Trustees’ Annual Report for the period
From 01/09/2024 Period start date To 31/08/2025 Period end date
Charity name: Marian Vian Parent Teachers Association
Charity registration number: 1056792
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Marian Vian Parent Teachers Association is a Registered Charity 1056792, governed by a constitution which outlines our purpose: “The object of the association (the objects) is to advance the education of pupils in the school in particular by: 2.1 Developing effective relationships between the staff, parents and others associated with the school 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We delivered a number of fundraising events and activities including Summer, Easter and Christmas Fairs, a Colour Run, Disco, Magic Show, Quiz Night, and sales of ice creams, tea towels doughnuts amongst other things. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We benefited the school in line with our objectives. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | N/A |
| Other | N/A |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 |
Pledges Crossing Patrol Y6 First Aid Course Bushcraft shelter – half the payment. DT Equipment Trikes for EYFS Sports Kit and Equipment Hall AV Equipment Coding Equipment Campling Equipment Frylands Trip & SATS Breakfast for Year 6 |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We achieved our objectives. Achievements include: • Delivered a number of successful events. • Succeeded in raising enough to provide the school with all that asked for. • Launched Easy Fundraising. • Received fantastic feedback from our school community |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Achieved objectives, delivering a variety of events both making money and bringing the school community together. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We were left with a surplus at the end of the year leaving us in a stable position as well as having saved additional funds should we be required to fund a large |
|---|---|---|
| project of £28,213. This excludes an operating reserve of £8.500 |
||
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold an operating reserve of £8,500 so that we have sufficient funds to operate our primary fundraising events: Summer Easter and Xmas Fairs. |
| Amount of reserves held | Para 1.22 | £8,500.00 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | We delivered a number of fundraising events and activities including Summer, Easter and Christmas Fairs, a Colour Run, Disco, Magic Show, Quiz Night, and sales of ice creams, tea towels doughnuts amongst other things. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Principle risk is that financial outlays for events are not recouped e.g due to bad weather or unforeseen circumstances such a COVID lockdown events are cancelled. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by membership |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | N/A |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The role of our committee is to raise funds for our school and vote on how this money is spent. Committee Meetings are held every half term and our Head Teacher attends and provides a wish list that has been communicated to him by teachers, pupils and staff. The Committee Members may also make suggestions. The Committee votes on this wish list and every decision is made by a simple majority of the votes cast at a quorate committee meeting. Our Committee members typically take ownership of an area of fundraising or an event which they project manage and obtain help from other members and volunteers. |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
| Charity name | Marian Vian Parent Teachers Association |
|---|---|
| Other name the charity uses | MVPTA |
| Registered charity number | 1059792 |
| Charity’s principal address | Marian Vian School Shirley Crescent Beckenham BR3 4AZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Sarah Bramwell | Chair | |||
| Aimee O’Reilly | Vice Chair | |||
| Steven Dunn | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Sarah Bramwell | Steve Dunn | |
Chair |
Treasurer | |
| 30/06/2026 | ||
| 30/06/2026 |
Page 1 of 1
Auditors report 2024-25 Full Year
MVPTA Accounts 2024-2025
Registered Charity No. 1056792
----- Start of picture text -----
Receipts Payments Net Receipts
Source £ £ £
Main PTA Events Column1 Column2 Column3 Opening Balance
Summer Fair £12,344.22 -£5,168.28 £7,175.94
Summer Brochure £1,390.00 -£899.00 £491.00 Petty Cash £0.00
Summer Stall £370.00 £0.00 £370.00 Current Acc 01-09-24 £24,806.33
Circus £5,143.33 -£3,298.60 £1,844.73 Cheques Paid Out Not Shown
easy fundraising £897.18 £0.00 £897.18 Net Current Account Total £24,806.33
Lottery £1,122.20 £0.00 £1,122.20 PTA Future Projects Account £2,164.52
ASDA £68.44 £0.00 £68.44 Reserve Account £10,471.95
Christmas Fair £8,307.59 -£3,434.90 £4,872.69
Christmas Stalls / Sponsorship £1,615.00 £0.00 £1,615.00 Total Opening £37,442.80
Christmas Cards £764.40 £0.00 £764.40
Wreath £676.01 -£447.60 £228.41
Disco - Feb24 £2,154.61 -£427.90 £1,726.71 Closing Balance
Doughnuts &Cookies £1,754.94 -£786.30 £968.64
Elfridges £3,182.94 -£1,612.86 £1,570.08 Petty Cash £0.00 £0.00
Fireworks £2,165.58 -£1,578.10 £587.48 Current Account
Ice Creams / Tuck Shop £7,026.58 -£4,243.63 £2,782.95 Current a/c Statement 30Aug25 £28,676.78
NNU £439.72 £0.00 £439.72 Cheques Paid Out Not Shown £0.00
Panto £2,429.94 -£2,065.00 £364.94 Receipts Not Shown £0.00
Reception Starters Welcome £0.00 -£134.13 -£134.13 Net Current Account Total £28,676.78
new uni £4,484.23 -£6,501.33 -£2,017.10
Happy Bags £833.65 £0.00 £833.65 PTA Future Projects Account £0.00
Donation to PTA £250.00 £0.00 £250.00 PTA Reserve Account £8,036.81
Quiz £1,021.71 -£185.00 £836.71
Easter Fair £2,363.95 -£244.27 £2,119.68 Total Closing £36,713.59
Wonka Bars £2,352.71 -£1,380.87 £971.84
Year 6 £2,766.68 -£2,752.06 £14.62
Magic Show £373.35 -£265.55 £107.80 Pledges Agreed But Not Yet Paid £0.00
Sports Day £470.33 -£185.61 £284.72
BTR DAY £793.14 £0.00 £793.14 Operating Reserve (Min Balance) £8,500.00
own clothes £588.86 £0.00 £588.86
Sub-Total 1 £68,151.29 -£35,610.99 £32,540.30 Available Funds £28,213.59
Petty Cash & Bank Interest
General PTA Expense £0.00 -£1,212.75 -£1,212.75
Internal Movements £4,708.93 £0.00 £4,708.93
Pledges £0.00 -£32,166.03 -£32,166.03
Sub-Total 2 £4,708.93 -£33,378.78 -£28,669.85
Total £72,860.22 -£68,989.77 £3,870.45
----- End of picture text -----
MARIAN VIAN PRIMARY SCHOOL PARENT TEACHERS ASSOCIATION Registered Charity No. 1056792 RECEIPTS AND PAYMENT ACCOUNT FOR THE PERIOD 1st SEPTEMBER 2024- 31st AUGUST 2025 Chairperson Sarah Bramwell Treasurer Steven Dunn AUDITORS STATEMENT We report that we have examined the accounts. vouchers and record of the PTA and we are of the opinion Ihat this account correctly records the transactions of the associatton for the period 1st September 2024 to 31st August 2025. Hon. Auditor Hon. Abjditor