2024-03-31-accounts - Rock Community Project

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Company registration number: 03860796 Charity registration number: 1056688

THE ROCK COMMUNITY CENTRE LIMITED

(A company limited by guarantee)

Annual Report and Financial Statements

For the year ended 31 March 2024

THE ROCK COMMUNITY CENTRE LIMITED Accounts for the year ended 31 March 2024

CONTENTS	Page
Trust Information	2
Trustees' Report	3-5
Independent Examiner's Report	6
Statement of Financial Activities	7
Balance Sheet	8
Notes to the Accounts	9-11

THE ROCK COMMUNITY CENTRE LIMITED Accounts for the year ended 31 March 2024

TRUST INFORMATION

Charity name Company name Principal office and registered office

Charity registration number Company registration number

Trustees

Independent Examiner

Rock Community Project

The Rock Community Centre Ltd

St Peter’s Church Hall, Ridingleaze, Lawrence Weston, Bristol, BS11 0QF

1056688 3860796

Mr M C Horton, Treasurer Mrs J Gresty Ms S J L Hunt Mrs A Hawker Mrs P Compton, Chair Rev M Griffiths Mr G Worth Mrs J Lamoon Mrs R Rich Ms C Drysdale

Caroline Owen

THE ROCK COMMUNITY CENTRE LTD TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024

Aims of the Charity

The Charity’s aims are

(a) to promote the benefit of persons living in Lawrence Weston without distinction of age, sex, sexual orientation, ability, race or political, religious or other opinions, by associating with the local authorities, voluntary organisations and individuals in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the quality of life for the said persons;

(b) to develop work with specific reference to the elderly, and disabled of all ages; and

(c) to develop a community facility and to maintain and manage a centre for activities promoted by the Rock Community Centre Ltd in furtherance of the above objects.

Main activities and achievements

During the year to 31 March 2024, the Centre continued to offer the community various activities and services that help improve the health and well-being of all who use the centre.

Several organizations have continued to regularly use the centre, including the NHS for COVID vaccination clinics, Bristol City Council for community drop in sessions and training sessions, Amdram Theatre group, social workers for one-on-one meetings, Bristol Autism Project, Avon Autistic Foundation, karate classes, private dance classes, and specialized fitness classes. Our chiropodist also continues to offer regular sessions, which are particularly beneficial for the residents of Lawrence Weston who find it difficult to access such services. The Lawrence Weston Out of School Activities group has consistently utilized the centre over the past year and has an established office space for their exclusive use.

Lawrence Weston Community Transport continues to operate from one of our office spaces within the centre. This brings community members to the centre and has enabled the Centre to reach even more vulnerable residents. This outreach informs them about the classes and groups available at the centre, helping to alleviate loneliness and isolation.

The committee extends its gratitude to the following organizations for their ongoing support, funding, and services: NHS, Bristol City Council, Quartet, Avonmouth Community Ward Task Force, Neighbourhood Partnership, Co-op Community Fund, The John James Foundation, Bristol Feeding Better, Nisbets Community Fund, Giving Locally, Wessex Water, Feeding Bristol, Lawrence Weston Out of School Activities, and Lawrence Weston Community Transport.

The increased cost of living has particularly impacted many, with food prices rising and utility bills nearly doubling at times. To combat these increases, the centre opened as a warm and safe space, allowing beneficiaries to drop in and feel secure and comfortable. Additionally, we have continued our partnership with a local supermarket chain to provide free, accessible food to the community. We have held free community lunch clubs and hosted free community pantomimes/shows.

Despite a rise in costs it was decided not to pass these costs on to our users. The trustees believe it is important to maintain our pricing for all hire bookings to keep the centre accessible to all.

The Centre’s relationship with St. Peter’s Church, the charity’s landlord, has remained strong. In September 2023, a long-term lease was signed, extending through to 2028, with an additional five-year renewal option. With a new lease secured we were able to receive a £50,000 grant from Bristol City Council’s Community Resilience Fund after the year end. This grant will be used to repair and refurbish the centre over the next two years

Public benefit

The trustees have complied with their duty in section 4 of the Charities Act 2011 to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.

THE ROCK COMMUNITY CENTRE LTD TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024

Financial review

The Statement of Financial Activities shows a net deficit for the year of a revenue nature of £1,194 (2023 surplus of £19,411). The total reserves of a revenue nature at the year-end stood at £43,117 (2023- £44,311).

Restricted grants received totalling £19,280 were offset by related expenditure of £18,654 incurred in running the charitable activities. Restricted funds of £1,645 were carried forward at 31 March 2024 (2023 - £1,039).

The estimated benefit to the charity of the use of volunteers during the year was £350 (2023 £350) towards governance costs.

Reserves policy

Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the Charity.

It is the policy of the Charity to hold reserves to the equivalent of eight months running costs which equate currently to some £30,000. In addition, the trustees have also decided to set aside £5,000 towards possible severance payments in the event of the Charity being wound up or dissolved, and a further £2,000 towards future renewals of equipment in the centre. During the year the charity has continued to receive larger than usual donations and grants but the centre has also experienced a significant increase in costs following the introduction of a revised lease with St Peter’s Church and the general increase in energy costs.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

At 31 March 2024 the unrestricted funds available were £40,925 and there were restricted funds outstanding of £1,671 available for the payment of a portion of utility costs and Feeding Bristol.

Going concern

The charity is dependent on continuing grant aid and as a consequence the going concern basis is dependent on continuing income from this source in the long term.

The charity’s balances decreased slightly during 2023/2024. However, the trustees are of the opinion that the balances on all reserves are sufficient to enable the Charity to continue for a period of up to at least twelve months. However, it is not certain that the levels of grants currently received will continue and the trustees are aware that the costs of energy continue to rise in the current climate. The company, therefore, continues to seek appropriate grants to maintain the centre’s activities.

Constitution

The company is governed by its Memorandum and Articles of Association and its Constitution (revised 16 July 2001 and September 2017). There are no restrictions in the governing document on the operation of the charity or on its investment powers, other than those imposed by general law.

The company is limited by guarantee and does not have a share capital. Every member undertakes to contribute an amount not exceeding £1 to the assets of the charity in the event of its winding up.

The business of the company is conducted by a Management Committee. The Committee should consist of no fewer than 5 and no more than 10 members. Each foundation constituent body has one representative ex officio on the Committee and the other members are elected at the Annual General Meeting.

Appointment of trustees

Trustees are appointed on the basis of having specialist skills required by the charity or having local interest in the community centre.

THE ROCK COMMUNITY CENTRE LTD TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024

Risk management

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to these. In particular, with regard to the finances of the company, the company’s only material financial instruments are the bank balances which are constantly monitored and reported at management meetings. The company also provides for regular maintenance of the building to keep it safe and in good order.

Statement of trustees’ responsibilities

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the financial activities of the charity during the year and of its state of affairs at the end of the year. In preparing those financial statements the trustees are required to:

Select suitable accounting policies and apply them consistently;
Make judgments and estimates that are reasonable and prudent;
Observe the methods and principles in the Charities SORP
State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with section 130 of the Charities Act 2011 and general law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the small companies regime under the Companies Act 2006. Approved by the Board and signed on its behalf by:

Signed: ……………………………

Date: ………………………………

Mrs P Compton

Chair of trustees On behalf of the Trustees

INDEPENDENT EXAMINER’S REPORT TO TRUSTEES OF THE ROCK COMMUNITY CENTRE LTD

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2024 which are set out on pages 7 to 11.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and eligible for Independent Examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 and I have followed the Directions given by the Charity Commission under section 145 (5)(b) of the same act

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act ;or
the accounts do not accord with those records; or
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.

Caroline Owen Bristol

Date: ……………………………

THE ROCK COMMUNITY CENTRE LTD Accounts for the year ended 31 March 2024 STATEMENT OF FINANCIAL ACTIVITIES

	2024		2023
Unrestricted fund £ 7,555 19,955 9 27,519 28,733 28,733 (1,214) 20 (1,194) 44,311 43,117	Restricted funds £ 19,280 0 0 19,280 18,654 18,654 626 (20) 606 1,039 1,645	Unrestricted fund £ 23,305 30,833 3 54,141 34,730 34,730 19,411 0 19,411 24,900 44,311	Restricted funds £ 14,240 0 0 14,240 15,416 15,416 (1,176) 0 (1,176) 2,215 1,039	Total £ 37,545 30,833 3
				68,381
				50,146
				50,146
				18,235 0
				18,235 27,115
				45,350

All activities relate to continuing operations.

All gains and losses recognised in the year are included in the Statement of Financial Activities.

THE ROCK COMMUNITY CENTRE LIMITED Accounts for the year ended 31 March 2024 Balance Sheet at 31 March 2024

Note Current assets Debtors 7 Cash at bank and in hand Creditors; amounts falling due within one year 8 Net current assets Funds Restricted funds 11 Unrestricted funds General funds 11 36,117 Designated funds 11 7,000	2024 £ 500 45,153 45,653 891 44,762 1,645 43,117 44,762	37,311 7,000	2023 £ 500 51,167
			51,667
			6,317
			45,350
			1,039 44,311
			45,350

For the financial year ended 31 March 2024, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Approved by the Board and signed on its behalf by:

…..........................................................................

M.C. Horton Trustee

THE ROCK COMMUNITY CENTRE LIMITED Accounts for the year ended 31 March 2024 Notes to the accounts

1. Accounting Policies

Basis of preparation

The financial statements have been prepared in accordance with the historical cost convention (except for investments which have been included at fair value and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and republic of Ireland (FRS102) issued in October 2019 and the Charities Act 2011 and Companies Act 2006 and UK GAP as t applies from 1 January 2019

The charity is a public benefit entity as defined under FRS102.

The Trustees consider that there are no material uncertainties affecting the ability of the charity to continue as a going concern, despite the significant uncertainty being caused by the national cost of living crisis.

Income

Income from donations is included in income when these are receivable, except as follows:

I. When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods;

II. When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met.

Investment income is included on a receivable basis.

Donations in kind comprise donated services where the costs are measurable and the services would otherwise have to be paid for to maintain operational effectiveness.

Expenditure

Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.

Charitable activities expenditure comprises those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity. Governance costs are included within support costs . The Charity was able to obtain preparation of the statutory accounts at no cost (cost saving from voluntary labour this year estimated to be £350 (2023 £350).

Pension costs

The charity contributes to defined contribution pension schemes. Contributions payable to the charity’s pension schemes are charged to the Statement of Financial Activities in the period to which they relate.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered.

Prepayments are valued at the amount prepaid net of any trade discounts due.

Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

THE ROCK COMMUNITY CENTRE LIMITED Accounts for the year ended 31 March 2024 Notes to the accounts

Fund accounting

Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.

Designated funds form part of unrestricted funds and have been identified as being for particular purposes by the Trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

2. Income from donations and grants

Donations and Legacies Donations and appeals Donations in kind Grants Trusts and Foundations Other		2024	Total £ 0 350 19,265 7,220 26,835		2023
	Unrestricted fund £ 0 350 3,265 3,940 7,555	Restricted funds £ 0 0 16,000 3,280 19,280		Unrestricted fund £ 6,323 350 16,432 200 23,305	Restricted funds £ 1,000 0 10,440 2,800 14,240	Total £ 7,323 350 26,872 3,000
						37,545

Other restricted income includes £3,280 received from the Feeding Bristol Fund initiative.

3. Income from charitable activities

Hall hire Lunch club Rent received Centre activities		2024	Total £ 5,981 2,826 3,388 7,760 19,955		2023
	Unrestricted fund £ 5,981 2,826 3,388 7,760 19,955	Restricted funds £ 0 0 0 0 0		Unrestricted fund £ 18,546 1,594 2,933 7,760 30,833	Restricted funds £ 0 0 0 0 0	Total £ 18,546 1,594 2,933 7,760
						30,833

4. Total expenditure

4. Total expenditure
Centre activities Employment costs Establishment costs Office expenses Rent Governance costs Donated services Accountancy and legal fees Independent examination fee		2024	Total £ 6,029 24,391 9,889 2,425 1,376 350 2,927 0 47,387		2023
	Unrestricted fund £ 2,800 15,391 3,464 2,425 1,376 350 2,927 0 28,733	Restricted funds £ 3,229 9,000 6,425 0 0 0 0 0 18,654		Unrestricted fund £ 4,499 13,899 11,960 2,823 0 350 359 840 34,730	Restricted funds £ 3,436 10,000 1,980 0 0 0 0 0 15,416	Total £ 7,935 23,899 13,940 2,823 0 350 359 840
						50,146

Accounts for the year ended 31 March 2024 Notes to the accounts

THE ROCK COMMUNITY CENTRE LIMITED

5. Employment costs Gross pay Employers' pension contributions No employee received emoluments of more than £60,000	2024 £ 23,648 743 24,391	2023 £ 23,156 743
		23,899

The average number of employees during the year was 2 (2023:2)

None of the trustees have been paid any remuneration or received any other benefit in the current or prior year.

6. Taxation

The charity is exempt from corporation tax on its charitable activities.

7. Debtors Rent due Accruals Payroll liabilities 8. Creditors: Amounts falling due within one year	2024 £ 500 500 2024 £ 800 91 891	2023 £ 500
		500
		2023 £ 4,632 1,685
		6,317

9. Related parties

The Charity is controlled by the trustees who are all directors of the Company.

10. Commitments

The Charity has a lease for the use of the Community Centre with St Peter’s Parish Church PCC at a rent of £5,504 per annum.

11. Analysis of funds

General funds Unrestricted Income Fund Designated Funds Severance pay Equipment renewals Restricted funds Salaries Utilities Cooker Feeding Bristol Tutor Fees Total funds	At 31 March 2023 £ 37,311 5,000 2,000 44,311 0 0 20 414 605 1,039 45,350	Incoming resources £ 27,519 0 0 27,519 9,000 7,000 0 3,280 0 19,280 46,799	Resources expended £ 28,733 0 0 28,733 9,000 6,425 2,624 605 18,654 47,387	Transfers between funds £ 20 0 0 20 0 0 (20) 0 0 (20) 0	At 31 March 2024 £ 36,117 5,000 2,000
					43,117
					0 575 0 1,070 0
					1,645
					44,762