19[th] Brighton (Kipling’s Own) Scout Group
Trustees’ Annual Report
for the period from 1[st] April 2020 to 31[st] March 2021
Reference & Administration Details
Charity name 19[th] Brighton (Kipling’s Own) Scout Group
Registered charity number 1056451
HQ registration number 1792
Charity’s principal address Kipling’s Own Hall,
Old Parish Lane, Woodingdean, Brighton BN2 6DU
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|
| Louise Wickenden | Chair | |
| Karen Gordon | Secretary | Until 31stDecember 2020 |
| David Simon | Treasurer (Acting) | |
| Alison Denyer | Group Contact | |
| Lisa Simpkin | Assistant Beaver Scout Leader | |
| Laura Taylor | Cub Scout Leader | |
| Tom Simon | Assistant Scout Leader | |
| Nigel Taylor | Group Skills Instructor | |
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Structure, Governance & Management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted The Group is a trust established under its rules that are common to all Scouts.
Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary, together with the Group Scout Leader, individual Section Leaders (or alternate, if they opt not to take on the responsibility) and parents’ representation, and meets at least 3 times a year.
Members of the Executive Committee complete ‘ Essential Information for Executive Committee ’ training within the first five months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:
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the maintenance of Group property;
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the raising of funds and the administration of Group finance;
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the insurance of persons, property and equipment;
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Group public occasions;
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assisting in the recruitment of leaders and other adult support;
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appointing any sub-committees that may be required;
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appointing Group Administrators and Advisors other than those who are elected.
Risk and internal control
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
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Objectives & Activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
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~ enjoy what they are doing and have fun;
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~ take part in activities indoors and outdoors;
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~ learn by doing;
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~ share in spiritual reflection;
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~ take responsibility and make choices;
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~ undertake new and challenging activities;
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~ make and live by their Promise.
For the 19[th] Brighton Scout Group, the main activities in relation to these objects is the provision of the weekly section meetings, as follows:
Beaver Scouts Thursdays 5.30 - 6.30 p.m. Cub Scouts Tuesdays 6.30 - 8.00 p.m. Scouts Thursdays 7.00 - 9.00 p.m.
All sections have additional activities to support their programme beyond their weekly meetings.
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Achievements & Performance
Over the last year the Beavers have been meeting via Zoom. They have concentrated on achieving badges that can be worked on at home with assistance from parents and carers. There’ve also been quizzes and other fun activities that can be done in a virtual environment.
Since the first lockdown started, the Cubs have done a lot of badge work, including the Digital Citizen and Entertainer badges. They’ve also played lots of online games, like scattergories, quizzes and scavenger hunts. Sadly, Laura, who’s been with us for 15 years stood down as a leader at the end of the year.
As the pandemic took hold, the Scouts were meeting via Zoom. However, this was quite hard going and the Scouts did not really want to meet via Zoom, so we eventually stopped meetings in September. The Scouts are looking forward to returning to face-to-face meetings once they are allowed.
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Financial Review
Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £2,500.
The Group held reserves of approximately £16,143 against this at year-end, despite carrying out more building maintenance than initially planned. This is significantly above the level required for operating expenses. However, the Group has unexpectedly received in excess £20,000 of grants this year. A plan is being devised to deal with the excess.
Details of any funds materially in deficit
Not currently applicable.
Investment Policy
The Group does not have sufficient funds to invest in longer-term investments, and has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature Full name Louise Wickenden David Simon
Position Group Chair
Treasurer (Acting)
Date 13[th] May 2021
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19th Brighton Scout Group Receipts and Payments Account
For the year from 1st April 2020 to 31st March 2021
| Receipts and payments | ||
|---|---|---|
| RECEIPTS | 2020/21 Unrestricted funds £ 3,410 (1,696) 1,714 - - 1,714 380 380 - - 22,708 500 23,208 - - 25,302 |
2019/20 Unrestricted funds £ |
| Charitable Activity Income | ||
| Membership subscriptions | 3,410 | 3,680 |
| Less:Membership subscriptions paid on | (1,696) | (1,800) |
| Net membership subscriptions retained | 1,714 | 1,880 |
| Gift Aid | - | 812 |
| Youth activities income | - | - |
| Sub total | 1,714 | 2,692 |
| Premises Income | ||
| Rent/lettings income | 380 | 1,925 |
| Sub total | 380 | 1,925 |
| Fundraising Income (gross) | ||
| Assorted activities | - | 343 |
| Sub total | - | 343 |
| Donations, Grants & Similar Income | ||
| Grants | 22,708 | |
| Donations | 500 | 250 |
| Sub total | 23,208 | 250 |
| Investment Income | ||
| Bank or Building Society interest | - | - |
| Sub total | - | - |
| Total receipts | ||
| 25,302 | 5,209 |
5
19th Brighton Scout Group Receipts and Payments Account
For the year from 1st April 2020 to 31st March 2021
| Receipts and payments | |
|---|---|
| 2020/21 Unrestricted funds PAYMENTS £ Charitable Activity Expenses Youth programme and activities 158 Equipment 70 Insurance 847 Badges & Scarves 182 Leader uniform - Administration 69 Sub total 1,326 Premises Expenses Rent 300 Electricity 1,020 Water and Sewerage 857 Business Rates - Building Repairs and Renewals 9,235 Cleaning - Sub total 11,412 Fundraising Expenses Assorted - Sub total - Total payments 12,738 Net of receipts/(payments) 12,564 Cash funds last year end 3,579 Cash funds this year end 16,143 |
2019/20 Unrestricted funds £ |
| 1,546 | |
| 230 | |
| 608 | |
| 504 | |
| 32 | |
| 114 | |
| 3,036 | |
| 325 | |
| 1,413 | |
| 1,467 | |
| - | |
| 381 | |
| - | |
| 3,586 | |
| - | |
| - | |
| 6,622 | |
| (1,412) | |
| 4,991 | |
| 3,579 |
6
Statement of assets and liabilities at the end of the year
| 31/03/2021 Unrestricted funds £ Cash funds CAF current account 16,143 Cash - Total cash funds 16,143 |
31/03/2021 Unrestricted funds £ Cash funds CAF current account 16,143 Cash - Total cash funds 16,143 |
31/03/2020 Unrestricted funds £ |
|---|---|---|
| Cash funds | ||
| CAF current account | 16,143 | 3,579 |
| Cash | - | - |
| Total cash funds | 16,143 | 3,579 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 13th May 2021 and signed on their behalf by
Signature
| lf by | |
|---|---|
| Print Name | |
| Lou Wickenden | Chair |
| David Simon | Treasurer |
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Scrutineer’s Report to the Trustees of the 19[th] Brighton Scout Group
I report on the accounts of the Group for the year ended 31[st] March 2021.
Respective responsibilities of Trustees and Scrutineer
As the Group’s trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group’s constitution, I have scrutinised the records and the accounts set out over pages 5 to 7.
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
I have provided advice to the trustees on how the accounts and records may be improved in future years.
Jenny Robinson FCA
209 Ladies Mile Road, Brighton BN1 8TF
30[th] April 2021
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