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Devon Partnership NHS Trust Charity – registration 1056669
Introduction to the Annual Report from the Charitable Funds Committee .............3 About our DPT Charity ..........................................................................................4 How your donations and fundraising have helped so many people this year ..........7 Fundraising .........................................................................................................20 Celebrating our fundraisers .............................................................................20 Other sources of fundraising ...........................................................................22 Charity Lottery ................................................................................................22 Legacies ..........................................................................................................22 NHS Charities Together and Grant Income ......................................................23 Next steps for the DPT Charity ............................................................................24 Finance Report ....................................................................................................26 Income for the year ended 31 March 2024 .....................................................26 Charity Fund Balances .....................................................................................28 Structure, Governance and Management of the Charitable Funds .......................................................................................29 History and organisation of our DPT Charity ....................................................29 Charitable Funds Committee ...........................................................................30 Corporate Trustee ...........................................................................................31 Relationships with Related Parties/External bodies ...........................................32 Trustee Induction and Training ........................................................................32 Investment Policy and Performance .................................................................32 Risk Management Policy .................................................................................33 Grant Making Policy ........................................................................................33 Reserves Policy ................................................................................................33 Charity details .....................................................................................................34
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Annual Report 2023/24
Introduction to the Annual Report from the Charitable Funds Committee
In the year 2023/24, the charity maintained its commitment to supporting Devon Partnership NHS Trust, thanks to grants from NHS Charities Together and generous donations. These funds have allowed us to invest in various initiatives, such as acquiring beneficial therapies, improving our environments and providing essential support for the health and wellbeing of our staff and people who use our services.
Some of the key highlights from the past year have been:
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The pilot phase of the Chaplaincy ‘community connection’ roles commenced within the new Community Mental Health Framework Local Implementation Teams in two localities. The Charity has dedicated £100k to support this initiative.
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£10k was approved to support an allotment project at Moorland View Ward and Meadow View Ward in North Devon. This initiative aims to provide discharged patients, or those at risk of admission, with a space to maintain their engagement with services. Additionally, it seeks to promote physical activity and prevent social isolation among participants.
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This year has been eventful as we have had supporters engaging in a range of activities, including abseiling, the Exeter 5k Inflatable, the Exeter Great West Run, the NHS Big Tea, skydiving and swimming with sharks.
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£10k was allocated to facilitate the hosting of two Administration Conferences for our colleagues across the organisation. These events took place in Buckfastleigh and Tiverton in November and December, to give as many colleagues as possible the opportunity to participate in this voluntary development opportunity.
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Successfully concluding the NHS Charities Together Stage 3 Recovery Grant, which provided us with £77k over 18 months. This funding enabled us to establish the Head of Colleague Wellbeing position and fund the Royal College of Psychiatrists’ Enjoying Work collaborative programme in 2022/23. These initiatives are making a real difference in the lives of our staff, improving their wellbeing and ultimately enhancing the care they provide.
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Devon Partnership NHS Trust Charity – registration 1056669
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Receiving a grant from NHS Charities Together for development purposes. This support will make a significant difference in 2024/25 as it allows us to enhance our identity and brand, invest in a customer relationship management system and create a website. These improvements will streamline our operations and enhance our outreach efforts, ultimately benefiting the communities we serve in the coming year.
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Agreeing on the new strategy for a sustainable future of the charity to ensure the long-term viability and impact of our initiatives. By diversifying our fundraising efforts, strengthening community engagement, innovating our programmes, and implementing sustainable practices, we aim to optimise our resources, expand our reach, and continue making a significant difference in the lives of those we support.
To sum-up, the tremendous generosity and support from individuals has been crucial to our success. We sincerely appreciate every donation, fundraising effort, and act of kindness that has helped us advance. Yet, our journey is far from over. We need your continued support to maintain our momentum and accomplish even more. Your contributions can significantly affect the lives of those dealing with mental health, learning disabilities and neurodiversity in Devon.
Charitable Funds Committee for 2023/24
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Annual Report 2023/24
About our charity
Our charity elevates, enhances, improves and brings innovation to mental health, learning disability and neurodiversity care in Devon, as well as working tirelessly to educate and raise awareness of these issues within our local area.
We exist to change lives and make a difference to the people we support by enhancing, improving and bringing innovation to mental wellbeing services.
The DPT Charity works closely with our partners to provide services for children and adults in the South West, creating better outcomes and building a healthier community.
Our aim, first and foremost, is to have a tangible, visible and positive impact on patients, their carers and the staff who support them.
The work we do improves day-to-day experiences for all with clear, long-term benefits. We raise funds, support innovative projects, communicate and constantly seek new ways to add extra value to NHS mental wellbeing services and collaborate with other like-minded organisations. We pride ourselves on tackling the future head-on and making sure that sustainability is at the forefront of all our projects.
We want to break down the barriers around mental health, learning disability and neurodiversity. We want a society where everyone is valued for who they are. By working together, we know the DPT Charity will spread awareness, offer practical help and fresh opportunities so that everyone we work with feels listened to, cared for and able to live their life to the full, today and every day.
Background
Our charity’s focus is to broaden the support available to people receiving care and treatment from Devon Partnership NHS Trust. This has already included improvements to indoor and outdoor spaces, provision of unique therapies and the implementation of critical equipment that supports physical and mental wellbeing of both patients and staff.
Our small but dedicated team is working to broaden our reach and make a meaningful difference in our communities in Devon and beyond, particularly in the development of community collaborations and partnerships, prevention strategies and increasing education and awareness within the public to further expand our impact.
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Devon Partnership NHS Trust Charity – registration 1056669
Our objective is to instil hope and offer support to those with mental health and learning disability needs throughout Devon. The funds we raise have a significant impact on the individuals we care for, surpassing what the NHS can provide.
We raise funds to support projects falling under the following categories:
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Supporting people who utilise our services. This includes providing therapies, activities and services not covered by NHS funding.
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Supporting staff. We aim to improve facilities and contribute to the health and wellbeing of DPT staff which will, in turn, improve patient care.
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Providing equipment to enhance services, improve wellbeing or aid recovery.
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Improving the environments of our inpatient wards and outpatient clinic rooms to create a more conducive and uplifting atmosphere.
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Supporting pioneering services. We identify and contribute to innovative, ground-breaking clinical projects that currently lack NHS funding.
By focusing our resources on these key areas, we aim to make a significant and enduring impact on the lives of those we serve. With the ongoing support of compassionate individuals like you, we can achieve our mission of delivering comprehensive care, promoting wellbeing and advancing mental health, learning disability and neurodiversity services in Devon.
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Annual Report 2023/24
How your donations and fundraising have helped so many people this year
Chaplaincy
Thanks to the generous funding of the DPT Charity and regional mental health teams, DPT’s Chaplaincy team is engaging in an exciting pilot project which will place chaplains at the frontline, providing support to people using our community services as part of the Community Mental Health Framework (CMHF).
The team has successfully appointed Ian Williams to head-up Community Chaplaincy and take referrals in the South. Two further Community Chaplains have been appointed on fixed-term contracts for 24 months (0.5WTE), to work in the East and West.
DPT’s Chaplaincy team was established in January 2021, initially working across our 17 inpatient wards. It supports people of all faiths and belief systems, and none, in the provision of pastoral, spiritual, religious, cultural and bereavement care.
Lead Chaplain, Jez Brown, said: “Expanding our service from inpatient wards into the community, as part of the Community Mental Health Framework, is a good fit for us with our years of experience of developing relations with community leaders, charities, different faith groups and community special interest groups. By offering our service to people where they live, we can better embed them into supportive groups within their local communities.
“The ethos of the Community Mental Health Framework is very much about caring for the whole person and what matters to them. This aligns neatly with what chaplains are trained to explore and are experienced in delivering – learning about a person’s values, aspirations, ideals, concerns and the philosophy by which they live. In the CMHF, mental health care is provided in collaboration with GPs, local authorities, the voluntary sector, housing and employment agencies and local community groups such as faith groups. It is a privilege to be working alongside such a talented and compassionate set of colleagues.”
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Annual Report 2023/24
Horse Wisdom for Wellbeing
Animal therapies have a huge impact in boosting recovery for the people who use our services and are highly valued by staff.
Last year, the DPT Charity was delighted to fund ‘Horse Wisdom for Wellbeing’ sessions for suitable candidates being supported by the Teignbridge Community Mental Health Team. Staff were impressed by the marked changes in many of the participants as the sessions progressed, particularly improvements in mental state, outlook and mood. Through the group work, participants were encouraged to explore new insights into their mental health and increase their knowledge of how to live better with their experiences.
One participant wrote about what the sessions meant to her: “The team at Horsemanship for Health created an environment of warmth, safety and compassion, and with every week I attended, I grew in confidence, and felt supported to come out of my shell and flourish. Everyone participating was listened to and valued. Everyone’s voice and experience was met with kindness and acceptance. Everyone was in a place of recovery from our individual struggles, all at different stages of life and healing, but so united in our search for peace of mind. For the first time in a long time, I didn’t feel alone with my mental health. I built up such a connection to the animals there, which was a wonderfully therapeutic experience. The horses were gentle and curious, and the goats absolutely loved head scratches, which never failed to put a smile on my face. Having the animals there was the perfect comfort and distraction when confronting difficult emotions. Every week left me with new perspectives on recovery, guiding us to more positive states of mind and ways to face our challenges.”
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Devon Partnership NHS Trust Charity – registration 1056669
Transforming the Laurels:
A Warm Welcome Thanks to a Newly Decorated Waiting Room
The DPT Charity funded the redecoration of the waiting room at The Laurels, our specialist gender identity clinic in Exeter that provides advice and treatment for gender dysphoria. This transformation has turned the space into a warm and inviting area for patients. The renovation has enhanced the overall ambiance, infusing the room with vibrant colours and a cosy atmosphere. As a result, patients now have a more pleasant and welcoming environment while they wait.
The feedback from both staff and patients has been overwhelmingly positive. Many have expressed their appreciation for the improved aesthetics and the sense of comfort it brings. One patient remarked, “The new look of the waiting room makes a world of difference. It feels so much more comforting and less clinical, which really helps ease the anxiety of waiting.”
The updated waiting room not only benefits patients but also reflects the dedication of the DPT Charity and The Laurels to improving the patient experience. By creating a more hospitable space, they have demonstrated a commitment to care and compassion that extends beyond medical treatment.
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Annual Report 2023/24
Administration Conference
Thanks to the DPT Charity the Trust was delighted to host two Administration Conferences for colleagues across the organisation. The events were held in different areas (Buckfastleigh and Tiverton) in November and December to enable as many colleagues as possible to take up this voluntary development opportunity.
Director of Corporate Affairs and Executive Lead for the Administration Profession, Laura Hobbs, said: “It’s been five years since our administration colleagues have had the chance to come together to network, to learn and share best practice, and to have some time both for reflection on the past few years and what we need as professionals to
grow in the future. We are exceptionally proud of the dedication, patient focus, resilience and drive shown by so many of our administrative colleagues. The creative ideas, proposals for the future of our services and thoughts on how to grow our profession coming from the participants across the two conferences were extremely exciting and we are looking forward to implementing them during the coming years.”
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Devon Partnership NHS Trust Charity – registration 1056669
Charitable Support Brings Therapeutic Respite for Patients
Supported by charitable donations, the Royal Albert Memorial Museum in Exeter has led/ facilitied activity sessions for older adults on Belvedere and Rougemont wards. These sessions provide patients with a diversion, dedicated time to engage in a variety of creative pursuits, and a change from clinical surroundings.
As patients participate in activities there are smiles and moments of connection. For some, these sessions offer a distraction, a temporary reprieve from the challenges they face.
Reflecting on the impact of these sessions, Harry O’Keefe, an Occupational Therapy Technical Instructor on Belvedere and Rougemont Wards, which support older people with mental health needs, said:
For staff, it’s been a learning opportunity. We’ve explored different ways to deliver care and examined various services outside the hospital to better support patients.
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Annual Report 2023/24
Enhancing Therapy at Franklyn Hospital: Animal Visits and Drumming Sessions
Using charitable funds, Franklyn Hospital in Exeter, which assists older people with mental health needs, has incorporated animal-assisted therapy and drumming sessions into its occupational therapy programme. Recognising the importance of safe and effective animal therapy, the staff underwent specialised training to ensure the visits benefit both patients and animals.
Animal therapy offers numerous benefits, including promoting social interaction, providing emotional comfort, and reducing loneliness and anxiety. It also has physiological benefits, such as lowering heart rate and blood pressure. The drumming sessions provide a sense of achievement and gentle cardio exercise, while also alleviating pain, anxiety, stress, and depression, reducing blood pressure and boosting the immune system.
By combining animal therapy and drumming, the hospital caters to the diverse interests and needs of its patients, from creating a sense of achievement to offering sensory stimulation. Both staff and patients have expressed positive feedback, appreciating the enriched therapeutic environment these activities provide.
The training has greatly increased our confidence in providing safe and therapeutic animal
visits
Zoe Fischer Occupational Therapy Technical Instructor
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Devon Partnership NHS Trust Charity – registration 1056669
New Leaf Orchard Expansion: A Natural Tribute
Thanks to donations made in memory of a family member, New Leaf, our vocational rehabilitation service in Exminster, expanded their orchard by planting a variety of fruit trees, including greengages, plums, crab apples and pears. The donor family was invited to visit New Leaf to see the newly planted trees and explore the site. They were delighted to see the trees flourishing and remarked on the uplifting impact of the project.
Della Norris, Vocational Services Manager/Occupational Therapist, commented, “This project has not only enhanced the beauty of our orchard but also brought a sense of community and healing. Seeing the family’s joy and knowing that these trees will benefit future generations is incredibly rewarding.”
The visit underscores the positive impact of donations, fostering a deeper connection between the family and the New Leaf community.
Annual Report 2023/24
Enhancing Staff Wellbeing: Achievements through NHS Charities Together Grant
Thanks to an NHS Charities Together recovery grant, a new Head of Staff Health and Wellbeing has been able to make a real difference in supporting staff. This role has developed a Health and Wellbeing Champion network, ensured access to psychological support, and promoted physical activity and healthy lifestyles. Basic needs, like access to drinking water and safe rest spaces, have been prioritised. Staff are encouraged to take breaks and manage their annual leave, while line managers are trained to have supportive wellbeing conversations. Financial wellbeing support and a bystander-at-work programme have been introduced, and support systems for sick leave and return to work have been enhanced. Additionally, a new absence management policy has been developed, Occupational Health services improved and a programme for colleagues affected by domestic abuse has been implemented.
Langdon Wildlife Tracking Project: Dawlish’s Wildlife Captured by Langdon Hospital Patients
The hidden wildlife at Langdon Hospital in Dawlish is being captured on camera and shared with patients and the public. Funded by the DPT Charity, two specialist wildlife cameras have been installed on the hospital grounds, where deer and badgers are often seen.
Langdon Hospital supports men from the South West of England who have had contact with the legal system due to their mental health needs and require a safe, secure environment for receiving a wide range of treatments, therapies, and care to aid in their recovery.
Patients have participated in setting up the cameras and are also involved in planting hedgerow trees. These projects foster a connection to nature and enhance biodiversity on the hospital grounds.
Alex Watkins, Technical Instructor, who works with patients on the hedgerow project, said: “We are blessed at Langdon Hospital to have some wonderful outdoor space. The patients have seen many different types of wildlife on the site. This includes deer, badgers and many different types of birds, so we are quietly confident we can expect to capture footage of these over the course of the seasons.”
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Devon Partnership NHS Trust Charity – registration 1056669
Children Family and Health Devon spreads Christmas cheer with the Hamper Project
The Christmas Hamper Project has experienced remarkable growth over the years, thanks to its resounding success. Now in its fourth year of fundraising, the project benefits greatly from the support of colleagues in Devon and Torbay’s social care departments, as well as the invaluable assistance of the Exeter Food Bank, various charitable organisations and generous individuals who contribute to the cause.
A committed team of volunteers diligently pack and deliver these heart-warming hampers to both young people and adults across Devon.
The significance of this project cannot be Ne » . overstated, given the presence of over 500 v x y NX care leavers in Torbay and Devon alone, each facing their unique set of challenges and circumstances. These young adults include parents, individuals in emergency accommodation, unaccompanied asylum-seeking young people, those vulnerable to isolation and young people residing in 16+ accommodation.
Jade Simmons, Clinical Team Manager for Children in Care and Care Experienced Adults, and one of the project’s champions, explained: “Back in 2020, in the midst of the Covid-19 pandemic, our group started a very small project to provide children in our care, aged 16 and over and young adults with experience of care across Devon, with a festive Christmas hamper. In the first year, we gave 100 hampers and this number increased to 250 by the third year… this year, we gave 300!”
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Annual Report 2023/24
Bristol Dementia Wellbeing Service Vibrant Gardening Club
The Bristol Dementia Wellbeing Service recently launched a gardening club, thanks to generous support from charitable funds. These contributions have enabled the acquisition of essential equipment for the club, significantly improving the management, maintenance, and overall upkeep of the garden. As a result, the garden has become a more vibrant and inviting space for members to enjoy.
“The gardening club has truly transformed our outdoor space,” said Stephen Collings Business Contract Manager, from the Bristol Dementia Wellbeing Service. “It’s wonderful to see our members so engaged and enthusiastic about the garden. The support from charitable donations has been invaluable in making this project a success.”
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Devon Partnership NHS Trust Charity – registration 1056669
Spreading Christmas Joy: Enhancing Patient Wellbeing during the Holidays
In their efforts to uplift spirits during the holiday season, Russell Clinic in Exeter, which supports people in their recovery through a wide range of residential rehabilitation resources, sought funding for Christmas gifts and additional decorations.
Alongside these preparations, they organised a festive Christmas party, featuring delicious food and fun activities for staff, volunteers, and patients to enjoy together. These initiatives foster a sense of community and belonging, providing a comforting atmosphere for all. Residents expressed their gratitude, noting the positive impact of these gestures on their wellbeing during what can often be a challenging time of year.
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Annual Report 2023/24
DPT Charity Supports Tribute: Bench Marks Peter’s 50 Years of NHS Service
To celebrate Peter Bennett’s incredible 50 years of service with the NHS, the team at Langdon gathered to dedicate a bench in his honour on the grounds. Pru Worthington, Team Leader, expressed appreciation for the support received from the DPT Charity, which made it possible to acquire the bench and plaque.
Peter’s journey began in 1973 when he responded to an advert for a ‘Farm Worker’ position at Langdon. Although he officially retired in 2011, his love for the job brought him back as a Facilities Assistant at The Dewnans Centre, where he continues to work. Peter was deeply touched by the gesture, saying, “I was taken by amazement, it’s absolutely fantastic, everyone is so kind.”
Rafael Verdiguier Sanchez, Facilities Lead, commended Peter’s dedication to patients and his positive impact on the team, making his career a true example of public service.
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Devon Partnership NHS Trust Charity – registration 1056669
Fundraising
Celebrating our fundraisers
Throughout the year, our incredible fundraisers have achieved remarkable feats, uniting communities and generating vital funds through their passion and dedication. Their efforts, ranging from thrilling adventure challenges to creative community events, have significantly helped our mission. We are profoundly grateful for their unwavering support, which has driven us closer to our goals and allowed us to transform lives and inspire hope for a better future.
Among the many achievements, supporters participated in the 5K Inflatable Run in Exeter in April, a fun and engaging event that brought together people of all ages. Several brave individuals took on the challenge of a 65-foot abseil tower at Haven Banks Outdoor Education Centre in Exeter, demonstrating their courage and commitment. The Exeter Great West Run saw participants conquer 13.1 miles, showcasing their endurance and raising significant funds for our cause. Erin and Zoe made waves by swimming with sharks at Plymouth Aquarium, a daring and memorable fundraiser.
Additionally, our staff demonstrated their culinary talents in the Ready, Steady…Bake event in October, combining fun with fundraising. These diverse activities highlight the extraordinary efforts of our fundraisers and their vital role in supporting our work.
The community’s generosity and enthusiasm for fundraising this year has been outstanding. Their steadfast support allows us to expand our reach and elevate NHS services.
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Throughout the year, our incredible fundraisers have achieved remarkable feats, uniting communities and generating vital funds through their passion and dedication. Their efforts, ranging from thrilling adventure challenges to creative community events, have significantly helped our mission.
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Devon Partnership NHS Trust Charity – registration 1056669
Other sources of fundraising
Charity Lottery ee
We work in partnership with Your Charity Lottery to give anyone who wishes to enter the chance of winning 82 cash prizes every week, with a jackpot prize of £1k and rollover prize of up to £10k. From just
£1 per week, people play responsibly to make
a difference to the lives of people who use our mental health and learning disability services.
The Charity Lottery raised £3k in its fourth year and reached a significant milestone in 2023, with a total of £10k raised since it began.
Find out how to join here:
www.dpt.nhs.uk/special-charity/ways-to-support/join-our-lottery
Legacies
Although we did not receive any personal legacies this year, we remain committed to promoting this meaningful way for individuals to support causes close to their hearts. Legacy giving provides an opportunity for benefactors to contribute to our various services, ensuring sustained support and enhancement of the programmes we offer. By including us in their wills, donors can make a lasting difference in areas they are passionate about, whether it’s mental health, rehabilitation, or community outreach. We continue to encourage individuals to consider legacy gifts as a way to leave a profound and enduring legacy, benefiting future generations and helping us to expand and improve our services.
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Annual Report 2023/24
NHS Charities Together and Grant Income
We are proud to be a member of NHS Charities Together and Grant IncomeNHS Charities Together , which has continued to provide support to our charity via grants, networking opportunities, training and campaigns. NHS Charities Together funding comes from public fundraising for the NHS.
NHS Charities Together has provided grant funding as follows:
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We received the final installment of the NHS Charities Together Stage 3 Recovery Grant, which provided us with £77k over 18 months. This funding enabled us to establish the Head of Colleague Wellbeing position. This grant played a crucial role in fostering a supportive and fulfilling workplace for all.
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Community grants, totalling £535k, were awarded to support the wider NHS and voluntary sector in their response to the Covid-19 pandemic. This was led by Plymouth Hospital Charities and included the respective charities of the Royal Devon and Exeter Hospital, Torbay and South Devon NHS Foundation Trust, Northern Devon Healthcare Trust, and Devon Partnership NHS Trust.
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We received a grant of £30k from NHS Charities Together for development purposes in 2022/23. This support will make a significant difference in 2024/25 as it has allowed our Charity to enhance its identity, invest in a customer relationship management system and create a website. These improvements will streamline our operations and enhance our outreach efforts, ultimately benefiting the communities we serve in the coming year.
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Devon Partnership NHS Trust Charity – registration 1056669
Next steps for the DPT Charity
In 2023/24, we have undertaken several initiatives to enhance our impact and reach. We have developed a compelling brand identity that reflects our purpose and values, ensuring our mission is clearly communicated to everyone. The new brand will launch Autumn 2024.
To improve communication and fundraising, we have introduced a customer relationship management system, allowing us to engage more effectively with our supporters. We are also building infrastructure to involve individuals with lived experience of using our services in our decision-making processes, ensuring their insights shape our actions.
Our online presence will be significantly enhanced as we develop and implement social media platforms to facilitate communication with our supporters, NHS staff, and the wider community.
We are conducting stakeholder engagement to identify priority areas for funding and collaboration, setting a clear direction for our future efforts.
Additionally, we are establishing a responsive Small Grants Scheme to provide immediate support to people who use our services, DPT staff and community organisations, addressing urgent or emerging needs.
This year will see the integration of our branding, customer relationship management system, and strategic planning to create a cohesive and effective approach.
Looking ahead to 2024/25, we plan to seek collaboration opportunities with a diverse range of partners, including corporate, non-profit and community organisations. Our outreach to corporate entities will explore partnership opportunities and support through corporate social responsibility activities, aligning external corporate goals with our aim to drive social impact. We will apply for grants strategically, targeting initiatives that align with our community’s needs and aspirations.
Additionally, we will actively seek funding opportunities for larger-scale projects in collaboration with multiple partners, including other charities, social enterprises, and local authorities. Community and partner engagement will be a priority, encouraging active involvement in mental health initiatives and fundraising activities to bolster our efforts and expand our reach.
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Annual Report 2023/24
By focusing on these key areas, the DPT Charity aims to grow and make a significant difference in supporting patients.
We recognise the significance of mental health and the need to support wellbeing. The impact of the rising cost of living over the last year has unfortunately affected what our dedicated supporters are able to donate. We understand that our communities face financial constraints due to increased expenses which limit their ability to contribute as generously as before and we continue to monitor this. However, despite these challenges, we remain committed to our mission of supporting people with mental health, learning disability and neurodiversity needs. We have witnessed remarkable success and engagement in recent times, which demonstrates the potential for making a genuine difference in people’s lives. Together, we can ensure that mental health and learning disabilities remain a priority and that people receive the care and support they need to thrive.
Erin and Zoe swimming with
Devon Partnership NHS Trust Charity – registration 1056669
Finance Report
Income for the year ended 31 March 2024
In the 2023/24 financial year, the Charity had incoming resources of £116k including:
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£16k Just Giving and Donations
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£45k Investments
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£55k Grants including NHS Charities Together Stage 3 Recovery Grant
The chart below shows a comparison of income for this year against previous years:
Income comparison
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Donations & Grants Legacies Investments
Fundraising
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Annual Report 2023/24
Expenditure for the year ended 31 March 2024
During 2023/24, the Charity spent £110k on charitable activities supporting patients’ and staff welfare and amenities. Examples of this can be seen within the ‘ How your donations and fundraising have helped so many people this year ’ section of this report.
The Charity spent £98k on administration, governance and support costs including the Trust’s administrative charge for services provided, a contribution to the NHS Charities Together membership and audit fees.
The following chart details a comparison of expenditure between 2019/20 and 2023/24 showing an increase in patient welfare and amenities as exposure of the charity continues to grow and a decrease in staff welfare and amenities as a result of the COVID-19 pandemic ending.
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2019/20 2020/21 2021/22 2022/23 2023/24
Analysis of expenditure
£80,000
£70,000
£60,000
£50,000
£40,000
£30,000
£20,000
£10,000
£0
Patient Staff Staff Governance Fundraiser
welfare and welfare and training and costs
amenities amenities development
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Devon Partnership NHS Trust Charity – registration 1056669
The Charity owed a balance of £204k (£156k in 2022/23) to the Devon Partnership NHS Trust for transactions undertaken through the Trust accounts payable function, including £4k for the statutory audit fee at the end of the financial year.
An overview of the Charity’s income and expenditure for the year is displayed in the graph below:
Charity Income and Expenditure 2023/24
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£1,300,000
£1,200,000
£60,677
£109,713
£55,269
£1,100,000 £63,252
£1,108,108
£34,204
£1,017,065
£1,000,000
Opening Grants Fundraising Expenditure Fundraiser Admin Closing
Balance & & Other & Support Costs Balance
Legacies Income Costs
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Charity Fund balances
The Charity Fund balances at 31 March 2024 were £1,017k a net decrease of £91k from the end of the 2022/23 financial year.
Fund Balances Year on Year
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Annual Report 2023/24
Structure, Governance and Management of the Charitable Funds
History and organisation of the DPT Charity
The Charity was created by Trust Deed on the 25 June 1996 when it was named as the Exeter & District Community Health Service Charitable Funds. In February 2009 it was renamed Devon Primary Care Trust Charitable Fund and Other Related Charities. On 8 March 2013, the Charity was transferred to Devon Partnership NHS Trust, who assumed Corporate Trustee status from that date, with the Charity was renamed Devon Partnership NHS Trust Special Charity in April 2013. In April 2020 the decision was made to introduce a working name for the Charity which was introduced via a Covid-19 Appeal in response to the pandemic, this was the DPT Charity.
Within the Charity are a number of earmarked (designated) funds relating to particular wards and departments. The Charity manages spending through Fund Managers for each Directorate to spend in accordance with agreed authorisation limits. Fund Managers for each of the designated funds manage these funds on a day-to-day basis within the standing financial instructions, standing orders and powers of delegated authority set by the Corporate Trustee. The Trustee oversees the management of the funds and has the authority to amend a fund purpose or amalgamate funds under a de-minimise level.
The Corporate Trustee is Devon Partnership NHS Trust. The Executive Directors and Non-Executive Directors of the Trust Board share responsibility to ensure that the NHS body fulfils its duties as Corporate Trustee when it manages the charitable funds. The Chairman and Non-Executive Directors are appointed by NHS England. The Chief Executive and Executive Directors are appointed by the Trust Board.
During the year, the Trust Board of Devon Partnership NHS Trust on behalf of the Corporate Trustee, has delegated responsibility to manage the charitable funds to the Charitable Funds Committee. This Committee has delegated powers to appoint other committees as required and set up a Fundraising Committee.
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Devon Partnership NHS Trust Charity – registration 1056669
The Director of Corporate Affairs as nominated Executive Lead for the Charity, is responsible for the day-to-day management and control of the administration of the Charitable Fund. The Director of Corporate Affairs has particular responsibility to ensure that the spending is in accordance with the objectives and priorities agreed by the Charitable Funds Committee and the Board; that the criteria for spending the charitable monies are fully met; that full accounting records are maintained; and that devolved decision making or delegated arrangements are in accordance with the policies and procedures set out by the Trust Board on behalf of the Corporate Trustee.
The Charitable Funds Committee is in place to co-ordinate the provision of assurance to the Trust Board, that the funds are accounted for, deployed and invested in line with legal and statutory requirements. The Committee ensures the stewardship and effective management of funds which have been donated, bequeathed and given to the DPT Charity for charitable purposes. In addition, the Committee reviews the Charity’s investment Strategy and ensures the investment of funds is ethical and compatible with the objective of improving health and healthcare, in accordance with its investment policy.
The Committee approves items of expenditure that exceed the delegated limits in accordance with the Terms of Reference.
Charitable Funds Committee
During the year ended 31 March 2024 the membership of the Charitable Funds Committee (CFC) was made up as follows:
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Dinah Cox Non-Executive Director – CFC Chair
Tanya Barron Non-Executive Director
Ian Turner Non-Executive Director
Laura Hobbs Director of Corporate Affairs
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Key attendees also participate in each meeting to provide specialist knowledge, expertise, input and reporting. This includes the Head of Charity Fundraising and the Charity’s Financial Accountant.
30
Annual Report 2023/24
Corporate Trustee
The Corporate Trustee for our DPT Charity is Devon Partnership NHS Trust. The Non-Executive and Executive Directors who served Devon Partnership NHS Trust during the financial year ended 31 March 2024 are as follows:
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Andy Willis Chair Non-Executive Director
Melanie Walker Chief Executive
Director of Nursing and Professions (title amended to Chief Nurse) and appointed
Chris Burford
Interim Chief Operating Officer from 10/10/2022 to 04/09/2023
Deputy Chief Executive Officer and Director of Finance (title amended to Chief
Phill Mantay
Finance Officer). Acting Chief Executive role commenced 01/11/2023
Liz Perry Chief People Officer
Dr Jason Fee Medical Director for South West Provider Collaborative
Medical Director for Devon Mental Health, Learning Disability and Neurodiversity
Dr Colm Owens
Provider Collaborative
Dr Fintan Larkin Chief Medical Officer
Laura Hobbs Director of Corporate Affairs
Dr Sonja Manton Director of Strategy and Partnerships
Taps Mutakati Chief Operating Officer, appointed 04/09/2023
Director of Operational Finance. Acting Chief Finance Officer commenced
Aideen Tucker
06/11/2023 to assist with interim Chief Executive arrangements
Anne Forbes Programme Director for South West Provider Collaborative
Jacquie Director for Mental Health, Learning Disability and Neurodiversity (MHLDN)
Mowbray-Gould Provider Collaborative for South West Provider Collaborative
Tanya Barron Non-Executive Director Second term
Ian Turner Non-Executive Director
Non-Executive Director Final term extended to June 2024 (Stepped down as NED
Martin Beaman 30/06/2023, became an Associate NED 01/07/2023 to 30/06/2024 and left the
Trust following this.
Dinah Cox Non-Executive Director, appointed 01/10/2022, resigned 06/05/2024
Simon Hamilton Non-Executive Director
Miriam Maddison Non-Executive Director
Honorary Non-Executive Director 21/11/2023. To note - Appointed as Associate
Venura Perera
Non-Executive Director on 01/07/2024
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Devon Partnership NHS Trust Charity – registration 1056669
Relationships with Related Parties/External Bodies
The DPT Charity maintains close links with staff and patients across the Trust in order to support them and supplement staff training and development.
The Corporate Trustee is a member of the Health Financial Management Association (HFMA) and receives regular updates and bulletins on matters affecting NHS Charity funds from the HFMA Charitable Funds Special Interest Group.
The Charitable Funds Committee and Corporate Trustee are made up of Trust Board members of Devon Partnership NHS Trust. The business of the Charity is dealt with separately from that associated with exchequer funds, for which Trust Board members are also responsible. Declarations of personal interest are made at the start of each Committee meeting and at each Trust Board meeting; these are available for public inspection by application through Devon Partnership NHS Trust or via the Trust’s website – www.dpt.nhs.uk .
The Charity did not pay any expenses during the year to any member of the Devon Partnership NHS Trust nor to any member of the Charitable Funds Committee and members did not receive any honoraria or emoluments from charitable funds in the year.
Trustee Induction and Training
All Charitable Funds Committee members can access external training, are guided by the Healthcare Financial Management Association charitable funds literature, receive updates on charitable funds and fundraising policy through Committee meetings and can access professional advice if considered appropriate.
Training material is available for new Executive and Non-Executive Directors on their responsibilities as Board members of the Corporate Trustee of DPT Charity. This will include an introduction to the objectives, scope and policies of the Charitable Funds and training more generally regarding NHS Charitable Funds.
Investment Policy and Performance
The Charity’s investment powers are broad but subject to a restriction that no speculative or hazardous investments, specifically futures or traded options, are allowed.
The Charity reviews its investment decisions annually. Currently the approach is risk averse and includes placing monies on deposit for one year.
32
Annual Report 2023/24
Risk Management Policy
The Corporate Trustee Risk Management Policy is detailed in its R03 Risk Management Framework. This Framework details the process to be used in identifying risks and controls, assessing risks and evaluating the actions required. This information is consolidated onto a Risk Register.
The major risks to which the Charity is exposed have been reviewed and systems have been established to mitigate those risks. The Charitable Funds Committee on behalf of the Trustee has established review processes to review, monitor and mitigate these risks.
Grant Making Policy
The Charity has issued restricted grants previously. Where relevant these are disclosed under ‘Relationships with Related Parties/External Bodies’ section. The Charity has not paid any grants during 2023/24.
Reserves Policy
The Corporate Trustee calculates the reserves as part of the Charity’s unrestricted income funds that are freely available after taking account of designated funds that have been earmarked for specific projects.
Unrestricted reserves at 31 March 2024 currently stand at £935,000 Less designated funds (£204,000)
Total free reserves
£731,000
The Corporate Trustee regularly review balances held in designated funds. Where it is decided that the designation is no longer necessary or the fund has been inactive for a significant period of time, the funds are closed and transferred to reserves.
The trustees have no material recurring commitments for which it would be prudent to hold reserves against uncertainties.
33
Charity name: DPT Charity Address: Wonford House Dryden Road Exeter EX2 5AF Email: dpt.charity@nhs.net Registration number: 1056669
Finance Team
Nicola Blacker - Head of Financial Services Amanda Woodward – Charitable Funds Accountant Melinda Moore – Assistant Accountant Fundraising Team Daniel Robson – Head of Fundraising
You can view a copy of our Special Charity Annual Report 2023/24 at www.dpt.nhs.uk
If you would like a hard copy, please call 01626 884544.
If you require this report in a different format or language please ask a member of our staff. If you would like to provide feedback about our service please contact: Patient Advice and Liaison Service (PALS) Devon Partnership NHS Trust Wonford House Dryden Road Exeter, EX2 5AF t: 01392 675 686 e: dpt.pals@nhs.net
Bankers Barclays Bank PLC 3 Bedford Street Exeter EX4 3LL
Independent examiners Bishop Fleming LLP Stratus House Emperor Way Exeter Business Park Exeter EX1 3QS www.dpt.nhs.uk/charity
www.dpt.nhs.uk
Reference: 20/07/24
Devon Partnership NHS Trust Special Charity
Accounts for the Year Ended 31 March 2024
Registered Charity 1056669
1
DEVON PARTNERSHIP NHS TRUST SPECIAL CHARITY
FUNDS HELD ON TRUST
ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
The following accounts have been prepared in accordance with the requirements of the Charities Act 2011, the Charities (accounts and reports) regulations 2008 and the Charities SORP (revised 2005).
STATUTORY BACKGROUND
Devon Partnership NHS Trust is the Corporate Trustee of the funds held on trust under paragraph 16c of Schedule 2 of the NHS and Community Care Act 1990.
Devon Partnership NHS Trust Special Charity is registered with the Charity Commission (1056669).
MAIN PURPOSE OF THE FUNDS HELD ON TRUST
The main purpose of the charitable funds held on trust is for use on any charitable purpose relating to the National Health Service wholly or mainly for the services provided by the Devon Partnership NHS Trust.
STATEMENT OF TRUSTEE RESPONSIBILITIES
The Corporate Trustee (Trustee) is responsible for preparing the Trustees' Annual Report and Accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare an annual report and accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.
In preparing these financial statements, the Corporate Trustee is required to:
-
Select suitable accounting policies and then apply them consistently;
-
Make judgments and estimates that are reasonable and prudent;
-
Observe the methods and principles in the Charities SORP;
-
State whether applicable accounting standards (FRS102) have been followed, subject to any material departure,disclosed and explained in the financial statements; and
-
State whether the financial statements comply with the trust deed, subject to any material departures disclosed and explained in the financial statements.
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Corporate Trustee is required to act in accordance with the trust deed and the rules of the charity, within the framework of trust law.
The Corporate Trustee is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of their charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Corporate Trustee is required to act in accordance with the trust deed and the rules of the charity, within the framework of trust law.
The Corporate Trustee has complied with their duty in accordance with the Charities Act and the Charity Commission's guidance on public benefit in exercising their powers and duties to consider it in all aspects of the charity's activities.
The Corporate Trustee confirms that they have met the responsibilities set out above and complied with the requirements for preparing the accounts. The financial statements set out on pages 3 to 12 attached have been compiled from, and are in accordance with, the financial records maintained by the Trust.
Signed on behalf of the Trustee
Trustee
Aideen Tucker - Acting Chief Finance Officer 28/11/2024
Trustee
Venura Perera - Non Executive Director and Chair 28/11/2024
The Charitable Fund committee have delegated authority to approve the accounts on behalf of the Trust Board
2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DEVON PARTNERSHIP NHS TRUST SPECIAL CHARITY
(THE 'CHARITY')
I report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2024.
RESPONSIBILITIES AND BASIS OF REPORT
As the Trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
INDEPENDENT EXAMINER'S STATEMENT
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Craig Sullivan Bishop Fleming LLP Chartered Accountants Salt Quay House 4 North East Quay Sutton Harbour PL4 0BN
29 November 2024
3
Devon Partnership NHS Trust Special Charity Year ended 31 March 2024
| Statement of Financial Activities Note Income from: Grants, donations and other trading activities 2 Chartable Activities 3 Investment Income 4 Total incoming resources Expenditure on: Governance and Administration Costs 5 Charitable Activities: Fundraiser and Fundraising Support Costs Patient welfare and amenities Staff training and development Staff welfare and amenities Sub-total charitable activities 5 Total expenditure 5 Net Income / (expenditure) Transfer between funds Net movement in funds Reconciliation of Funds: Total funds brought forward Total funds carried forward |
Unrestricted Funds £000 10 - 42 52 (24) (60) (37) - (12) (109) (133) (80) (56) (137) 1,072 935 |
Restricted Funds £000 - 61 3 64 (10) (3) - - (61) (64) (74) (10) 56 46 36 82 |
Total Funds 2024 £000 10 61 45 116 (34) (63) (37) - (72) (173) (207) (91) - (91) 1,108 1,017 |
Total Funds 2023 £000 27 43 19 89 (20) (56) (25) (1) (37) (119) (139) (50) - (50) 1,158 1,108 |
|---|---|---|---|---|
Notes on pages 6 to 12 form part of these accounts.
4
Devon Partnership NHS Trust Special Charity Year ended 31 March 2024
Balance Sheet as at 31 March 2024
| Balance Sheet as at 31 March 2024 | |||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Note | Funds | Funds | Funds | Funds | |
| 2024 | 2024 | 2024 | 2023 | ||
| £000 | £000 | £000 | £000 | ||
| Current Assets | |||||
| Cash and cash equivalents | 8 | 1,109 | 82 | 1,191 | 778 |
| Debtors | 7 | 34 | - | 34 | 335 |
| Total Current Assets | 1,143 | 82 | 1,225 | 1,113 | |
| Current Liabilities | |||||
| Creditors falling due within one year | 9 | (208) | - | (208) | (5) |
| Total Net Assets | 935 | 82 | 1,017 | 1,108 | |
| Funds of the Charity | |||||
| Unrestricted income funds | 10 | 935 | - | 935 | 1,072 |
| Restricted income funds | 11 | - | 82 | 82 | 36 |
| Total Funds | 935 | 82 | 1,017 | 1,108 |
Notes on pages 6 to 12 form part of these accounts.
Signed Venura Perera - Trustee 28/11/2024
5
Devon Partnership NHS Trust Special Charity Year ended 31 March 2024
Statement of Cash Flows for the year ended 31 March 2024
| Note Cash flows from operating activities: Net expenditure for the year Increase in creditors Decrease in debtors Net cash used in operating activities 8 Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period |
Total Total Funds Funds 2024 2023 £000 £000 (91) (50) 203 (19) 301 343 413 274 413 274 778 504 1,191 778 |
|---|---|
6
Devon Partnership NHS Trust Special Charity Year ended 31 March 2024
Notes to the Financial Statements
1. Accounting Policies
(a) Basis of preparation
The financial statements have been prepared on a going concern basis under the historical cost convention, with the exception of investments which are included at fair value.
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The trustee considers that there are no material uncertainties about Devon Partnership NHS Trust Special Charity's ability to continue as a going concern. Fundraising income is almost back to pre-pandemic levels but continues to be impacted by the cost of living crisis however with the level of funds available and ongoing commitments, this does not impact the charity's ability to continue as a going concern.
(b) Funds structure
Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified either as: - a restricted fund or
- an endowment fund
Restricted funds are those where the donor has provided for the donation to be spent in furtherance of a specified charitable purpose. DPTSC has four restricted funds which are explained at note 11.
Endowment funds, where the capital is held to generate income for charitable purposes, are sub analysed between those where the Trustee has the discretion to spend the capital, expendable endowment, and those where there is no discretion to expend the capital, permanent endowment. The charity does not hold
Unrestricted income funds are sub analysed between designated funds, where the Trustee has set aside amounts to be used for specific purposes often reflecting the non-binding wishes of the donors, and unrestricted funds, which are applicable for any purpose at the Trustee's unfettered discretion.
(c) Incoming resources
All incoming resources are included in the Statement of Financial Activities as soon as all three of the
i) Entitlement - arises when a particular resource is receivable, or the charity’s right becomes
ii) Certainty - when there is a reasonable certainty that the incoming resources will be received and that the charity is legally entitled to the income; and
iii) Measurement – when the monetary value of the incoming resources can be measured with
Where there are terms or conditions attached to incoming resources, particularly grants, then these terms or conditions must be met before the income is recognised as the entitlement condition will not be satisfied until that point. Where terms or conditions have not been met or uncertainty exists as to whether they can be met then the relevant income is not recognised in the year but deferred and shown on the balance sheet
(d) Gifts in Kind
Gifts in kind, such as food and care packages are not accounted for when they are accepted and immediately distributed unless a single donation is material. Gifts of tangible assets are recognised as a donation at fair value (market price) on receipt and charitable expenditure when they are distributed. Where gifts in kind are held before being distributed to beneficiaries, they are recognised at fair value as stock until
7
Devon Partnership NHS Trust Special Charity Year ended 31 March 2024
Notes to the Financial Statements
1 Accounting Policies (continued)
(e) Resources expended and irrecoverable VAT
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to each category of expenses. All expenditure is recognised once there is a legal or constructive obligation resulting from a past event, it is more likely than not that a transfer of benefits will be required in settlement and the amount of the obligation can be measured or estimated reliably. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
(f) Recognition of liabilities for grants payable
Grants payable are payments made to, related parties or third party NHS bodies and non NHS bodies in furtherance of the charitable objectives of the funds held on trust. The grants are accounted for on an accruals basis where the conditions for their payment have been met or where the recipient has a reasonable expectation that they will receive a grant. Provisions are made where approval has been given by the Trustee, due to the approval representing a firm intention, which is communicated to the recipient.
(g) Allocation of overhead and support costs
Overhead and support costs are those which do not relate directly to a single activity. These include some staff costs, costs of administration, external audit costs and membership of NHS Charities Together. Support costs have been allocated between Charitable Activities and Governance costs. Costs that are not wholly attributable to an expenditure category have been apportioned. The analysis of overhead and support costs and the bases of apportionment applied are shown in Note 4. Where costs are shared by two or more charitable activities, support costs have been apportioned between categories.
(h) Costs of generating funds
The costs of generating funds are those costs attributable to generating income for the charity, other than those costs incurred in undertaking charitable activities or the costs involved in undertaking trading activities in furtherance of the charity’s objects, and represent investment management fees.
(i) Charitable activities
Costs of charitable activities comprise all costs identified as wholly or mainly incurred in the pursuit of the charitable objects of the charity. These costs, where not wholly attributable, are apportioned between the categories of charitable expenditure in addition to the direct costs. The total costs of each category of charitable
(j) Governance costs
Governance costs comprise all costs identifiable as wholly or mainly attributable to ensuring the public accountability of the charity and it’s compliance with regulation and good practice. These costs include costs related to its audit together with an apportionment of overhead and support costs.
(k) Staff and Pensions
The charity has no employees in the year; however it is supported by a fundraiser who is employed by Devon Partnership NHS Trust and fully seconded to the charity. The total salary costs are recharged by the Trust in their entirety.
(l) Cash and Cash Equivalents
Cash at bank and in hand is held to meet the day to day running costs of the charity as they fall due. Cash equivalents are short term, highly liquid investments, usually in 90-day notice interest bearing savings accounts.
(m) Creditors
Creditors are amounts owed by the charity. They are measured at the amount that the charity expects to have to pay to settle the debt. Amounts which are owed in more than a year are shown as long-term creditors.
(n) Debtors
Debtors are amounts owed to the charity. They are measured on the basis of their recoverable amount.
8
Devon Partnership NHS Trust Special Charity Year ended 31 March 2024
Notes to the Financial Statements
2 Analysis of Income from Grants, Donations and Other Trading Activities
| Grants Donations Other Trading Activities including Fundraising Total |
Unrestricted Restricted funds funds £000 £000 (6) - 3 - 13 - 10 - |
Total 2024 £000 (6) 3 13 10 |
Total 2023 £000 13 14 27 |
|---|---|---|---|
The analysis excludes transfers between funds.
Donations include donations from members of the public, staff members, relatives of staff and patients and other organisations. Grants include the return of the Franklyn Orchard and Norman Family funds received in prior year
3 Analysis of Income from Charitable Activities
| Stage 3 Grant from NHS Charities Together - Wellbeing Development Grant Total |
Unrestricted funds £000 - - - |
Restricted funds £000 61 - 61 |
Total 2024 £000 61 - 61 |
Total 2023 £000 8 35 43 |
|---|---|---|---|---|
For the financial year 2023-24 there was a £60,769 grant received for the Wellbeing Fund which was duly transferred over to support the associated costs upon receipt.
4 Analysis of Income from Investments
| Investment income Total |
Unrestricted funds £000 42 42 |
Restricted funds £000 3 3 |
Total 2024 £000 45 45 |
Total 2023 £000 19 19 |
|---|---|---|---|---|
5 Analysis of Charitable Expenditure
| Governance and Administration Patient welfare and amenities Staff training and development Staff welfare and amenities Total |
Fundraising Support £000 63 - - - 63 |
Governance Costs £000 34 - - - 34 |
Charitable Activities £000 - (37) - (72) (110) |
Total 2024 £000 97 (37) - (72) (12) |
Total 2023 £000 76 25 1 37 139 |
|---|---|---|---|---|---|
Financial administration, membership fees and the Independent Examination fee have been wholly allocated to governance costs
9
Devon Partnership NHS Trust Special Charity Year ended 31 March 2024
Notes to the Financial Statements
6 Auditor's remuneration
The Auditor's remuneration for 2024 is £3,600 incl VAT (£4,800 in 2023). The fee relates solely to the audit with no additional work undertaken.
7 Analysis of current assets
| Debtors Debtor Prepayment - NHS Charities Together Total |
2024 £000 34 - 34 |
2023 £000 333 2 335 |
|---|---|---|
The debtor relates to interest due on the investment made at the beginning of the financial year.
NHS Charities Together is re-aligning their accounts period to April to March and therefore there is a charge free period for January to March 2024
8 Cash and cash equivalents
| Analysis of cash at bank on current investments held on deposit Barclays Bank Business Premium Account Barclays Bank Current Account Barclays investment Total |
2024 £000 416 25 750 1,191 |
2023 £000 753 25 - 778 |
|---|---|---|
Barclays Business Premium Account is an interest bearing account with an automatic sweep taking place to transfer income above £25,000 from the Current Account. No current asset investments are held outside the UK. All assets are held in cash.
| 9 Creditors falling due within one year Other creditors Statutory audit Total |
2024 £000 204 4 208 |
2023 £000 - 5 5 |
|---|---|---|
Other creditors include the amount owed to Devon Partnership NHS Trust at the end of the financial year for transactions settled through the Trust's accounts payable function.
10
Devon Partnership NHS Trust Special Charity
Year ended 31 March 2024
Notes to the Financial Statements
10 Analysis of Earmarked Designated and Unrestricted funds
| Little Something Fund Torbay Services Fund Other unrestricted funds Little Something Fund Torbay Services Fund Other unrestricted funds |
Balance at 01 April 2022 £000 62 230 848 1,139 Balance at 01 April 2023 £000 56 209 807 1,072 |
Incoming resources £000 1 4 36 41 Incoming resources £000 - 9 43 52 |
Resources expended £000 (7) (25) (77) (108) Resources expended £000 - (16) (117) (133) |
Funds transferred £000 - Funds transferred £000 (56) - - (56) |
Balance at 31 March 2023 £000 56 209 807 1,072 Balance at 31 March 2024 £000 - 202 733 935 |
|---|---|---|---|---|---|
The Corporate Trustee set a closing balance of £15,000 or above as the threshold for separate reporting of material designated earmarked funds.
The designated earmarked funds listed are those with closing balances in excess of £15,000 as at 31 March 2024. The objectives of each of the designated funds shown above are as follows:
Torbay Services Fund is designated for the benefit of services within the Torbay area.
| 11 Restricted Income funds Gavin Falkner Memorial Fund Community Perinatal Physical Health Project Fund Wellbeing Fund Charity Development grant Gavin Falkner Memorial Fund Charity Development grant Little Something Fund now restricted |
Balance at 01 April 2022 £000 1 9 8 - 18 Balance at 01 April 2023 £000 1 35 - 36 |
Incoming resources £000 - - 8 35 43 Incoming resources £000 - - 3 3 |
Resources expended £000 - (9) (16) - (25) Resources expended £000 - (9) (4) (13) |
Funds transferred £000 - - - - - Funds transferred £000 - - 56 56 |
Balance at 31 March 2023 £000 1 - - 35 36 Balance at 31 March 2024 £000 1 26 55 82 |
|---|---|---|---|---|---|
The Gavin Falkner Memorial Fund is for the relief of family or friends left behind following a drug-related death and who are in need of financial assistance.
The Charity development grant is a sum provided by NHS Charities Together. The Charity has opted to use this money to improve operations, communications, marketing and branding, and learning and evaluation.
Little Something Fund is designated to support the recovery of woman and their families affected by perinatal mental health
11
Devon Partnership NHS Trust Special Charity Year ended 31 March 2024
Notes to the Financial Statements
12 Parent Company
The Corporate Trustee for the Charity are Board Members of Devon Partnership NHS Trust.
13 Related party transactions
During the year certain members of the Charitable Funds Committee, which is empowered by the Corporate Trustee to act on its behalf in the day to day administration of all funds held on trust, were also members of the Devon Partnership NHS Trust.
The Charity has not made payments to the Trust in this financial year (£156k in 2022/23). A payment totalling £204k is disclosed as a creditor at note 9 to the accounts and will be paid in 2024/25.
The Charitable Funds Committee and Corporate Trustee are made up of Trust Board Directors (Executive and nonExecutive) of Devon Partnership NHS Trust. The business of the charity is dealt with separately from that associated with exchequer funds, for which Trust Board members are also responsible. Declarations of personal interest are made, where appropriate, and those declarations pertaining to the funds held on Trust are available for public inspection by application though Devon Partnership NHS Trust.
The Devon Partnership NHS Trust Special Charity did not pay expenses during the year to any member of the Devon Partnership NHS Trust Board or to any member of the Charitable Funds Committee and members did not receive any honoraria or emoluments from charitable funds in the year.
12
Devon Partnership NHS Trust Special Charity Wonford House Hospital Dryden Road Exeter EX2 5AF
Bishop Fleming LLP 5[th] Floor Salt Quay House 4 North East Quay Sutton Harbour Plymouth PL4 0BN
15 November 2024
Dear Sirs
The following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience such as we consider necessary in connection with your audit of the Charity ’s financial statements for the year ended 31 March 2024. These enquiries have included inspection of supporting documentation where appropriate and are sufficient to satisfy ourselves that we can make each of the following representations. All representations are made to the best of our knowledge and belief.
General
We have fulfilled our responsibilities as Trustees as set out in the terms of your engagement letter dated 23 May 2024, under the Charities Act for preparing financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), for being satisfied that they give a true and fair view and for making accurate representations to you.
All the transactions undertaken by the Charity have been properly reflected and recorded in the accounting records.
All the accounting records have been made available to you for the purpose of your audit. We have provided you with unrestricted access to all appropriate persons within the Charity, and with all other records and related information requested, including minutes of all management and Trustee meetings and correspondence with The Charity Commission.
The financial statements are free of material misstatements, including omissions.
The effects of uncorrected misstatements (as set out in the appendix to this letter) are immaterial both individually and in total. We have requested that you process the adjustments detailed in the appendix attached and incorporate them into our financial statements.
Internal control and fraud
We acknowledge our responsibility for the design, implementation and maintenance of internal control to prevent and detect fraud and error, and we believe that we have appropriately fulfilled these responsibilities. We have disclosed to you the results of our risk assessment that the financial statements may be misstated as a result of fraud.
We have disclosed to you all instances of known or suspected fraud affecting the entity involving management, employees who have a significant role in internal control or others where fraud could have a material effect on the financial statements.
We have also disclosed to you all information in relation to allegations of fraud or suspected fraud affecting the entity’s f inancial statements communicated by current or former employees, analysts, regulators or others.
Assets and liabilities
The Charity has satisfactory title to all assets and there are no liens or encumbrances on the Charity ’s assets, except for those that are disclosed in the notes to the financial statements.
All actual liabilities, contingent liabilities and guarantees given to third parties have been recorded or disclosed as appropriate.
We have no plans or intentions that may materially alter the carrying value and, where relevant, the fair value measurements or classification of assets and liabilities reflected in the financial statements.
Accounting estimates
The methods, data and significant assumptions used by us in making accounting estimates, and their related disclosures, are appropriate to achieve recognition, measurement and disclosure that is reasonable in the context of the applicable financial reporting framework.
Loans and arrangements
The charitable company has not granted any advances or credits to, or made guarantees on behalf of, Trustees other than those disclosed in the financial statements.
Legal claims
We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate, have been properly accounted for and disclosed in the financial statements.
Laws and regulations
We have disclosed to you all known instances of non-compliance or suspected non-compliance with laws and regulations whose effects should be considered when preparing the financial statements.
Related parties
Related party relationships and transactions have been appropriately accounted for and disclosed in the financial statements. We have disclosed to you all relevant information concerning such relationships and transactions and are not aware of any other matters which require disclosure in order to comply with legislative and accounting standards requirements.
Subsequent events
All events subsequent to the date of the financial statements which require adjustment or disclosure have been properly accounted for and disclosed.
Going concern
We believe that the Charity's financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the Charity's needs. We also confirm our plans for future actions required to enable the Charity to continue as a going concern are feasible. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the Charity's ability to continue as a going concern need to be made in the financial statements.
Grants and donations
All grants, donations and other income, the receipt of which is subject to specific terms or conditions, have been notified to you. There have been no breaches of terms or conditions in the application of such income.
We acknowledge our legal responsibilities regarding disclosure of information to you as auditors and confirm that so far as we are aware, there is no relevant audit information needed by you in connection with preparing your audit report of which you are unaware.
Each Trustee has taken all the steps that he ought to have taken as a Trustee in order to make himself aware of any relevant audit information and to establish that you are aware of that information.
Yours faithfully
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Signed on behalf of the Board of Trustees Date: 28 November 2024