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2022-12-31-accounts

Arborfield and Barkham Parish Churches Trust Charity No: 1056400

Annual Report and Accounts

1 January 2022 to 31 December 2022

Church Office, The Rectory, Church Lane, Arborfield, RG2 9HZ

Arborfield and Barkham Parish Churches Trust

Trustees Annual Report for the year ended 31 December 2022

Reference and Administrative Information

The Trustees present the report and accounts of Arborfield and Barkham Parish Churches Trust (“the Trust” or “Charity”) for the year ended 31 December 2022. The accounts have been prepared in accordance with the Charities SORP (FRS102) [ Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ].

The Trust is a registered charity (number 1056400) whose principal address is:

c/o The Church Office, The Rectory, Church Lane, Arborfield, Reading, Berkshire, RG2 9HZ.

Structure, Governance and Management

The Trust was originally established so that Arborfield and Barkham Parish Churches could jointly employ workers to assist in the mission of the Church. Since then Christ Church Wokingham has been established as an integral part of the group supporting the work of the Trust ( Christ Church Wokingham was formerly known as Church at the White House School ), and in 2017 a new church known as Church at the Green (CTG) was established as a plant from both Arborfield and Barkham churches.

The Charity’s governing document is a Trust Deed dated 5 June 1996. The Trust is constituted as an unincorporated association. The Trust seeks to maintain at least six trustees to be representative of all the churches. New trustees are considered through discussion between the Chairman, the Trustees and the respective churchwardens, prior to the nominees being approached.

During the year the Trustees, representing the congregations of all the churches, were:

Ms Adedayo Ajibola Arborfield
Mr Andrew Bateman Christ Church Resigned 17thJanuary; Secretary until then
Rev'd Piers Bickersteth CTG
Mr Michael Byrne Barkham Treasurer
Mr Edward Clark CTG Chairman
Mrs Ellen Sofie Richardson Christ Church Acting Secretary (appointed 3rdMarch)

The Trust Deed requires that the Trustees meet at least once in the calendar year. During 2022, the Trustees met on 3[rd] March, 3[rd] April and 30[th] June for routine business and at other times for specific confidential matters. Minutes of routine meetings are available on request to the parochial church councils (PCCs) of Arborfield, Barkham and Christ Church, Wokingham. The report and accounts are also available for viewing on the Charity Commission website after lodgement.

Page 2 of 14

Arborfield and Barkham Parish Churches Trust

Trustees Annual Report for the year ended 31 December 2022

Objectives and Activities

The objects of the charity as set out in the Trust Deed are:

During the year, employees of the Trust were as follows:

Trust staff employed in ministry look to assist all members of the various congregations in developing their knowledge of and trust in Jesus through biblical teaching and worship, the provision of pastoral care to church members and parish residents and a wide variety of outreach activities.

The Trust is a public benefit entity. The Trustees confirm that they have given due regard to the public benefit guidance published by the Charity Commission. This guidance requires that the charity has identifiable benefits and that these be of benefit to the public or a section of it. The objectives, activities, achievements and performance are required to be summarised in the annual report.

Our normal regular activities are a monthly meeting for older people (CAMEO), weekly groups for pre/younger teens (Friday Club), and assemblies at two local primary schools. The annual Holiday Bible Club has not run for the last 3 years, primarily because of the Covid 19 pandemic, and the churches are now reviewing whether this is still a viable and worthwhile activity.

Achievements and Performance

The Trust has continued to advance the Christian faith through the employment of 4 full-time ministers as well as a children's and youth worker, a ministry trainee (until August 2022) and administrative staff. Ministers are regularly involved in taking assemblies at local primary schools.

CAMEO has largely resumed operation following the Covid-19 pandemic, subject to the occasional need for members to maintain social distancing, and leaders have been in touch regularly by phone and help has been offered where appropriate. Friday Club has resumed operating as normal, meeting in Barkham Village Hall.

The Trust has continued to manage the finances of the CTG church plant through the restricted fund established for this purpose. Through CTG the Trust has contributed to community events at the Arborfield Green Community. It is envisaged that the Trust will continue to manage the finances for CTG for a few more years until the church is sufficiently established to become a separate charity with its own bank account.

Page 3 of 14

Arborfield and Barkham Parish Churches Trust

Trustees Annual Report for the year ended 31 December 2022

Financial Review

Most of the Trust’s income derives from the individual parochial church councils (PCCs) and the members of CTG. The PCCs in turn are funded by the donations of their church members. Donations from the members of CTG are put into the Trust's CTG restricted fund. Both the Arborfield and Barkham PCCs have underwritten the costs of CTG; in 2022 Barkham PCC has continued to make monthly transfers to the Trust's CTG fund.

The CTG reserves stood at £24,775 at the end of the year (2021 £19,898). This increase was mainly due to an external one-off donation. These reserves will give a good measure of financial security when CTG is in a position to be established as a separate charity in its own right with its own bank account.

The Trust prepares a budget for the year covering staff costs and Church office costs, and the costs of running CTG as well. Ministerial staff work primarily within a particular parish and the appropriate PCC pays monthly contributions to the Trust to cover their employment costs. Each PCC also makes monthly contributions to the Trust to cover the costs of administrative staff and running the Church office. CTG is included in the apportionment of these central costs, and the CTG apportionment is taken out of the CTG restricted fund.

In 2022 the Trust incurred significant and unusual expenditure on legal advice and in providing additional support to fulfil the Trust’s obligations as an employer. The trustees are very grateful for a generous donation which more than covered this extra expenditure. Whilst the Trust does not expect such expenditure at anything like that level in subsequent years, it seems prudent to budget for a moderate amount of employee support each year.

The Holiday Bible Club (HBC) reserves stand unchanged at £2,875. The designated HBC reserve fund has been held to provide for any significant capital spend required in the following year and to enable any advance costs incurred to be covered in the event that HBC had to be cancelled or to cover any shortfall if bookings were significantly fewer than expected. With the future of HBC now under review, depending on the outcome, the trustees may need to consider reassigning these reserves.

The Trust does not seek to accumulate reserves and uses the resources at its disposal to further its objectives in the medium term. Each PCC takes prime responsibility for maintaining adequate reserves for continued employment of the staff serving their churches, and the Trust does not seek to duplicate cover with reserves of its own for this purpose. The Trust seeks to maintain unallocated (i.e. excluding restricted and designated funds) of between £15,000 and £30,000 in order to be able to manage cash flow and to fulfil its obligations under leasing and rental agreements. At the end of the year such unallocated reserves stood at £27,269 (2021 £22,172).

There are no funds materially in deficit.

Declaration

The Trustees declare that they have approved the Trustees report above.

Signed on behalf of the charity’s Trustees by:

Ed Clark, Chairman Ellen Sofie Richardson, Acting Secretary

Date of signature 02/03/2023

Page 4 of 14

Arborfield and Barkham Parish Churches Trust

Statement of Financial Activities for the year ended 31 December 2022

Notes
Income
Income from PCCs
Income from personal donors
CTG external income
Tax recovered
Holiday Bible Club
PCC Events
Other event income
Sale of goods and services
Interest on savings/investments
Total income
Expenditure
Charitable donations
Mission and training
Staff salaries etc
4
Staff housing etc
4
Property (5 Somerville Close)
4
Employee support
Diocesan Ministry Contribution
Staff expenses
CTG Running Costs
Holiday Bible Club
Other regular activities
Church events
Joint events
Shared resources
Office maintenance & equipment
IT
Electricity
Office supplies
Photocopier/Printer
Telephone
Insurance
Purchase of goods for sale
Bank charges
Governance
Other office costs
Total expenditure
Net income
Transfer between funds
13
Total funds brought forward
Total funds carried forward		 Un-
restricted
Restricted
(Church at
The Green)
Restricted
(Barkham
Minister
Housing)
Restricted
(Other)
£
£
£
£
246,069
12,000
24,587
0
8,360
69,187
807
0
2,090
13,904
139
0
708
884
2,803
0
0
171		 Total 2022
Total 2021
£
£
282,656
305,397
78,354
45,021
0
5,000
16,133
10,668
0
0
708
0
3,686
585
0
0
171
3
258,282
97,893
24,587
946		 381,708
366,673
0
946
0
1,025
160,328
19,146
75,315
6,040
1,930
55,579
704
973
10,936
0
995
19
708
2,973
818
156
1,682
292
680
297
1,609
326
898
392
475
208
654
286
288
126
1,419
270
0
0
68
13
4,818
0		 946
500
1,025
1,000
179,473
193,633
75,315
59,198
6,040
6,443
1,930
0
55,579
55,295
1,677
1,193
10,936
10,535
0
920
1,014
284
3,681
279
974
0
1,974
694
977
326
1,935
3,859
1,291
986
683
887
940
820
414
401
1,689
1,720
0
(0)
81
96
4,818
975
0
0
253,389
93,016
6,040
946		 353,392
340,045
4,892
4,877
18,547
0
0
0
0
0
28,990
19,898
287,376
0		 28,316
26,628
0
0
336,264
309,636
33,882
24,775
305,923
0		 364,581
336,264

There are no gains or losses other than those recognised in the Statement of Financial Activities and all activities are classed as continuing.

Page 5 of 14

Arborfield and Barkham Parish Churches Trust

Balance Sheet as at 31 December 2022

Notes
Fixed Assets
Tangible Assets
5
Current Assets
Debtors
6
Cash at bank
Creditors: due within 1 year
7
Net Current (Liabilities)/Assets
Total Assets less current liabilities
Creditors: due after more than 1 year
8
Provisions for liabilities
Net assets
Represented by:
Restricted Funds
9,10
Unrestricted Funds
10
(designated and general)		 2022
2021
£
£
422,911
422,911
12,897
11,229
73,804
66,441
86,701
77,671
47,483
47,139
39,218
30,532
462,129
453,443
97,548
117,179
0
0
364,581
336,264
330,699
307,274
33,882
28,990
364,581
336,264

Page 6 of 14

Arborfield and Barkham Parish Churches Trust

Statement of Cash Flows for the year ended 31 December 2022

Notes
Cash flows from operating activities:
Net cash provided by (used in) operating activities
11
Cash flows from financing activities:
Repayments of borrowing
Cash inflows from new borrowing
Net cash provided by (used in) financing activities
Cash and cash equivalents brought forward
Cash and cash equivalents carried forward		 Unrestricted Restricted
Total
2022
Total
2021
£
£
£
£
2,485
23,424
25,910
34,175
0
(18,547)
(18,547)
(17,687)
0
0
0
0
0
(18,547)
(18,547)
(17,687)
46,543
19,898
66,441
49,953
49,029
24,775
73,804
66,441

The notes numbered 1 to 13 form part of these accounts.

Signed on behalf of the charity’s Trustees by

Michael Byrne, Treasurer Ellen Sofie Richardson, Acting Secretary

Date accounts approved by Trustees 02/03/2023

Page 7 of 14

Arborfield and Barkham Parish Churches Trust

Notes to the Accounts for the year ended 31 December 2022

1. Basis of preparation

Basis of accounting

These accounts have been prepared on an accruals basis in accordance with:

Change in basis of accounting

There has been no change to the basis of accounting since last year.

Changes to previous accounts

No changes have been made to accounts for previous years.

2. Accounting Policies

The following policies have been used in the preparation of these accounts:

Incoming Resources

All incoming resources are included in the accounts when the Trust is legally entitled to the income and the amount can be quantified with reasonable accuracy. Income is recognised in the period to which it relates.

Expenditure

All expenditure is accounted for inclusive of VAT, which cannot be recovered, on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Tangible Fixed Assets

The fixed asset (5 Somerville Close) shown on the Balance Sheet is shown at cost. The property is depreciated over 50 years only to the extent that the cost of the building materially exceeds residual value. Interest payments in respect of the mortgage on this property are included as an expense in the Statement of Financial Activities as they are incurred. An analysis reconciling the opening and closing carrying amounts of this fixed asset is provided at Note 5 below.

Operating Leases

Rentals payable under operating leases are included as an expense in the Statement of Financial Activities as they are incurred.

Debtors

Debtors are measured at their recoverable amounts.

Liabilities

Liabilities are measured at their settlement amount.

Concessionary Loans

Concessionary Loans are recognised and measured at the amount received or paid, with the carrying amount adjusted in subsequent years to reflect repayments and any accrued interest and adjusted if necessary for any impairment.

Staff Costs paid directly by PCCs

Some staff housing costs are paid directly by one or other of the PCCs. Such amounts are included in these accounts as both income (“Income from PCCs”) and expenditure (“Staff housing etc”).

Page 8 of 14

Arborfield and Barkham Parish Churches Trust

Notes to the Accounts for the year ended 31 December 2022

3. Disclosures

There are no material uncertainties about the Trust’s ability to continue.

The Trust is a public benefit entity.

Disclosure of Trustees’ remuneration and benefits

In the reporting period none of the Trustees have been paid any remuneration or received any other benefits from an employment with the Trust or a related entity.

Disclosure of Trustees’ expenses

In the reporting period no expenses have been incurred by Trustees in fulfilling their duties.

Disclosure of related party transactions

There are no related party transactions in the reporting period requiring disclosure.

Disclosure of audit, independent examination and other financial service fees

An independent examination fee of £1,050 has been included in these accounts.

Disclosure of staff costs and employee benefits

See Note 4 below.

Page 9 of 14

Arborfield and Barkham Parish Churches Trust

Notes to the Accounts for the year ended 31 December 2022

4. Paid employees

Notes
Staff costs consist of:
Gross wages, salaries and benefits in kind
Employer's National Insurance costs
Pension:
Pension contributions paid in the year
Pension deficit contribution paid (CEFPS)
12
Interest cost on pension deficit (CEFPS)
12
Remaining change to pension liability (CEFPS)
12		 2022
2021
£
£
148,058
159,871
8,178
9,711
23,238
28,051
0
(1,000)
0
0
0
(3,000)
179,473
193,633

The Trust also provides housing and pays council tax for staff employed as “ministers of religion” for whom this is recognised by HMRC as a non-taxable benefit.

Notes
Housing costs consist of:
Rental and water rates on rented property
Council tax
Mortgage interest, water rates and insurance on
owned property		 2022
2021
£
£
66,975
50,929
8,340
8,270
6,040
6,443
81,355
65,642

The average number of employees in the year was 7.2 (2021: 6.7).

The average number of full-time equivalent employees in the year was 6.2 (2021: 6.2). No member of staff was paid in excess of £60,000 during the year (2021: none).

5. Tangible Assets

angible Assets
Cost or Valuation
At 01 January2022
Additions
At 31 December2022
Net Book Value 31 December2022		 Freehold Land &
Buildings
£
422,911
-
422,911
422,911		 Total
£
422,911
-
422,911
422,911

Page 10 of 14

Arborfield and Barkham Parish Churches Trust

Notes to the Accounts for the year ended 31 December 2022

6. Debtors

.
Debtors
Notes
Trade debtors
Amounts owed by associated undertakings
Prepayments and accrued income
Other debtors
.
Creditors: due within one year
Notes
Taxation and social security
Trade creditors
Amounts owed to associated undertakings
Accruals and deferred income
Other creditors (excluding loans/mortgage)
Mortgage
5		 2022
2021
£
£
0
0
431
379
8,809
9,501
3,657
1,350
12,897
11,229
2022
2021
£
£
2,008
2,400
1,288
2,233
0
0
0
0
24,748
24,150
19,440
18,356
47,483
47,139

7. Creditors: due within one year

8. Creditors: due after more than one year

Notes
Mortgage repayable from 1 to 5 years
5
Mortgage repayable after 5 years
5		 2022
2021
£
£
89,342
80,689
8,206
36,489
97,548
117,179

Page 11 of 14

Arborfield and Barkham Parish Churches Trust

Notes to the Accounts for the year ended 31 December 2022

9. Fund Movements

9.
Fund Movements
Fund
Type
Notes
Barkham Minister Housing Restricted
Church at the Green (CTG)
Restricted
Specific Collections
Restricted
Holiday Bible Club
Designated
Friday Club
Designated
General
Unrestricted
Total Restricted
Total Unrestricted
Total		 Balance
1st Jan
2022
Transfers
Income Expenditure
Balance
31st Dec
2022
£
£
£
£
£
287,376
0
24,587
6,040
305,923
19,898
0
97,893
93,016
24,775
0
0
946
946
0
2,875
0
0
0
2,875
93
0
884
896
81
26,022
0
257,398
252,493
30,926
307,274
0
123,427
100,002
330,699
28,990
0
258,282
253,389
33,882
336,264
0
381,708
353,392
364,581

Page 12 of 14

Arborfield and Barkham Parish Churches Trust

Notes to the Accounts for the year ended 31 December 2022

10. Analysis of Net Assets between Funds

Notes
Restricted Funds
Barkham Minister Housing
Church at the Green (CTG)
Special Collections
General Funds		 Tangible
Fixed
Assets
Current
Assets
Current
Liabilities
Loans Due
after 1
year
Total
£
£
£
£
£
422,911
(19,440)
(97,548)
305,923
24,775
24,775
0
0
61,926
(28,044)
0
33,882
422,911
86,701
(47,483)
(97,548)
364,581

11. Reconciliation of net income/(expenditure) to net cash flow from operating activities

Notes
Net income/(expenditure) for the reporting period
(as per the Statement of Financial Activities)
Adjustments for:
(Increase)/decrease in debtors
Increase/(decrease) in creditors
Transfers between funds
Non cash movement in pension fund (CEFPS)
12
Net cash provided by (used in) operating activities		 Unrestricted Restricted
Total
2022
Total
2021
£
£
£
£
4,892
23,424
28,316
26,628
(1,668)
(1,668)
1,835
(739)
(739)
9,713
0
0
0
0
0
0
(4,000)
2,485
23,424
25,910
34,175

12. Church of England Funded Pensions Scheme

The Disclosure Notice relating to the 2021 figures can be found in the 2021 Trust accounts.

In previous years Arborfield & Barkham Parish Churches Trust have participated in the Church of England Funded Pensions Scheme for stipendiary clergy, a defined benefit pension scheme, and in recent annual accounts have been required to include a Disclosure Notice related to a deficit in that scheme. However, by 31[st] December 2021 the deficit had been cleared and the Trust’s liability had been reduced to zero as reflected in the 2021 Trust accounts. So there is no Disclosure Notice required for 2022, but this Note is provided as these (2022) accounts show figures for 2021 relating to this deficit.

13. Transfers between Funds

No transfers were made between funds in 2022.

Page 13 of 14

Arborfield and Barkham Parish Churches Trust

Independent examiner’s report on the accounts to the Trustees of Arborfield and Barkham Parish Churches Trust (charity number 1056400) for the year ending 31 December 2022

Responsibilities and basis of report

As the charity’s Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the Trust’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of both the ACCA and ACIE, both of which are listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed Date: 4 March 2023

Name Jason Foxwell FCCA FCIE

Relevant professional qualification(s) or body

Chartered Certified Accountant

Fellow of the Association of Charity Independent Examiners

Address 39 Enfield Road Poole BH15 3LJ

Page 14 of 14