## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||| |**Section A**|||**Reference and Administration Details**|||||||||||||| |Charity Name
Known As
Registered Charity Number
HQ Registration Number
Principal Address||||||||||||||||| ||||1st Felpham Sea Scouts|||||||||||||| |||||||||||||||||| ||||1st Felpham Sea Scout Group|||||||||||||| |||||||||||||||||| ||||1|0|5|6|3|6|5|||||||| |||||||||||||||||| ||||1|0|0|1|0|6|4|1||||||| |||||||||||||||||| ||||The Scout Hall|||||||||||||| ||||Vicarage Lane|||||||||||||| ||||Bognor Regis|||||||||||||| ||||Postcode|||||||P|O|2|2|7|D|Z| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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12|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||Mr. Alan Hobbs||| ||Mrs. Amanda Lewis|Treasurer|27/02/24 - 31/03/24| ||Miss Debbie Camp|Secretary|| ||Mrs. Janet Ramsdale||| ||Mrs. Janice Poupart||| ||Mr. Oliver Lewis||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of Advisor|Name|Address| |---|---|---| |Independent Examiner|Mr. John Fenton Jones|C/O The Scout Hall, Vicarage Lane, PO22 7DZ.| |||| |||| ## **Section B Structure, Governance and Management** |Description of the Charity’s Trusts
Additional Governance Issues
(e.g. trust deed, constitution)
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
(e.g. appointed by, elected by)
Trustee Selection Methods
(e.g. trust, association, company)
How the Charity is Constituted|| |---|---| ||The Group's governing documents are those of the Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye
Laws of the Association and The Policy, Organisation and Rules of The
Scout Association.| ||| ||The Group is a trust established under its rules which are common to all
Scouts.| ||| ||The Trustees are appointed in accordance with the Policy, Organisation
and Rules of The Scout Association.| ||| ||The Group is managed by the Group Board of Trustees, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leaders,
individual section leaders (if opted to take on the responsibility) and
parent’s representation and meets every two months.
Members of the Board of Trustees complete_'Essential Information for_
_Executive Committee'_training within the first 5 months of joining the
Board.
This Group Board of Trustees exists to support the Group Scout Leader
in meeting the responsibilities of the appointments and is responsible
for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are
~~elected~~| |**Section B**|**Structure, Governance and Management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Board of Trustees has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
concern that have been identified are:
**Damage to the building, property and equipment**. The Group would
request the use of buildings, property and equipment from neighbouring
organisations such as the Church, Village Hall and other Scout Groups.
Similar reciprocal arrangements would be managed with these
organisations. The Group has sufficient buildings and contents insurance
in place to mitigate against permanent loss.
**Injury to leaders, helpers, supporters and members.**The Group through
the capitation fees contributes to the Scout Associations national
accident insurance policy. Risk Assessments are also undertaken before
all activities.
**Reduced income from fundraising.**The Group is primarily reliant upon
income from subscriptions and fundraising. The group does hold a
reserve to ensure the continuity of activities should there be a major
reduction in income. The Committee could raise the value of
subscriptions to increase the income to the group on an ongoing basis,
either temporarily or permanently.
**Reduction or loss of leaders**. The group is totally reliant upon volunteers
to run and administer the activities of the group. If there was a reduction
in the number of leaders to an unacceptable level in a particular section
or the group as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the
complete closure of the Group.
**Reduction or loss of members.**The Group provides activities for all
young people aged 6 to 18. If there was a reduction in membership in a
particular section or the group as whole then there would have to be a
contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
The Group has in place systems of internal controls that are designed to
provide reasonable assurance against material mismanagement or loss,
these include 2 signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are covered.| |**Section C**|**Objectives and Activities**| |---|---| |Additional Details of the Objectives and Activities
You**may choose**to include further
statements, where relevant, about:
• policy on grant making;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Groups Trustees consider any grant making decisions on a case by
case basis to ensure best use of the Charitable Funds.
The Groups investment policy is referred to later on in this document.
The Group meets the Charity Commission's public benefit criteria under
both the advancement of education and the advancement of citizenship
or community development headings.
Summary of the objects of the charity
set out in its governing document
The Group and its Leaders provide a full and balanced program to our
Young People in order to help them grow and develop as Scouts.
Summary of the main activities in
relation to these objects
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive contribution
to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive contribution
to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group and its Leaders provide a full and balanced program to our
Young People in order to help them grow and develop as Scouts.| ||The Groups Trustees consider any grant making decisions on a case by
case basis to ensure best use of the Charitable Funds.
The Groups investment policy is referred to later on in this document.| ||| ||The Group meets the Charity Commission's public benefit criteria under
both the advancement of education and the advancement of citizenship
or community development headings.| ||| |**Section D**|**Achievements and Performance**| |Summary of the main achievements of
the charity during the year|| ||The Trustees have worked hard to streamline a number of internal
process including establishing a communication system across the
Group, this has been primarily the introduction of the email system.
Our Accounts have also been reformatted to bring them into line with
current best practices.
Furthermore, fundraising efforts have resumed with a Gift Aid Claim,
Clothing Bin and applying for local Grant Aid from the Parish Council.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
**Reserves Policy**
• how expenditure has supported the
key objectives of the charity;
• investment policy and objectives;
Brief statement of the charity’s policy on
reserves
The Group Board of Trustees regularly monitors the levels of bank
balances and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements. Occasionally
this may involve using an account that requires a period of notice before
funds may be withdrawn, before doing so the Group Board of Trustees
considers the cash flow requirements.
The Group has traditionally operated Sectional Accounts, therefore each
Sections Funds are appropriately designated for its use. These funds are
overseen by the Trustees and reported upon in line with POR.
None
• the charity’s principal sources of funds
(including any fundraising);
The Group's policy on reserves is to hold sufficient resources to continue
the charitable activities of the group should income and fundraising
activities fall short. The Group Board of Trustees considers that the
group should hold a sum equivalent to 12 months running costs, circa
£5000.
The Group held reserves of approximately £5000 against this at year
end. This is at the level required for operating expenses. Following some
robust Trustee intervention, the Group now holds the full £5000
reserves as stated in the previous years TAR.
**Investment Policy**
The Group's Income and Expenditure is very small and as a consequence
does not have sufficient funds to invest in longer-term investments such
as stocks and shares. The Group has therefore adopted a low risk
strategy to the investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout Association's
Short Term Investment Service.|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue
the charitable activities of the group should income and fundraising
activities fall short. The Group Board of Trustees considers that the
group should hold a sum equivalent to 12 months running costs, circa
£5000.| ||The Group held reserves of approximately £5000 against this at year
end. This is at the level required for operating expenses. Following some
robust Trustee intervention, the Group now holds the full £5000
reserves as stated in the previous years TAR.| ||The Group has traditionally operated Sectional Accounts, therefore each
Sections Funds are appropriately designated for its use. These funds are
overseen by the Trustees and reported upon in line with POR.| ||| ||None| ||
**Investment Policy**
The Group's Income and Expenditure is very small and as a consequence
does not have sufficient funds to invest in longer-term investments such
as stocks and shares. The Group has therefore adopted a low risk
strategy to the investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout Association's
Short Term Investment Service.| ||

The Group Board of Trustees regularly monitors the levels of bank
balances and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements. Occasionally
this may involve using an account that requires a period of notice before
funds may be withdrawn, before doing so the Group Board of Trustees
considers the cash flow requirements.| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||The Trustees are supporting the addition of Paddle Sports to the Group's
Activities. The Group will utilise the Royal Navy Training and Equipment
Grants to support this venture. It is hoped that this will attract new
members for the Scout Section in particular.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|A.Hobbs|A.Hobbs|A.Hobbs|A.Hobbs|A.Hobbs|A.Hobbs|D.Camp| |---|---|---|---|---|---|---|---| ||||||||| ||Mr. Alan Hobbs||||||Miss Deborah Camp| ||||||||| ||Group Scout Leader||||||Secretary| ||2
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5||||||| ||2|3|0|6|2|5|| 1st Felpham Sea Scout Group (Registered Charity: 10563651 Receipts and Payments Aceount For the Year.. From 01 Aprtl 2023 31 March 2024 Receipts and Payments - Amalgamated Group Accounts 202212023 202312024 Unrestricted Funds Unrestrirted Funds Receipts Donations. Legacies and Similar Income Membership Subscri titsns IAII Sethonsl Donations Grft Aid 8.535 11.568 57 3,433 Sub Total Grants Other Grants 493 Sub fot¥l Fundraising Events Fundraisin AtiivitiÈ% 15ectiOn Basedl Fundraising Activitie5 (Grou 8a5ed 350 15 39 141 SubTotal Scout Hut Income 300 116 596 loo Hire of E mert Not Boats Sub Total Group Water Actw Provision Fundraising Activities inc GraDt5 & Donations Internal Transfer from Boat Fund (held In Scout Accgunt Boat Fund Intome from Usa Membpr5 etc 1.648 384 40 424 762 Sub Total Grou Evant5 Re¢*1 Centenary Camp Gilwell Group Camp- 2 at GrDUP Level) 10.300 Sub Total 10.300] Other Group Based Income itation (from Sections adges IFSS Branded Clothing Sundry 3,270 75 317 10,020 167 10,187 | Sub Total 3,662 | Other Sectional Based Income Unifortn. Bad Q5 & IFSS Branded Clothing Activities- Camp Sectional Evenin Activi Other Sedittnal Outing l Activity Sectional WaterActivities Centenry Carn Sund 6Z2 3A84 366 2.551 995 1.406 587 450 2.839 1.695 1.650 SubTotal Inve5tJnent Income Bank Interest 68 Sub Total Total Gross Income Asset and Investment Sales, tttc. Total Receipts Lf/oLK102 (July 20211 lof3 1st FÈlpham Sea Stout Group IRegistered Charity.. 10563651 Receipts and Payments Account For the Year From 01 April 2023 31 March 2024 Receipts and Payments - Amalgamated Group Accounts 202212023 202312024 Unre5trÉrted Funds Unrestrirted Funds Payments Charitable Payments- Group Based Nlembef5hip Subscriptions Pa￿ On INationaVCountylArealDistrittl ad es 4,496 114 5.062 Sub Total Pa mertts Rales 90 197 756 464 2,468 429 Insurance 634 Graund Rent Elpctrio Water Isupply & Wastel irs & Maintenance Improvements & Develo Cleaning & su I.SBI 305 280 220 571 243 ments 49 Sub Total Group Ac*Diitie5 & Camping Events Genera5 Activlties Centena CaFn 28 3.404 28 7.790 Sub Total Group Water ActNity PTovisirJn$- General Payments Food zo Sub Total Group Water ACt￿lty Prv¥isions- Powerboat Fleet Consumables Ioil Petrol etcl Servicin RE irs & Maintenince Equipment Insurance Other 72 3.382 607 576 1.892 525 13 -d650 Sub TDtal Section Based P ments outh Pro ram & Provisions es 1.352 1,362 1,995 3.052 1.359 312 2,426 1,238 507 2,36 6,900 10.020 131 Unifortn & IF5S Branded Clothin Evening Activities Outing IAthVify Water ArtivitiÈS Catnps Centenary Carn CapitatrDn Payments tD Gruu Equiptnent Purchases Boat Fund Transfer to Group) Sund 4.178 3.270 190 393 103 3,742 SubTotal Adult Leadprsu Uniform Grou & sett￿n$ 31 31 Other sub Total General Expenses IGrou Statitsne Software Subscription5 Bank Char es Sundry & 5¢thorts 16 io 90 217 68 Sub Total Total Gross Expenditure Asset and Investment Purchases, ett. 1.030 Total Payments Net of Receiptsllpaymentsl Cash Funds Last Year End Cash Funds This Year End 26.931 17,384 LT700002 (July 20211 2of3 1st Felpham Sea Scout Group (Registered Charity: 1056365) Receipts and Payments Account For the Year. Frorn 01 April 2023 To 31 March 2024 Statement of Assets and Liabilities as at Year End 31 March 2023 Unrestricied Funds 31 March 2024 Unrestricied Funds Cash Funds Bank- Current Account (Group Account) Bank- Current Account IBeaver Colonvl 8ank- Current Account Imonday Cub P8d¢l Bank- Current Account Wednesday Cub Pack) B8nk- Current Account Iscout Troopl Bank- Grou Saving5 Account CashlFlo8ts 8,536 2,235 2,002 2,307 2,305 3.403 1,258 1.092 529 2.711 9,679 Total Cash Funds IAgreo Bala￿e5￿th Re￿ipts and PaymEnts Attoun¥ Liabilities Account5 not yet Paid Leaders Expenses Outstanding Expenses Incurred but not Invoiced Other ￿￿bIlItieS Sub Total Total Monetary Value Designation of Cash Fund5 Unrestricted & Undesignated Funds. Le55 Liabilitie5 fenced Liabilibes Sectional Funds IBe8ver Colonvl Secbonal Funds (Monday Cub Pack) Sertional Funds IWednesd8y Cub Pack) Sectional Funds Scout Troop) Group Savings Account Total Cash Funds Grou Accounts) 8,536 3,403 2,235 2.002 2,307 2.305 1,258 1.092 529 2,711 9,679 IAgree B￿ances￿￿h Cash Funds Desiynth)rt Cash Fund51 ok ok Total Net Assets The above Receipts and Payments Account and Statement of A55ets and Liabilities were approved by the Trustees of 1st Felpham Sea Scout Group on 23rd June 2025 and signed on their behalf by Signature Print Naffle JJ Q•g•3S Chair Treasurer LT7(KKK>2 (July 20211 3of3 Independent examiner's report to the trustses of the 1. Felpham Sea Scout Group (RN51) Group Scout Councll Charity Number 1056365 I report to the trustees on my examination of the accounts of the st 1 Felpham Sea Scout Group for the year ended 31 March 2024 Responslbilities and ba815 of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent Examiner8 Statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 1.. the accourrting records were not kept in accordan￿ with section 130 of the Charities Act", or ' 2. the accounts did not accord with the accounting records; or ' 3. the accounts did not comply with the applicable requirements Con￿rning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other Ihan any requirement that the accounts give a 'tNe and fair, view which is not a Matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper urKlerstanding of the accounts to be reached. Dated 3 July 2025 JF Fenton-Jones FCA-Independent examiner