PRAVASI MANDAL (ASIAN GROUP)
Charity Number 1056591
Trustees' Report and Financial Statements For the year ended 31 March 2021
PRAVASI MANDAL (ASIAN GROUP)
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Contents
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| Contents | |
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| Page | |
| Report Of The Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes forming part of the financial statements | 7 to 10 |
PAGE 1
PRAVASI MANDAL (ASIAN GROUP)
Trustee's Report For the year ended 31 March 2021
The trustees present their report along with the financial statements of the charity for the year ended 31 March 2021. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity's governing document and Accounting and Reporting by Charities: Statement of Recommended Practice for Charities preparing their accounts in accordance with Financial Reporting Standard 102 applicable in the UK and the Republic of Ireland published on 16 July 2014
Reference and Administrative Details of the Charity, its Trustees and Advisors
Charity Number 1056591
Charity Offices
65 Elsden Road Wellingborough Northants NN8 1QD Chairman
Trustees & Committee Members
Bhupendrabhai R Patel Nanoobhai Patel Pravinkumar Patel Mridulakumari Dhall Chittaranjan S Amin Krishnakant I Rajyaguru Bhimji Bhudia Natubhai S Patel Jayantilal S Patel Sureshchandra M Patel
Chairman Vice chairman Secretary Treasurer Management committee member
Management committee member Management committee member Honorary Trustee Holding Trustees Resigned 30 July 2020 Holding Trustees
Bankers
Barclays Bank plc 8 Market Street Kettering Northants
Accountants
DMO Accountants First Floor Offices 25 Sanders Road Finedon Road Industrial Estate Wellingborough Northamptonshire NN8 4NL
PAGE 2
PRAVASI MANDAL (ASIAN GROUP)
Trustee's Report (continued) For the year ended 31 March 2021
Structure, Governance and Management
The trustees named on page 1 have served throughout the year. Appointment of trustees is governed by the governing document of the charity.
Membership of the Mandal group is open to anyone over 40 and any organisation so long as they have paid their subscription. Each member has one vote.
At the Annual General Meeting of the charity the members elect a chairman, a vice chairman and a treasurer who hold office from the conclusion of that meeting. The Executive Committee consists of between 6 and 18 members including the officers already mentioned. A quorum is one third of the Executive Committee or 3 whichever is greater present at the meeting. Every matter is decided by a majority of votes: in event of a tie the chairman of the meeting has the casting vote. Meetings are held at least twice a year.
Existing trustees brief new trustees on the work of the charity and Charity Law generally so that they are aware of their responsibilities as trustees.
The day to day running of the charity is entrusted to paid employees who are selected for their posts by the trustees.
Public Benefit: Objectives and Activities
Pravasi Mandal is established by its constitution, and its objects are:
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(a) to promote the benefit of the inhabitants and, primarily the Asian inhabitants, of Northamptonshire and to advance education and provide facilities for recreation or other leisure- time occupation of the members.
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(b) to provide the facilities of a day centre.
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(c) to promote such other charitable purposes as may from time to time be determined.
The trustees are of the opinion that the Charity's objects and activities fulfil a defined public benefit as defined by the applicable sections of the Charities Act currently in force.
Public Benefit: Achievements and Performance
The trustees consider that the performance of the charity this year has been most satisfactory. The activities include luncheon club, meals on wheels, ladies group, men's group, keep fit classes, yoga, swimming, health awareness, local and foreign holidays, etc.
Financial review
The Statement of Financial Activities shows a net outgoing resources for the year of £27,308 (2020 -£2,605). The unrestricted reserves at the end of the year stand at £124,631 (2020; £96,157)
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| The main grants received were:- | ||
| Borough Council of Wellingborough | 0 | 450 |
| Asha-Deep Project | 35,819 | 0 |
| Other grants | 1,700 | 0 |
| Covid-19 related grants | 30,148 | 0 |
| Coronavirus Job Retention Scheme | 3,390 | 0 |
| The main items of fund-raising income were:- | ||
| Lunch takings | 24,010 | 36,052 |
| Trips income | 0 | 11,624 |
| Rental income | 0 | 16,222 |
Investment policy
The charity continue to invests its surplus fund with Barclays Bank, Bank of Baroda and State Bank of India to receive interest. The charity's trustees are prudent and risk averse.
Reserves policy
It is the policy of the charity to maintain unrestricted funds at a level which equate to approximately six months' unrestricted expenditure. This provides sufficient funds to cover management and administration and support costs. Unrestricted funds are maintained at least this level throughout the year.
PAGE 3
PRAVASI MANDAL (ASIAN GROUP)
Trustee's Report (continued) For the year ended 31 March 2021
Statement of trustees' responsibilities
Law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
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(a) select suitable accounting policies and apply them consistently;
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(b) make judgements and estimates that are reasonable and prudent;
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(c) state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
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(d) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approval
This report was approved by the trustees on 24 September 2021 and signed on their behalf.
Pravinkumar Patel Secretary
Bhupendrabhai R Patel Chairman
Mridulakumari Dhall Treasurer
PAGE 4
PRAVASI MANDAL (ASIAN GROUP)
Independent examiner's report to the trustees of Pravasi Mandal (Asian Group) For the year ended 31 March 2021
I report to the charity trustees on my examination of the accounts of the Pravasi Mandal (Asian Group) (the Trust) for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Paul Minards ATT
DMO Accountants
First Floor Offices 25 Sanders Road Finedon Road Industrial Estate Wellingborough Northamptonshire NN8 4NL
PAGE 5
PRAVASI MANDAL (ASIAN GROUP)
Statement of Financial Activities For the year ended 31 March 2021
| INCOMING RESOURCES | Note | Unrestricted Unrestricted Funds Funds 2021 2020 £ £ |
|---|---|---|
| Incoming resources from generated funds; | ||
| Voluntary income | 2 | 3,705 9,374 |
| Grants received | 3 | 71,057 450 |
| Activities for generating funds | 4 | 24,012 67,334 |
| Investment income | 5 | 4,940 5,156 |
| Total incoming resources | 103,714 82,314 |
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| RESOURCES EXPENSED | ||
| Charitable activities | 6 | 59,921 51,865 |
| Cost of generating funds | 7 | 10,701 23,878 |
| Governance costs | 8 | 5,784 9,176 |
| Total resources expensed | 76,406 84,919 |
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| Net resources before transfers | 27,308 (2,605) |
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| Net transfers (to)/from restricted fund | 13 | 1,166 2,946 |
| Net transfers (to)/from designated fund | 14 | 0 0 |
| Unrestricted funds brought forward | 96,157 95,816 |
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| Unrestricted funds carried forward | 124,631 96,157 |
The notes on pages 7 to 10 form part of these accounts.
PAGE 6
PRAVASI MANDAL (ASIAN GROUP)
Charity number: 1056591
Balance Sheet
For the year ended 31 March 2021
| Note Fixed assets Tangible fixed assets 9 Investments 10 Current assets Debtors 11 Cash at hand and in bank Creditors (due < 1 year) 12 Net current assets NET ASSETS Funds Restricted income funds 13 Unrestricted funds Designated funds 14 |
2021 £ 883,330 389 883,719 1,896 56,319 58,215 1,626 56,589 940,308 564,977 124,631 250,700 940,308 |
2020 £ 704,249 271 704,520 2,480 207,944 210,424 1,944 208,480 913,000 566,143 96,157 250,700 913,000 |
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Approved by the board of trustees on 24 September 2021 and signed on its behalf.
Pravinkumar Patel Secretary
Bhupendrabhai R Patel Chairman
Mridulakumari Dhall Treasurer
The notes on pages 7 to 10 form part of these accounts.
PAGE 7
PRAVASI MANDAL (ASIAN GROUP)
Notes to the accounts For the year ended 31 March 2021
1 ACCOUNTING POLICIES
1.1 Basis of preparation of accounts
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity's governing document and Accounting and Reporting by Charities: Statement of Recommended Practice for Charities preparing their accounts in accordance with Financial Reporting Standard 102 applicable in the UK and the Republic of Ireland published on 16 July 2014.
1.2 Fund accounting
Income and expenditure is allocated between funds in the Statement of Financial Activities Income and Expenditure Account as follows:
Restricted funds where the donor has restricted the way in which the income can be spent
Unrestricted funds where the donor has made no stipulation in the way the income is spent and where the charity may use the funds in any way it sees fit in order to pursue its charitable objectives.
Designated funds where unrestricted funds have been earmarked by the Board for a particular charitable purpose.
1.3 Pension costs - defined contribution schemes
Contributions made are charged to the Statement of Financial Activities as they become payable. All pensions are paid to independent pension providers where the pension fund assets are administered separately from the company.
1.4 Tangible fixed assets for use by the charity and depreciation
Tangible fixed assets for use by the charity up to 31st March 1997 were written off as expenses in the year of acquisition. On 29th May 1997, the management committee valued all the fixed assets and included these as fixed assets in the accounts. These were:
Fixtures, utensils and equipment at £19,000
Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets over their expected useful lives on a reducing balance basis. The rates applicable are 20% per annum. No depreciation is provided on the leasehold and freehold properties. The lease on the long leasehold property is for a term of 99 years commencing on 30 January 2014. This will be amortised once the lease enters its final 50 years.
1.5 Capital grant
Capital grants received for specific acquisition of fixed assets are deducted from the cost of the fixed asset in the year of acquisition.
1.6 Incoming resources
Voluntary income and donations are accounted for as received by the charity except for any grants received for specific purposes which have not been spent. The income from fund-raising ventures is shown gross, with associated costs included in fund-raising costs. No permanent endowments have been received in the year.
1.7 Resources expended
Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Expenditure which is directly attributable to specific activities have been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources.
1.8 Investments
Investments comprise shares in a listed company and are valued at market value at the end of the financial year.
1.9 Voluntary work and services received
The charity benefits from the many thousands of voluntary hours and unclaimed out of pocket expenses contributed by a large number of supporters. It would be impossible to place a value on all of these gifts in kind without which much of the work undertaken by the charity could not be achieved.
1.10 Restricted Fund
The Restricted Fund is the fund represented by the net book value of tangible fixed assets which is incapable of being distributed because it is tied up in land and buildings and contents.
PAGE 8
PRAVASI MANDAL (ASIAN GROUP)
Notes to the accounts For the year ended 31 March 2021
| 2 VOLUTNARY INCOME Donation from individuals Membership fees 3 GRANTS RECEIVED Borough Council of Wellingborough Asha-Deep Project Other grants Covid-19 related grants Coronavirus Job Retention Scheme 4 ACTIVITES FOR GENERATING FUNDS Lunch takings Raffle prizes Group activities Photocopying Trips income Rental income and hall hire Transport 5 INVESTMENT INCOME (UK) Movement in value of listed investment shares Income from listed investments Interest receivable on cash deposits Interest receivable on cash deposits - previous year(s) adjustment Rent (less expenses) from freehold investment property 6 CHARITABLE ACTIVITES Day centre running costs: Motor expenses Depreciation Staff costs including employers pension contributions Water rates Light and heat Cleaning and waste disposal Insurance Ladies group and men's evening group Postage, printing and stationery Telephone and internet Sundry expenses Hire of equipment Repairs Loss/(profit) on disposal Bank charges |
2021 £ 2,495 1,210 3,705 2021 £ 0 35,819 1,700 30,148 3,390 71,057 2021 £ 24,010 0 0 2 0 0 0 24,012 2021 £ 119 0 36 0 4,785 4,940 2021 £ 2,131 2,944 35,904 788 4,366 2,800 1,874 1,231 679 555 0 194 5,778 0 677 59,921 |
2020 £ 3,729 5,645 9,374 2020 £ 450 0 0 0 0 450 2020 £ 36,052 130 2,371 1 11,624 16,222 934 67,334 2020 £ 6 33 226 (471) 5,362 5,156 2020 £ 3,178 3,566 30,484 954 4,767 1,333 1,857 990 577 414 152 194 2,393 (200) 1,206 51,865 |
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PAGE 9
PRAVASI MANDAL (ASIAN GROUP)
Notes to the accounts For the year ended 31 March 2021
| 7 FUND RAISING Food for lunches Trips expenditure 8 GOVERNANCE COSTS Administration staff Accountancy fees Legal and professional fees |
2021 £ 10,501 200 10,701 2021 £ 4,869 420 495 5,784 |
2020 £ 11,213 12,665 23,878 2020 £ 7,778 688 710 9,176 |
|---|---|---|
9 TANGIBLE FIXED ASSETS
| Day £ £ £ £ £ Cost or valuation Balance b/f 502,227 49,349 138,106 73,108 41,783 Additions 0 0 180,247 1,778 0 Disposals 0 0 0 0 0 Balance c/f 502,227 49,349 318,353 74,886 41,783 Depreciation Balance b/f 0 0 0 68,199 32,125 Charge for the year 1,012 1,932 On disposals 0 0 0 0 0 Balance c/f 0 0 0 69,211 34,057 Net book value As at 31 March 2020 502,227 49,349 318,353 5,675 7,726 As at 31 March 2019 502,227 49,349 138,106 4,909 9,658 10 INVESTMENTS 2021 £ Listed investments: UK (market value at 31 March) 389 389 Long leaseh- old Freehol- d Investm- ent propert-y F, F & equipm- ent Motor vehicle-s |
Total £ 804,573 182,025 0 986,598 100,324 2,944 0 103,268 883,330 704,249 2020 £ 271 271 |
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The movement in the year of £119 (2020 - £6) relates to a revaluation in respect of the reduction in market value at the relevant accounting date.
| 11 DEBTORS Trade debtors Prepayments and accrued income |
2021 £ 0 1,896 1,896 |
2020 £ 0 2,480 2,480 |
|---|---|---|
PAGE 10
PRAVASI MANDAL (ASIAN GROUP)
Notes to the accounts For the year ended 31 March 2021
| 12 CREDITORS (due < 1 year) Trade creditors PAYE liability Net wages liability Other creditors Accruals |
2021 £ 798 260 0 28 540 1,626 |
2020 £ 0 786 618 0 540 1,944 |
|---|---|---|
13 RESTRICTED FUND
The restricted fund is represented by the net book value of all tangible fixed assets except freehold investment properties.
| The movement on the restricted fund is as follows:- As at 1 April 2019 Additions at cost Disposals at cost Less depreciation this year Add depreciation on disposals TOTAL AS AT 31 MARCH 2020 14 DESIGNATED FUND The designated fund is for the flats for the elderly project; Designated funds brought forward Transfers from unrestricted funds Balance carried forward |
Fund M'ment £ £ 566,143 1,778 1,778 0 0 567,921 1,778 (2,944) (2,944) 0 0 (2,944) (2,944) 564,977 2021 £ 250,700 0 250,700 2021 |
Fund M'ment £ £ 569,089 620 620 0 0 569,709 620 (3,566) (3,566) 0 0 (3,566) (3,566) 566,143 2020 £ 250,700 0 250,700 2020 |
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15 CAPITAL COMMITEMENTS
The charity had no capital commitments at 31 March 2021 or at 31 March 2020.
16 STAFF NUMBERS AND COSTS
| STAFF NUMBERS AND COSTS The average number of full time staff was as follows Administrative Direct charity staff (inclusive of leavers) The payroll costs of these staff were as follows: Gross salaries Employers National Insurance Less Employers Allowance Employers Pension Contributions |
2021 1 5 6 40,328 338 (338) 180 40,508 |
2020 1 5 6 35,778 698 (698) 405 36,183 |
|---|---|---|
There are no employees whose emoluments exceed £60,000 (2020 - none).