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2023-03-31-accounts

PRAVASI MANDAL (ASIAN GROUP)

Charity Number 1056591

Trustees' Report and Financial Statements For the year ended 31 March 2023

PRAVASI MANDAL (ASIAN GROUP)

Contents
Page
Report Of The Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes forming part of the financial statements 7 to 10

PAGE 1

PRAVASI MANDAL (ASIAN GROUP)

Trustee's Report For the year ended 31 March 2023

The trustees present their report along with the financial statements of the charity for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity's governing document and Accounting and Reporting by Charities: Statement of Recommended Practice for Charities preparing their accounts in accordance with Financial Reporting Standard 102 applicable in the UK and the Republic of Ireland published on 16 July 2014

Reference and Administrative Details of the Charity, its Trustees and Advisors

Charity Number 1056591

Charity Offices

65 Elsden Road Wellingborough Northants NN8 1QD Chairman

Trustees & Committee Members

Shailesh Patel Vinod Patel Pravinbhai Patel Dilesh Vaghela Sureshchandra M Patel Narendrabhai Patel Tejas Patel Upendra Patel Rajendra Patel Sarvin Patel

Chairman Vice chairman Secretary Treasurer

Holding Trustee Holding Trustee Holding Trustee Committee Member Committee Member Committee Member

Bankers

Barclays Bank plc 8 Market Street Kettering Northants

Accountants

DMO Accountants First Floor Offices 25 Sanders Road Finedon Road Industrial Estate Wellingborough Northamptonshire NN8 4NL

PAGE 2

PRAVASI MANDAL (ASIAN GROUP)

Trustee's Report (continued) For the year ended 31 March 2023

Structure, Governance and Management

The trustees named on page 1 have served throughout the year. Appointment of trustees is governed by the governing document of the charity.

Membership of the Mandal group is open to anyone over 40 and any organisation so long as they have paid their subscription. Each member has one vote.

At the Annual General Meeting of the charity the members elect a chairman, a vice chairman and a treasurer who hold office from the conclusion of that meeting. The Executive Committee consists of between 6 and 18 members including the officers already mentioned. A quorum is one third of the Executive Committee or 3 whichever is greater present at the meeting. Every matter is decided by a majority of votes: in event of a tie the chairman of the meeting has the casting vote. Meetings are held at least twice a year.

Existing trustees brief new trustees on the work of the charity and Charity Law generally so that they are aware of their responsibilities as trustees.

The day to day running of the charity is entrusted to paid employees who are selected for their posts by the trustees.

Public Benefit: Objectives and Activities

Pravasi Mandal is established by its constitution, and its objects are:

The trustees are of the opinion that the Charity's objects and activities fulfil a defined public benefit as defined by the applicable sections of the Charities Act currently in force.

Public Benefit: Achievements and Performance

The trustees consider that the performance of the charity this year has been most satisfactory. The activities include luncheon club, meals on wheels, ladies group, men's group, keep fit classes, yoga, swimming, health awareness, local and foreign holidays, etc.

Financial review

The Statement of Financial Activities shows a net outgoing resources for the year of £42,676 (2022 £28,913). The unrestricted reserves at the end of the year stand at £199,080 (2022; £156,224)

2023 2022
£ £
The main grants received were:-
Borough Council of Wellingborough 0 0
Asha-Deep Project 0 18,163
Other grants 20,525 1,751
Covid-19 related grants 0 8,000
Coronavirus Job Retention Scheme 0 4,819
The main items of fund-raising income were:-
Lunch takings 44,795 30,090
Trips income 1,030 0
Rental income 34,355 18,487

Investment policy

The charity continue to invests its surplus fund with Barclays Bank, Bank of Baroda and State Bank of India to receive interest. The charity's trustees are prudent and risk averse.

Reserves policy

It is the policy of the charity to maintain unrestricted funds at a level which equate to approximately six months' unrestricted expenditure. This provides sufficient funds to cover management and administration and support costs. Unrestricted funds are maintained at least this level throughout the year.

PAGE 3

PRAVASI MANDAL (ASIAN GROUP)

Trustee's Report (continued) For the year ended 31 March 2023

Statement of trustees' responsibilities

Law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approval

This report was approved by the trustees on 06 August 2023 and signed on their behalf.

Pravinbhai Patel Secretary

Shailesh Patel Chairman

Dilesh Vaghela Treasurer

PAGE 4

PRAVASI MANDAL (ASIAN GROUP)

Independent examiner's report to the trustees of Pravasi Mandal (Asian Group) For the year ended 31 March 2023

I report to the charity trustees on my examination of the accounts of the Pravasi Mandal (Asian Group) (the Trust) for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

Paul Minards ATT

DMO Accountants

First Floor Offices 25 Sanders Road Finedon Road Industrial Estate Wellingborough Northamptonshire NN8 4NL

PAGE 5

PRAVASI MANDAL (ASIAN GROUP)

Statement of Financial Activities For the year ended 31 March 2023

Unrestricted Unrestricted
Funds Funds
Note 2023 2022
£ £
INCOMING RESOURCES
Incoming resources from generated funds;
Voluntary income 2 7,891 2,971
Grants received 3 20,525 32,733
Activities for generating funds 4 81,222 49,045
Investment income 5 12,108 11,603
Total incoming resources 121,746 96,352
RESOURCES EXPENSED
Charitable activities 6 52,920 53,260
Cost of generating funds 7 16,524 9,757
Governance costs 8 9,626 4,422
Total resources expensed 79,070 67,439
Net resources before transfers 42,676 28,913
Net transfers (to)/from restricted fund 13 180 2,680
Net transfers (to)/from designated fund 14 0 0
Unrestricted funds brought forward 156,224 124,631
Unrestricted funds carried forward 199,080 156,224

The notes on pages 7 to 10 form part of these accounts.

PAGE 6

PRAVASI MANDAL (ASIAN GROUP)

Charity number: 1056591

Balance Sheet

For the year ended 31 March 2023

Note
Fixed assets
Tangible fixed assets
9
Investments
10
Current assets
Debtors
11
Cash at hand and in bank
Creditors (due < 1 year)
12
Net current assets
NET ASSETS
Funds
Restricted income funds
13
Unrestricted funds
Designated funds
14		 2023
£
890,966
460
891,426
2,636
118,874
121,510
1,039
120,471
1,011,897
562,117
199,080
250,700
1,011,897		 2022
£
880,650
411
881,061
2,803
88,635
91,438
3,278
88,160
969,221
562,297
156,224
250,700
969,221

Approved by the board of trustees on 06 August 2023 and signed on its behalf.

Pravinbhai Patel Secretary

Shailesh Patel Chairman

Dilesh Vaghela Treasurer

The notes on pages 7 to 10 form part of these accounts.

PAGE 7

PRAVASI MANDAL (ASIAN GROUP)

Notes to the accounts For the year ended 31 March 2023

1.1 Basis of preparation of accounts

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity's governing document and Accounting and Reporting by Charities: Statement of Recommended Practice for Charities preparing their accounts in accordance with Financial Reporting Standard 102 applicable in the UK and the Republic of Ireland published on 16 July 2014.

1.2 Fund accounting

Income and expenditure is allocated between funds in the Statement of Financial Activities Income and Expenditure Account as follows:

Restricted funds where the donor has restricted the way in which the income can be spent

Unrestricted funds where the donor has made no stipulation in the way the income is spent and where the charity may use the funds in any way it sees fit in order to pursue its charitable objectives.

Designated funds where unrestricted funds have been earmarked by the Board for a particular charitable purpose.

1.3 Pension costs - defined contribution schemes

Contributions made are charged to the Statement of Financial Activities as they become payable. All pensions are paid to independent pension providers where the pension fund assets are administered separately from the company.

Tangible fixed assets for use by the charity up to 31st March 1997 were written off as expenses in the year of acquisition. On 29th May 1997, the management committee valued all the fixed assets and included these as fixed assets in the accounts. These were:

Fixtures, utensils and equipment at £19,000

Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets over their expected useful lives on a reducing balance basis. The rates applicable are 20% per annum. No depreciation is provided on the leasehold and freehold properties. The lease on the long leasehold property is for a term of 99 years commencing on 30 January 2014. This will be amortised once the lease enters its final 50 years.

1.5 Capital grant

Capital grants received for specific acquisition of fixed assets are deducted from the cost of the fixed asset in the year of acquisition.

1.6 Incoming resources

Voluntary income and donations are accounted for as received by the charity except for any grants received for specific purposes which have not been spent. The income from fund-raising ventures is shown gross, with associated costs included in fund-raising costs. No permanent endowments have been received in the year.

1.7 Resources expended

Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.

Expenditure which is directly attributable to specific activities have been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources.

1.8 Investments

Investments comprise shares in a listed company and are valued at market value at the end of the financial year.

1.9 Voluntary work and services received

The charity benefits from the many thousands of voluntary hours and unclaimed out of pocket expenses contributed by a large number of supporters. It would be impossible to place a value on all of these gifts in kind without which much of the work undertaken by the charity could not be achieved.

1.10 Restricted Fund

The Restricted Fund is the fund represented by the net book value of tangible fixed assets which is incapable of being distributed because it is tied up in land and buildings and contents.

PAGE 8

PRAVASI MANDAL (ASIAN GROUP)

Notes to the accounts (continued…) For the year ended 31 March 2023

2
VOLUNTARY INCOME
Donation from individuals
Membership fees
3
GRANTS RECEIVED
Borough Council of Wellingborough
Asha-Deep Project
Other grants
Covid-19 related grants
Coronavirus Job Retention Scheme
4
ACTIVITES FOR GENERATING FUNDS
Lunch takings
Raffle prizes
Group activities
Photocopying
Trips income
Rental income and hall hire
Transport
5
INVESTMENT INCOME (UK)
Movement in value of listed investment shares
Income from listed investments
Interest receivable on cash deposits
Interest receivable on cash deposits - previous year(s) adjustment
Rent (less expenses) from freehold investment property
6
CHARITABLE ACTIVITES
Day centre running costs:
Motor expenses
Depreciation
Staff costs including employers pension contributions
Water rates
Light and heat
Cleaning and waste disposal
Insurance
Ladies group and men's evening group
Postage, printing and stationery
Telephone and internet
Sundry expenses
Hire of equipment
Repairs
Loss/(profit) on disposal
General expenses
Bank charges		 2023
£
6,856
1,035
7,891
2023
£
0
0
20,525
0
0
20,525
2023
£
44,795
110
921
11
1,030
34,355
0
81,222
2023
£
50
9
95
0
11,954
12,108
2023
£
3,242
2,537
21,383
1,014
12,474
1,089
2,298
935
781
712
0
194
5,481
0
136
644
52,920		 2022
£
1,171
1,800
2,971
2022
£
0
18,163
1,751
8,000
4,819
32,733
2022
£
30,090
112
346
10
0
18,487
0
49,045
2022
£
21
6
3
0
11,573
11,603
2022
£
1,628
2,680
31,431
900
5,912
2,620
1,711
0
646
549
0
194
3,820
0
333
836
53,260

PAGE 9

PRAVASI MANDAL (ASIAN GROUP)

Notes to the accounts (continued…) For the year ended 31 March 2023

7
FUND RAISING
Food for lunches
Trips expenditure
8
GOVERNANCE COSTS
Administration staff
Accountancy fees
Legal and professional fees		 2023
£
13,713
2,811
16,524
2023
£
9,005
600
21
9,626		 2022
£
9,757
0
9,757
2022
£
3,622
510
290
4,422

9 TANGIBLE FIXED ASSETS

9 TANGIBLE FIXED ASSETS
Long
leaseh- Investm- F, F &
old Freehol- ent equipm- Motor
Day d propert-y ent vehicle-s Total
£ £ £ £ £ £
Cost or valuation
Balance b/f 502,227 49,349 318,353 74,886 41,783 986,598
Additions 10,496 0 0 2,357 0 12,853
Disposals 0 0 0 0 0 0
Balance c/f 512,723 49,349 318,353 77,243 41,783 999,451
Depreciation
Balance b/f 0 0 0 70,346 35,602 105,948
Charge for the year 0 0 0 1,301 1,236 2,537
On disposals 0 0 0 0 0 0
Balance c/f 0 0 0 71,647 36,838 108,485
Net book value
As at 31 March 2023 512,723 49,349 318,353 5,596 4,945 890,966
As at 31 March 2022 502,227 49,349 318,353 4,540 6,181 880,650
10 INVESTMENTS 2023 2022
£ £
Listed investments: UK (market value at 31 March) 460 411
460 411
The movement in the year of £49 relates to a revaluation in respect of the reduction in market value at the
relevant accounting date.
11 DEBTORS 2023 2022
£ £
Trade debtors 0 489
Prepayments and accrued income 2,636 2,314
2,636 2,803

PAGE 10

PRAVASI MANDAL (ASIAN GROUP)

Notes to the accounts (continued…) For the year ended 31 March 2023

12
CREDITORS (due < 1 year)
Trade creditors
PAYE liability
Net wages liability
Other creditors
Accruals		 2023
£
0
498
0
1
540
1,039		 2022
£
0
237
2,479
22
540
3,278

13 RESTRICTED FUND

The restricted fund is represented by the net book value of all tangible fixed assets except freehold investment properties.

Fund
M'ment
£
£
The movement on the restricted fund is as follows:-
As at 1 April 2022
562,297
Additions at cost
2,357
2,357
Disposals at cost
0
0
564,654
2,357
Less depreciation this year
(2,537)
(2,537)
Add depreciation on disposals
0
0
(2,537)
(2,537)
TOTAL AS AT 31 MARCH 2023
562,117
14
DESIGNATED FUND
2023
The designated fund is for the flats for the elderly project;
£
Designated funds brought forward
250,700
Transfers from unrestricted funds
0
Balance carried forward
250,700
15
CAPITAL COMMITEMENTS
The charity had no capital commitments at 31 March 2023 or at 31 March 2022.
16
STAFF NUMBERS AND COSTS
2023
The average number of full time staff was as follows
Administrative
1
Direct charity staff (inclusive of leavers)
4
5
The payroll costs of these staff were as follows:
Gross salaries
30,297
Employers National Insurance
183
Less Employers Allowance
(183)
Employers Pension Contributions
91
30,388
2023		 Fund
M'ment
£
£
564,977
0
0
0
0
2022
564,977
0
(2,680)
(2,680)
0
0
(2,680)
(2,680)
562,297
2022
£
250,700
0
250,700
2022
1
5
6
33,907
99
(99)
90
33,997

There are no employees whose emoluments exceed £60,000 (2020 - none).