REGISTERED COMPANY NUMBER: 01204519 (England and Wales) REGISTERED CHARITY NUMBER: 1056743
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
Malthouse & Company Chartered Accountants America House, Rumford Court Rumford Place Liverpool Merseyside L3 9DD
OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 9 |
| Independent Examiner's Report | 10 to 11 |
| Statement of Financial Activities | 12 |
| Balance Sheet | 13 to 14 |
| Cash Flow Statement | 15 |
| Notes to the Cash Flow Statement | 16 |
| Notes to the Financial Statements | 17 to 31 |
OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)
OBJECTIVES AND ACTIVITIES
Objects of the charity
Open Eye develops, promotes, enables, celebrates, challenges and contextualises contemporary and historical art practice using or acknowledging a photographic language or technology for regional, national and international audiences.
Aims
The organisation aims to produce:
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Learning and participation programmes;
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Professional development opportunities;
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Programmes of exhibitions, projects and events;
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Print publications;
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Online resources and spaces;
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Newly commissioned artworks; and
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Archived resources.
The organisation aims to support and develop:
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New audiences;
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Emerging and established artists;
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Opportunities for participation in arts activities; and
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Curatorial knowledge and resources.
Summary of policies adopted to further the objects Open Eye will pursue these aims by the following principles:
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Equality of opportunity, in both its work in photography and the development of the organisation;
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Being at the forefront of technological changes of both traditional and electronic imaging;
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Developing partnerships with allied agencies; and
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Creating and sustaining a mixed funding base.
In setting our objectives and planning our activities the trustees have considered the Charity Commission's general guidance on public benefit.
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
OBJECTIVES AND ACTIVITIES Significant activities Overview
Open Eye Gallery works with people, to explore the range of ways photography can meaningfully engage. 2022-23 successfully built upon this approach enabling us to punch above our weight to deliver significant impact and value for public money.
138 people directly supported our work: we employed 80 people during 2022-23, including 13 core staff as well as project based Creative Producers and creatives; we worked with 38 volunteers, 2 paid internships, 6 students on work experience placements; our activity was overseen and shaped by 12 Board Members. Collectively these people enable voices from a range of backgrounds to inform our work - including people who share experience with target communities (for example, our focus on shaping programme with people from a range of backgrounds was informed by 44 people - including our Head of Exhibitions- who identified as global majority, with new focus coming from work with Ukrainian curators and people from Eastern European countries).
Partnerships are core to our work and over the year we worked with 84 arts and non-art partner organisations or agencies to ensure the majority of our programme was co-authored and co-delivered with communities. Collectively, we delivered 72 exhibitions in a range of settings, with 14 commissions of new work and including an international online festival (Peer to Peer: UK/HK) and the LOOK Photo Biennial across the North West. We collaborated to produce 50 other products online or through publication. 3,859 people from target communities participated more deeply, including through 19 artists' residencies co-authoring programmes with in a breadth of contexts - including 5 artists working with young people and 14 artists working with target communities and/or core themes for the year of Climate and Learning from Africa, to develop and deliver exhibitions and events.
Partnerships.
Working strategically with a range of partners has enabled repeat project funding and our inclusion in broader agendas. Key partnerships included;
Liverpool City Region.
OEG Director continued work with the international strategy group, including the student welcome and joining a joint Metro Mayor (Liverpool City Region and Manchester City Region) trade mission to Dublin.
We also piloted a new partnership on the City Region Photography Awards addressing previous feedback from our 'amateur photographer' audience around opportunities to engage with our programme. The city region awards followed on directly from the Sony World Photography Awards exhibition and the solo exhibition of local photographer Craig Easton's work (global winner of the overall award within Sony's programme in 2021).
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
OBJECTIVES AND ACTIVITIES
Cheshire West & Chester.
As part of a steering group, OEG Director supported development work for the inaugural Chester Contemporary, including introducing a two-day planning session with Artistic Director, Ryan Gander. Other work included: Work with Chester University Photography and Fashion departments (responded to our exhibition with The Slum Studio) was exhibited in Chester high streets for LOOK Climate Photo Biennial; photographer Casey Orr's project Saturday Girl About Town (portraits of local high street visitors forming an exhibited locally); the continuation of the Historic England High Street Action zone residency; Reclaiming the High Street, an exhibition of LGBTQ+ community residency; plus development work for 3 new residencies.
Liverpool City Council.
Liverpool city Council (LCC) core funds OEG programme. In addition to this LCC SEPP partnerships developed new jointly funded programmes in three neighbourhoods County Road District, Ainfield and Garston.
The Culture Team also announced a major cultural programme to coincide with the hosting of Eurovision, to which they received 300 applications and selected 29 in January 2023 for programme delivery. In May 2023, OEG's partnership programme Home with Ukrainian.Photographies was awarded 66K and developed with additional partner funds, during January - March 2023.
Wigan Borough.
Wigan Borough Council partnership to develop the Open Eye Hub included 2 climate residencies and an exhibition in Leigh as part of LOOK Biennial 2022. Strategic planning included research with OEG Creative Produce-led community Assemblies identifying local need and partner agencies and moved away from the venue model, to a focus on residencies across the borough.
CVAN.
OEG Director represented CVAN, NW on the national group, developing the regional strategy including cross-cutting EDI work and each CVAN NW Director leading one of the 3 development priorities: Health and Well-being, Place, and Climate. OEG Director, leading on Climate, appointed a Creative Producer to research climate agendas and agencies, delivering a high level 'Think Tank' event, involving key national and regional environmental agencies, which in turn shaped a broader event involving both culture and environmental sectors.
Universities.
Salford University continued to invest in and work with OEG on multiple projects (M.A. in SEPP; annual symposium event, 'Who Cares?' - an event exploring the role of art and design within the health and care sector; Peer to Peer:HK/UK, Craig Easton exhibition; RHS Bridgewater programme with young people; and LOOK Photo Biennial) and we updated MOU which included commitment from the university to cover the costs of OEG's Head of Social Practice to undertake a PhD including on OEG work (£8,000 equivalent over the standard P/T completion period). OEG Director joined the University Industry Advisory Board.
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
OBJECTIVES AND ACTIVITIES
Programme.
The first LOOK Climate Labs - delivered with over 40 partners in OEG Jan to March 2022 - developed into the LOOK Photo Biennial distributed across the region via a 9 month programme involving exhibitions with partners in St Helens, Liverpool, Salford, Chester, Ellesmere Port and Leigh/Wigan. The exhibitions reached a total audience of 37,674. The programme worked with 48 creatives at all career stages, from: Whitby High School A Level students working with an international artist and local growing community to show in an OEG take over short run exhibition and in Ellesmere Port; to young people working with an artist and RHS Bridgewater, showing there and in Salford University; to two groups of BTEC students working with regional artists and showing in St Helens and Wigan; to early career photographers from diverse backgrounds supported in various ways, including working internationally and showing across Liverpool; to work resulting from regional and national partnerships, such as the online Then There Was Us programme morphing to a physical exhibition in Leigh; to significant African artists showing in the UK (OEG) for the first time; to collaboration between photographers and scientists showing in Salford. All partners fed-back that they would work with this model again.
OEG also led the second iteration of the innovative Peer to Peer: UK/HK programme working with ACE International team and 18 visual arts organisations from the UK and Hong Kong to deliver a programme with a focus on emerging artist international collaboration. 43 artists (32 of which could be categorised as early/emerging) and over 160 students, took part via a series of online meetings/presentations between March and September, (462 attendees), enabling collaborative research and the development of 9 online projects. 18 partners showcased via the online festival (audience 43,000 P2P website, 1,280 YouTube channel) with on online symposium (38 contributors). One partnership developed 2 live/streamed art events (one in each country, audience 113) and two 2 UK organisations hosted additional physical screen-based exhibitions extending public engagement (audience 23,500). The programme also included critical writing, with an article by Chloe Tam, and a student critical writing competition with 3 selected new writers commissioned and mentored by Laura Robertson, with work presented on the P2P website. 5 organisations worked with artist to develop content for social media takeovers (audience 23,700). 92% of artists feedback that they would engage with this model again, 8% answering maybe. All partners fed-back that they would work with this model again.
In-gallery exhibitions included international collaborations such as Follow the River, Follow the Thread featuring African artists working on three environmentally significant projects; Sony World Photography Awards featuring work from 22 countries; LOOK photo biennial see above.
Other exhibitions included work with specific target communities - From We working with a trans Creative Producer the project featured eight trans/gender non-conforming participants who had their portraits taken by Oliver Chanarin in the National Trust's Hardman House, to an exhibition working with Recovery in focus.
Digital Window Gallery exhibitions included: work as part of partner festivals, such as Arab Arts Festival; Open Source showcases featuring local to international artists; work developed with a broad range of creative organisations - for example the environment agenda enabled showcases from national group Land Art through to local artists selected by partner dot-art.
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
OBJECTIVES AND ACTIVITIES
Our Responsive Programme supported creatives and organisations that share our values to realise 8 projects utilising OEG's expertise, spaces and/or partnerships to deliver projects, exhibitions or events led by them. These ranged from work with individual artists - for example Lisa Creagh, whose project collaborating with new mothers also became part of the autumn SEPP exhibition - to non-arts organisations such as Millmead Optical Group, installing a sculpture made from waste prescription lenses in the atrium space.
Socially Engaged Photography Practice (SEPP).
Integrated across the programme, OEG's national lead for Socially Engaged Photography Practice saw the national network grow to 400 members during 2022-23, expanding the impact of the newsletter and our 'Spotlight On…' articles, as well as our ability to partner nationally, for example in developing a residency programme with the Royal Horticultural Society national team - involving evaluation with a Sociologist from Salford University - which towards the end of the year began work in Glasgow with Street Level, Salford with the Youth Service, and the Midlands with East Street Arts, as well as OEG run residency in Lewisham. Other national partnerships included: Young at Art, a Community Integrated Care programme working with older residents of the Watch Factory care home, which also hosted the final exhibition; a new programme with Community Integrated Care to expand Tadhg Devlin's regional work creating photo stories with the care staff and services users across the country; the second year of our partnership with Historic England, working with residencies in Chester and Prescot in High Street Action zones; 'Culture Re-framed' a national training programme for curators was delivered via Art Fund support; The completion of a programme with Novus (national prison education) which included installing permanent displays within HMP Risley and HMP Thorn Cross. Regional partnerships underpinned other SEPP programmes including a partnership with Life Rooms (a programme in Sefton enabled 2 photographers to work with participants dealing with mental health, addiction or social isolation; Atkinson and Sefton Youth service started up again following a break as a result of COVID; The Tree Stories programme saw photographer Andy Yates working with 10 community including Liverpool Cares, Adelaide House, Life Rooms and Friends of Sefton Park, and 4 schools, - with community created content uploaded onto a bespoke Tree Stories web platform, as well as showcased physically during LOOK Photo Biennial; work with 2 environmental communities in Wigan and Leigh.
Talent Development.
Talent development is embedded within the broader programme, from SEPP programmes with young people, to the city region wide Tree Stories, to the NW region LOOK Photo Biennial or work across the north which engaged local students with the with Casey Orr's Saturday Girl About Town.
Work with other school, HEI and F.E. partners has included the annual programmes working through OEG-set briefs and workshops with Hugh Baird College and Whitby High school, as well as new similar programmes with Carmel College, Wigan College, Liverpool College, Chester University which were integrated into the broader programme themes - culminating in participants work showcased within or alongside related exhibitions.
Community photography groups have been supported to continue developing their practice with limited input from OEG - the most successful of which is Clickmoor which has continued to showcase work within the Clubmoor ward, including contributing to LOOK, and a project working with our Salford M.A. students.
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
OBJECTIVES AND ACTIVITIES
The Open Source Programme also worked with 14 artists (5 early career) towards 6 exhibitions on the Digital Window Gallery.
Our volunteers, many of whom are recent graduates, developed creative projects including a publication which is on sale in our shop.
Our M.A. on Socially Engaged Photography Practice with University of Salford continued its successful integration with our SEPP programme and broader team. Our new B.A. photography with Social Practice with UCEN Manchester saw teething problems due to compassionate leave of UCEN course leader, which impeded satisfactory integration and support for OEG lecturer and student recruitment over the year - ongoing reviews and staff changes are now improving the situation.
Evaluation
Throughout the year we collated quantitative data on audience, and participant numbers. Crucially for our expanding regional programme in non-arts spaces this has included finessing our % of footfall model for exhibition in public realm or mixed use venues which provides for conservative estimates - from 0.5 % of footfall engaging in busy spaces (train platforms, shopping centres) where we have large scale vinyl exhibitions, to 30% in community exhibition spaces that are used for other things.
Qualitative feedback is collated via surveys (Audience Funder and the comments box in-gallery). As socially engaged practice embeds feedback throughout the process, much of the learning shapes the programme. More broadly we continue to develop bespoke approaches to depth evaluation which enable us to learn and improve - this may focus on specific skills, engagement with target communities or place, bespoke models during 2022-23 included: 1. Working with external consultants - such Rule of Threes agency on evaluating our Paul Hamlyn funded 3 year programme which aimed to increase our SEPP specialism, or the heritage specialist consultant to work on the Liverpool Tree Stories evaluation which has enabled us to devise an approach to delivery in Wigan which we aim to take forward late 2023; 2. working with local authority partners to evaluate projects which could be replicated or developed within longer-term programmes. This is particularly relevant in programmes that aim to embed photography in place, for example through Open Eye Hub in Wigan Borough which resulted in the two-year programme, with a lead artist residency over two years, 3 early career Fellows in each year and 3 year-long residencies (1 environment, 2 diverse voices). 3. Across all SEPP programmes depth evaluation is developed with partner agencies/participants, which in most instances has enabled repeat partnership projects. 4. CERI 2 funding enabled 2 'writing days' in March, in which we developed a research protocol - a framework for how we deliver research-based SEPP projects in the future. 5. We also piloted more immediate audience and peer feedback utilising the Arts Council's Impact and Insight toolkit working with the climate programme, which proved useful.
STRATEGIC REPORT
Financial position
Our financial position remains healthy with an increasingly diverse funding base. Core revenue funds from Arts Council England and Liverpool City continued for 2022/23 and both Arts Council England and Liverpool City Council are currently assessing applications for revenue support from 2023/26.
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
STRATEGIC REPORT
Financial review
Reserves policy
Open Eye Gallery holds free reserves in line with our reserves policy broadly equating to 5 months operating costs. This provides protection should funding streams be cut and gives Open Eye Gallery time to secure alternative sources of funding or close the organisation in a controlled manner should no alternative funding be available.
At 31 March 2023 reserves appear higher than this but there were substantial monies earmarked for projects which take place over more than one financial year, or were deferred because of COVID and once these projects are taken into account the reserves level is close to the targeted one.
Political and charitable contributions
No political or charitable contributions were made by the charity during the year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is £1.
Recruitment and training of new trustees
Trustees are recruited on the basis of a regularly reviewed skills audit and ongoing discussion between the Chair of the Board and Executive Director about Board development. Induction is led by the Executive Director according to established procedures. Training and development needs are regularly discussed at Board meetings.
The current board has a range of skills including business management, finance, sales, arts education, art-practice, curatorial practice, arts administration, marketing/development, and communications/PR.
Organisational structure
The trustees, who are also the Board of Directors, meet quarterly to approve the organisation's policies, goals and objectives. These policies are notified to the Executive Director and her staff who work to apply them to achieve the charity's objectives.
The Board work with the Executive Director on finance matters and discuss any issues at their quarterly meeting.
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT Governance
Key Board development work during 2022/23 focused on specific areas of work to ensure Trustees and staff worked together to navigate a changing operating environment and best practice processes going forward. Chair Lindsey Fryer, led Trustee work on organisational culture, establishing an EDI subcommittee building on our learning approach to Equality, Diversity and Inclusion (EDI).
Board Trustee Matt Smith led work on the Risk & Governance sub-committee with responsibility for risk management and good governance. Specifically, 'to help discharge [the Boards] responsibilities and to continue in its quest to keep improving in everything that Open Eye Gallery does. This work fed into the quarterly Board meetings.
We delivered an annual Board skills audit, which resulted in the Chair leading a recruitment drive to appoint a new Treasurer.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
01204519 (England and Wales)
Registered Charity number
1056743
Registered office
19 Mann Island Liverpool Merseyside L3 1BP
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Trustees
Lindsey Fryer Peter Mearns Jacqueline Butler (resigned 20.6.22) Caroline Wilkinson (resigned 3.8.22) Lucy Barrow Alice Parsons Matt Smith Gary Bratchford Sol Papadopoulos Christiane Todd Lilian Otaye-Ebede (appointed 27.4.22) Salma Raheem (appointed 20.7.22) Steven Lucy (appointed 24.10.22)
The directors of the charitable company ("the charity") are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees.
Company Secretary
Sarah Louise Fisher
Independent Examiner
Malthouse & Company Chartered Accountants America House, Rumford Court Rumford Place Liverpool Merseyside L3 9DD
BANKERS
National Westminster Bank Plc
EXECUTIVE DIRECTOR
Sarah Louise Fisher
Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on 31 October 2023 and signed on the board's behalf by:
Lindsey Fryer - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
Independent examiner's report to the trustees of Open Eye Limited A Company Limited by Guarantee ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Guy Playfer BA FCA
Malthouse & Company Chartered Accountants America House, Rumford Court Rumford Place Liverpool Merseyside L3 9DD
9 November 2023
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 3 1,899 Charitable activities 5 Income from the operation of a photographic gallery and exhibitions 377,672 Investment income 4 3,353 Other income 95,555 Total 478,479 EXPENDITURE ON Charitable activities 6 Operation of a photographic gallery and exhibitions 491,499 NET INCOME/(EXPENDITURE) (13,020) RECONCILIATION OF FUNDS Total funds brought forward 441,237 TOTAL FUNDS CARRIED FORWARD 428,217 |
Restricted funds £ 500 170,662 - - 171,162 222,788 (51,626) 113,907 62,281 |
31.3.23 Total funds £ 2,399 548,334 3,353 95,555 649,641 714,287 (64,646) 555,144 490,498 |
31.3.22 Total funds £ 11,382 500,359 49 36,084 547,874 550,128 (2,254) 557,398 555,144 |
|---|---|---|---|
The notes form part of these financial statements
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
BALANCE SHEET 31 MARCH 2023
| Notes FIXED ASSETS Tangible assets 12 Heritage assets 13 CURRENT ASSETS Stocks 14 Debtors 15 Cash at bank and in hand CREDITORS Amounts falling due within one year 16 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 17 NET ASSETS FUNDS 18 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted funds £ 436,112 73,130 509,242 9,035 78,659 283,538 371,232 (36,047) 335,185 844,427 (416,210) 428,217 |
Restricted funds £ - - - - - 62,281 62,281 - 62,281 62,281 - 62,281 |
31.3.23 Total funds £ 436,112 73,130 509,242 9,035 78,659 345,819 433,513 (36,047) 397,466 906,708 (416,210) 490,498 428,217 62,281 490,498 |
31.3.22 Total funds £ 460,194 73,130 533,324 9,035 53,546 459,458 522,039 (59,929) 462,110 995,434 (440,290) 555,144 441,237 113,907 555,144 |
|---|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The notes form part of these financial statements
continued...
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
BALANCE SHEET - continued 31 MARCH 2023
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The financial statements were approved by the Board of Trustees and authorised for issue on 31 October 2023 and were signed on its behalf by:
Lindsey Fryer - Trustee
Steven Lucy - Trustee
The notes form part of these financial statements
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2023
| Notes Cash flows from operating activities Cash generated from operations 1 Tax received Net cash used in operating activities Cash flows from investing activities Interest received Net cash provided by investing activities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period |
31.3.23 £ (162,179) 45,187 (116,992) 3,353 3,353 (113,639) 459,458 345,819 |
31.3.22 £ (21,149) - (21,149) 49 49 (21,100) 480,558 459,458 |
|---|---|---|
The notes form part of these financial statements
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2023
1. RECONCILIATION OF NET EXPENDITURE TO NET CASH FLOW FROM OPERATING ACTIVITIES
| Net expenditure for the reporting period (as per the Statement of Financial Activities) Adjustments for: Depreciation charges Interest received Decrease in stocks Increase in debtors (Decrease)/increase in creditors Net cash used in operations |
31.3.23 £ (64,646) 24,082 (3,353) - (70,300) (47,962) (162,179) |
31.3.22 £ (2,254) 2 (49) 178 (41,131) 22,105 |
|---|---|---|
| (21,149) |
2. ANALYSIS OF CHANGES IN NET FUNDS
| At 1.4.22 | Cash flow | At 31.3.23 | |
|---|---|---|---|
| £ | £ | £ | |
| Net cash | |||
| Cash at bank and in hand | 459,458 | (113,639) | 345,819 |
| 459,458 | (113,639) | 345,819 | |
| Total | 459,458 | (113,639) | 345,819 |
The notes form part of these financial statements
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. STATUTORY INFORMATION
Open Eye Limited is a public benefit entity, limited by guarantee and registered in England and Wales. The company's registered number, charity number and registered office address can be found in the Report of the Trustees.
2. ACCOUNTING POLICIES
BASIS OF PREPARING THE FINANCIAL STATEMENTS
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
INCOME
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Donations and legacies includes gifts, donations and grants of a general nature, and are recognised when receivable. Such income is only deferred when:
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The donor specifies that the donation or grant must only be used in future accounting periods; or
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The donor has imposed conditions that must be met before the charity has unconditional entitlement.
Income from charitable activities includes grants receivable for services provided under contract and income from ancillary trading activities (book and card sales, touring exhibition fees, print sales), and is recognised when the related goods or services are provided.
Investment income is recognised on a receivable basis.
The value of services provided by volunteers is not incorporated into these financial statements. Where services are provided to the charity as a donation that would normally be purchased from suppliers, this contribution is included in the financial statements at an estimate based on the value of the contribution to the charity.
EXPENDITURE
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
continued...
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
2. ACCOUNTING POLICIES - continued
CHARITABLE ACTIVITIES
Charitable activities is expenditure associated with the provision of exhibitions and other projects and includes both the direct costs of those activities and support costs relating to the activities.
GOVERNANCE COSTS
Governance costs are costs arising from the public accountability of the charity and include the cost of the annual independent examination.
ALLOCATION AND APPORTIONMENT OF COSTS
Support costs have been allocated to activities on a basis consistent with the use of resources.
TANGIBLE ASSETS
Fixed assets are included in these accounts at cost. Depreciation is calculated by the following method and rates when they are first brought into use:-
| Technical equipment | 20% | straight line |
|---|---|---|
| Gallery refurbishment | Over the term of the lease | |
| Fixtures, fittings & equipment | 25% | straight line |
| Frames | 20% | straight line |
HERITAGE ASSETS
Heritage assets are exhibition prints and are initially recognised at cost. Where such assets are donated to the charity and/or acquired in past accounting periods and not capitalised they are recognised at fair value at that date. This is an initial valuation, not a revaluation, in accordance with SORP paragraph 263.
Heritage assets are not depreciated because they have a very long useful life and a high residual value so any depreciation charge would be immaterial.
STOCK
Stock includes books, cards and other items for resale and is valued at the lower of cost or net realisable value.
TAXATION
The activities of the charity are exempt from corporation tax .
FUND ACCOUNTING
Restricted funds can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds have been raised for a particular purpose.
Unrestricted funds can be used for any purpose within the charitable objects.
Designated funds are funds set aside at the discretion of the trustees out of unrestricted funds.
continued...
Page 18
OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
2. ACCOUNTING POLICIES - continued
PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
LEASES
Rentals payable under operating leases are charged to the SOFA evenly over the period of the lease.
PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS
The charity uses the NEST workplace pension scheme. Contributions payable are charged to the profit and loss account in the period to which they relate.
GRANTS
Capital grants are initially held on the balance sheet, and are then amortised in line with the depreciation policy on the assets to which they relate.
3. DONATIONS AND LEGACIES
| 3. | DONATIONS AND LEGACIES | ||
|---|---|---|---|
| 31.3.23 | 31.3.22 | ||
| £ | £ | ||
| Grants | 500 | 10,405 | |
| Donations | 1,899 | 977 | |
| 2,399 | 11,382 | ||
| 4. | INVESTMENT INCOME | ||
| 31.3.23 | 31.3.22 | ||
| £ | £ | ||
| Deposit account interest | 3,353 | 49 |
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
5. INCOME FROM CHARITABLE ACTIVITIES
| Service level agreement with Arts Council England, North West Service level agreement with Liverpool City Council Earned income Grants included in the above 6. CHARITABLE ACTIVITIES COSTS Direct Costs £ Operation of a photographic gallery and exhibitions 701,711 7. SUPPORT COSTS Finance £ Operation of a photographic gallery and exhibitions 8,051 |
Service level agreement with Arts Council England, North West Service level agreement with Liverpool City Council Earned income Grants included in the above 6. CHARITABLE ACTIVITIES COSTS Direct Costs £ Operation of a photographic gallery and exhibitions 701,711 7. SUPPORT COSTS Finance £ Operation of a photographic gallery and exhibitions 8,051 |
31.03.23 | 31.03.22 | ||
|---|---|---|---|---|---|
| £ | £ | ||||
| 246,759 | 240,759 | ||||
| 44,926 | 47,122 | ||||
| 256,649 | 212,478 | ||||
| 548,334 | 500,359 | ||||
| 291,685 | 287,881 | ||||
| Direct Costs £ 701,711 Finance £ 8,051 |
Support costs (see note 7) £ 12,576 Governance costs £ 4,525 |
Totals £ 714,287 Totals £ 12,576 |
continued...
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
8. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 31.3.23 | 31.3.22 | |
|---|---|---|
| £ | £ | |
| Independent examiner's fee | 3,960 | 3,840 |
| Depreciation - owned assets | 24,082 | 24,080 |
9. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
TRUSTEES' EXPENSES
No expenses were paid to the Trustees for the year ended 31 March 2023 nor for the year ended 31 March 2022.
10. STAFF COSTS
There were no employees with emoluments above £60,000. The average number of staff during the year was 12 (2022: 13).
The aggregate payroll costs of those persons were as follows:
| 31.3.23 | 31.3.22 | |
|---|---|---|
| £ | £ | |
| Salaries | 204,815 | 130,292 |
| Employer's National Insurance | 13,354 | 9,326 |
| Pension costs | 4,306 | 3,354 |
| 222,475 | 142,972 | |
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 4,977 6,405 Charitable activities Income from the operation of a photographic gallery and exhibitions 374,309 126,050 Investment income 49 - Other income 36,084 - Total 415,419 132,455 EXPENDITURE ON Charitable activities Operation of a photographic gallery and exhibitions 408,833 141,295 NET INCOME/(EXPENDITURE) 6,586 (8,840) RECONCILIATION OF FUNDS Total funds brought forward 434,650 122,748 TOTAL FUNDS CARRIED FORWARD 441,236 113,908 |
Total funds £ 11,382 500,359 49 36,084 547,874 550,128 (2,254) 557,398 555,144 |
|---|---|
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. TANGIBLE FIXED ASSETS
| COST At 1 April 2022 and 31 March 2023 DEPRECIATION At 1 April 2022 Charge for year At 31 March 2023 NET BOOK VALUE At 31 March 2023 At 31 March 2022 |
Fixture, Technical Gallery fittings equipment refurbishment & equipment £ £ £ 19,760 696,584 42,048 19,758 236,392 42,048 2 24,080 - 19,760 260,472 42,048 - 436,112 - 2 460,192 - |
Frames £ 500 500 - 500 - - |
Totals £ 758,892 |
|---|---|---|---|
| 298,698 24,082 |
|||
| 322,780 | |||
| 436,112 | |||
| 460,194 |
All tangible fixed assets are held for the charity's own use.
13. HERITAGE ASSETS
| Total | |
|---|---|
| £ | |
| COST | |
| At 1 April 2022 | 73,130 |
| Additions | - |
| Disposals | - |
| At 31 March 2023 | 73,130 |
| NET BOOK VALUE | |
| At 31 March 2023 | 73,130 |
| At 31 March 2022 | 73,130 |
| Heritage assets are exhibition prints. Cost comprises: | |
| £ | |
| Prints held pre 1995 (capitalised at estimated fair value) | 20,000 |
| Acquisitions (donated or purchased) in years ending 31 March: |
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
13. HERITAGE ASSETS - continued
| 1999 2000 2002 2003 2007 2009 (includes £6,200 re prints donated in 2006 not previously capitalised) 2013 2014 14. STOCKS 31.3.23 £ Stocks 9,035 15. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.23 £ Trade debtors 7,164 Other debtors - Museum & galleries tax credits 67,887 Prepayments 3,608 78,659 |
3,130 |
|---|---|
| 162 | |
| 4,558 | |
| 3,835 | |
| 3,315 | |
| 30,200 | |
| 1,330 | |
| 6,600 | |
| £73,130 | |
| 31.3.22 £ 9,035 31.3.22 £ - 3,904 45,187 4,455 53,546 |
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Page 24
OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
16. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31.3.23 £ Trade creditors 8,947 Social security and other taxes 3,297 Other creditors - Accrued expenses 3,900 Deferred government grants 19,903 36,047 17. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR 31.3.23 £ Deferred government grants 416,210 18. MOVEMENT IN FUNDS Net movement At 1.4.22 in funds £ £ Unrestricted funds General fund 441,237 (13,020) Restricted funds Paul Hamlyn Foundation 54,560 (54,560) UOS 6,369 (1,482) Hong Kong Delegation 44,029 (44,029) The Time We Call Our Own 4,523 - NHLF Trees Project 2,143 6,085 UCEN Post 2,283 371 Residencies - 41,989 113,907 (51,626) TOTAL FUNDS 555,144 (64,646) |
31.3.22 £ 5,771 3,413 27,000 3,842 19,903 59,929 31.3.22 £ 440,290 |
|---|---|
| At 31.3.23 £ 428,217 - 4,887 - 4,523 8,228 2,654 41,989 |
|
| 62,281 | |
| 490,498 |
Page 25
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
18. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Paul Hamlyn Foundation LOOK Photo Schools Programme UOS Hong Kong Delegation NHLF Trees Project UCEN Post Residencies LCR Photography Prize Home TOTAL FUNDS |
Incoming resources £ 478,479 6,970 500 2,365 10,704 2,500 63,740 6,000 73,583 4,000 800 171,162 649,641 |
Resources Movement expended in funds £ £ (491,499) (13,020) (61,530) (54,560) (500) - (2,365) - (12,186) (1,482) (46,529) (44,029) (57,655) 6,085 (5,629) 371 (31,594) 41,989 (4,000) - (800) - (222,788) (51,626) (714,287) (64,646) |
|---|---|---|
Page 26
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
18. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Designated fund for Brian Mercer Trust Restricted funds Paul Hamlyn Foundation LCR International Schools Programme UOS Hong Kong Delegation The Time We Call Our Own NHLF Trees Project UCEN Post TOTAL FUNDS |
At 1.4.21 £ 434,650 - 434,650 50,373 7,500 5,270 5,000 49,184 5,421 - - 122,748 557,398 |
Net movement in funds £ 33,587 (27,000) 6,587 4,187 (7,500) (5,270) 1,369 (5,155) (898) 2,143 2,283 (8,841) (2,254) |
At 31.3.22 £ 468,237 (27,000) 441,237 54,560 - - 6,369 44,029 4,523 2,143 2,283 113,907 555,144 |
|---|---|---|---|
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
18. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Designated fund for Brian Mercer Trust Restricted funds Paul Hamlyn Foundation Celebrating Age LCR International Schools Programme UOS Hong Kong Delegation The Time We Call Our Own NHLF Trees Project UCEN Post TOTAL FUNDS |
Incoming resources £ 442,419 (27,000) 415,419 91,934 6,405 - 500 20,600 - - 5,000 8,016 132,455 547,874 |
Resources Movement expended in funds £ £ (408,832) 33,587 - (27,000) (408,832) 6,587 (87,747) 4,187 (6,405) - (7,500) (7,500) (5,770) (5,270) (19,231) 1,369 (5,155) (5,155) (898) (898) (2,857) 2,143 (5,733) 2,283 (141,296) (8,841) (550,128) (2,254) |
|---|---|---|
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
18. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Designated fund for Brian Mercer Trust Restricted funds Paul Hamlyn Foundation LCR International Schools Programme UOS Hong Kong Delegation The Time We Call Our Own NHLF Trees Project UCEN Post Residencies TOTAL FUNDS |
At 1.4.21 £ 434,650 - 434,650 50,373 7,500 5,270 5,000 49,184 5,421 - - - 122,748 557,398 |
Net movement in funds £ 20,567 (27,000) (6,433) (50,373) (7,500) (5,270) (113) (49,184) (898) 8,228 2,654 41,989 (60,467) (66,900) |
At 31.3.23 £ 455,217 (27,000) 428,217 - - - 4,887 - 4,523 8,228 2,654 41,989 62,281 490,498 |
|---|---|---|---|
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
18. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 920,898 | (900,331) | 20,567 |
| Designated fund for Brian Mercer Trust | (27,000) | - | (27,000) |
| 893,898 | (900,331) | (6,433) | |
| Restricted funds | |||
| Paul Hamlyn Foundation | 98,904 | (149,277) | (50,373) |
| LOOK Photo | 500 | (500) | - |
| Celebrating Age | 6,405 | (6,405) | - |
| LCR International | - | (7,500) | (7,500) |
| Schools Programme | 2,865 | (8,135) | (5,270) |
| UOS | 31,304 | (31,417) | (113) |
| Hong Kong Delegation | 2,500 | (51,684) | (49,184) |
| The Time We Call Our Own | - | (898) | (898) |
| NHLF Trees Project | 68,740 | (60,512) | 8,228 |
| UCEN Post | 14,016 | (11,362) | 2,654 |
| Residencies | 73,583 | (31,594) | 41,989 |
| LCR Photography Prize | 4,000 | (4,000) | - |
| Home | 800 | (800) | - |
| 303,617 | (364,084) | (60,467) | |
| TOTAL FUNDS | 1,197,515 | (1,264,415) | (66,900) |
The Designated fund for Brian Mercer is to be used to deliver an exhibition with early career photographers.
The Designated fund for Culture Shifts is a two year rolling fund by the Arts Council England and will be used to deliver seven exhibitions across six venues engaging artists, professional and citizens to raise creative ambition.
The British Council Delegation fund relates to expenditure in respect of the Arts Council British Council Delegation to Hong Kong.
Paul Hamlyn funding is for a three year project with monies allocated against specific programmes of work with communities over that period.
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OPEN EYE LIMITED A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
18. MOVEMENT IN FUNDS - continued
Wirral Hospital funds were a contribution to pay for a member of staff.
Celebrating Age is an Arts Council funded project.
The Look funds are in respect of expenditure on the LOOK Biennial exhibition.
The Time We Call Our Own funds are in respect of restricted exhibitions.
LCR International funds are in respect of restricted exhibitions.
NHLF Trees Project funds are in respect of restricted exhibitions.
UCEN Post funds are in respect of restricted exhibitions.
Residencies funds are in respect of restricted exhibitions.
The LCR Photography Prize funds are in respect of restricted exhibitions.
Home funds are in respect of restricted exhibitions.
19. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
20. ULTIMATE CONTROLLING PARTY
The Charity was under the control of the trustees for the period under review.
Page 31