Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 4 | 4 | 4 | 4 | 4 | 3 | 1 | 0 | 3 | 2 | 5 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and Administration Details | |||||||||||||||
| Charity Name Known As Registered Charity Number HQ Registration Number Principal Address |
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| 1st Felpham Sea Scouts | ||||||||||||||||
| 1st Felpham Sea Scout Group | ||||||||||||||||
| 1 | 0 | 5 | 6 | 3 | 6 | 5 | ||||||||||
| 1 | 0 | 0 | 1 | 0 | 6 | 4 | 1 | |||||||||
| The Scout Hall | ||||||||||||||||
| Vicarage Lane | ||||||||||||||||
| Bognor Regis | ||||||||||||||||
| Postcode | P | O | 2 | 2 | 7 | D | Z |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Mr. Alan Hobbs | |||
| Mrs. Amanda Lewis | Treasurer | ||
| Miss Debbie Camp | Secretary | ||
| Mrs. Janet Ramsdale | |||
| Mrs. Janice Poupart | |||
| Mr. Oliver Lewis | |||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of Advisor Name Address
Section B Structure, Governance and Management
| Description of the Charity’s Trusts Additional Governance Issues (e.g. trust deed, constitution) Type of governing document Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them (e.g. appointed by, elected by) Trustee Selection Methods (e.g. trust, association, company) How the Charity is Constituted |
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|---|---|
| The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
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| The Group is a trust established under its rules which are common to all Scouts. |
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| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
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| The Group is managed by the Group Board of Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every two months. Members of the Board of Trustees complete_'Essential Information for_ _Executive Committee'_training within the first 5 months of joining the Board. This Group Board of Trustees exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; |
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| ~~A~~ ~~i ti~~ ~~G~~ ~~Ad~~ ~~i i t~~ ~~t~~ ~~d Ad i~~ ~~th~~ ~~th~~ ~~th~~ ~~h~~ |
| Section B | Structure, Governance and Management (continued) |
|---|---|
| Risk and Internal Control The Group Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the Church, Village Hall and other Scout Groups. Similar reciprocal arrangements would be managed with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members.The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are also undertaken before all activities. Reduced income from fundraising.The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members.The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
| Section C | Objectives and Activities |
|---|---|
| Additional Details of the Objectives and Activities Youmay chooseto include further statements, where relevant, about: • policy on grant making; • contribution made by volunteers; • policy on investments. Public benefit statement The Groups Trustees consider any grant making decisions on a case by case basis to ensure best use of the Charitable Funds. The Groups investment policy is referred to later on in this document. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Summary of the objects of the charity set out in its governing document The Group and its Leaders provide a full and balanced program to our Young People in order to help them grow and develop as Scouts. Summary of the main activities in relation to these objects The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| The Group and its Leaders provide a full and balanced program to our Young People in order to help them grow and develop as Scouts. |
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| The Groups Trustees consider any grant making decisions on a case by case basis to ensure best use of the Charitable Funds. The Groups investment policy is referred to later on in this document. |
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| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D | Achievements and Performance |
| Summary of the main achievements of the charity during the year |
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| The Trustees have worked hard to streamline a number of internal process including establishing a communication system across the Group, this has been primarily the introduction of the email system. Our Accounts have also been reformatted to bring them into line with current best practices. Furthermore, fundraising efforts have resumed with a Gift Aid Claim, ClothingBin and applyingfor local Grant Aid from the Parish Council. |
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: Reserves Policy • how expenditure has supported the key objectives of the charity; • investment policy and objectives; Brief statement of the charity’s policy on reserves The Group Board of Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Board of Trustees considers the cash flow requirements. The Group has traditionally operated Sectional Accounts, therefore each Sections Funds are appropriately designated for its use. These funds are overseen by the Trustees and reported upon in line with POR. None • the charity’s principal sources of funds (including any fundraising); The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Board of Trustees considers that the group should hold a sum equivalent to 12 months running costs, circa ~~£5000.~~ The Group held reserves of approximately £5000 against this at year end. This is at the level required for operating expenses. Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Board of Trustees considers that the group should hold a sum equivalent to 12 months running costs, circa ~~£5000.~~ |
| The Group held reserves of approximately £5000 against this at year end. This is at the level required for operating expenses. |
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| The Group has traditionally operated Sectional Accounts, therefore each Sections Funds are appropriately designated for its use. These funds are overseen by the Trustees and reported upon in line with POR. |
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| None | |
Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
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The Group Board of Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Board of Trustees considers the cash flow requirements. |
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| Section F | Other Optional Information |
| Plans for future periods (details of any significant activities planned to achieve them) |
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| The Trustees are supporting the addition of Paddle Sports to the Group's Activities. The Group will utilise the Royal Navy Training and Equipment Grants to support this venture. It is hoped that this will attract new members for the Scout Section in particular. |
Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
A.Hobbs | A.Hobbs | A.Hobbs | A.Hobbs | A.Hobbs | A.Hobbs | D.Camp |
|---|---|---|---|---|---|---|---|
| Mr. Alan Hobbs | Miss Deborah Camp | ||||||
| Group Scout Leader | Secretary | ||||||
| 2 3 0 8 2 5 |
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| 2 | 3 | 0 | 8 | 2 | 5 |
1st Felpham Sea Scout Group (Registered Charity: 1056365) Receipts and Payments Account
| For the Year: | Year start date | Year start date | Year end date | |
|---|---|---|---|---|
| From | 01 April 2024 | To | 31 March 2025 | |
| Receipts and Payments - Amalgamated Group | Accounts | |||
| Receipts | 2023/2024 Unrestricted Funds £ |
2024/2025 Unrestricted Funds £ |
||
| Donations, Legacies and Similar Income | ||||
| MembershipSubscriptions(All Sections) | 11,568 | 13,758 | ||
| Donations | 57 | 471 | ||
| Gift Aid | 3,433 | - | ||
| Sub Total | 15,058 | 14,230 | ||
| Grants | ||||
| Other Grants | 493 | - | ||
| Sub Total | 493 | - | ||
| Fundraising Events | ||||
| FundraisingActivities(Section Based) | 39 | 138 | ||
| FundraisingActivities(GroupBased) | 141 | 569 | ||
| Sub Total | 180 | 707 | ||
| Scout Hut Income | ||||
| Hire of Building | 596 | 404 | ||
| Hire of Equipment(Not Boats) | 100 | - | ||
| Sub Total | 696 | 404 | ||
| Group Water Activity Provision | ||||
| FundraisingActivities inc Grants & Donations | 1,648 | 3,526 | ||
| Boat Fund Income from Usage byMembers etc | 762 | 135 | ||
| Sub Total | 2,410 | 3,661 | ||
| Group Camping Events(Receipts at Group Level) | ||||
| CentenaryCamp- Gilwell | 10,300 | - | ||
| Sub Total | 10,300 | - | ||
| Other Group Based Income | ||||
| Capitation(from Sections) | 10,020 | 10,267 | ||
| Sundry | 167 | - | ||
| Transfer from Savings Account to Current Account | 5,062 | 8,500 | ||
| Transfer from Current Account to Savings Account | 14,673 | 9,926 | ||
| Sub Total | 29,922 | 28,693 | ||
| Other Sectional Based Income | ||||
| Uniform,Badges & 1FSS Branded Clothing | 366 | 612 | ||
| Activities - Camps | 2,551 | 8,290 | ||
| Sectional EveningActivity | 995 | 1,478 | ||
| Other Sectional Outing /Activity | 1,406 | 1,501 | ||
| Sectional Water Activities | 587 | 949 | ||
| CentenryCamp | 5,450 | 340 | ||
| Sundry | 2,839 | 2,120 | ||
| Sub Total | 14,194 | 15,289 | ||
| Investment Income | ||||
| Bank Interest | 68 | 148 | ||
| Sub Total | 68 | 148 | ||
| Total Gross Income Asset and Investment Sales, etc. |
||||
| 73,321 | 63,132 | |||
| - | ||||
| - | ||||
| Less Internal Transfers between GroupAccounts | 40,217 | 31,296 | ||
| Total Receipts | ||||
| 33,104 | 31,836 |
LT700002 (July 2021)
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1st Felpham Sea Scout Group (Registered Charity: 1056365)
Receipts and Payments Account
| For the Year: | Year start date | Year start date | Year end date | |
|---|---|---|---|---|
| From | 01 April 2024 | To | 31 March 2025 | |
| Receipts and Payments - Amalgamated Group Accounts | ||||
| Payments | 2023/2024 Unrestricted Funds £ |
2024/2025 Unrestricted Funds £ |
||
| Charitable Payments - Group Based | ||||
| MembershipSubscriptions Paid On(National/County/Area/District) | 5,062 | 7,794 | ||
| 1FSS Branded Clothing | - | 575 | ||
| Sub Total | 5,062 | 8,369 | ||
| HQ Payments | ||||
| Rates | 197 | 87 | ||
| Insurance | 756 | 672 | ||
| Ground Rent | 464 | 224 | ||
| Electricity | 2,468 | 294 | ||
| Water(Supply& Waste) | 429 | 969 | ||
| Repairs & Maintenance | 220 | 420 | ||
| Improvements & Developments | 571 | 1,200 | ||
| Cleaning& Supplies | 243 | 64 | ||
| Sub Total | 5,349 | 3,930 | ||
| Group Activities & Camping Events | ||||
| General Activities | 28 | 28 | ||
| CentenaryCamp- Gilwell | 7,790 | - | ||
| Sub Total | 7,817 | 28 | ||
| Group Water Activity Provisions - General Payments | ||||
| Food | 20 | 89 | ||
| Equipment | - | 619 | ||
| Training | - | 53 | ||
| Sub Total | 20 | 761 | ||
| Group Water Activity Provisions - Dinghy Fleet | ||||
| Chandlery | - | 550 | ||
| Sub Total | - | 550 | ||
| Group Water Activity Provisions - Powerboat Fleet | ||||
| Consumables(Oil Petrol etc) | 72 | 381 | ||
| Servicing,Repairs & Maintenance(inc Trailers) | 3,382 | 860 | ||
| Equipment | 607 | 131 | ||
| Insurance | 576 | 630 | ||
| Other | 13 | - | ||
| Sub Total | 4,650 | 2,003 | ||
| Section Based Payments(Youth Program & Provisions) | ||||
| Badges | 1,359 | 1,298 | ||
| Uniform & 1FSS Branded Clothing | 312 | 631 | ||
| EveningActivities | 2,426 | 3,698 | ||
| Outing /Activity | 1,238 | 1,923 | ||
| Water Activities | 507 | 197 | ||
| Camps | 2,368 | 7,020 | ||
| CentenaryCamp | 6,900 | 100 | ||
| Capitation Payments to Group | 10,020 | 10,267 | ||
| Equipment Purchases | 131 | 254 | ||
| Sundry | 3,742 | 2,530 | ||
| Sub Total | 29,004 | 27,918 | ||
| Adult Leader Support(Group & Sections) | ||||
| Training | - | 62 | ||
| Uniform | 31 | 52 | ||
| Other | 31 | 35 | ||
| Sub Total | 62 | 149 | ||
| General Expenses(Group & Sections) | ||||
| Stationery | 16 | 292 | ||
| Software Subscriptions | 10 | 25 | ||
| Bank Charges | 90 | - | ||
| Sundry | 217 | 647 | ||
| Fundraising | - | 112 | ||
| Transfer from Savings Account to Current Account | 5,062 | 8,500 | ||
| Transfer from Current Account to Savings Account | 14,673 | 9,926 | ||
| Sub Total Total Gross Expenditure Asset and Investment Purchases, etc. |
20,068 | 19,503 | ||
| 72,032 | 63,209 | |||
| - | - | |||
| Less Internal Transfers between Group Accounts Total Payments Net of Receipts/(Payments) Cash Funds Last Year End Cash Funds This Year End |
||||
| 40,217 | 31,296 | |||
| 31,815 | 31,914 | |||
| 1,288 | - 78 | |||
| 17,384 | 18,673 | |||
| 18,673 | 18,595 |
LT700002 (July 2021)
2 of 3
1st Felpham Sea Scout Group (Registered Charity: 1056365)
Receipts and Payments Account
| For the Year: | Year start date | Year start date | Year start date | Year end date |
|---|---|---|---|---|
| From | 01 April 2024 | To | 31 March 2025 | |
| Statement of Assets and Liabilities as at Year End | ||||
| 30 March 2024 Unrestricted Funds £ 3,403 1,258 1,092 529 2,711 9,679 - |
31 March 2025 Unrestricted Funds £ |
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| Cash Funds | ||||
| Bank - Current Account(GroupAccount) | 3,403 | 587 | ||
| Bank - Current Account(Beaver Colony) | 1,258 | 669 | ||
| Bank - Current Account(MondayCub Pack) | 1,092 | 814 | ||
| Bank - Current Account(WednesdayCub Pack) | 529 | 1,360 | ||
| Bank - Current Account(Scout Troop) | 2,711 | 3,912 | ||
| Bank - GroupSavings Account | 9,679 | 11,253 | ||
| Cash/Floats | - | - | ||
| Total Cash Funds (Agree Balances with Receipts and Payments Account) |
18,673 | 18,595 | ||
| ok 13,082 - - 1,258 1,092 529 2,711 - |
ok | |||
| Designation of Cash Funds | ||||
| Unrestricted & Undesignated Funds,Less Liabilities(GroupAccounts) | 13,082 | 587 | ||
| Ringfenced Funds(Grants for Paddle Boarding) | - | 6,259 | ||
| Ringfenced Liabilities | - | - | ||
| Sectional Funds(Beaver Colony) | 1,258 | 669 | ||
| Sectional Funds(MondayCub Pack) | 1,092 | 814 | ||
| Sectional Funds(WednesdayCub Pack) | 529 | 1,360 | ||
| Sectional Funds(Scout Troop) | 2,711 | 3,912 | ||
| GroupSavings Account | - | 4,994 | ||
| Total Cash Funds (Agree Balances with Cash Funds and Designtion of Cash Funds) |
18,673 | 18,595 | ||
| ok | ok | |||
| Total Net Assets | 18,673 | 18,595 | ||
| Signature C.YOUDELL A.LEWIS The above Receipts and Payments Account and Statement of Assets 1st Felpham Sea Scout Group on 5th January 202 |
and Liabilities were approved by the Trustees of 6 and signed on their behalf by Print Name |
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| C.YOUDELL | (Claire Youdell) Chair | |||
| A.LEWIS | (Amanda Lewis) Treasurer |
LT700002 (July 2021)
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Independent examiner's report to the trustees of the 1°, Felpham Sea Scout Group (RN51) Group Scout Council Charity Number 1056365 Responsibilities and basis of report As the charity's trustees you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the trust's accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145{5)(b) of the Act. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 1. The accounting records were not kept in accordance with section 130 of the Charities Act; or 2. The accounts did not accord with the accounting records; or 3. The accounts did not complywith the applicable requirements concerningthe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a'true and fair, view which is not a matter considered as part of my independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. Signed th Dated 27 January 2026 N.K. Poupart, Retired Former Solicitor- Independent Examiner