Company registration number: 03860796 Charity registration number: 1056688
THE ROCK COMMUNITY CENTRE LIMITED
(A company limited by guarantee)
Annual Report and Financial Statements For the year ended 31 March 2021
THE ROCK COMMUNITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
| CONTENTS | |
|---|---|
| Trust Information | 2 |
| Trustees' Report | 3-6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Accounts | 10-13 |
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
TRUST INFORMATION Charity name The Rock Community Centre Principal office and registered office St Peter’s Church Hall, Ridingleaze, Lawrence Weston, Bristol, BS11 0QF Charity registration number 1056688 Company registration number 03860796 Trustees Mr M C Horton, Treasurer Mrs J Gresty Ms S J L Hunt Mrs A Hawker Mrs P Compton, Chair Rev Dr A J Murray Mr G Worth Mrs H Finch Mrs J Lamoon Independent Examiner Graham Burley, FCA 12 The Dell Westbury-on-Trym Bristol BS9 3UD
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 THE ROCK COMMUNITY CENTRE LTD TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021
Aims of the Charity
The Charity’s aims are
-
(a) to promote the benefit of persons living in Lawrence Weston without distinction of age, sex, sexual orientation, ability, race or political, religious or other opinions, by associating with the local authorities, voluntary organisations and individuals in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the quality of life for the said persons;
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(b) to develop work with specific reference to the elderly, and disabled of all ages; and
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(c) to develop a community facility and to maintain and manage a centre for activities promoted by the Rock Community Centre and its constituent bodies in furtherance of the above objects.
Main activities and achievements
During the year to 31 March 2021, where possible, the Rock Community Project continued to offer the community various activities and services that help improve the health and well-being of all who use our centre. However, towards the end of March 2020, because of the Covid-19 pandemic, the centre had to close and all activities ceased. At the same time, the two members of staff were placed on furlough, the Centre manager for nearly four months and the cleaner for almost six months.
The Rock centre re-opened during July 2020 with the Centre manager returning to full employment then. Gentle Exercise activities resumed in August 2020. LWOOSE (the after school club) was able to resume at the start of September and, as the schools remained open during the winter, the club also continued throughout that period. However, at the end of October 2020 the Centre had to cease its other activities again. During this time some refurbishment work was carried out and the Centre also became a hub for dispensing local information and voluntary help. The Centre was not able to open for its normal activities until May 2021.
During this difficult time, the Centre was supported by various sources of funding. HMRC provided £5,833 to cover the furlough periods of the two members of staff, £8,634 was received from the Lottery Fund as a response to the COVID pandemic and £5,000 from Nisbets towards the salary payments. In addition Quartet gave a further £1,000 towards the purchase of a new cooker, and £2,350 for tutor fees for Gentle Exercise. The local Co-op also continues to support the Rock and gave £1,528 for general activities and items of food for the local community.
The above donations and grants have enabled the Centre to survive what has been a very difficult time in a sustainable manner, despite the lack of the usual funds from the hire and use of the hall. It is anticipated that all the previous activities will recommence now that the centre has re-opened but their continuance will depend on there being no further lockdowns during the current year.
Lawrence Weston Community Transport (LWCT) continues to rent a small office in the centre. The Rock Centre has a long history with LWCT. The service they provide is vital to the community. A large number of residents who use the activities rely on LWCT and without them attendance levels would suffer. LWCT has given great support to the Rock Centre and, in return, the Centre promotes the service that they provide to the community.
The Rock and the local Co-op store have a very good partnership that continues to develop. Co-op has provided funding and food to help the community. We hope that this relationship will continue to develop and grow over the next few years.
Public benefit
The trustees have complied with their duty in section 4 of the Charities Act 2011 to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
Financial review
The Statement of Financial Activities shows a net surplus for the year of a revenue nature of £1,558 (2020 deficit £2,221) following a transfer of £3,463 to restricted funds. The total reserves of a revenue nature at the year-end stood at £30,347 (2020 £31,369).
Restricted grants received totalling £22,817 were offset by related expenditure of £23,670 incurred in running the charitable activities. A transfer of £3,463 was made from the revenue account leaving restricted funds of £2,610 carried forward at 31 March 2021 (£1,000 in 2020).
Premises and general expenses of £28,788 were set against income of £8,004 generated from unrestricted grants, private bookings and club subscriptions. The estimated benefit to the charity of the use of volunteers during the year was £350 (2020 £350) towards governance costs.
Going concern
The charity is dependent on continuing grant aid and as a consequence the going concern basis is dependent on continuing income from this source in the long term. As explained above, the centre was closed for considerable periods in 2020/21 as a result of the covid-19 pandemic but has since re-opened. However, the Charity was able to maintain sustainability as a result of grants received. The trustees are of the opinion that the balances on all reserves are sufficient to enable the Charity to continue for a period of up to at least twelve months.
The company continues to seek appropriate grants to maintain the centre’s activities.
Constitution
The charitable company is governed by its Memorandum and Articles of Association and its Constitution (revised 16 July 2001 and September 2017). There are no restrictions in the governing document on the operation of the Charity or on its investment powers, other than those imposed by general law.
It is limited by guarantee and does not have a share capital. Every member undertakes to contribute an amount not exceeding £1 to the assets of the Charity in the event of its winding up.
The business of the company is conducted by a Management Committee. In September 2017 the Constitution of the company was amended to state that the Committee should consist of no fewer than 5 (previously 9) and no more than 10 (previously 15) members. Each foundation constituent body has one representative ex officio on the Committee and the other members are elected at the Annual General Meeting.
Risk management
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to these. In particular, with regard to the finances of the company, the company’s only material financial instruments are the bank balances which are constantly monitored and reported at management meetings. The company also provides for regular maintenance of the building to keep it safe and in good order.
Appointment of trustees
Trustees are appointed on the basis of having specialist skills required by the charity or having local interest in the community centre.
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
Trustees’ responsibilities
Charity law and the Companies Acts require the Board to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to;
-select suitable accounting policies and then apply them consistently;
-make judgements and estimates that are reasonable and prudent;
-prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business; and
-state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.
The trustees are also responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity’s transactions and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
The trustees are also responsible for the contents of the Trustees’ Report.
Small company provisions
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
Approved by the Board and signed on its behalf by:
Signed: ……………………………
Date: ………………………………
Mrs P Compton On behalf of the Trustees
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
INDEPENDENT EXAMINER’S REPORT TO TRUSTEES OF THE ROCK COMMUNITY CENTRE LTD
I report on the accounts of the company for the year ended 31 March 2021, which are set out on pages 8 to 13.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-examine the accounts under section 145 of the 2011 Act;
-follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
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-to keep accounting records in accordance with section 386 of the Companies Act 2006; and
-to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: ……………………………
Date: ………………………………
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2021
| Note Income from: Donations and grants 2 Charitable activities 3 Donated services 4 Rental Income 3 Investments 6 Total Expenditure on: Raising funds Charitable activities 6 Governance costs Total Net income Transfers between funds Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2021 2021 2020 £ £ £ £ 1788 22,817 24,605 9,450 3,420 - 3,420 18,452 350 - 350 350 2,796 2,796 2,808 - - - 1 |
|---|---|
| 8,354 22,817 31,171 31,061 |
|
| - - - - 5,118 23,670 28,788 31,800 795 - 795 482 |
|
| 5,913 23,670 29,583 32,282 |
|
| 2,441 (853) 1,588 (1,221) (3,463) 3,463 - - |
|
| (1,022) 2,610 1,588 (1,221) 31,369 1,000 32,369 33,590 30,347 3,610 33,957 32,369 |
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
BALANCE SHEET AS AT 31 MARCH 2021
| ALANCE SHEET AS AT 31 MARCH 2021 | ||
|---|---|---|
| Note Current Assets Cash at bank and in hand Debtors 10 Creditors 11 Net current assets The funds of the charity Restricted funds Unrestricted funds Unrestricted income funds Total charity funds |
2021 £ 34,501 500 35,001 (1,044) 33,957 3,610 30,347 33,957 |
2020 £ 31,869 500 |
| 32,369 - |
||
| 32,369 | ||
| 1,000 31,369 |
||
| 32,369 |
For the financial year ended 31 March 2018, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
Approved by the Board and signed on its behalf by:
……………………………………….
M.C. Horton Trustee
Date…………………………………..
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
N OTES TO THE ACCOUNTS
1. Accounting Policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities (SORP FRS102)”, issued in July 2014, applicable accounting standards and the Companies Act 2006.
Income
Voluntary income including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, probability of receipt and the amount can be measured with sufficient reliability.
Expenditure
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters. The Charity was able to obtain preparation and examination of the statutory accounts at no cost (cost saving from voluntary labour this year estimated to be £350 (2020 £350).
Fund accounting policy
Unrestricted income funds area general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the Charity.
It is the policy of the Charity to hold reserves to the equivalent of eight months running costs which previously equated to some £21,000. However, in the current year, costs were reduced because of the COVID pandemic and it is not certain what the level of use of the facilities will be in the future. In addition, the trustees have also decided to set aside £5,000 towards possible severance payments in the event of the Charity being wound up or dissolved, and a further £2,000 towards future renewals of equipment in the centre.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
At 31 March 2021 the unrestricted funds available were £30,347 and there were restricted funds outstanding of £3,610 available for the payment of tutor fees and the purchase of a new cooker.
.
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
N OTES TO THE ACCOUNTS (continued)
2. Voluntary income
| Donations and legacies Donations and appeals Grants Trusts and foundations Other income Total |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2020 £ £ £ £ 1,528 - 1,528 6,000 |
|---|---|
| 8,350 8,350 3,450 260 14,467 14,727 - |
|
| 260 22,817 23,077 3,450 |
|
| 1,788 22,817 24,605 9,450 |
Other income includes £260 from Bristol City Council for election costs, £5,833 from HMRC in respect of wages during furlough, and £8,634 from the Lottery Fund’s COVID response.
3. Income from charitable activities
| Community Centre activities User booking fees takings Hire of Community Centre facilities Tenancy agreement |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2020 £ £ £ £ 3,420 - 3,420 13,452 - - - 5,000 2,796 2,796 2,808 |
|---|---|
| 6,216 6,216 21,260 |
4. Donated Services
| Donated Services (volunteers) Governance |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2020 £ £ £ £ 350 - 350 350 |
|---|---|
| 350 - 350 350 |
5. Investment income
| Interest on cash deposits | Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2020 £ £ £ £ - - - 1 |
|---|---|
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
NOTES TO THE ACCOUNTS (continued)
6. Total expenditure (including those in respect of donated services).
| Centre activities Employment costs Establishment costs Donated services Office expenses Accountancy and legal fees |
Community Governance Total Total Centre Funds Funds Activities 2021 2020 £ £ £ £ 941 - 941 3,444 22,931 - 22,931 21,839 4,212 - 4,212 4,738 - 350 350 350 704 - 704 1,779 - 445 445 132 |
|---|---|
| 28,788 795 29,583 32,282 |
The employment costs were offset by restricted balances received of £5,833 from HMRC for the period of furlough and £8,634 from the Lottery Fund for the COVID response.
7. Trustees’ remuneration and expenses
None of the trustees have been paid any remuneration or received any other benefit.
8. Employees’ remuneration
The average number of persons employed by the Charity during the year was as follows:
| 2021 | 2020 | |
|---|---|---|
| No. | No. | |
| Charitable activities | 2 | 2 |
| The aggregate payroll costs of these persons were as follows: | ||
| 2021 | 2020 | |
| £ | £. | |
| Wages and salaries | 22,931 | 21,839 |
The aggregate payroll costs of these persons were as follows:
9. Taxation
The company is a registered charity and is, therefore, exempt from taxation.
10. Debtors
| 2021 | 2020 | |
|---|---|---|
| £ | £. | |
| After school club fees due | 500 | 500 |
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 NOTES TO THE ACCOUNTS (continued)
11. Creditors: Amounts falling due within one year
| Payroll liabilities | 2021 2020 £ £. 1,044 - |
|---|---|
12. Members’ liability
The Charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the Charity in the event of liquidation.
13. Related parties
The Charity has a lease for the use of the Community Centre with St Peter’s Parish Church PCC at a peppercorn rent of £10 per annum.
The Charity is controlled by the trustees who are all directors of the Company.
14. Analysis of funds
| General Funds Unrestricted income fund Restricted Funds Salaries Cooker Tutor Fees |
At 1 April At 31 March 2020 Income Expenditure Transfers 2021 £ £ £ £ 31,369 8,355 (5,913) (3464) 30,347 |
|---|---|
- 19,467 (22,931) 3,464 - 1,000 1,000 - - 2,000 - 2,350 (740) - 1,610 |
|
| - 22,817 (23,671) 3,464 3,610 |
|
| 32,369 30,822 (29,234) - 33,957 |
Restricted funds are held to be expended as directed by the donors.
15. Net assets by fund
| Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|
| Funds | Funds | Funds | Funds | |
| 2021 | 2020 | |||
| £ | £ |
£ | £ | |
| Current assets | 30,347 | 3,610 | 33,957 | 32,369 |
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THE ROCK COMMUITY CENTRE LTD ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 NOTES TO THE ACCOUNTS (continued)
15. Post Balance Sheet Events
The trustees are confident that the current Covid-19 pandemic will have no significant effect on the company’s assets. These remained stable during 2020/21 and the first few months of the new financial year. Since the end of the financial year the Centre has been able to re-open fully and restore most of its previous activities.
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