ROADWATER VILLAGE TRUST TRUSTEES ANNUAL REPORT 2024 The Managing Trustees present their report for the year ended 31 December 2024, which should be read in conjunction with the attached Financial Statement for the same period. LEGAL STATUS The Charity results from a merger known as The Roadwater Village Hall and The Roadwater Recreation Ground and was established by Trust Deed dated 25 January 1995. It holds the freehold land now occupied by the Village Hall, Car Park and the Recreation Ground including part of the area of land known as Harperfs Wood. The Charity Commission number is 1056321. OBJECTS, POLICIES AND ORGANISATION The Trust is established to provide and maintain the Village Hall and Recreation Ground for the benefrt of the inhabitants of Roadwater without distinction of gender, sexuality, political affiliation, or religious beliefs, with the object of improving the quality of life of the inhabitants. The Hall is available for hire by an individual or org8nisation in accord8nce wrth the standard hiring agreement and scale of charges adopted for the year. The Recreation Ground is likewise available for hire, though not exclusively, as public access is maintained at all times. It is intended that the scale of charges b8 sufficient to g8nerate a significant proportion of the income required to meet the ordinary expenditure Incurred in providing the Hall and Recreation Ground, with the shortfall being met by regular fundraising events. Large improvements are funded by specific appeals, extraordinary fundraising and grants. The Management Cornmittee 18 elected or appointed on an annual basis, with the officers being elected from the membership of the Committee. The Annual General Meeting is held in February or early March. At this time representatives from regular users of tho Hall facilities are appointed and other members are elected by majority vote from those attending. The Trust employs a deanerlcaretaker for S ½ hours per week. NAMES OF COMMIThEE MEMBERS The Committee consists of elected and representative members, the latter making up more than 500/0 of the Committee (according to the Trust regulalions). Members can also be c¢>opted if there are vacancies. Steve E ar Chair DPS 1999 AGM Christos Yianni Vice-chair March 2000 AGM Debbie Dennis Treasurer June 2001 Jenn Nethercott Secreta 2022 AGM David Bernard Art Grou Jun8 2018 Shauna Brilton Pla rou Jul 2018 Brian Chinn Elected Member- December 2001 Pètri Cole Cricket Club - March 2018 AGM)___ Ma Coles Dance & Sin ers Grou s-1984AGM Man ula Cote Yo a Grou s - March 2020 AGM Julia E ar Elected Member- March 1992 AGMI Bruce Freeman Players- March 2023 AGMI_ Moira Lea Needles and Pins Grou Februa 2012 AGM Carol Prentice Eleded Member- Febru8 2016 AGM Hellen Riebold Elected Member- 2018 AGM Carol Little'ohn innin Grou ril 2023 Elected members {7} + Representative members (9) defra LOTTERY FUNDED
REVIEW OF THE YEAR 2024 There were a total of 855 lettings during 2024. The number of groups regularly using the Hall and Recreation Ground is 15. There were two weekly dan sessions. on Tuesdays and Fridays; three weekly yoga dasses on Tuesdays and Thursdays and a weekly Yogalates dass on Wednesday, as well as regular gong bath and drum circle sessions. a weekly motherlgrandmotherlbaby group on Mondays. a weekly Art Group meeting on Thur3day: twice monthly seNing days of the Needles and Pins Sewing Group; a monthly meeting of The Spinning & Weaving Group,. a weekly meeting on Wednesday of The Roadwater Singers informal group,. a weekly meeting on Wednesday of the Youth Club. a weekly Tai Chi class on Wednesday,. weekly group guitar lessons on Monday; a weekly Zumba class on Wednesday which ended in October. Tho Roadwater Play8rs' oxc•ll•nt production of "Boyond a Jok8. stag•d in Jun• was 8nioy•d by appreciative audiences on the five nights it was performed. The December pantomime "Pinocchio, was a great success and enjoyed by a full house each evening, with plenty of audience participation and laughter. The Midsummer Soiree was a great success despite the interruption of rain. The musicians made welcome return to the evening, the contributions of food were much enjoyed and the bar added to the conviviality of the occasion. The sun came out for the Village Fete which attracted a bumper crowd, and helped us raise an amazing sum of money which will be put to good use to help in the running of the hall and recreation ground and to support necessary improvements, refurbishment. maintenance etc. The Valiant Soldier provided a band for the evening entertainment which again was well attended. The Art Group put on an exhibition of work in June. For the Somerset Arts Week Festival, 'The Roadwater Eight" exhibited for a week at the end of Septemberlbeginning of October, Events held by the Fund Raisers Cated an excellenl profit and included Family Quiz, Blg Breakfasts, Bingo nights, Coffee morning, Sing-a-long lo Mamma Mia and the annual Chrislmas Tree lighting wilh carols around the tree. A New Yeaf s Eve party was held with live band Six Machine. Two Take ArtIVillage Trust sponsored events, Opa Rosa, and Hannah Maxwell - I, AmDram provided wonderful evening enlertainmenl in April and November. The Take Three Girls Theatre Company staged a performance of Bed Among tho Lentils in May and the Swamp Stomp Band performed in November. Roadwatar Cricket Club is a fiiendly village dub that run8 two Saturday sides and a Sunday team. New players are always welcome. Repairs are ongoing to some of the play equipment on the recreation ground. The area around the playground has been beset wlth an ongolng Issue wlth molehllls. Thank you to everyone who has helped with the maintenance. The EV charging point is now listed on Zapmap and is being used more. The boiler has been sep4iced and is working, although there are still a couple of outstanding faults. The Trustees are extremely appreciative of all those who have given such a tremendous amount of their time and energy to these events, and for the upkeep and general management of the hall and recreation ground. FINANCES The attached financial statement shows the current state of the finances. Responsibilty for the Financial Statements The Trustees are responsible for the preparation of the financial statemerits, for keeping proper accounting records, which disdose the financial position of the Chanty. The Trustees have elected to prepare financial statements on the Receipts and Payments account. defra StyAthWE*tRi LOTTERY FUNDED
Roadwater Village Trust Balance Sheet at 31sl December 2024 2D24 2023 ASSETS Cash and bank accounls Current account Virgin Money deposit account 16515 54793 4301 54060 713D8 58360 GENERAL FUND Balance broughl forward SurplusllDeficill for year 58304 130D3 71308 59029 -725 58304 Ring-fenced Minehead Eye monies 55 71308 58360 I have examined the financial records of Roadwatervillage Trust and believe that the above Receipts and Payment5 account and Balance Sheet provide a true and fair view of its finances for the stated period. 19th October 2025 John Allen
ROADWATER VILLAGE TRUST REGEIPT5 AND PAYMENTS ACCOUNT 31st DECEM8ER 2024 2024 2023 Difference RECEIPTSIINCQME Bar Donations received Equipment Hire Ev Charging Fete Feed in lariff Events Fundraising Grant Interest Hall Hire W8yleave 1558 300 130 225 8063 2102 -1334 4966 2000 70 -443 230 130 -80 2808 957 -919 1810 -1500 419 309J 304 5255 1145 -415 3156 1500 315 6434 734 9527 Total Income 26270 19764 6506 Broadband Caretaker Cleaning Elèclricily Equipment Ev Charging Grounds Malnlenancp Insurance Licences Maintenance Phone Box Postage, printing & Slalionery Water Website Woodboiler pellets Woodboiler repairs and maintenance 359 3233 1711 886 393 2820 2220 1022 195 3701 236 2234 139 3102 184 .34 413 -509 -136 -195 -3701 1002 137 70 -2718 97 1238 2370 209 384 281 792 222 583 271 2268 1119 208 -49 -2268 459 1578 Total Expenditur 13267 20489 -7222 SURPLUSI{DEFICITI FOR YEAR 13003 -725 13128