2022-12-31-accounts

Trustees' Annual Report

For the period

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Section A			Reference and administration					details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
			New Forest District Scout Council
			Brookview,Winsor Lane,Winsor, Southampton
			Postcode				s	0	4	0	2	h	n

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	KerieWallace	District Commissioner
	Will Holmes	YouthCommissioner
	PailStickley	DESC
	Roger Liscoe	AAC Secretary
	RhodaLlaraman	AAC Secretary
	Tim Hilliam	AAC Chair
	Jonathan Holmes
	RogerJanson

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)

The New Forest Solent Scout District governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The New Forest Solent Scout District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 3 months.

Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.

This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. The Districts main activities are District events to support Squirrels, Beavers, Cubs, Scouts and Explorers as well as the 14 Groups in the District.

2 LT700001 (27 February 2024)

Section B

Structure, governance and management (continued)

Risk and Internal Control (Specimen 1) The District Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Risk and Internal Control (Specimen 2) The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (27 February 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	The activities support the 14 Groups and 5 Explorer Units in the District

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. The District does not invest any money other than at a

4 LT700001 (27 February 2024)

Public benefit statement	y y
	normal bank. The District has a Grant Policy to support Youg People and Adults going on Expeditions. The District has a Policyfor Financial Reserves.
	The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Has ensured the Groups and Units areproperlyrun.
Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The District held reserves of approximately £5.5k against this at year end. This is as required. Reserves Policy The District policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Trustee Board considers that the group should hold a sum equivalent to X months running costs, circa £5.5k.
	None

Further financial review details (optional information)

5 LT700001 (27 February 2024)

Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • investment policy and objectives; • how expenditure has supported the key objectives of the charity;	The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The District Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Investment Policy (Specimen 2) Investment Policy (Specimen 1) The District Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.
Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	None
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

e trustees declare that they have approved the trustees’ report above	e trustees declare that they have approved the trustees’ report above	e trustees declare that they have approved the trustees’ report above	e trustees declare that they have approved the trustees’ report above	e trustees declare that they have approved the trustees’ report above	e trustees declare that they have approved the trustees’ report above	e trustees declare that they have approved the trustees’ report above	e trustees declare that they have approved the trustees’ report above
gned on behalf of the charity’s trustees Signature(s) RogerJanson Full name(s) Roger Janson Kerie Wallace Trustee District Commissioner Date 3 1 1 0 2 2 Position (eg Secretary, Chair)
	RogerJanson
	Roger Janson						Kerie Wallace
	Trustee						District Commissioner
	3 1 1 0 2 2
	3	1	1	0	2	2

Signed on behalf of the charity’s trustees

6 LT700001 (27 February 2024)