## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **01** 09 2021 **To** 31 08 **2022**
**From**
## Section A Reference and administration details
**Charity name** Hayling Community Preschool
**Other names charity is known by Registered charity number (if any)** 1056814 **Charity's principal address** C/O Mengham Infant School
St Marys Road Hayling Island, Hants **Postcode PPO11 9DD**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Marilyn D’Occhio Treasurer
2 Nicola Ward Chair
3 Samantha Cole Member
4 Katie Wallace Member
5 Melanie Cole Secretary
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**----- Start of picture text -----**
Name Dates acted if not for whole year
Marilyn D’Occhio
Melanie Cole
**----- End of picture text -----**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Preschool Learning Alliance Type of governing document
- (eg. trust deed, constitution)
Not for profit organisation How the charity is constituted (eg. trust, association, company)
Elected by parents Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
Provision of the Early years Foundation Stage education for 2,3,4 year olds **Summary of the objects of the charity set out in its governing document**
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We opened the year with 11 staff and ended the year with 13 staff, including one under 18 apprentice. Extra staff were required for children with additional needs.
We provide childcare for 32 children per session fro sessions per week for 38 weeks per year.
We are open Monday-Friday 8.30am-4.00pm and continue to achieve maximum capacity.
We held an Easter, Summer, Halloween and Christmas party. We operate a volunteer rota for family members to spend time in the setting to see what activities and learning the children are doing and to bring any of their own expertise or talents into the setting.
We raised funds through our Easter and Halloween party, easter raffle and parent donations.
We continue to work closely with all settings in our local area. We have an OFSTED rating of Good.
## **Section E Financial review**
March **2012**
**TAR**
5
Sufficient funds to cover redundancy of all staff **Brief statement of the** Sufficient funds to cover one terms running costs and salaries **charity’s policy on** Sufficient funds to cover a period of 6 months rent **reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Melanie Cole **Full name(s)** Melanie Cole **Position (eg Secretary,** Secretary **Chair, etc) Date** 16/06/23
March **2012**
**TAR**
6
CHARITY (OMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent EXamineS Report
Report to the trusteesl
members of
Hayling Communty Preschool
On accounts for the year
ended
31 August 2022
Charity no
(if any)
1056814
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3110812020.
Responsibilities and
basis of report
As the chantys truslees, you are responsible for the preparation of the
accounts in accordance wrth the requirements of the Charities Act 2011
("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5}{b) of the Act.
Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection wth the examination which gives me
cause to believe that in, any material respect..
the accounting records Vre not kept in accordance with section 130
of the Charities Act,. or
the accounts did not accord with the accounting records" or
the accounts did not comply with the applicable requirements
concerning the fomi and content of accounts set out in the Chanlies
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair. view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
wrth the examination to which attenlion should be drawn in this report in
order to enable a proper understanding of the a¢counts to be reached.
. Please delete the words in the brackets rfthey do not apply.
Signed:
Date:
Name:
Jaine Besl
Relevant professional
qualification(sl or body
(if anyl:
FCA
Address:
Accountably Ltd, 1st fioor Unrt 12, Compass Point, Ensign Way, Hamble
Southampton. Hampshire S0314RA
IER
Oct 2018
Section B
Disclosure
Only complete If the examiner needs lo highlight material matters of concern
(see CC32, Independent examination of charty accounts: directions and
guidan for examiners).
Give here brief details of
any items that the
examiner wishos to
disclose.
IER
Oct 2018
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**Hayling Community Preschool**||**1056814**|||
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**
**from**|Period start date
01/09/2021|Period end date
**To**
31/08/2022|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**168,037**
**34,883**
**2,309**
**2,023**
**-**
**-**
**-**
**-**
**207,252**
**-**
**-**
**-**
**207,252**
**15,088**
**1,544**
**4,147**
**6,507**
**1,838**
**5,995**
**1,373**
**1,213**
**1,622**
**405**
**144,012**
**183,744**
**-**
**-**
**-**
**183,744**
**23,508**
**-**
**81,856**
**105,364**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**168,037**
**34,883**
**2,309**
**2,023**
**-**
**-**
**-**
**-**
**207,252**
**-**
**-**
**-**
**207,252**||**Last year**
**to the nearest £**|
|Educationgrants|**168,037**|||||||**149,979**|
|Fees|**34,883**|||||||**16,743**|
|Other income|**2,309**|||||||**1,089**|
|Othergrants|**2,023**|||||||**4,173**|
||**-**|||||||**-**|
||**-**|||||||**-**|
||**-**|||||||**-**|
||**-**|||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**207,252**|||||||**171,984**|
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||**-**||||||||
||**-**|||||||**-**|
|**_Sub total_**|**-**|||||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||||
|||||||||**171,984**|
||||||||||
|Rent and rates|**15,088**|**-**||**-**||**15,088**||**11,838**|
|Repairs and maintenance|**1,544**|**-**||**-**||**1,544**||**607**|
|Administrative expenses|**4,147**|**-**||**-**||**4,147**||**4,308**|
|Sundryexpenses|**6,507**|**-**||**-**||**6,507**||**4,014**|
|Consumables|**1,838**|**-**||**-**||**1,838**||**1,485**|
|Equipment|**5,995**|**-**||**-**||**5,995**||**5,254**|
|Training|**1,373**|**-**||**-**||**1,373**||**373**|
|Insurance|**1,213**|**-**||**-**||**1,213**||**1,186**|
|External services|**1,622**|||||**1,622**||**60**|
|Specialprojects funding|**405**|||||**405**||**13,538**|
|Wages, employer's NIC andpension|**144,012**|**-**||**-**||**144,012**||**124,669**|
|**_Sub total_ **|**183,744**|**-**||**-**||**183,744**||**167,332**|
||||||||||
|**A4 Asset and investment**
**purchases,(see table)**|||||||||
||**-**||||||||
||**-**||||||||
|**_Sub total_ **|**-**|||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||**167,332**
**4,652**
**-**
**77,204**
**81,856**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Bank account
Petty cash
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**105,324**
**-**
**40**
**-**
**-**
**-**
**105,364**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
||||Date of
approval|