimi that no rnatters have ¢om8 to my attention in ¢onnectlon viith the examlnation gfving m8 cause to believe: accounting records were not kept In respect of the Company as required by Sectlon 386 of the 2006 Act; or the a¢¢ounts do not accord with those e0rds. or the accounts do not Comply with the accounting requirements of Sectlon 396 of the 2006 Act other than any requlrement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. or the accounts have not been prepared In accordance with the methods and principles of the Ststement of Recommended Practic8 for accounting and reportlng by charities (applicable to ¢harities preparing their accounts In accordance with thè Flnancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Chloe Bardsley Tovjpfs + Gomall Ltd Chartered Certified Accountants River View 96 High Street Garstsng Preston Lancashire PR3 1WZ 15 Aprll 2025 Page 3
The Garstang and District Agricultural and Horticultural Society Limited Statement of Flnanclal Actlvltles for the Year Ended 31 October 2024 2024 Unrestricted fvnd 2023 Total funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 16,955 9,224 Other trading activities Investment income 153.783 4,337 113.439 4.513 Totsl 175.075 127.176 EXPENDITURE ON Raising funds 161,658 162,931 Net gains on investments 824 NET INCOMEI(EXPENDITURE) 14,241 (35,755) RECONCILIATION OF FUNDS Total fvnds brought forward 169.128 204,883 TOTAL FUNDS CARRIED FORWARD 183,369 169,128 The notes fom part of these ffinanclal statements Page 4
The Garstang and District Agricultural and Horticultural Society Limited Balance Sheet 31 October 2024 2024 Unrestricted fund 2023 Total funds Notes FIXED ASSETS Tangible assets 108,427 108,811 CURRENT ASSETS Debtors Cash at bank 72 79,478 839 66.272 79,550 67,111 CREDITORS Amounts falling due within one year (4.608) {6,794} NET CURRENT ASSETS 74,942 60,317 TOTAL ASSETS LESS CURRENT LIABILITIES 183,369 169.128 NET ASSETS 183,369 169.128 FUNDS UnTestricted funds 10 183.369 169,128 TOTAL FUNDS 183,369 169.128 The charitable company is enlidod to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2024. The members have not quired the company to oblain an audit of its financial stat8m8nts for the year erbded 31 October 2024 in accordance Section 476 of the Companies Act 2006. The twstses acknowtedge their responsibilities foT (al ensuring that the Charitable Company keeps accounting records that Gomply wth Sectlons 386 and 387 of the Companies Act 2006 and preparing financlal stat8ments which give a twe and fair view of thè state of affairs of the charitsble company as at the end of each financial year and of its surplus or deficit for each financi81 year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial stat8rnents. so far as applicable to the charitable company. (b) These financial ststements have been prepared in accordance with the provisions applicable to chariiable companies subject to the small companies regime. The financial ststements were approved by the Board of Trustees and authorised for issue on 15 April 2025 and were signed on its behalf by: Mrs H L Smith - Trustee Miss L R Smlth - Trustee The notes form part of these financial sLqtements Page 5
The Garstang and Dlstrlct Agrlcultural and Hortlcultural Society Limited Notes to the Financial Statements for the Year Ended 31 October 2024 ACCOUNTING POLICIES Basls of preparlng tho flnanclal statements The financlal statem8nts of the charftable company. which is 8 public benefit entity under FRS 102. have been prepared in a¢Gordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charitles: Statement of Recommended practi applicable to charities preparing their a¢¢ounts In accordance with the Financlal Reporting Standard 8ppli¢abl8 in th8 UK and Republic of Ireland (FRS 1021 (effective 1 January 2019),. Flnancial Reporting Stsndard 102 The Financial Reporting Stsndard appllcable in the UK and RepubliG of Ireland. and the Compani8s Act 2006. Th8 financial statements have been prepared under the histOriC81 cost convention. Income All in¢ome is recognised in the Statement of Flnancial Activities once the charity has entiuement to the funds. it is probable that the income will be received and the amount Can be Measured rellably. Expendiluro Liabilities are re¢ognls8d as expendlture as soon as there is a legal or constructive obligatlon commltting the charity to that expenditure, it is probable that a transfer of economlc benefit8 will be required in settlement and th8 amount of th8 obligation can be measured reliably. Expenditure 1$ accounted for on an accruals basis and has been classlfied under haadlngs that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activitles on a basis consistent with the us8 of resources. Tangible fixed assets Depreciation is provided at the followlng annual rat88 in ord8r to write off each as8et over its 8Stlmated useful Taxation The charity is exempt from corporation tax on its charltablè activitl8S. Fund accountlng Unrestrictsd fvnds can be used in accordance with the Charitable objectlves at the discretion of th8 trustees. Restricted fvnds can only be used for partlcular restricted purposes within the objects of the ¢harity. Restrfdlons arlse when specltled by the donor or when funds are raised for particular restrictad purpos8S. Further explanation of the nature and purpose of each fund is induded in the notes to the finar)¢ial statements. OTHER TRADING ACTIVITIES 2024 2023 Ticket sales and gate Trade space and food hall Show ball and fvndrai8ing 102.447 48,058 3,278 57.181 51.951 4,307 153,783 113.439 INVESTMENT INCOME 2024 2023 Grazing rent Depostt account interest Rural Payments Agency 2,000 1,010 1,327 2.000 4,337 4.513 Page 6 continued...
The Garstang and District Agricultural and Horticultural Society Limited Aotes to the Financial Statements - continued for the Year Ended 31 October 2024 NET INCOMEI(EXPENDITURE) Net incomel(exponditure) is stated after chargingl(crediting): 2024 2023 Depreciation - owned assets 452 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees. remuneration or other benefits for the year ended 31 October 2024 nor for th8 year ended 31 October 2023. Trustees, oxpenso8 There Vre no trustees. exp8nses pald for the year ended 31 October 2024 nor for the year ended 31 October 2023. COMPARATIVES FOR THE STATEMEKf OF FINANCIAL ACTIVITIES Unr8Stricted fund INCOME AND ENDOWMENTS FROM Donations and legacies 9,224 Other trading activities Investment income 113,439 4.513 Total 127.176 EXPENDITURE ON Raising funds 162.931 NET INCOMEI{EXPENDITURE) (35,755) RECONCILIATION OF FUNDS Total funds brought forward 204.883 TOTAL FUNDS CARRIED FORWARD 169,128 Page 7 continued...
The Garstang and District Agricultural and Horticultural Society Limited Notes to the Financial Statements . continued for the Year Ended 31 October 2024 TANGIBLE FIXED ASSETS Fr8ehold propety Show 8quipment Totals COST At 1 November 2023 and 31 October 2024 106.251 5.676 111.927 DEPRECIATION At 1 November 2023 Charge for year 3,116 3,116 At 31 October 2024 3,500 3,500 NET BOOK VALUE At 31 October 2024 106.251 2.176 108.427 At 31 October 2023 106,251 108,811 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors 72 839 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade creditors Other creditors 3,508 1,100 5,694 1.100 4.608 6,794 10. MOVEMENT IN FUNDS Net movement in funds At 1.11.23 At 31.10.24 Unrestricted funds General fvnd 169,128 14,241 183,369 TOTAL FUNDS 169,128 14.241 183.369 Net movement in funds. induded in the above are as follows: Incoming resources Resources expended Gains and losses Movement in funds Unrestrlcted funds Ganeral fijnd 175.075 (161.658) 824 14,241 TOTAL FUNDS 175,075 (161,658) 824 14.241 Page 8 continued...
The Garstang and District Agricultural and Horticultural Society Limited fvotes to the Financlal Statements - continued for the Year Ended 31 October 2024 10. MOVEMENT IN FUNDS- continued Comparatives for movement in funds Net movement in funds 1.11.22 31.10.23 Unrestrlcted funds General fund 204,883 (35.755) 169,128 TOTAL FUNDS 204,883 (35,755) 169.128 Compardtive net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fvnd 127.176 {162.931 } (35.755) TOTAL FUNDS 127,176 (162,931) (35.755) A current year 12 months and prfor year 12 months combined position is as follows: Net movement in funds At 1.11.22 At 31.10.24 Unrestricted funds General fvnd 204,883 (21.514) 183,369 TOTAL FUNDS 204,883 (21,514) 183,369 A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: Incoming resources Resourcas expended Gains and losses Movement in funds UnTrstrl¢ted funds General fund 302,251 (324,589) 824 (21,514) TOTAL FUNDS 302,251 (324,589) 824 (21.514) Page 9 continued...
The Garstang and District Agricultural and Horticultural Society Limited Notes to the Financial Statements - continued for the Year Ended 31 October 2024 11. RELATED PARTY DISCLOSURES There We no lated party transactions for the year ended 31 October 2024. Pag8 10
The Garstang and Distrlct Agrlcultural and Horticultural Society Limited t>etalled Statement of Flnanclal Activities for the Year Ended 31 October 2024 2024 2023 INCOME AND ENDOWMENTS Donatlons and legaclas Sponsorship and donatlons Membership 14.456 2,499 6,049 3.175 16.955 9.224 Other tradlng actlvltles Ticket sales and gate Trade spac8 and food hall Show ball and fvndraising 102.447 48,058 3,278 57.181 51,951 4,307 153.783 113,439 Investment Income Grazing rent Deposlt account Interest Rural Payments Agency 2.000 1.010 1,327 2.000 1,633 4.337 4.513 Total Incomlng re8ourco8 175,075 127,176 EXPENDITURE Raising donations and1oga¢i08 Other 8howfield expenses 4.680 11,051 Support costs Management Water Insurance Telephone Postage and stationery Advertlsing Sundries Printing and photocopying Booking system 127 4,340 380 1,001 5.342 3.754 9.841 2.160 86 4,025 490 812 8,155 7,829 2,070 26.945 25,797 Flnance Entertainment fees Prlze money Car parking and gate staff Rent Trophy engraving First Aid Rosettes Security Depreclation of tsngible fixad assets 8,275 12,410 800 3,000 1.977 3,850 3,147 4.425 8.997 17,711 2,800 3.100 1,273 2,460 3,378 3,342 452 38,268 43,513 This page does not fo part of the statutory financial statements Pag811
The Garstang and District Agricultural and Horticultural Society Limited Detailed Statement of Financial Activities for the Year Ended 31 October 2024 2024 2023 Flnance Informatlon technology Site management Catering Health and safety Toilets Marquees PA system Barriers Repairs and renewals Bank charges 13.617 8.146 1.280 5,538 31.350 5,028 7,616 1,183 637 14,819 6.173 1.280 4,908 28,821 4,752 7.009 929 679 74.395 69.370 Human resources Secretarial fees 13.200 13,200 Governance costs AountancY and legal fees 4,170 Totsl resoUrS expended 161,658 162.931 Net Incomel(expondlture> 13.417 {35,755) This page does not fomi part of the statutory financial ststements Page 12