YOUTH OPTIONS Annual Report & Consolidated Financial Statements For The Year Ended 31" March 2021 A better future www.youthoptions.co.uk INVESTORS IN PEOPLE ver
INDEX Page Report of the Trustees Report of the Auditors 13 Consolidated Statement of Financial Activities 16 Consolidated and Charity Balance Sheets 17 Statement of Cash Flows 18 Notes to the Financial Statements 19 Legal and administrative information 31 Youth Option5 i5acompany limited byguarantee Registered in EngTh and Wale5 No3184237 Registered Charity No 1056463
The Trustees Annual Report (including Directors, Report) Chairfs Welcome As the Chair of Youth Options. I want to begin by thanking all those who have supported our work throughout the last year, staff, volunteers, donors, trustees, and partner organisations. Never has it been more important to deliver against our vision that every child and young person should have the opportunity to realise their potential whatever their life circumstances. The Covid-19 pandemic has highlighted the need to help ensure that young people have the support they require to navigate their way through uncertain and challenging times, providing them with the skills and resilience to improve their lives. During lockdown, Youth Options staff were remarkable in responding to the challenges: moving services on-line where we were able,. providing telephone and other remote support to young people who did not have access to digital support. and identifying and delivering food parcels and other support where urgent relief was needed, particularly for young people who found themselves isolated and whose mental health and well-being were suffering. In time, we were also able to provide pre-school support to the children of keyworkers, enabling their parents and carers to continue with the vital services the country relied on. As we move forward, our services, particularly through our Outdoor Learning Centres at Itchen Valley Country Park, and opening later in 2021, at Eastleigh will be a key part of our work. The impact of the pandemic on children and young people's mental health is only just beginning to be understood. Our services, that help connect young people with nature at these two sites, will we believe be needed more than ever. At the end of 2020 our Chief Executive, Mark Dixon, announced his planned retirement and the Board began a process of recruiting a replacement. Mark has been with Youth Options for thirty years, twenty of which as the CEO. He has done an outstanding job and will be a hard act to follow, but l am confident that he has laid the groundwork for a strong future for Youth Options, and we thank Mark for all that he has given to the organisation. l am delighted that Madeleine Durie, an experienced charity CEO has been appointed as his replacement and joined the Youth Options team in May 2021. Finally, I want to thank our supporters for your generosity in helping us financially to keep providing for children and young people in our local communities, and for giving them aspirations for the future and I hope that you will continue to support the really important work of the charity. Caroline Horrill, Chair of Trustees Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463
Mission, Vision and Values Mission Empowering and supporting children and young people to improve their life opportunities for a better future Vlsion and Values We believe that every child and young person should have the opportunity to realise their potential whatever their life circumstances We are: Inspiring: Our staff and volunteers are engaging,. motivational and enthusiastic in their delivery of services to children and young people that inspire them to achieve their potential. Supportive: We provide a sUPPOrtive environment not only for the children and young people with whom we work, but also for our staff, volunteers and partners. Committed: We are committed to empowering and supporting children and young people to improve their life opportunities for a better future. Activities We focus on those children and young people most in need of our support including.. those who have suffered from adverse child experiences,. those who are disadvantaged by virtue of their social and/or economic statUS,' those with special educational needs; those excluded from education,. those on reduced timetables; those in care, and care leavers. By offering services which are individually tailored to deliver vibrant, dynamic, and ever-evolving opportunities that connect with and inspire young people, Youth Options aims to develop their social and emotional capabilities and emotional wellbeing, improve their engagement with learning and to stay safe. This includes.. Key Work Open Access Youth Work Targeted Group Work Family and Carer Support We believe that every child and young person should have the opportunity to realise their potential whatever their life circumstances. Services Children and young people are at the centre of all that we do,. all our decisions are driven by our fundamental belief that every child and young person should have the opportunity to realise their potential. We are flexible in our approach and we are innovative and creative in delivering services that connect with and inspire children and young people. The Covid 19 pandemic had an impact on our ability to deliver services during lockdown periods. This was particularly noticeable during the first lockdown, when we were unable to deliver face to face for most of our projects. During this period, with the support of funders, we redirerted many of our staff to supporting children of keyworkers, providing a range of engaging activity delivered in school. Youth Optitsnl &attsmpany limlted bygu3rantÈÈ Registerèd In EngLand and Wales No3184237 Registered Charity No 1056463
When the pandemic struck we had to find new ways to deliver our work. Much of our work moved online and we began supporting people via video calls, message5, and phone calls. We have digitalised a lot of our processes, and we are now more aware of the tools available to us. "It's made our work more efficient, ond it makes it eosy to arrange meeting5 Wlth people who work in different offices." Moving our work online opened up a lot more avenues for us to work with more people in different ways. Families Together were able to run more NVR courses for people across the county rather than creating groups based on location. Step Forward ran a Virtual Monday Night Group every week which meant that those who were unable to travel were able to easily join in the activities. I have leornt thot virtual meeting5 con be just os effective. They save time, money ond are betterfor the environment. Movingforwurd it s likely they will still be used on some occasions. As restrictions eased and changed, we were able to go for walks with young people and utilise our outdoor learning work to support young people across our projects. This meant that more and more young people became aware of the positive benefits of spending time outdoors. "Since the p(Jndemic we huve been going on more wolks with young people. They give the opportunity for young people to 'open up, in a less intense environment. I hove noticed a pt7ttern over the last year that young people are sharirjg their troumas during wolks. These types of conversations are less likely to occur in settirjgs such 05 residentials, trip5 und home visit5. Impact, which works with Looked After Children, moved to our Forest School Site at Itchen Valley Country Park. This was such a huge success that we will continue to deliver sessions there in the future. Despite all the difficulties of 2020-2021 we delivered the following services.. Targeted Youth Work Targeted Youth Work - Programmes are carefully scheduled to lead young people through a logical sequence of activities to conclusion,. programmes can vary from a single day, several concurrent days or be spread over weeks or months. Itchen Valley Country Park Itargetedl - A range of activity Is offered at our woodland location at Itchen Valley Country Park or in settings local to IVCP, including schools and neighbourhood parks. Both targeted and open access programmes are delivered. The Services are all based around engaging with nature and outdoor learning. Impact - Engaging Looked After Children (Children in Carel aged 5-12 in a range of activities and experiences through an after school club twice a week and school holiday activity days. Re.'Lacs Providing holiday activity linked to the curriculum for Looked After Children to help them reintegrate back into school following the national lockdown due to Covid. Plus Provision A partnership project with Southampton Hub supporting young people in schools in Southampton to improve their engagement with education and raise their aspirations. YEF Working in partnership with No Limits providing 12 week outdoor learning focused programmes to young people in Year 6 who are at risk of involvement in, or becoming virtims of, violence. Across these services we supported 231 young people at an average cost of £1,886 per person. All of the costs for Itchen Valley Country Park are included in this calculation, however some costs relate to group activities (see Open Access below). Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463
Keyworker Support Kcyworker Support A mix of one to one and small group support in order to identify and address individual needs,. support is varied in nature and delivery, from single issue focused intervention to wide ranging support across a number of issues. NEET- Supporting young people through I'.1 and small group activity to move into employment, education or training. The programme supports young people to overcome barriers to engagement in EET. Step Forward Supporting care leavers and looked after children in Eastleigh & surrounds to transition into independent living. The programme supports young people through l..1 and small group work. Individual Requests- We delivered services to a number of young people individually referred by a range of agencies. Across these services we supported 182 young people through Keyworker Support at an average cost of £1,290 per person. Open Access Open Acce55 - Services include outdoor learning, centre based youth work, detached youth work and open access play sessions. Itchen Valley Country Park (open access) - A range of activity is offered at our woodland location at Itchen Valley Country Park or in settings local to IVCP, including schools and neighbourhood parks. Both targeted and open access programmes are delivered. The services are all based around engaging with nature and outdoor learning. BHH Detached- Providing three nights per week of detached youth work in Bursledon, Hamble and Hound. Lordshill Youth Project ILYPI - A detached and centre-based youth work project delivering in Lordshill, Southampton. There project delivers two centre-based and 5 detached youth sessions per week for young people aged 10-16. Play & Youth Providing three sessions per week and six sessions during school holidays of detached youth work in local parks in the west of Southampton. Southampton Detached- Providing two nights per week of detached youth work across Southampton. Across these services we supported 1,847 young people at an average cost of £144 per person. Family Support Family Support- SeNices that provide support to parents as well as children and young people. Families Together Working with families who experience child to parent violence we provide Non Violent Resistance training for parents to help them change in order to rebuild relationships and reduce violent incidents. The service also delivers activities to support children within the family to build positive relationships as siblings and with their parents. We supported 106 people at an average cost of £1,608 per person. Youth Options Centres Limited {Trading Company) The Scott Centre (Andover), The Hub (Eastleighl and The Mansel Park Pavilion IMP3IISouthamptonl, are operated through the subsidiary company, Youth Options Centres Limited and have all continued to make a contribution towards the running costs of the charity. Early Years & Childcare - We deliver 3 range of childcare services in Andover area from our own facility (The Scott Centrel and surrounding primary schools. We provide breakfast and after-school clubs, holiday clubs and a pre-school. We also have a woodland pre-school and woodland holiday club at our Itchen Valley Country Park site. Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463
The Hub The Hub is a small leisure fatility that includes a rugby club. We manage the facility on behalf of Eastleigh Borough Council, and are responsible for engaging user groups in the centre. We also deliver a number of services from the centre including an after-school and holiday club. MP3 - MP3 is a community facility in Millbrook, Southampton. It provides space from which organisations deliver a range of services to the local community. User groups include a boxing club and a pre-school as well as a range of smaller organisations. Achievements and Performance Strategy 2019-2022 Our strate is built upon the values that we hold as an organisation, as well as our firm foundations. The priorities are: Excel at providing Services to children and young people that help them improve their social and emotional capabilities We will do this by.. Increasing the number of young people supported by a keyworker Increasing the range of outdoor positive mental health and wellbeing programmes that we offer voung people Developing the effectiveness of our impact practice Progress this year.. Developed a form for staff to use to measure impact of keywork support. This has been trialled and amendments made to ensure it is suitable for different style I:1 sessions. It works well and has received positive feedback from education providers and social care Submitted three bids to funders specifically for keywork support,. all still outstanding as this report was written Collated a comprehensive list of potential outdoor learning activities to support mental health and wellbeing Excel at providing services to children and young people that help them improve their engagement with learning We will do this by.. Completing the development of Youth Options Outdoor Learning Centre Developing a range of curriculum based outdoor learning opportunities Increasing the number of young people benefiting from outdoor learning opportunities Increasing the number, and range of outdoor learning accreditations delivered Progress this year.. Completed stage one of the development of OLC. The centre is ready for use and includes the classroom and two Forest School areas. Secured funding to deliver holiday clubs for LAC with a curriculum focus to SUPPOrt reintegration into school following lockdown- these have been very well received. Completed required actions to be ready for Lotc assessment at IVCP. We have delayed assessment to include OLC at the same time,. this may take a further year to get to the required level with OLC. Engaged 1,005 children and young people in outdoor learning opportunities. Youth Optitsnl &attsmpany limlted bygu3rantÈÈ Registerèd In EngLand and Wales No3184237 Registered Charity No 1056463
Excel at providing detached and centre based youth programmes that support young people to stay safe We will do this by: Developing a toolkit to support the delivery of high-quality detached youth work Developing a training programme to support voluntary led centre-based youth provision Developing the effectiveness of our impact practice Progress this year.. Developed a Padlet (online product for sharing information. photos and web links) for detached teams to improve communication and access to training opportunities for part-time staff. A whole section on Padlet dedicated to resources,. also introduced new activity based resources. Bought Ipads and data to allow all staff to access current resources and use with young people in the moment. Aside from performance related to meeting our strategic priorities, we.. Continued to deliver services to children and young people throughout the pandemic Secured funding to support children and young people directly affected by Covid Services Outputs All projects report their output5 monthly. The table below shows the combined outputs for all projects in 2020-2021, it also shows a comparison in outputs between years. 2016117 1,358 982 2,334 1,488 31 15,951 895 2017118 1,804 1,353 3,157 1,764 25 20,348 56 2018119 2,770 2,318 5,092 2.303 47 23,458 0.47 201912020 2,103 1,588 3,690 2,445 57 19,682 9.600 202012021 1,380 978 2,366 2,164 Young People Engaged- Males Young People Engaged- Females Total Young People Engaged Sessions Residentials Young People Attendance ours Deliver 8,094 25 658 322 183 28 565 139 24 451 38 o. of young people certificated/accredited o. of volunteers 815 iii Youth Options worked with fewer young people during 2020-2021 than in any of the previous 4 years; this 15 due to the pandemic that inhibited our ability to engage with many young people across the year. This was also the first year since 2012 that we did not deliver the National Citizenship Service INCSI programme. This was a strategic decision not to continue with the programme as we felt it no longer fitted with our overall strategic objectives. However, the consequence was that we knew we would be supporting 300 to 400 fewer young people in 2020121, and also had reduced residential provision, even before the pandemic hit. Evaluating our Work Our staff team has continued to evaluate services as they are delivered, making adjustments as necessary to meet the needs of young people attending. Evaluation has included the use of an informal observation tool desiEned specifically for one-to-one or small group support. We also continued to collect case studies to demonstrate the impact of our services. Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463
Case Studles IAII names changed) Step Fonvard Amanda - Aged 21. Mother to 2 children, aged 5 years and 18 months. Amanda was referred to the Step Forward project by her Personal Advisor at Hampshire Social Services. The referral was made because Amanda wa5 to be exited from their service approaching her 21" birthday and the Advisor wanted to put in place some support for the next year, for when she was no longer working with her. Amanda was referred to the project in February 2020. She was initially very challenging to engage, as her responses to meeting up were often that she was 'ok', 'too busy, or'didn't need any support, at this point. During the first lockdown, Amanda was texted regularly and after a few weeks, Amanda started to talk with one of our Youth Workers on the phone. She was delivered children's activities to the door and several food packages to help her financially and practically as she did not drive. At this point, Amanda was living with her children's father. After a few more weeks, Amanda started to open up, saying she was not happy in her relationship and that she felt miserable. She has a part time job working in a care home, but she felt iso13ted away from her family and said she had no friends. Her family live in Bournemouth and she moved to Southampton 6 years ago to be closer to her partnerfs family. From June 2020, Amanda engaged with the project and accepted support from Youth Workers. She meets regularly with one of our Youth Workers and often chats on the phone. Over the last 6 months she has received emotional support, support with looking for accommodation, looking for work, sorting her flat out, CV writing, food deliveries, going to the launderette for her, picking her oldest child up from school together, bank appointments and shopping trips together. Amanda lives close to woods, so she has also enjoyed a Youth Worker walking around the woods with her and her children, during the summer months. In addition to this, Amanda was referred to a counselling service within Youth Options where free counselling was offered. When asked how she was finding the counselling, she replied, "Its good, I feel understood. Since starting to support Amanda, she has separated from her children's father and he has moved out. She is now a single parent in a new relationship with someone from work. She is planning to move to a new house to be nearer to her family and as a resLJlt, has been supported with practical jobs SLJch as researching, phone calls, planning and getting her strong boxes from Lidl for the move. Amanda will continue with the project for at least another 6 months, where the plan is to move her to her new home and help her practically with tasks such as moving her belongings in the Youth Options van, getting her new home organi5ed, sUPPOrting her to find a new job in the area and set up her utility bills etc. During her time with Youth Options, Youth Workers have observed improved confidence in Amanda and she has become more independent. Amanda herself has said.. "All of my feedback is really positive, my Youth Worker has helped me so very much over the last couple of months and l always feel as if I have someone to turn to with her. My Youth Worker has helped me with big and little things and is always there if and when I need herl I couldn't have asked for anyone better. Outdoor Learning Targeted Support Max has been working with Youth Options since October 2019. At this time Max did not have an educational placement and had been out of the system for a lengthy period. Max commenced outdoor learning sessions at Itchen Valley Country with one other young person and has attended consistently throughout his time here. On his initial session Max presented as a polite and respectful young person but did express some hesitation and talked about his anxiety levels about approaching something new and meeting others. He also Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463
mentioned that he struggles to make friends and maintain positive relationships. In order to help develop Max's self-esteem and build confidence we created a weekly programme focussing on promoting well-being through practical achievements which include fire lighting, cookin& tool use and practical conservation tasks. Many of the tasks undertaken embedded other outcomes, suth as team work, communication skills and problem solving. Max has responded positively to working in a small group and has built a solid friendship with the other young person he is working with. During his time with us Max has experienced a good deal of change, including moving to temporary foster care. He appears to have really benefited from the consistency and support of his weekly sessions with Youth Options, which have given him a space to talk freely about his difficulties. Max has also appreciated the opportunity to build a supportive friendship which now continues outside of his time with us. This ha5 bee particularly positive for him during lockdown when sessions were forced to pause temporarily. Through this time Max has shown a marked improvement in his attitude to change and appears more flexible in his thinking. This has been demonstrated by the fact that sessions have been less consistent and he has had to adapt to different Outdoor Learning Leaders. Despite all the challenges of the past few months, Max has been engaged, enthusiastic and consistent in his approach to our sessions. Since September 2020 Max has built up to a four day week in mainstream school and is now attending regular lessons while also accessing l..1 support. This is a huge achievement for him in terms of confidence and he also continues to make positive steps in catching up with the school work he has missed. Max acknowledges that regular sessions at Itchen Valley Country Park have enabled him to grow in confidence and approach things, even if feels uncomfortable to begin with. He also recognises the benefits of being in nature and its impact on his physical and emotional well-being, saying 'lt just makes me feel really calm being out. Future Plans Outdoor Learning Centre Following the success of our Outdoor Learning provision at Itchen Valley Country Park, we have been working on a second OLJtdoor Learning Centre at Eastleigh. With planning permission gained in 2019 and a fundraising campaign and investment in the development of the centre planned, our plans were delayed due to Covid-19 lockdown. Work finally got underway in the summer of 2020, with drainage, site clearance and a new classroom with toilet and kitchen facilities funded in part by generoLJS donation from Allegra's Ambition. The opening of the centre will double our current capacity to deliver outdoor learning programmes. Having a classroom will support our plans to develop the use of outdoor learning to support young people to engage with education with accredited learning opportunities. We are exploring a wide range of potential accredited learning that will support young people who struggle to engage with the formal curriculum,. our intention is to engage young people from across the primary and secondary age range. We will continue to raise funds for the second stage of the development. Early Years & Childcare The Covid-19 pandemic significantly disrupted the delivery of our seNices. After a brief pause, we were able to continue to provide support to children of keyworkers and more children returned to our services as that list was expanded in subsequent lockdowns. However, the impact on the numbers of children we have been able to support has been large and our future plans will need to respond to the uncertainty for demand for these services as more parents and carers continue to work from home. Youth Optitsnl &attsmpany limlted bygu3rantÈÈ Registerèd In EngLand and Wales No3184237 Registered Charity No 1056463
Financial Review Our Incoming resources for the year were £1.4million l£1.9million 20201 and total expenditure was £1.4million l£1.9million 20201, resulting in a break even position Ibreak even posltion in 20201. This is in line with the charities objective of operating at close to breakeven. Income and Expenditure The principal sources of income are fees charged under service level agreements and grants received to deliver services noted above. Income is also derived from fundraising events and the Eenerosity of supporters. Income derived from Training and educational activities was £816K1£898K 20201. Within this, income has remained stable for Keyworker Programmes and Targeted Youth Work. There has been a reduction in income from Open Access programmes of £25K and a significant reduction from NCS of £257K. Other income for training and educational activities increased by £160K and came from various donors for the Outdoor Learning Centre and the Big Lottery Fund for the general purposes of the charity. Income from other, general fundraising and donations was £24K, a decrease of £37K compared with 2020. Expenditure on charitable activities was £1.03million l£1.25million, 20201. The income of the Trading Company was £276K with a further £147K income received from the government's COVID-19 support schemes, an overall decrease in income of 40% from 2020. A break even position was achieved after management fees which increased from £133k to £151K. Reserves The Trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets I'the free reserves'l held by the charity should be between 3 and 6 months of the resources expended, which equates to between £350,000 and £700,000 in general funds. At this level, the Trustees feel that they would be able to continue the current activities of the charity in the event of a significant drop in funding. If this happens, it would obviously then be necessary to consider how the funding would be replaced or activities changed. Currently free reserves amount to £605,94012020'. £448,740). Our reserves at the year end comprise.. 2021 £'ooo 53 2020 £'ooo 65 Restricted funds for projects Funds invested in fixed assets Other designated funds Total designated funds 330 17 347 180 113 493 Free reserves Total 606 1.006 449 807 Other designated funds relate to the commitment to refurbish the outdoor learning centre. Investments Some of the Chariws funds are invested by Trustees into an investment portfolio held by the Charity in order to generate returns to support the work of the Charity over the long term. Funds are invested to give a combination of income and growth and the Trustees have a strategy of focusing on the total return. The Board and Finance Committee review performance regularly. The Trustees believe the Charity's funds should be invested in Investment funds that serve the Charitable sector and are widely diversified, providing a way to balance risk, flexibility and return. The Trustees target a Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463
long term rate of return of 5Yo but recoEnize that investment markets can go down as well as up so can live with the resulting short-term volatility. The stock market experienced significant increases in value over the year, as a result of the global recovery from the Covid-19 pandemic. Values at 31st March 2021 have therefore recovered to a level above those of 31" March 2020. The total return on investments in 2020-2021 was 26%12020.' negative 21%). Structure, Governance and Management These financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. Our Governance Structure Youth Options was established in 1937 and became a company Limited by Guarantee on 10 April 1996. It IS governed by Memorandum and Articles of Association. Charitable Objects and Public Benefit The Trustees have had regard to the Charity Commission's guidance on public benefit when reviewing our aims and objectives and planninE for future activity as well as the Charity Governance Code. The public benefit of Youth Options lies in its core object, which is the improvement of life opportunities for children and young people, including the advancement of citizenship and development of community involvement. This report sets out the activities that Youth Options carried out in order to further its strategic aims and charitable objects and the Trustees confirm that our activities meet the Public Benefit of our charity. Board of Trustees Our Trustees have ultimate responsibility for the directing the work of our charity, ensuring that it is solvent, well-run and delivering against our charitable objects as a public benefit. The Trustees of Youth Options are also Directors of Youth Options for the purpose of Company Law. No Trustee has a financial interest in the charity and no Trustee receives any remuneration for their services as a Trustee but may be reimbursed reasonable and necessary expenses. Youth Options Ltd is a wholly owned subsidiary of Youth Options. A subset of Youth Options Trustees also serve as Dirertors on the Ltd Company, as well as an independent Dirertor, lan Strickland. The Board of Trustees meets SIX times a year, with Committees meeting as required during intervening periods. Currently there is a Remuneration and Appointment Committee and a Finance and Audit Committee. The directors consider that the Board of Directors, who are the organisation's Trustees, and the Senior Leadership Team comprise the key management personnel of the charity in charge of directing and controlling, running and operating the organisation on a day to day basis. Trustee Recruitment and Indurtion The Board seek to ensure a good mix of experience and expertise including finance, HR, safeguarding and senior management experience. The Board carry out a skills audit on a regular basis to identify potential gaps and look to recruit for those skill sets. In accordance with the Articles, the Chair and Vice Chair are elected by the Board of Trustees for a period of seven years and all other Trustees for a period of five years. Trustees may sit for a second term if agreed by the Board of Trustees. Trustees are recruited for various skills they bring to the organisation. Youth Optitsnl &attsmpany limlted bygu3rantÈÈ Registerèd In EngLand and Wales No3184237 Registered Charity No 1056463 io
The Chair and CEO induct new Trustees. All Trustees receive induction training by the Chair and Senior Management Team a5 well as Safeguarding Training. All Trustees are subject to our Safer Recruitment policy for staff and volunteers. Risks and Uncertainties The Board of Trustees has overarching responsibility for assessing risks faced by the charity, and delegates management of such risk to the Executive. Major risks have been reviewed and systems established to mitigate these risks. The risk register is regularly reviewed by the Senior Leadership Team and Trustees. All incidents, safeguarding incidents and accidents are reported to the Senior Leadership Team, and reviewed at monthly meetings. The most significant cases are reported to the Board of Trustees. Appropriate investigation of all incidents and accidents is carried out. A quarterly analysis of information is provided to the Board of Trustees. The principal risks facing the charity are.. Financial sustainability including inability to win contracts and grants and decline in individual giving Safeguarding incidents Reduced income due to ongoing Covid-19 restrictions Decision making and management of the charity The Board approve the annual budget, which is linked to the three year strategic plan. The implementation is delegated to the Chief Executive. Outcomes and key performance indicators are monitored through the committee structure and to the Board through Financial and CEO Report. Fundraising Practices Youth Options operates a diverse approach to generating voluntary income and grant fundraising. Our fundraising team consists of 1.5 staff 12020- Nil, new rolel who are also responsible for marketing and communications internally and externally to our staff, volunteers and supporters. Whilst we are not formally members of the Institute of Fundraising at this point in time, we work to the Fundraising Code of Conduct. Pay and remuneration In view of the nature of the charity, the directors benchmark against pay levels in other charities of a similar size and wherever possible aim to set remuneration levels at an average of the range paid for similar roles. Youth Options, pay scales are reviewed annually by the Remuneration and Appointments Committee to make recommendations to the Board of Trustees. Youth Options operates a robust appraisal process for all staff. Salary increase recommendations based on meeting annual objectives are made by relevant Line Managers. All recommendations are reviewed and ratified by the Senior Leadership Team. The Remuneration and Appointments Committee determines the salary of the CEO, and any salary increases for the Senior Leadership Team. Youth Options operates a defined contribution pension scheme, to which all eligible employees are auto- enrolled. The minimum employee contribution level was 3QA of basic salary in 2020121 in line with the auto- enrolment requirements. The employee contribution 15 matched by the organi5ation. Staff may opt to make higher contributions, which we match up to a maximum of 5%. Statement of Trustees Responsibilities The Trustees are required by law to prepare financial statements for each financial year, which give a true and fair view of the financial activities of the charity and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to: select Suitable accounting policie5 and then apply them consistently,. observe the methods and principles in the Charities SORP.. make judgements and estimates that are reasonable and prudent,. Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463 li
state whether the policies adopted are in accordance with the Companies Act 2006 and with applicable accounting standards and statements of recommended practice, subject to any material departures disclosed and explained in the financial statements,. Prepare the financial statements on the going concern basis unless It is inappropriate to presume that the company will continue in business. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for ensuring that the company maintain5 an adequate system of internal control designed to provide reasonable assurance that assets are safegLJarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities. Statement As To Disclosure Of Information To Auditors So far as the directors are aware, there is no relevant audit information of which the company's auditors are unaware, and each director has taken all the steps that they ought to have taken as a director in order to make themselves aware of any relevant audit information and to establish that the company's auditor5 are aware of that information. Approval of the Trustee's Report The Trustee'5 report has been prepared under the Charities Act 2011 and in accordance with the Special Provisions of Part 15 of the Companies Act 2006 and was approved by the Board of Trustees on 20 September and is signed and authorised on its behalf by.. Caroline Horrill Ioct 4, 2021 12.'07 GMT+ll ct S, ?.0?.112..05 GMT+ll Caroline Horrill James Fillingham On behalf of the Trustees Date: 20 September 2021 Youth Optitsnl &attsmpany limlted bygu3rantÈÈ Registerèd In EngLand and Wales No3184237 Registered Charity No 1056463 12
Report of the Independent Auditors to the Trustees of Youth Options Opinion We have audited the financial statements of Youth Options (the 'parent charitable company'l and its subsidiary (the 'group'l for the year ended 31, March 2021 set out on pages 16 to 30. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements give a true and fair view of the state of the group's and parent charitable company'5 affairs as at 31, March 2021 and of the group's incoming resources and application of resources, including its income and expenditure, for the year then ended; have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice,. and have been prepared in accordance with the Charities Act 2011. Basis for opinion We condLJCted our audit in accordance with International Standards on Auditing IUKI IISAS IUKII and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the group and parent charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relatlng to go5ng concern We have nothing to report in respect of the following matters in relation to which the ISAS IUKI require us to reportto you where.. the trustees, use of the going concern basis of accounting in the preparation of the financial statements is not appropriate,. or the trustees have not disc105ed in the financial statements any identified material uncertainties that may cast significant doubt about the group's or parent charitable company's ability to continue to adopt the going concern basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue. Other information The trustees are responsible for the other information. The other information comprises the information included in the trustees, annual report, other than the financial statements and our auditor's report thereon. Our opinion on the financial statements does not cover the other information 2nd, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463 13
Matter5 on which we are required to report by exception In the light of our knowledge and understanding of the group and parent charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors, report. We have nothing to report in respect of the following matters to which the Charities Act 2011 requires us to report to you if, in our opinion.. the information given in the financial statements is inconsistent in any material respect with the Trustees, Annual Report- or the parent charitable company has not kept adequate accounting records,. or the parent charitable company financial statements are not in agreement with the accounting records and returns,. or we have not received all the information and explanations we require for our audit. Responsibilities of trustee5 As explained more fully in the Trustees, Responsibilities Statement set out on page 12, the trustees (who are also the directors of the charitable company for the purposes of company lawl are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the group's and parent charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the group or the parent charitable company or to cease operations, or have no realistic alternative but to do so. Auditorfs responsibilities for the audit of the financial statements We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAS IUKI will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at.. www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report. Extent to which the audit was capable of detecting irregularities, including fraud Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, inclLJding fraud. Due to the inherent limitations of an audit, there is a risk that we will not detert all irregularities even though the audit has been properly planned and performed in accordance with the ISAS IUKI. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.. We obtained an understanding of the leEal and reEulatory frameworks that are applicable to the company, and the industry in which it operates. These include but are not limited to compliance with the Companies Act 2006, UK Generally Accepted Accounting Principles and the relevant tax compliance regulations for the company. We obtained an understanding of how the company is complying with these frameworks through discussions with management. Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463 14
We enquired with management whether there were any instances of non-compliance with laws and regulations or whether they had knowledge of actual or suspected fraud. These enquiries are corroborated through follow-up audit procedures including but not limited to a review of legal and professional costs and correspondence. We assessed the susceptibility of the company's financial statements to material misstatement, including the risk of fraud and management override of controls. We designed our audit procedures to respond to this assessment, including the identification and testing of any related party transactions and the testing of journal transactions that arise from management estimates, that are determined to be of significant value or unusual in their nature. We assessed the appropriateness of the collertive competence and capabilities of the engagement team, including consideration of the engagement team's knowledge and understanding of the industry in which the company operates in, and their practical experience through training and participation with audit engagements of a similar nature. Use of our report This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken $0 that we might state to the charity's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charitable company's trustees as a body, for our audit work, for this report, or for the opinions we have formed. Michaela Johns FCCA Isenior Statutory Auditor) For and on behalf of Hopper Williams & Bell Limited Statutory Auditor Highland House Mayflower Close Chandler's Ford Eastleigh Hampshire S053 4AR Date.. 20 September 2021 Hopper Williams & Bell Ltd is eligible to act as auditor in terms of section 1212 of the Companies Act 2006. Youth Options sacompany limited byguarantee Registered in En8L3nd and Wales No3184237 Registered Charity No 1056463 15
Youth Options Consolidated Statement of Financial Activities Ilncorporating an Income and Expenditure Account) st for the Year Ended 31 March 2021 2021 Total 2020 Total Restrirted Unrestricted funds funds funds fvnds Notes INCOME Income and endowments from: Donations and legacies 5,883 5,883 37,898 Charitable activities- Training and educational activities 358,587 457,514 816,101 898,405 Other trading activities: Income from operating centres Fund raising events 276,047 17,548 276,047 17,548 707,697 23,721 Investments (bank interest) 42 42 295 Other income 264,050 264,050 214,314 Total Incoming resources 358,587 1,021,084 1,379,671 1,882,330 EXPENDITURE ON: Raising funds: Costs of operating centres Other costs of raising funds 280,143 35,561 280,143 35,561 583,334 46,589 Charitable activities 291,258 744,452 1,035,710 1,250,716 Total expenditure 291,258 1,060,156 1,351,414 1,880,639 Net incomellexpenditurel before transfers 67,329 139,0721 28,257 1,691 Transfers between funds 179,9641 112,6351 79,964 40,892 28,257 1,691 Other recognised gains Unrealised investment Ilossesl Igains Net Movement in Funds forthe year 13 170,620 211,512 170,620 198,877 1129,4491 1127,7581 112,6351 Total Funds.. Brought Forward 65,422 741,411 806,833 934,591 Carried Forward 52,787 952,923 1,005,710 806,833 All incoming resources and resources expended derive from continLJing activities. The notes on pages 19 to 31 form an integral part of these financial Statements. Youth Options is a compzny Ilmlted bygu3rantee Registered in England znd W3lES No 3184237 Reglstered Charity No 1056463 16
Youth Options Balance Sheets at 31" March 2021 Company No. 3184237 Group Charity 2021 2020 2021 2020 Note Fixed assets Tangible assets Investments 12 330,350 812,479 1,142,829 179,963 644,267 824,230 330,350 812,482 1,142,832 179,963 644,270 824,233 13 Current assets Sundry debtors and prepayments Cash at bank and in hand 14 44,762 44,725 89,487 61,882 33,349 95,231 38,370 1,925 40,295 47,726 27,083 74,809 Creditors: Amounts falling due within one year 15 1226,6061 1112,6281 1177,4621 192,2541 Net current assets I Iliabilitiesl Net assets 1137,1191 1,005,710 117,3971 806,833 1137,1671 1,005,665 117,4451 806,788 Funds Restricted income funds 16 52,787 65,422 52,787 65,422 Unrestricted income funds Designated funds General fund 17 17 346,983 605,940 952,923 292,671 448,740 741,411 346,983 605,895 952,878 292,671 448,695 741,366 Total funds 1,005,710 806,833 1,005,665 806,788 These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime under the Companies Act 2006 and in accordance with FRS 102 SORP. The trustees have prepared group accounts in accordance with section 222A of the Companies Act and the Charities Act 2011. The trustees acknowledge their responsibilities for complying with the requirements of these Acts in respect of accounting records and preparation of accounts. Whilst the company is exempt from audit under Section 477 of the Companies Act 2006 and the members have not required an audit under section 476 of the Companies Act 2006, the company is subject to audit under the Charities Act 2011. The financial statements were approved by the Board of Trustees on 20 September 2021 and signed on its behalf by- Caroline Horrill (Ott 4, 202112..07 GMT+II ct 5, 2021 12."ofJ GMT+il Caroline Horrill Trustee James Fillingham Trustee The notes on pages 19 to 31 form an integral part of these financial statements. Youth Options isa cOmpanylitnitÈd byguafantee ReEiStÈd In England and Wales No 3184237 Reg1StÈd Charity No 1056463 17
Youth Options Consolidated Statement of Cash Flows as at 31st March 2021 Notes 2021 2020 Net cash inflow / loufflowl from operating activities 21 74,928 134,8521 Cash flow from investing activities Payments to acquire tangible fixed assets Receipts from sales of tangible fixed assets Payments to acquire investments Receipts from sales of investments Interest received 1171,1351 5,217 1150,0001 70,000 12951 1421 Net cash flow from Investlng actlvltles 1165,9601 180,2951 Cash flow from financing activitie5 Issue of borrowings loo,000 Net cash flow from financlng actlvlties loo,000 Net increase I Ide¢rea5e) in ¢ash ond cash equivalents 8,968 1115,1471 Cash and cash equivalents at 1st April 40,513 155,660 Cash and cash equivalents at 31st March 49,481 40,513 Cash and cash equlvalents conslsts of: Cash at bank and in hand Short term deposits 44,725 4,756 33,349 7,164 Cash and cash equivalents at 31st March 49,481 40,513 The notes on pages 19 to 31 form an integral part of these financial statements. Youth Options isa cOmp3nylitnitÈd byguafantee ReElStÈd In England and Wales No 3184237 Reg1StÈd Charity No 1056463 18
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 l General information Youth Options is a company, limited by guarantee, incorporated in England and Wales under the Companies Act 2006 and Charitie5 Act 2011. The address of the registered office is provided in Reference and administrative details. Details of the charitvs operations are provided in the Report of the Trustees. 2 Accountin8 policies The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows= Statement of compliance and basis of preparation The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared under the historical cost convention and includes the results of the charity's operations which are described in the Trustees, Report and all of which are continuing. The financial statements are prepared in accordance with the Charities SORP IFRS 1021, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financi315t3tements are rounded to the nearest £1. The financial Statements consolidate the results of Youth Option5 Centre5 Limited, which 15 a wholly owned subsidiary undertaking of the Charity, on a line by line basis. The accounting year ends are co-terminus. The company has used the exemption under section 408 of the Companies Act 2006 not to include an individual income and expenditure account for the parent charitable companv. Income All incoming resources are included on the Statement of Financial Artivitie5 when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Income from grants is accounted for on an accruals basis. All voluntary income and donations are accounted for on receipt by the charity. The income from fund raising events is shown gross, with the associated costs included in fundraising costs. Government grants The following government grants have been received during the year.. Coronavirus lob Retention Scheme-. the accrual model has been used to recognise the grant on a systematic basis over the periods in which the related staff costs are incurred. BLJsiness Support Grant Funds.. the accrual model has been used to recognise the grant when it is received or becomes receivable, as there are no future related costs or performance conditions. Classifitatlon of expenditure Expenditure is included when a liability is incLJrred. All expenditLJre has been classified as costs of raising funds, charitable activities Iwhich includes operational programmes. support costs and governance costsl and other costs. Operational ProEramme Expenditure relates directly to carrying out the objects of the charity. Support costs are expenditure incurred directly in supporting charitable activities and projects. Cost of raising funds include the costs of all fund raising events. Governance costs are those relating to the charity's compliance with constitutional and statutory requirements. An apportionment of staff c05t5 and overheads has been carried out on the basis of the income generated by the projects. Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 19
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 2 Accounting policies Icontinuedl Tangible fixed assets Tangible fixed a55et5 are stated Bt COSt less depreciation. A55et5 Costing less than £500 are written off in the year of purchase. Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.. Leasehold land and building5 Fixtures and fittings Motor vehicles buildings over period of lease,. land not depreciated 25% on reducing balance 25% on reducing balance Investments Investments are stated at market value. Realised and unrealised gains and losses on investments are dealt with in the Statement of Financial Activities. Investment income is credited to income on an accruals basis. using dates of payment for dividends, and daily accrual for interest. Funds All the funds hève been anèlysed between restritted and unrestrirted funds. Restricted funds are those where the donor has imposed restrictions on how the fund may be used. but which do not prevent the fund being spent. Unrestricted funds are those which are not subject to any special restrictions and they can be used as the trustees decide. Designated funds are allocated out of unrestricted funds by the trustees for specific purpose5. The use of suth funds is at the trustees, discretion. Pensions The charity operates a defined tontribution pension scheme. ContribLJtions are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the scheme. Flnanclal assets The Charitable Company has elected to apply the provision of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial assets are recognised in the charitable company's statement of financial position when the company becomes party to the contractual provisions of the instrument. Basic financial a55et5, which include trade and other receivable5 and cash and bank balances are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method, unless the arrangement constitutes a financial transaction. where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities Basic financial liabilities which include trade and other payables, are initially measured at transaction price and subsequently measured at amortised cost, unless the arrangement constitutes a financing transaction where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. 3 Financial performance of charity The consolidated statement of financial activities includes the results of the charity's wholly owned subsidiary Youth Option5 Centres Ltd. The summary performance of the charity alone is.. 2021 2020 Income Management charges made to subsidiary company 957,012 151,248 1,108,260 11,080,003) 28,257 1,174,631 133,051 1,307,682 11,305,991) 1,691 Expenditure Net incoming resources before other recognised gains Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 20
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 4 Incoming resources from activities for generating funds The wholly owned subsidiary Youth Options Centres Limited is incorporated in England and Wales INO 028980831. The subsidiary operates the recreational and leisure centres owned by the charity. The company owns the whole of the £3 issued share capital. A summary of the trading results is shown below. The summary financial performance of the subsidiary alone is.. 2021 2020 Turnover Grant income Other income Cost of sales. administration costs and finance costs Net profit Management charge5 Retained in the subsidiarv 276,047 146,615 12,743 1284,1571 151,248 1151,2481 707,697 10,098 1584.7441 133,051 1133,0511 The assets of the subsidiary were.. Current assets 143,395 1143,3471 48 37,560 137,5121 48 Net assets Aggregate share capital and reserves 48 48 The costs above include the full costs of the subsidiary. There is a small difference when compared to 'Costs from operating Centres, on the SOFA, as audit remuner3tion has been reallocated to support costs in the Group accounts so that full audit remuneration is disclosed on a Group level in notes 8 & 10. 5 Training and educational activities income 2021 Restricted Unrestricted 2020 Unrestricted Total Restricted Total Keyworker support Fixed term programmes Itchen Valley country park Open access National Citizen Service 73,719 192.992 88,341 3,698 185,407 90,056 162,060 196,690 185.407 109,056 89,033 174.885 73,237 27,199 140,969 53,296 257,455 1,856 554,012 162,270 202,084 140,969 133,771 257,455 1,856 898.405 19,000 80,475 Other 72,876 358.587 90,012 457,514 162,888 816,101 344,393 6 Other Income The 2020-21 income represents government grant income in the form of the Coronavirus lob Retention Scheme 1£132,2611 and Coronavirus Business grants1£97,8961 as well as other miscellaneous income. The 2019-20 income related to the charity, as custodian trustee, receiving a proportion of the disposal proceed5 of Thornhill Youth Club leasehold during the year. Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 21
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 7 Other costs of rai5in8 fund5 2021 2020 Fundraising event costs Staff costs Ifunding and fundrai5ingl Property costs Office and other overhead costs 7.590 26,095 1,036 840 35,561 8,860 35,768 789 1.172 46.589 8 Charitable activities costs Operatlonal Support Programmes Artivities Govèrnante Costs Total 2021 2020 Keyworker support Fixed term programmes Itchen Valley country park Open access National Citizen Service Other 174,609 246,154 47,697 225,564 88 39,187 733,299 50,878 61,750 58,208 34,238 9.174 11,134 10,496 6,174 234.661 319,038 116,401 265,976 88 99,546 1,035,710 237,689 243,964 62.542 284,234 406,242 16,045 1,250,716 51,138 256,212 9,221 46,199 2020 Keyworkersupport Fixed term progrommes Itchen Valley country park Open acce55 Ntttionol Citizen Serwice Other 189,837 184,371 20.972 244,787 330,321 276 970,564 44,647 55,601 38,786 36,805 70,836 510 247,185 3,205 3,992 2,784 2,642 5,085 15,259 32,967 237,689 243,964 62,542 284,234 406,242 16,045 1,250,716 Operational 2021 2020 Support Totsl 2021 2020 2021 2020 Activity costs Motor and travelling costs Salaries and staff expenses Office costs 39,272 12,306 615,534 20.107 31.274 14,806 184,135 17,955 697,120 28,688 23,657 19,009 39,272 15,277 837,974 32,171 49,926 14,891 184,135 21,742 908,997 45,901 37,851 19,123 2,971 222,440 12,064 18,652 85 3,787 211.877 17,213 14.194 114 Property costs Depreciation Governance costs Staff costs Audit & account5 remuneration Legal & professional fees Property and overheads 20,880 18,150 1,907 5,262 302,411 7,899 7.320 15,787 1,961 280,152 20,880 7,899 18,150 7,320 1,907 15,787 5,262 1,961 1,035,710 1.250.716 733,299 970,564 Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 22
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 9 Staff costs No remuneration or expenses were paid to trustees during the Year. The costs of the staff were.. 2021 2020 Wages and salaries Social security costs Pension costs 926,664 64,996 37,171 1,028,831 1.199,806 79,957 41,017 1.320.780 One employee had earnings in the band £80,001 to £90,000 during the year12020'. One). Contributions of £7,424 12020.. £7,983) were made to the defined contribution pension scheme for thi5 Staff member in the year. Staff costs are shown under the following items of expenditure.. 2021 2020 Fundraising and publicitv Operational programme5 Operation of centres and training services Support costs Governance 26,095 561,630 197,786 222,440 20,880 1,028,831 35,768 664,725 400,511 211,877 7,899 1,320,780 Included in staff costs is an ex-gratia payment of £7.689 for redundancy due to a change in a service contract with a customer. The average monthly number of staff employed by the charity during the year was as follows.. 2021 No. 2020 No. Fundraising and publicitv Direct charitable work (including YOCL Staff for 20201 Youth Options Centres Ltd Support/Governance 25.8 14.8 48.2 47.4 54.2 The average number of staff employed (Headcountl 10 Auditor5, remuneration Auditors, remuneration for the group in the year consisted of the following costs.. 2021 2020 Audit AtCOLJnts & other services 13,170 4,980 18,150 6,090 1,230 7,320 The auditors, remuneration above is inclusive of VAT a5 the Group 15 not VAT registered. Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 23
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 11 Net income for the year This is stated after charging.. 2021 2020 Depreciation of tangible fixed assets Auditors, remuneration Operating leases 15,599 13,170 2,365 24,569 19.136 6,090 6,339 22.182 -Equipment -Property 12 Tangible fixed assets {Group and Charity) Leasehold land and Fixtures and bulldlngs flttlngs Mini buses Total Cost or valuation As at l April 2020 Additions Disposals As at 31 March 2021 239,500 171,135 28,614 89,845 357,959 171,135 115.0001 514,094 115,0001 74,845 410,635 28,614 Depreciation As at l April 2020 Elirninated on disp05a15 Charge for the year As at 31 March 2021 91,830 27,663 58,503 19,8511 7,536 56,188 177,996 19,8511 15,599 183,744 7,825 99.655 238 27.901 Net book value As at 31 March 2021 As at 31 March 2020 310,980 147,670 713 951 18,657 31,342 330,350 179,963 13 Investments Group Charity 2021 2020 2021 2020 Held to provide investment return: 2792.769 Charifund Accumulation units 1688.010 Charibond Accumulation units Investment in Subsidiary undertaking Short term cash deposits 735,960 71,763 567,216 69,887 735,960 71,763 567,216 69,887 4,756 812,479 7.164 644,267 4,756 812,482 7.164 644,270 Market Value at 1st April Additions Sales Unrealised Ilossesl lgain Movement in cash deposits Market Value at 31st March 644.270 710.140 150,000 170,0001 1129,4491 116.4211 644,270 170,620 12,4081 812,482 The historical cost of the inve5tment5 on 315t March 2021 wa5 £657,56312020 £657,5631. Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 24
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 14 Debtors Group Charity 2021 2020 2021 2020 Operational debtors Other debtors and prepayments 22,915 21,847 44,762 39,950 21,932 61,882 21,727 16,643 38,370 32.300 15,426 47,726 15 Creditors.. Amounts falling due within one year Group Charity 2021 2020 2021 2020 Operational Creditors Social security and other taxes Amounts owed to group undertakings- Youth Options Centres Limited 19,020 16,706 25,232 20,943 12,601 16,706 16,451 20,943 94,203 19,821 34,131 17,138 3,730 33,992 Income received in advance Other creditors and accruals Bank loans and overdrafts 45,724 45,156 loo,000 226,606 25,054 41,399 112,628 177,462 92.254 The full value within Bank loans and overdrafts relates to a Coronavirus Business Interruption Scheme Loan which is fully Secured by the a55et5 of the parent charitable company. The loan was repaid in full on 29 June 2021. Creditor amounts falling due within one year includes deferred income= 2021 2020 2021 2020 As at l April Amount deferred/lreleasedl in the year A5 at 31 March 25,054 20,670 45,724 51,760 126,7061 25,054 3,730 16,091 19,821 47,491 143,7611 3.730 Amounts included within deferred income relate to payments for services which are to occur post year end. Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 25
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 16 Restricted funds Incoming resources Resources Net expended Movement 01.04.20 Transfers 31.03.21 Restricted funds Lord Wilson School l..1 6,798 13841 4,368 1,326 16,7981 384 Next Steps ITNLCFI Henry Smith Charities Southampton CC.. CAMHS Youth Endowment Fund IYEFI Impart (Children In Needl ReL4CS (Children In Needl Care Leavers ITNLCFI Families Together ITNLCFI Plus Provision ITNLCFI Outdoor Learning Centre Police & Crime Commissioner.. Southampton detached Basingstoke detached Eastleigh detached Bursledon, Hamble & Hound Detached Other open acce55 funds 64,810 169,1781 14.3681 11,3261 25,903 25,557 9,550 8,909 103,501 28,481 72.876 125,1611 125,6041 110,2191 18,8451 1105,4291 127,9161 742 1471 16691 64 11.9281 565 72,876 742 47 669 1641 50.165 3,149 48.237 3,714 172,8761 19,000 118,9061 94 94 65,422 358,587 1291,2581 67,329 179,9641 52,787 2020 RestrirtedAunds Lord Wilson School l.-I Nextsteps (TNLCFJ Henry Smith Charities Southamptort CC.. CAMHS Post Code Locul Trust Impact (Children In Need) Families Together (TNLCFJ Plus Provision (TAILCFJ Otherfixed term programmes Police & Crime Commi55ioner.' Southompton detttched Bosingstoke detoched Eostleigh detoched Bursledon, Hamble & Hound Detached Other opep) uccessfunds 16,521 44.312 28,200 25,000 (9,723) (44.696) (52,032) [23,674) 118,300) (21.974) (58,575) [11,019) (5,652) 6,798 (384) (23,832) 1,326 (18,300) (649) 50,165 3,149 6,798 1384) 4,368 1,326 28,200 18,300 649 21,325 108, 740 14,168 5,652 50,165 3,149 683 168 416 19,000 18,000 10,000 (19,683) (18,158) 110,416) 1683) (168) (416) 1225) 1,429 33,475 (33.250) (1,429) 225 {1,429J 49,620 344,393 1328,591) 15,802 65,422 Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 26
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 16 Restricted funds Icontinuedl Lord Wi150n School I'.1 Provision of l..1 support to young people at Lord Wi150n School enabling to engage with informal education opportunities and support their school attendance. A review of the restricted funds has been undertaken, and this project is deemed to not be restricted. Therefore a transfer has been made in the year to reallocate the fund5 to general funds. Next Steps ITNLCFI Supporting care leavers and looked after children in Southampton to transition into independent living. The programme supports young people through l..1 and small group work. Henry Smith Charities- Step Forbvard Supporting care leavers and looked after children in Eastleigh & surrounds to transition into independent living. The programme supports young people through I'.1 and small group work. Southampton City Council: CAMHS Delivery of 12 courses to young people in Year 5 who were showing early 5ign5 of poor mental health and wellbeing. The course involved completing the John Muir Discovery Award, and engaging with nature as a means to managine and promoting positive mental health and wellbeing. This project ended in the prior year and it was confirmed by the donor that the balance left over would not have to be repaid and could be used for the general purposes of the charity. As a result a transfer has been made to reallocate the funds to general funds. Youth Endowment Fund IYEFI Working in partnership with No Limits providing 12 week outdoor learning focused programmes to young people in Year 6 who are at risk of involvement in, or becoming victims of, violence. ReLACS (Children In Needl Providing holiday activity linked to the educations curriculum for Looked After Children to help them reintegrate back into school following the national lockdown due to Covid. Care Leavers ITNLCFI Providing additional support for care leave5 during Covid 19 including 6 month 2 days of staff to 5UPPOrt care leavers and money to purchase essential equipment and provisions for care leavers. Families Together ITNLCFI Working with families who experience child to parent violence we provide Non-violent Resistance training for parents to help them change in order to rebuild relationships and reduce violent incidents. The service also delivers activities to support children within the family to build positive relationships as siblings and with their parents. Plus Provision ITNLCFI A partnership project with Southampton Hub. a charity working with students at Southampton University, supporting young people in schools in Southampton to improve their engagement with education and raise their aspirations. Outdoor Learning Centre Our new Outdoor Learning Centre is based in Eastleigh, a base from which we deliver outdoor learning programmes. The restricted fund above represent5 specific donation5 received towards thi5 large project. Fund5 have been spent as directed on a capital asset. The asset itself is unrestricted and therefore there has been a transfer between reserves. Police & Crime Commissioner grants The Police and Crime Commission awarded three Community Safety Fund Grants. The aim of the programmes is to reduce crime and anti-social behaviour and reduce re-offending by delivering detached youth work on the streets of Ba5ing5toke, Southampton and Ea5tleigh- to engage with young people and provide positive activities. Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 27
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 17 Unrestricted funds Youth Options Centre5 Ltd Development Fund Fixed Assets Strategic Activities General Fund Total Incoming resource5 Outgoing resoLJrces Net incoming resources Transfers Unrealised investment gains Net movement in funds Balance l April 2020 Balance 31 March 2021 422,662 1284,1571 138,505 1138,5051 598,422 1,021,084 1775,9991 11,060,156) 1177,5771 139,0721 164,157 79,964 170,620 170,620 157,200 211,512 448,695 741,411 605,895 952,923 112,7081 150,387 183.3671 112,7081 12,708 150,387 179,963 330,350 183,3671 loo,000 16.633 45 45 2020 Incoming resources Outgoing resources Net incoming re50urce5 Tmrtsfers Unrealised investment gains Net movement infunds Bularice l April 2019 8olttnce 31 March 2020 707,697 {584,744J 122,953 {122,953J (19,136) (200,OOOJ 830,240 1.537.937 {967,304J (1,552,048) 1137,064) [14,IllJ 342,089 {129.449J 1129,449) 75,576 (143,560) 373,119 884,971 448,695 741,411 (19,136) (200,OOOJ 199,099 300,000 179,963 100,000 12,708 12,708 45 45 The fixed asset desienated fund distinguishes the funds invested in fixed assets. which are not readily available for funding on-going activities. Contained within the fixed assets is The Scott Centre, which has a net book value of £85,300. If the Centre is sold, the proceeds will initially be held centrally by The National A550ciation of Clubs For Young People in trust for the work carried out by Youth Options, subject to negotiation with the charitvs Trustees at that time. The strategic activities fund was set up from the sale proceed5 of the King Alfred Youth Activities Centre in 2019. It represents monies committed to be spent on the development of the outdoor learning centre as detailed in the trustees, report. The centre is now built and operational. The development fund represents funds from supporters towards the development of the outdoor learning centre. There were two transfers between fLJnds,' the first being £138,505 which is the net management Charge from Youth Options to Youth Options Centres Ltd once intercompany recharges are deducted. The second is £150.387 from the Development fund, Strategic activities fund and General fund to the Fixed assets fund, the majority of this being for the completion of the Outdoor Learning Centre. 18 Analysis of fund balan¢es between net assets Total General Unrestricted Restricted funds funds funds Designated funds Total Tangible fixed assets Investrnents 330,350 16,633 330,350 795,846 812,479 36,700 36,700 1226,6061 1226.6061 330,350 812,479 89,487 1226,6061 Current assets 52,787 Total funds 346,983 605,940 952,923 52,787 1,005,710 Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 28
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 18 Analysis of fund balances between net assets Icontinuedl Total Generol Unrestricted Restrirted funds Aunds Aunds Designoted fvnds Total 2020 Tongiblelixed assets Investments Current assets Current liabilitie5 179,963 loo,000 12,708 179,963 544,267 644,267 17,101 29.809 1112,628) f112,628J 179,963 644,267 95.231 (112,628) 65,422 Totulfup)ds 292,671 448,740 741,411 65,422 806,833 19 Pension commitments The charity operates a defined contribution scheme for certain employees. The assets of the scheme are administered by trustees in a fund independent from those of the charity. The charge for the year is shown in note 9. Pension commitments included on the Balance Sheet at year end total £Nil12020.. £5.3301. 20 Gross obligations under operating leasing agreements As at 31 Marth 2021 the group had future minimum lease commitments as follows.. 2021 2020 Total Total Not later than l year Later than I year and not later than 5 years Later than five years 26,735 33,056 33,516 93.307 26,125 54,400 19,440 99,965 21 Reconciliation of net income I lexpenditurel to net cash flow from operating activities 2021 2020 Net income I lexpenditurel for the year 198,877 1127,7581 Interest receivable Depreciation and impairment of tangible fixed assets (Gains) / losses on investments (Profit) 11055 on di5P05al of tangible fixed assets Ilncreasel / decrease in debtors Increase / Idecreasel in creditors 42 15,599 1170,6201 1681 17,120 13,978 295 19,136 129.449 18,376 174,3501 Net cash inflow I loutflowl from operating activities 74,928 134.8521 22 Transactions with related parties Donations totalling £205 were made to the charity by 4 trusteelsl during the year12020 £20,000,. 11. Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 29
Youth Options Notes to the Flnanclal Statements For The Year Ended 31" March 2021 23 Key Management Personnel Total remuneration of key management personnel IKMPI in the year was £191.59112020.. £207,273). 24 Members, Ilabilitv The liability of each member, in the event of winding up, is limited to £10 each. There were 9 members at 31 March 202112020.. 71. Youth Optlons IS a Company limited by8uarantee Registered In England ènd Wales No3184237 Registered Charity No 1056463 30
Key Volunteers, Staff and Advisors President Mr Nigel Atkinson, Lord Lieutenant of Hampshire Registered Office Addre55: 2 Eastwood Court Broadwater Road Romsey Hampshire S0518JJ Vice Presidents Mr Michael Campbell, DL Mr Julian Sheffield, DL Mr Mark Radcliffe DL, OBE Telephone: 01794 525510 The Lord Bishop of Winchester The Lord Bishop of Portsmouth Email: admin@youthoptions.org.uk Board of Trustees Auditors Chalrman: Mrs Caroline Horrill Name: Hopper Williams & Bell Limited Deputy Chairman Mr james Fillingham Ichair of Finance Committee from 23.11.201 Address: Highland House Mayflower Close Chandler's Ford Hampshire S053 4AR & Chair of Finance Committee: Honorary Treasurer: Mr Richard Coleman (Role held to 23.11.20, continued as Trustee) Mrs Karen Dagwell (From 23.11.201 Mrs Sue De Salis Bankers Other Trustees: Name: National Westminster Bank PIC Addre55: 105 The High Street Winchester Hampshire S023 9AW Mrs Natalie Lumby Mr Roy Perrv Mrs Hayley Straker (From 22.03.211 Ms Lury Varcoe Company Secretary: Mr Mark Dixon ITO 04.05.20211 Ms Madeleine Durie IFrom 04.05.20211 Mr Tim Forer (Blake Morgan) Legal Advisor: Senior Leadership Team Chief Executive: Mr Mark Dixon (To 04.05.20211 Ms Madeleine Durie IFrom 04.05.20211 Deputy CEO: Miss Debbie Burns Director of SeNices: Miss Becky Pollard Youth Options sacompany limited byguarantee Registered in Engnd and Wales No3184237 Registered Charity No 1056463 31