Inde
endent Auditin
of the Fund Account
The School Financial Value Standards (SFVS) replaced Financial
Management Standard in Schools (FMSIS) in the summer of 2011.
Standard D22 of the SFVS is "Does the school have adequate arrangements
for the audit of voluntary funds"
The term voluntary fund applies to any account other than the Budget Share
Account that is managed by the school. This includes the School Fund
Account, Governors accounts etc. The governor's accounts are often already
audited annually.
At the end of each financial year, the finance staff prepare their final accounts
which need to have an independent examinationlaudit. An independent
examiner could be any person not involved with the running of the school with
a financial knowledge Therefore it cannot be a governor but could be a
parent. a person in the local community or request for FSS to audit the
accounts. Some schools have taken the decision to swap accounts with a
local school and audit each others.
An audit ￿rtIfICate is what an auditor will expect to see when visiting the
school. This should be completed by the examiner to state they are an
accurate set of accounts. This ￿rtIfICate and what an independent
examination consists of can be found at Appendix A (Proforma) and Appendix
B (Definitions of 'audit' and 'independent examination,). Whilst the SFVS
standard asks for an audit Hertfordshire will accept an independent
examination in line with the Charity Commission guidelines. This states that
the governors can opt for an independent examination as opposed to a
statutory audit for fund accounts with gross income under £500,000
Also attached at the back of this document is a copy of the checks that audit
make when doing a full school audit. This may be useful to the independent
examiner when auditing the fund account.

APPENDIX A
PRO FORMA AUDIT CERTIFICATE
A separate certificate should be completed for each unofficial or private
account run by the school or it's Governing Body.
Examiner's report
I have examined the final accounts for the year ending 31 August 2025 for
the Bernards Heath Junior School PTA run by Bernards Heath Junior
School PTA, and the underlying accounts and financial records. I have
obtained all the infomiation and explanations I consider necessary to
complete the statement below. Further. I have not identified any significant
concerns regarding these accounts which remain either unresolved or
undeclared in the accounts themselves or this report.
I certify that the accompanying final accounts {summary income and
expenditure account and balance sheet) present an accurate picture of the
activities and transactions undertaken through this account and of the
financial position at the end of the year.
Examiner's signature
Date.. 26.05.26
Name.. Malgorzata Gentry
Status.. Accounting TechnicianlAssistant Accountant
Contact telephone number: 07835 566 344

Appendix B
Definitions of 'audit' and 'independent examination, based on those
published by the Charity Commission.
Professional audit: An audit undertaken by a person who is eligible under
the 1993 Charities Act, nomially a registered auditor. The auditor has to
express a professional opinion as to whether the accounts are 'true and fair,
and they conduct the audit in accordance with relevant auditing standards.
An independent examination is an external review of an organisation's
accounts and is carried out by an independent person with the requisite ability
and practical experience to carry out a competent examination.
An independent examination provides an external check on the accounts and
can be carried out by any person with the relevant ability and experience. An
examination is a less onerous form of scrutiny than an audit and provides less
assuran￿ in terms of the depth of work which is to be carried out.
An examiner, in their report, is only required to confirm that no eviden￿ has
been found that suggests certain things have not been done by the
organisation. This fonn of'negative assurance, is a more limited form of
scrutiny. The examiner is not acting as an auditor and so is not required to
plan their work, to identify fraud or to test the internal financial controls
operating in the organisation.
An examination involves a review of the accounting records kept by the
organisation and a comparison of the accounts presented with those records.
It also involves a review of the accounts and the consideration of any unusual
items or disclosures identified. It is important to note that verification and
vouching procedures, where an item in the accounts is checked against an
original document such as an invoice or a receipt, only becomes necessary
where significant concerns are identified from the work of the examiner, or
where satisfactory explanations cannot be obtained from those responsible for
the administration of the accounts.
In the examiner's report, the examiner is only required to provide a statement
on specific matters that have come to their attention as a result of the
examination procedures followed. An auditor is required to build up a body of
evidence to support a positive statement of opinion on the accounts. In
particular, an auditor is required to form an opinion as to whether the accounts
show a 'true and fair view,.

SCHOOL'S INTERNAL AUDIT PROGRAMME
Sch No
416
Completed by
PRIVATE (PTA) ACCOUNT
Malgorzata
Date
26/05/26
Gent
Reviewed by
Date
Question
Response
How many private accounts, (including
governor accounts), does the school have?
One
What formal is used for recording
transactions".
manual
compulerised ledger
Keys
FMS6
ExTrl
Sage
Other
Excel
Vvho is responsible for..
recording transactions
preparing income for banking
banking
recording transactions in the ledger
bank reconciliations
preparing cheques
signing cheques?
Celeste Paulse
Celeste Paulse and Therese Duranl
Celeste Paulse and Therese Durant
Celeste Paulse Celeste Paulse
N,'A no ¢heque5 used. Dual authoiisation for online
payments (Celeste Paulse and Therese Durani)
If one person completes all or most
transactions is there any evidence of some
form of internal check, e.g.
countersigning bank reconciliations.
checking of income records before
banking, elc.?
Cash takings from each event are counted by the event
organi5er (excluding the Treasurerl before being passed
to the Treasurer for banking. providing an independent
check of receipts.
For smaller events, the cash is counted and confimied by
at least PTA members before il Is banked.
Al the May Fair. responsibilities for recording cash takings
and banking the cash were carried out sepaffitely. In
addition. all cash was counted by at least ￿0 individuals
on the day.
How often are bank reconciliations
undertaken?
Monthly
How often is the fund account reported to the
Governing Body? (Minimum requirement is
annually)
Any large payments should be reported and
discussed.
PTA accounts sent to the governing body annually.
Page4of8

SCHOOL'S INTERNAL AuDrr PROGRAMME
Sch No
416
Completed by
PRIVATE (PTA) ACCOUNT
Malgorzata
Date
26/05/26
Gent
Reviewed by
Date
Question
Response
Ass't
If the school sells uniform, or other slcck
items, are there".
issues records held
regular stock checks undertaken
comparisons made between the stock
issued and the income bankedlgenerated
trading accounts produced?
NIA school does not sell new unifomi
Vvho is responsible for..
issuing stock
undertaking stock checks?
NIA
If this is the same person, is there any
independent review?
NIA
Vvhere are the stock records retained?
NIA
Page 5 of8
Hertfordshire County Council

SCHOOL'S INTERNAL AUt)rr PROGRAMME
Sch No
416
Completed by
PRIVATE (PTA) ACCOUNT
Malgorzata
Date
26/05/26
Gent
Reviewed by
Date
TESTS
Test
Conclusion
Review the ledger, landlor other
documenlationl, and ensure that".
the balance brought forward from the
previous year has been split be￿een the
various headings
unpresenled or bounced cheques have
been correctly treated
• transactions are completed in ink
correcting fluid has not been used
there is evidence of regular bank
reconciSiations
bank reconciliations are signed by".
the person performing them
an independent reviewer, le.g. the
Headleacherl.
NIA
NIA- all transactions are electronic
Y (via enquiryl
No docun]ented evidence of this was identified.
HoN%."¢i'er. this ii.-as not considered necessary due to
the limiled nurnber of transactions, the use of dual
authorisalion for online payments, the absence of
cheque pal'ments. and the independent review
erfonned ai the end of ihe financial
'ear.
All correct
Check or reconstruct the last bank
reconciliation to ensure that..
it Is correct
that there are no old outstanding
cheques or unpresenled income items
that either need review or writing back
into the accounts.
Identify the income generated against each
of the headings in the ledger, particularly
where the VAT threshold limit is exceeded.
and ensure that taxable sales are within this
NIA
Check a sample of income records and
ensure that il Is possible lo determine".
the source of income
the date of re¢eipt
the recipient
banking reference
confirmation of banking.
See attached income tesb'ng sheet
Check a sample of expenditure items for
appropriateness Ipredominantly for
expenditure for the children in the school)
and eompleleness of information.
See attached expendituie testing sheet
6of8
Hertfordshire County Council

z(n*uJ >Es-
gii£ll'
r(D

ni
11
11
(oz> J

CHARITY COMMISSION .
FOR ENGLAND AND WALES
Bernards Heath Junior School PTA
Receipts and payments accounts
CC16a
For the perio
frorn
To
Section A Receipts and payments
Unrestricted
funfls
tothe neamt
Restricted
funds
Endowment
funds
Total funds
Last year
tothe ￿rEst£
tothe r￿￿reSt £
to the npare5t£
to the nearest £
A1 Receipts
Charitable activiiies
37,785
37,785
37,918
Sub total (Gross income lor
AR)
37,785
37,785
37.918
A2 Asset and investment sales.
(see table).
Sub total
37,785
37,78S
37,918
A3 Payments
Event4elaled expEnditure
Chantable Acbvilies
21,020
21.347
21.020
2f,Y7
16,448
12,46S
Sub total
42.367
42,367
28,913
A4 Asset and investment
purchases, Isee tsblel
Sub total
42,367
42,367
28,913
Net of receipts/{payments)
A5 Transfer5 between funds
A6 Cash fund$ last year end
Cash funds this year end
4.582
4,$82
9.005
33,384
28.802
33.384
28,802
24,379
33.384
CCXX R1 accounts Issi
2610512026

Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
to noarest£
Restricted
funds
to neaTest £
Endowment
funds
Categorb
Detsils
to nearest£
81 Cash funds
28.772
Total cash funds
28,802
Jxrfsl)
Unrestrlcted
fund$
Restricted
funds
Endowment
funds
Detstls
to nearest £
to neare5t£
to nearest£
Fund to which
8$sÈt belo
Details
Costlopbonall
Current ¥al￿e
Fvnd to which
asset belo
¢tsrrènt valuo
Details
Costloptionall
B4 Assets retained for the
charity's own use
Fund to which
rèla
Amount due
onal
When due
Details
85 Liabilities
zaaa
Signed by one or two trustees on
behalf of all the trustees
Date of
roval
Signature
Print Name
CCXX R2 accounts ISSI
2610512026

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
Bernards Heath Junior School PTA
On accounts for the year
ended
31st Augusl 2025
Charity no
lif any)
1056642
Set out on pages
1 to2
I report to the Irustees on my examination of the accounts oflhe above
harity lllhe Trust.) for the year ended '08,QC.2'.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of Ihe Charities Act
2011 (Xhe Ad").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Acl and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(51{b) of the Act
I have completed my examination. I confim that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
respect-.
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's ststement
I have no COn￿rnS and have come across no other matters in connection
with the examination lo which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets rf they do not apply.
Signed:
Date:
2610512026
Name:
Malgorzata Gentry
Relevant professional
qualification{sl or body
{if any):
AAT
Address:
81 Beech Road
St Albans
Herts, AL3 SAP
IER
October 2018

Section B
Disclosure
Only complete ifthe examiner needs to highlight matters of concem {see CC32,
Independent examination of charity accounts.. directions and guidan￿ for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018