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← Biggin Hill Community Care Association

2025-03-31-accounts

COMPA NY NO. 3 1 46615

CHARITY R E GIST ERE D NUMBER: 1 0 5 6 3 3 6

B I GGI N H ILL COMMUN ITY CAR E A S SOC I A T I O N

TRU S T E E S' REPO RT A ND F I N ANCIAL STATEMENTS

F O R THE Y EAR E NDED 31ST MA RCH 2 0 25

LEES CHAR T ERED A C COU N T A NTS THE G R A N A R Y BREWER STREE T BLE TCHINGL EY SUR REY RH1 4QP

B I GGI N H ILL COMMUN ITY CAR E A S SOC I A T I O N

LEG AL AND ADMINI S TRA TI V E INFO RMA TI O N

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r:		 e
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r:		 3146615
Registered Ch
 a
 ri
t
y		 Numb
 e
r:		 1056336
Registered Of
 f ice a
n
 d St Mark’s Centre, Church Road,
Pri
n
cip
 a
l		 P
 l ace o
f Bu
 s ines
 s
 : Biggin Hill, Westerham, Kent, TN16 3LB
Ch
a
ir:		 Neil Walker
Secret
a
 r
y
:		 Neil Walker
Treas
u
 r
e
r:
T
r
u
s
t
ee
 s
 ( D
i		 r
e		 cto r
s):		 Mr N W Walker
Mrs A Smith
Mrs M. Stevens
M
ana
geme
 n t Com m itee:
T
r
u
s
t
ee		 M e m
b		 er
s:		 Mr N W Walker
Mrs A Smith
Mrs M. Stevens
O
t
h
er
 M em b
er		 s: Mrs D Brown
Mrs G F Newton
Mrs W Pit
Mrs A Hoole
Mr J. Knot
Acco
un		 ta
n		 ts: Lees Chartered Accountants
The Granary, Brewer Street
Bletchingley, Surrey, RH1 4QP
B
an
k
e
rs:		 Natonal Westminster Bank plc
Redhill (F) Branch
39 Station Road
Redhill, Surrey, RH1 1QN
Stat
u
s:		 The Association is a charitable company limited
by guarantee incorporated on 16th January 1996 and
registered as a charity on 24th June 1996. The
company was established under its Memorandum and
Artcles of Associaton which set out the objects and
powers of the charitable company and the governance
thereof.

1

B I GGI N H ILL COMMUN ITY CAR E A S SOC I A T I O N CHA IRMA N ’S ANNU AL REP ORT F O R THE Y EAR E NDED 3 1 S T MA RCH 2 025

Biggin Hill Community Care Association has progressed well over this past year. The Day Centre numbers have gradually increased after suffering from the Covid problems for a number of years. Our Centre Manager, Wendy, and her team have worked hard to develop a wide variety of activities, and the members all benefit from these. We ended the year with a waiting list as most other Day Centres in the Bromley Borough had closed. The Committee would like to record their thanks to Wendy and her staff team for the hard work that they put into the Centre, and the positive atmosphere they have generated there.

The Lunch Club is continuing to do well, looked after by Becky who works in the kitchen and also organises the volunteer drivers. We could always do with a few more members, but those that attend have a good meal provided and enjoy a positive social occasion. Sue, our cook has worked hard in the kitchen to provide the meals enjoyed by the members at the Day Centre. The Committee would like to record their thanks to Sue and Becky for the work they have put in over the past year.

The Shopping scheme has been steadily expanding under the direction of Annette. Most members are now collected to do their own shopping with help from a volunteer if required. We are still able to collect a shopping list from those members who prefer this. We are once again grateful to the New Life Church who allow us to use their premises to run the shopping and to give the members refreshments afterwards.

The Art Group has also progressed well over the year, and thanks go to Pat, Jim and Pauline for looking after the group. Once again, they produced some magnificent Christmas decorations for the Christmas Tree Festival in St. Marks.

We stopped using the minibus during the year as it was becoming uneconomical to operate, due to the high cost and few members using it. We are looking to sell the vehicle in the near future. We are grateful to the Biggin Hill Airport Manager for allowing us to park the minibus on their secure premises.

The New Year Party was well attended and enjoyed by all. We welcomed the Mayor of Bromley. Our thanks go to the other churches in Biggin Hill for their support for this event.

With all of our activities, we owe so much to our wonderful volunteers, without which we would struggle to continue operating. We have about 30 volunteers who help with various tasks across all of our activities including helping with the Day Centre, helping to serve at and organise the Lunch Club, helping the shoppers at the Shopping scheme and helping with the Art Group as well as driving their cars to take members to and from the Shopping and Lunch Club.

The other valuable volunteers are the members of the Management Committee to whom I would like to thank for their hard work and support over the year, sometimes in difficult circumstances. My fellow trustees Annette and Melanie have been particularly supportive for which I am very grateful.

Financially, it has been a more encouraging year than previous years. We are pleased that we are in a fairly strong financial position to face the years ahead. We are supported by so many organisations and groups in Biggin Hill. We received nearly £5000 in donations during the year. This included the Memorial Fund in for Roy Arnold and donations from the Biggin Hill Carnival Committee, Rotary Club, Biggin Hill Grand Lodge, Charles Darwin Sixth Form students, St. Theresa’s Church, Biggin Hill Airport as well as from individuals. The Committee would like to record it is thanks to St. Mark’s Church for their continued support during the year.

Neil Walker, Chair, BHCCA

2

BIGGIN H ILL COMMUN I T Y CAR E A S SOC I A TI O N TRU S T E E S A N NUAL R E POR T FOR THE YEAR ENDED 31[ST] MARCH 2025

The Management Committee present their report and the financial statements for the year ended 31[st] March 2025.

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the financial statements and comply with applicable law and the requirements of the Statement of Recommended Practice FRS 102: Accounting and Reporting by Charities (effective January 2015) and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Status

The Association is a charitable company limited by guarantee incorporated on 16[th] January 1996 and registered as a charity on 24[th] June 1996. The company was established under its Memorandum and Article of Association which set out the objects and powers of the charitable company and the governance thereof.

Stru cture, G o verna nce an d Management

The Association is governed by its Memorandum and Articles of Association.

The Articles of Association provide that the Association shall be managed by the Trustees of which there must be a minimum of three. There is no maximum number. The Trustees mean the Directors of the Association.

The Trustees are supported by the other members of the Management Committee in the management of the Association. The Management Committee meets regularly to manage the affairs of the Association and members of the committee are always available for consultation if needed.

One third of the Trustees are required by the Articles of Association to stand down each year by rotation. One Trustee will be standing down at the Annual General Meeting and being eligible can be reappointed.

The Trustees who served during the year are set out in the Legal and Administrative information at the front of these financial statements together with other information required to be disclosed.

A potential Trustee can be recommended by the Management Committee and must then be proposed by a Trustee. A resolution of the Trustees in favour completes the appointment.

3

B I GGI N H ILL COMMUN ITY CAR E A S SOC I A T I O N TRU S T E E S A N NUAL R E POR T (contnued) FOR THE YEAR ENDED 31[ST] MARCH 2025

Objec t s of the charity

The objects of the Association are;

A c t i v i t ies, achie vements a n d p e rforman ce

These are set out in the Chairman’s Report annexed to and forming part of these financial statements.

Pub lic beneft s t a tement

The Trustees and the Management Committee have considered guidance from the Charity Commission in deciding what activities the Association has undertaken.

Financial review of the y e a r

The financial situation of BHCCA has improved over the past year as the numbers attending the Day centre have improved and fees increased. There have also been a number of generous donations which have boosted the finances.

F u t u re de velopmen ts

The Day Centre will continue to be promoted to increase the number of members. The Committee have agreed to continue to support its activities from charitable reserves if necessary. The Committee is also committed to continue to try to expand the Shopping Scheme. The Art Group will also continue to be promoted.

Fixe d asse ts

There were no changes in fixed assets during the year under review.

Reser ves pol i c y.

The reserves of the Association are detailed in the notes to the financial statements. It is the policy of the Association to keep sufficient reserves in hand to enable the activities carried out to continue for at least three months, also to wind up the affairs of the Association, if necessary, if no further income is received. It is also the policy to have reserves for specific purposes or projects.

4

B I GGI N H ILL COMMUN ITY CAR E A S SOC I A T I O N TRU S T E E S A N NUAL R E POR T (contnued) FOR THE YEAR ENDED 31[ST] MARCH 2025

Invest men t poli c y

The Management Committee considers that the most appropriate policy for investing funds is in interest bearing bank deposit accounts. Our bankers were unable to offer us a satisfactory rate and the bulk of our funds have been placed with other bankers in a special Charity Account which pays a higher rate interest than our main banker’s rate. The account is flexible and there are no restrictions on withdrawals.

Risk management

The Management Committee have examined the major strategic, business, and operational risks which the Association faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.

Statemen t of Tru stee s Responsibilites

The Trustees are required to prepare financial statements for each year that give a true and fair view of the financial activities of the Association and of its financial position at the end of that year. In preparing these financial statements the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Association and enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Trustees and Management Committee on 11/12/2025 and signed on their behalf by.

Neil Walker Chairman, BHCCA

5

ACCOUNTANTS, REPORT TO THETRUSTEES OF BIGGIN HILL COMMUNITY CARE ASSOCIATION FOR THE YEAR ENDED 31ST MARCH 2025 In accordance with our term5 of engagement and in order to assist you to fulfil your duties under the Companies Act 2006, we have compiled the financial statements of the company for the year ended 31st March 2025 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes from the accountin8 records and information and explanations you have given to us. This report is made to the company'5 Trustees. as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to the company's Trustee5 that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company's Trustees, as a body, for our work or for this report. We have carried out this engagement in accordance with technical guidance issued by the Instit(Jte of Chartered Accountants in England & Wales and have complied with the ethical guidance laid down by the Institute relating to members undertaking the compilation of financial statements. You have acknowledged on the Balance Sheet as at 3151 March 2025 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2CK)6. You consider that the company is exempt from the statutory requirement for an atjdit for the year. We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completene55 of the accounting records or information and explanations you have given to us and we do not, therefore. express any opinion on the financial statements. Lees Chartered Accountants The Granary Brewer Street Bletchingley Surrey RHI 4QP

BIGGI N H ILL COMMUN ITY CAR E A S SOC I A T I O N BAL ANCE S H EET AT 31ST MA RCH 2025

N
o
te		 2
0		 0 25 2
0		 0 24
£ £ £ £
Ta
n
gible
fixed		 ass
e		 e
ts
Tangible assets 2 13,533 18,608
Current a
s
sets
Debtors and prepayments Debtors and prepayments Debtors and prepayments Debtors and prepayments 3 2,568 650 3 2,568 650 3 2,568 650 3 2,568 650 3 2,568 650 3 2,568 650 3 2,568 650 3 2,568 650
Bank accounts 70,654 62,388 70,654 62,388 70,654 62,388 70,654 62,388 70,654 62,388 70,654 62,388 70,654 62,388
–––––– ––––––
73,222 63,038 73,222 63,038 73,222 63,038 73,222 63,038 73,222 63,038 73,222 63,038 73,222 63,038
Credit
or
s
Amounts falling due within
one year 4 2,316 1,116
–––––– –––––– –––––– –––––– –––––– –––––– –––––– –––––– –––––– –––––– –––––– –––––– –––––– ––––––
Net
current
a		 current
a
ssets		 70,906 61,922
–––––- ––––––
Total a
s
sets		 le
s		 s
s		 s current li
a		 a
b
ili		 ili
t		 t
ies		 £84,439 £80,350
––– – –– –––
–
––
C
ap
it
a
l
fu
nd
s		 s
Unrestricted funds 5 84,439 80,350
–––––– ––––––
Tot
a
l fu
n
d
s		 £84,439 £80,530
––– – –– –––
–
––

For the year ended 31st March 2025 the company was entitled to exemption under section 477 of the Companies Act 2006

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The trustees acknowledge their responsibility for:

The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

The financial statements were approved by the Board of Trustees on 11-12-2025 and were signed on its behalf by:

........................................ N W Walker Acting Treasurer and Trustee The annexed notes form part of these financial statements.

7

B I GGI N H ILL COMMUN ITY CAR E A S SOC I A T I O N STATEME NT OF FI N A N C IAL A C TI V ITIE S F O R THE Y EAR E NDED 3 1 S T MA RCH 2025

Unrestricted
funds
Restricted
funds
Endowment
fund
s
Prior period
total funds
Total funds
£
£
£
£
£
Income and endowments from:
Donations and legacies
Charitable activities
Other trading actvites
Investments
Other
Total
Expenditure on:
Raising Funds
Charitable activities
Other
Total
Net income/(expenditure)
Transfers between funds
Other recognised gains/(losses):
Gains/(losses) on revaluation of
fxed assets
Gains/(losses) on investment
assets
Actuarial gains/(losses) on
defned beneft pension
schemes
Net movement in funds:
Total funds brought forward
Total funds carried forward		 4,906
-
4,906
4,331
-
-
86,169
-
790
-
-
-
-
-
86,169
69,805
-
790
125
-
-
-
91,864
-
-
91,864
74,261
-
-
82,880
-
5,075
-
-
-
-
82,880
-
5,075
-
82,641
5,075
87,955
-
-
87,955
87,716
3,909
-
-
3,909
(13,455)
-
-
-
-
3,909
-
-
-
-
-
-
- -
Reconciliation of funds:
-
3,909
(13,455)
-
-
-
-
-
-
-
-
-
3,909
-
-
-
-
-
3,909
(13,455)
80,530
-
84,439
-
-
80,530
93,985
-
84,439
80,530

8

B I GGI N H ILL COMMUN ITY CAR E ASSOC I A TI O N NOT ES TO THE F INA N C I AL S T A T E ME NTS F O R THE Y EAR E NDED 3 1 S T MA RCH 2025

1. Accountng pol i cies

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Cash fo w sta temen t

The Company has taken advantage of the exemption in Financial Reporting Standard No.1 from the requirement to produce a cash flow statement on the grounds that it is a small company.

Incoming resources

Income from various sources is included when receivable.

Resou rc e s exp e nde d .

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.

Depreciat i o n an d diminu to n in value of as sets

Tangible fixed assets are stated at cost less depreciation.

Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

Motor vehicles - 10% per annum of cost

F und accoun tng

General funds are unrestricted funds that are available for use at the discretion of the trustees for particular purposes. The aim and use of each designated fund are set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund are set out in the notes to the financial statements.

9

B I GGI N H ILL COMMUN ITY CAR E A S SOC I A T I O N NOT ES TO THE FI N A N C IAL S T A T E ME NTS ( Con tnued) F O R THE Y EAR E NDED 3 1 S T MA RCH 2025

2. Tan gible fxed asse ts

3.
4.		 Cost:
At 1st April 2024
Additons
Disposals
At 31st March 2025
Depreciaton:
At 1st April 2024
Charge for the year
No longer required
At 31st March 2025
Net book value:
At 31st March 2025
At 31st March 2024
Debt
o
rs
a
n
d
prep
a
yments
Amounts falling due within one year:
Prepayments and Accrued Income
Credit
or
s
Amounts falling due within one year: -
Creditors and accruals		 M
o
t
or
V
e
hicles
£
50,750
-
-
––––––
50,750
––––––
32,142
5,075
-
––––––
37,217
––––––
£13,533
–––
–
––
£ 18,608
–––
–
––
2
0
25
2
0
24
£
£
2,
5
68
6
5
0
2
0
25
2
0
24
£
£
2,
3
16
1,
1
16		 M
o
t
or

10

B I GGI N H ILL COMMUN ITY CAR E A S SOC I A T I O N NOT ES TO THE F INA N C I AL STA T E ME NTS ( Con tnued) F O R THE Y EAR E NDED 3 1 S T MA RCH 2025

5. U n restr icted R e ser ves

Designated Funds
General Fund		 B
a
l
an
ce
1
st
Ap
r
il 2
0
2
4
£
80,530
–––––––
80,530
–––––––		 M
o
vements
 M
o
vements
 Transf
er
s
B
a
l
an
ce
3
1
st Ma
r
ch
2
0
2
5
£
£
-
–––––––
-
–––––––
84,439
–––––––
84,439
–––––––		 Transf
er
s
B
a
l
an
ce
3
1
st Ma
r
ch
2
0
2
5
£
£
-
–––––––
-
–––––––
84,439
–––––––
84,439
–––––––
–
–		 in/
o
ut
£
3,909
––––––
3,909
––––––		 £

–––––––

–––––––
£
-

-

84,439
–––––––
84,439
–––––––

11

B IGGIN H ILL C O MMU N I TY C A RE ASSOC I A T ION

F O R THE Y EAR E NDED 3 1 S T MA RCH 2025

CON T E N T S

Page
Legal and Administrative Informaton 1
Chairman’s Report 2
Trustees Report 3-5
Accountants Report 6
Balance Sheet 7
Statement of Financial Activites 8
Notes 9 - 11