Registered number 03218318 Charity number 1056599 THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Accounts Statements for the year ended 31 March 2023 ACCOU•fflIIG & 8QOXKEEPIIIG LTD *ACIA3XEAty 1311212023 CON*ANIES TrIOUSE #43 THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Legal and Administrative Information Trustees Mr A Hemmirrfjs Dr S mCtyJrt￿ad Mr G Soffe Mr IA J Stone CK K Ad¢cd( Mr S Adc( Mr T Amdd MrRN￿1 Charlty number 10&S599 Company number 03218318 Regl8tered office 75 York Road Swindr WIEtshire SN12JU Accountants Axis Aeeountry and B0(￿keerIrQ Limited 1 Ge￿ge wilts￿￿$ Way C012JS THE ASSCKIATION FOR ROMAN ARCHAEOLOGY UMITED Registered number. 03218318 Trustees Report {Including Directors. report) for the year ended 31 March 2023 The directors Pres￿rt their rewt ￿ finan(ial statements for the year ended 31 Marth 2023. The financial statements have teen prepared in accordar£e with the accounts'rvJ p￿l¢le5 set oul in note I lo ihe finawaF slalements arKI ctmply wth the tharrtls deed of trust. th8 Companies Act 20C6 and "Accoinling and Repcxt"ng by Chanties.. Slatement of Re¢(xnmeTrJed Prxtice appli¢abl& lo tharits.es prepanThJ their aCc￿ntS in ac￿anCe wrth the Financial Reporf]'r¥J Standard applicable in Ihe UK aThJ RepUb￿C of Irdand {FRS 102) (effe¢Xive 1 January 20151" Obje¢tive$ and a¢tivltles The Com￿15 wncipal actiwty duriry the ￿ ccnlinwj to be thal of Pr￿1011ng ts &Jvancement of the educab'on of the put4ic in the histcry wchaeology of the Roman peric4J. The tnjstees. who m¢el al least four ts'mes a year lo m￿age the affairs. run the thanty. The InJslees ¢arry Ihwr w¢yk on a ￿Vr￿ary bass JKI are a55iSted by vclwlteers. wh)se help is w¢atty apweciated. The Trustees have paKI due regard to guidance IssL￿ ty the Chanty CLYnmission in respect to public benefit in deo"dir¥J what ath"vities the chanty sh(￿Id undertake. More details of our ac*vibes we given in the attxhed slatement of FIn￿¢tal ACti￿tieS and in the Notes. The Treasurerfs R8POrt also dèti•ls a the fin*Kial perforrnan¢e and wovide$ details as lo the fUl￿e plans for the thanty. Achievements and wfomiance Full details of the achievements performar￿ of the associabon in the year lo 31 PAarch 2023 are prowded in the Chairman's report and the Treasure¢s reFKYI which are attached to Ihe w)unts presented lo the members for approval. Sigwfi￿t aclie¥￿enIs. noted in those reports NKlude'. The pulJic*icffl crf iwo is5￿ of ARA Nffws. c[￿￿1￿￿e was given lo the publicab'on of a book Villas. Sanctuaries and Settlement fft the Romano-8n"tish Crxmtry￿d& Villa Volthme" I￿uding arrawng for the wovi&on of a free cq)y to every rn￿tser IKJusehold. The organisatio) of a UK stuty lour lo CaeTh¥wrt and Caerleon. a wies of online talks. and overseas study tours to northem Greece to cenlral Italy. The Association made ¢$￿atiOnS a￿j to support excawdl1c￿ projects. educational events. i￿lIV￿￿Uab research. MuSe￿nS and p￿ICa￿ns. These ar8 d8lal8d ￿ not8 7. THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Registered number: 03218318 T￿￿tseS Report (Including Directors, report) for the year ended 31 March 20rJ Financial review This year there have not been any substsniia donatr.ons or tewests received. The subslantial cost of the Villas volume t*iThJ pro￿led forfree lof all member I￿seh(la5 re$Ldled in a finan￿11 ioss for the period. It is the pdicy of the charity that unrestrrcted fuThJs which have not been designated for a specific use should be maintained at a level equivalent to a yearfs expenditure. The Trustees consider that reserves at this level will ensure that. in the evenl of a signrficant drop in funthng, they will be able to conbnue the charbtys Current &tiwts"es ￿lIe conwderaiion is gven to ways in whi¢h addib.onal f￿￿$ may be raised. Th"s level of reser￿ has be￿ exceeded through)ut the year. The Truslees have assessed the m4or strategc. t￿sinesS and opwatI￿al risks which the tharity is exposed, and ￿ $ab$f￿ that systems are in plxe lo mib'g*e exposure to ts maior nsks. THE ASSOCIATION FOR ROMAN ARCHAEOLOGY UMITED Registered number". 03218318 Trustees Report (Including Directors, report) Structure. governance and management The charity 1$ a company limrteo by guarantee and is controlled ty its govemiro d0￿Ment. a deed of trust The Trustees. are also trt th"rectors ￿ the wrFQSeS of company Iw. and who served during the year were.. Mr A Hemmings Dr S Moorhead MrG Soffe Mr M J Stone Dr K Adcock Mr S Adc(Kk MrT Amold MrRNew Each year, the TTUStees who have Lwi I￿JeSt ￿ dfice sir￿e thwr last dection shall reiire and may offer themselves re-eiectl None of the Trustees has ary b￿efi￿a interest in the c(¥npany. All of the Tnjstees are members of the company and guarantee lo conlritxrte £1 in Ihe event of a wI￿￿rvj L¥>. Thwe are no em￿oYeeS of the ch*ty ar#J rt is nm ty the Board of Trustees. Mr A Heffmngs Trustee 17 November 2023 THE ASSOCIATION FOR ROMAN ARCHAEOLOGY UMITED Statement of Financlal Activities Including Income and Expenditure kcount for the yèar ended 31 March 2023 2023 2022 Income from: . Donalons and I￿9￿05 17.191 22.871 Other trading &tivities 114.2 2,234 Inv8stmenl$ Total in¢ome 131,484 25.105 enditvre on: Raising funds 113.767 1.317 Charitsble activities 45.8 23.072 159,657 24.389 Net lexpenditureyin¢ome for the yearl Plet movement in funds (28.173) 716 Totsl lunds Èiryjglrt forw*d Total lunds carrled forward 108.837 108,121 80,664 108.837 The slalement of financA81 aclivibes all gairts aTrJ losses recc¥Jnised in the year. All inc￿ne and expendrture derive frryn xtsvths. The ststement ol fina￿481 activibes also eomr4ies with the rewiremenls for an income and expendrture account under the Companies Act 2(th. THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Registered number: 03218318 Balance Sheet as at 31 March 2023 2023 2022 Flxed assets Tangible assets 12 Current assets Debtors Cash al bank and in h*wJ 13 6.C)JO . 108.016 114.016 86.621 Credltors: amounts fallln9 due within one year 14 (6,1¥2} {5.179) Nd ¢urrent assets 108.837 Total assets less ¢urvent Ilabllltles 108.837 Nel assets 108.837 Income funds unrestn.cted funds 108.837 108,837 The company 1$ entiued lo the exempb.on fr(¥n the requirement contained in secli¢)n 477 of Companies Act 2C4J6. for the year ended 31 March 2023. No memter of Ihe cl￿panY ha$ ¢Jeposiled a notice. pursuant lo seclion 476. requiriTrJ an audit of these finanaal statements. Tf* Trustees resF4)rritilities ensuriryJ Ihat the dHnty keep5 accwntiro r•¢ords which eAimply with section 386 of the Act and for prying accoLmts which give a true fair vie44 of the state of affairs of the company as at the end of the finaneial year and of rts ineA)ming resou￿$ and applical¢on of resources. including its income arKY expa)dthJre. for the financia year in accordance with ihe requirements of sections 394 395 arNJ vthich 01he￿iSe comtyy wth the requirements of the Companies Act 20(6 relth.ng lo so far as appI￿￿le to the c(¥npany Thése fsnancial sLqtements haNe teen prepared in With the provision$ apylcal￿è to companies subject lo Ihe small companies regime. Mr A Hemmings Tnjslee Approved by the Trustees on 17 No¥ember 2023 THE ASSOCIATION FOR ROMAN ARCHAEOLOGY UMITED Notes to the Accounts for the year ended 31 March 2023 1 Accountlng pollcies Chaiity informalion The Asso08t￿n for FI￿an ArefAeology Limited is a private company limitsd by guarantea incorporated in En&land and Wales. The registered office is 75 Yot* Ro*. Swinth)n. Willshire. SN12JU. A¢¢ounting conv•nllon The financta statements have been wepared in xcordance Ihe tharity'$ goveming document, Ihe Companies Act 2(￿ and "AcwJntiTrJ and Repryts'ng by Charib'e5.' Statement of Recommended Practsce aFPI￿t4e lo charib.es preparir4J their awount5 in xcordance with the Financial Rep)ning Stsndard aFfAi¢at4e in UK and Repuuic of Irdand IFRS 1021" {as amended.for accounting periods Ccrfnmemng 1 Jar￿ary 2016). The charrty is a Public Benefit Entity as defined by FRS 102. The tharity has taken •Jvantage cl the wovisiorts in the SORP fLY chariti.es applyirvj FRS 102 Update Bullelin 1 nol lo prepare a St*ement of Cash FINS. The financial statements are wepwed in sterfry. wlith is Ihe fUr￿tIOn￿ currerKy of the chanty. Al the time of approvirvJ the fin￿r#al statements. ts Trustees have a ￿0$onable expectstion that the charity has adequale resources to conb.nue in operab'onal e￿stenCe for foreseeable future. Thus the Trustees contrnue to adopt the goirwJ ccrKem basis of acco￿ting in preparing the financial statements. Chaiilable lunds Unreslrieted funds are availatAe for use at the discretion of the Trustees in furtheranee of their charitable objKtives unless the funds have been designated for other purFoses. Restricted funds are 5Lty"ect to speafi¢ ccrrtjib.c￿s by thnors as to hcN they may be used. Thg pU￿oseS and uses of the restricted ¥e set out in the notes to Ihe financial 51atements. No restricted funds are currentty held. Income Income is recognised when the chwity is [￿ty entiuwj to it after ￿Y prf¢)mIa￿e condrb.ons have been mel. can be measured r&9￿Y. arKI il 1$ wob*>le that income will be received. Cash donations are re¢ognised on re￿[￿. Ottw donaticffls are recc*Jnised On￿ the chanty has been notsfied of the donation, unless P￿r￿ManCe conthbons require deferral of th8 amount. Incomé lax recoverable in relatson lo donab.ons received under Gift deeds of covenanl is recognised al the time of the donth'on. Legacies are recognisgd cn receipt ty otheNise rf the d)anty has been noffied of an impending distribution, the amouni is knNn. arKI receipt is expected. If the amount is not krthvn. the legacy is treated as a conb'ng¢nt as*t Trading income is rwnised when the gcoj or sermce is provided. Where only Ihe net income 15 r￿OgnISed. InC￿e is recognised when 8 lull account can be made of the income and experKlitur• of a paiticular tour or event. THE ASSOCIATION FOR ROMAN ARCHAEOLOGY UMITED Notes to the Accounts for the y8ar ended 31 March 2023 1 Aecounting pollGie$1¢th7tinued> Expenditut Liabilities are recogThsed as exFeThJtLure as s(M)n as there is 8 le9al or constrLKtive oblh3ation committing the chanty lo that expendrture. rt is kyobaue that a transfer of economic b￿ts will be required in $eiuement and the am￿nI of the otAigaticrs can te measured r￿la￿y. Exp￿￿tIture is accounted for on an accru45 basis and has .been clasS[r￿ ￿lef ttea1ings that aggrwJate afi costs related lo the ¢alegory. Where costs ￿nOt be directly attriiyjied to partthar headiros Itw have been allocated to activities cn a basis consistent with Ihe use of reS￿CeS. Tangible fwedassets Tangilje r￿ed asses are initsally measured * cost axl measure(l at cost w valuth"on. net of *FeGth' FFaTh*any iFwfflwitlosses.. Fixiures and fith'ngs Computers 25% Stra9ht knne 25% stra￿ Lin8 The gain or loss arising on Ihe dispc6al crf an asset is detennined as the drfIere￿e btheen the sale prcceeds and Ihe carrying Wdlue of the asseL and is Ferw4sed fftngEiFI￿￿(expeThI..rt￿re} for iti&yeaF. Impainnènt of fixéd ass•ts Al eaeh reports.ng end date. the chty reviews the carrytr¥J am(wJnts of ￿ tangib￿ assets lo deterynine whether there is any indicab.on that those assets have suffered ￿ impaiment k)ss. If any such indicab.on exists, the recoverat4e amwnl of the asset is estimaled in order lo determine the extent of the impairment loss {rf any). No SLKh review was required al 31 March 2￿23 due to Ihe Fixed A$sel$ ncw being fully written dthvn. Cash and ¢ash equivalents Cash and cash equivalerbts indude cash in hand. deposits held on ¢all with banks. other smrt-temi INuid invèstmenis with origintj maturitses of three months or less ba* overdrafts. Bank overdrafts we sh¢7wn wthin bcffjmfings in current lith.11t￿s. Bawc finan¢lal assets 8asic financial assets. whith include debtors and cash and bank balances, are initially measwed al 1ransacts.on price includirnj transaclyjn costs and ¥e subsequenlly carried al amortised cost using the effective interest method unless the arrangemerrt constitutes a financing transaction. where the transath'on is measured al the present V81ue of the fulure receipts discounted al a Ma￿et rate of interest. Financial assets classified as ￿ceiVatI8 within one year are not ￿OrtISed. THE ASSOCIATK>N FOR ROMAN ARCHAEOLOGY UMITED N¢)tes to the Accounts for the year ended 31 March 2023 l AcCoUntw￿ pollGles l¢ontinuedl Baslc financial liabillties Basic financial liabililh8s, including C￿￿tty$ and bank loans are initialty reccgnised at transaction price unless the arrangement wnsb"tutes a financing tr*)$acts"on. where the debt instnjmenl is measured at the present value of Ihe fuiure payments th"scwnted at a market rate of intwesl. Financial liabilities claSsif￿d as payable within one yew are rnt am0th"￿. Dern¢ognilion of fin*Ki¥ liabililies Financial liabl￿tieS ¥e derecL)Jnised Wh￿ Ihe charitys c[￿1ractUal oblw'ons ewre or are discharged or cancelled. 2 Donalions and le9xies 2023 2022 tjonations and gifts Legacies Subscripb'ons Gift not redaimed frtyn p￿ViOuS yews 1.903 1,518 21,291 6,0 17,194 21.353 22.871 3 Othertradkng •cllvitles 2023 2022 Fundraising events 114.29) 2.234 4 Investments 2023 2022 Interest receivalje THE ASSOCIATION FOR ROMAN ARCHAEOLOGY UMITED Notes to the Accounts for the year ended 31 March 2023 S Raising funds 2023 2022 Fundraisin and U￿le4 Staging fundraising events 113,767 113.767 1,317 1,317 6 Charitable activities 2022 Production I￿ ARA Nerts ￿ B￿letin and cost (rf free copy of ￿l￿1S Volume Zoom webinar$ 26.758 125 4,010 1.469 Postage Printing and stationery Travel for manawient meetings Rent {B Walters) Subscripts'ons Te]ephone Comwter ￿ website costs Sundry Accountancy 2.287 1,09) 5,324 1,250 205 713 4,413 1.2￿) 316 785 115 600 230 991 978 38,030 6.960 45,890 <7,022 6,050 23,072 Grant fundiThJ of activib'es (see r￿te n 10 THE ASSOCIATION FOR ROMAN ARCHAEOLOGY LIMITED Notes to the Accounts for the year ended 31 March 2023 7 Graiifs iiayable 2023 2022 Grants lo institutions. Hungerford Historical Assc*iab'on Swindon Corrference. SF*MS(xship Bedale Archedogy Colchester Arche(log￿al Trust Salisbwy and South Imllshire MUs￿m Teffont Prr4e Hallaton ￿￿eurn 5.910 2,000 1.500 1.000 1.550 6.050 8 ProfiV(lossl from Fundralslng Events 2021 Thessalorwkl Tuscany, Umbria and Lazio Caerwenl and Caerfeon 167 333 Rithborough arK1 R￿1Ver To Birthester and Piercetrty Study T 631 523 917 11 THE ASSOCIATION FOR ROMAN ARCHAEOLOGY UMITED Notes to the Accounts for the year ended 31 March 2023 Trustees of the Trusiees lor any pers(Th connecteo wilh them) receiNEd any rem￿8[ation durir4J the year. Fiw of Ihem We￿ rem1￿rSe￿ a total of £9,54712022 - 5 were reimbwsed £5,089). Tra%el. subs offi Tour Torar & guide fees G Soffe 1.161 1.161 M Stone A Hemmings T King 75 75 261 261 6.182 3.365 9,547 Tour management and wde fees relae to orn trips only 10 Pmlesslonal •er¥lces Gifts Total 8 Waters 2.023 2.023 2,023 11 Employees There wtte no employees d￿1￿j the year. 12 THE ASSOCIATION FOR ROMAN ARCHAEOLOGY UMITED Notes to the Accounts for the year ended 31 March 2023 12 Tangible flxed assets Flxtures and frttings Computers Total ost At 1 April 2021 4.695 759 5,454 At 31 Marth 21Y22 759 5,454 DeprecTr*ion arKI impaimiert At 1 April 2021 759 EW￿1*"0n charged in the y At 31 March 2022 759 5,454 Carrylng amount At 31 Mar¢h 2022 13 Debtors 2023 2022 Amounts falliThJ due witrm'n orn year. SuThJry debIc￿S Prepayments a¢Cr￿a irt￿r 2023 2Q22 Ac¢rual$ and deferred irKome 6.192 5.179 15 Related party transaclions There were no thsdosed related paty transathicffis during Il* year (21r22 . none> 16 Independent Examinalion The accounts have been exanined in xcordanc* wtti the requirements of the ChaFittes Commission and no (waificalipns V•WO mado. 13