Cylch Meithrin Llandrindod (Reg. charity no. 1056540) ## Trustees' Annual Report and Accounts for the year ending 31 March, 2021 The trustees of Cylch Meithrin Llandrindod present their annual report and accounts for the year beginning 1 April, 2020 to 31 March, 2021 and confirm they comply with the requirements of the Charities Act, 2011. ## Objectives Our objective is to advance the education of preschool children aged 2 – 4 years in mainly, but not exclusively, Llandrindod and the surrounding areas, through the medium of the Welsh language in a friendly, caring environment. We aim to ensure our service provides access to high quality Foundation Phase education and Flying Start for up to 2.5 hours per day (maximum of 10 hours per week if paid for by government). Maximum of 2.5 hours per weekday for 2+ Flying Start. Building on the success of the Cylch Meithrin approach, provision is through the medium of Welsh with some English to support children entering a bilingual school. ## Our Aims - To advance the education of children by providing safe and satisfying plat and activities through the medium of Welsh with some English to support children entering a bilingual school - To support and preserve good mental, physical and emotional health of the children - To provide a warm, safe and friendly environment - To provide friendly, caring and approachable staff - To enable children to learn through play using both indoor and outdoor learning environments while supervised at all times - To give children the opportunity to interact with other children To prepare children for their transition to primary school Review of Activities and Performance We are a high quality and friendly early years care and education setting, catering for children aged 2 to 5 years, through the medium of Welsh. We follow the Foundation Phase curriculum which emphasises; earning through play and exploration. We continue to provide morning and afternoon sessions to children. We are currently registered for 19 children in the 3+ setting and 10 children in the flying start session. ## **3 + Leader’s Annual Report AGM June 2021** At present there are 13 children on our register accessing the government funded 3+ provision, and 2 fee paying children accessing the setting. We are running sessions Monday to Thursday from 9 O’clock until 11.30 am. We were closed from the Christmas break to February half term, due to COVIC 19. 1 ## Staff Tracey Price and Jo Bridgeman continue to lead jointly and Lesley Evans is our assistant. We are currently without a relief member of staff. We have approached a number of people to cover with no success. ## Training Jo ALN Training ## Grants We have been allocated Early Years Physical Development Grant of £1035.00. This is to be used to purchase equipment and resources for the setting. We have discussed this as a whole team and have purchased several plant holders and plants, which the children have planted and are enjoying watching grow. We plan to use the rest of the grant to improve our outside area. The Cylch Meithrin has been awarded a Business Wales Covid Grant of £5,000.00 and an Early Years Pupil Deprevation Grant of £6,900.00. We were also successful with our application for a Sustainability Grant from the Welsh Government of £339.99, this is to help with the cost of cleaning materails for the setting. ## Mudiad Meithrin We continue to receive support from the programme ‘Croesi’r Bont’ to develop the setting’s Welsh language. Our link support, Miriam, was visiting regularly offering ideas, resources and advice. Once the pandemic allows these visits will continue. This partnership is proving to be very successful and Miriam’s reports indicate that she is pleased with the progress of both staff and children. ## Advisory Teacher Liz Loxton continues to support us and she has advised that we keep in touch with the children during lockdown. We were posting on Seesaw and Facebook and we made check in phone calls. ## Trips Unfortunately due to the Covid-19 pandemic trips have not been possible this year. We would like to thank the Committee for your continued support, time and hard work. A special thanks to Hannah Fury for steering us through this time and for being there for us at the drop of a hat! We really appreciate everything you do. Tracey and Jo 2 ## Flying Start Leader’s Annual report AGM June 2021 – Flying Start ## Annual update Our afternoon sessions are open five days per week (totalling 12.5 hours) for children accessing Flying Start funded places and children aged 2-3 who are not eligible if space is available. Currently we have six children accessing the service – four eligible for Flying Start funding. Priority places are always given to Flying Start children but when we are in a position to accept children outside the Flying Start area, our fee is £4 per hour/£10 per session Due to Covid 19 the setting was closed from the Christmas break and we reopened after February half term. During this time staff kept in close contact with the families with regular phone calls and posts on our seesaw app. ## Staff Cariad Griffiths left us last October so currently Tracey is Acting Leader and Lesley Evans is the Assistant. Jo Bridgeman is helping to cover sessions until a permanent Leader is found. ## Training All staff are up to date with mandatory training – first aid, Advanced Child Protection, Domestic Violence and radicalisation training. Due to Covid 19 we have not been offered the training we are other years, however Tracey has done the ALN training and Lesley is part way through the Incredible Beginnings Training. ## Resources We have been allocated £1,035.00 by Flying Start to purchase equipment and resources for physical development. We have discussed this as a whole Cylch team and are thinking possibly a custom-built sandpit, and other outdoor physical equipment. ## Mudiad Meithrin We continue to receive support from the programme ‘Croesi’r Bont’ to develop the setting’s Welsh language. Our link support, Miriam, was visiting regularly offering ideas, resources and advice. Once the pandemic allows, these visits will continue. This partnership is proving to be very successful and Miriam’s reports indicate that she is pleased with the progress of both staff and children. ## Financial Review Please see Leader's reports above to see any grants/funding received. Financial Statements have been prepared for the year ended 31 March, 2019, and have been independently examined. These are attached to the end of this report. 3 ## Structure, Governance and Management Cylch Meithrin is a Charitable Incorporated Organisation run by a voluntary committee of parents, carers and school staff. The committee meets once during every half-term of the school calendar or more frequently if required. Our Annual General Meeting takes place as close to the end of the financial year as possible, All parents/carers are welcome to attend these meetings. All trustees give up their time freely and no remuneration has been paid to any trustee during this period. In addition to half termly committee meetings, we have also been holding Management Meetings, where the core management of the delivery of the setting meet where possible. Covid-19 hit us hard this year with our leader leaving and being short staffed. Our small team got through it and managed to continue to provide Llandrindod Wells and surrounding areas with key support via the medium of welsh for children during these terrible times. I would like to say a massive thank you to all those involved in supporting us. Without our tremendous staff, Powys and Cylch Meithrin and our committee members to support we wouldn’t be the thriving setting we are today. We would welcome support from parents or carers in any way which they think they could help, and this could be becoming a committee member volunteering to help with fundraising events. Hannah Fury ## _h.fury_ Chair 12[th ] June, 2021 4 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Cylch Meithrin Llandrindod **On accounts for the year** 31 March 2021 **Charity no** 1056540 **ended (if any) Set out on pages** 6 - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2021** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 02/8/2022 **Signed: Name:** Susan Davies **Relevant professional** AAT **qualification(s) or body (if any): Address:** Unit 30 Ddole Road, Llandrindod Wells, Powys, LD1 6DF 5 ## **SOFA** ## **Charity No 1056540 Cylch Meithrin Llandrindod Wells** ## **RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR 31 MARCH 2021** |**Receipts**
Child Payments
PCC & Flying Start Funding
Fundraising
Action for Children
MYM
Interest
HMRC JRS
Misc
**Total receipts:**
**Payments**
PAVO
Salaries & Oncosts
Petty Cash
Equipment
Staff Training & Travel Costs
Misc
**Total payments:**
Total surplus/deficit
Cash funds brought forward 1 April 2020
Cash funds carried forward 31 March 2021|**General Funds**
230
45,371
-
-
-
-
4,883
471
**50,955**
560
35,626
-
1,424
442
161
**38,213**
**12,742**
**5,678**
**18,420**|**Restricted**
**Funds**
-
**-**
-
-
-
-
-
-
**-**
**-**
**-**
**-**|**Total 2021**
230
45,371
-
-
-
-
4,883
471
**50,955**
560
35,626
-
1,424
442
161
**38,213**
**12,742**
**5,678**
**18,420**|**2020**
130
40,076
-
942
400
0
-
90| |---|---|---|---|---| |||||**41,638**
325
41,307
-
717
489
376| |||||**43,215**| |||||**(1,577)**
**7,255**| |||||**5,678**| **STATEMENT OF ASSETS AND LIABILITIES FOR THE PERIOD 1 April 2019 - 31 March 2020** |**Cash Assets**
**Bank accounts**
Current Account 81008048
Deposit Account 61390929|**31/03/2021**
**£**
18,252
168| |---|---| ||**18,420**| ## **Liabilities** |Independent Examiniation|100| |---|---| ||**100**| The financial statements were approved by the trustees, and authorised for issue on Name Signature 6