## CofnodionCyfarfodCyffredinolBlynyddol MinutesfortheAnnualGeneralMeeting CylchMeithrinTal-y-bont,TŷSbri 14.07.21,6.00yh/pm 

## Presennol/Present: 

Lynwen Morgan (Cadeirydd / Chairperson),Siwan Haf (Ysgrifennydd / Secretary),Chloebirds(Trysorydd/Treasurer),HollyAubrey(IsGadeirydd/ ViceChairperson)MonicaLloyd-Williams(PersonCofrestredig/Registered person)VickyJoseph(Staff),KaraWynJones(staff)HannaWatkin(Staff) KateMcCann(staff)EirwenHughes(MudiadMeithrin),FfionWilliams(rhiant /Parent),BleddynHuws(Cymuned/community),HefinJones(Prifathro/ Headteacher),CaronHywel(rhiant/parent) 

## Ymddiheuriadau/Apologies: 

MairNutting(cymuned/community),TaraMannixJones(rhiant/parent), Jessica(rhiant/parent) 

- 1.Cofnodiono’rCyfarfoddiwethaf/Minutesfromthelastmeeting Cynigwydyngywir/Proposedascorrect:Vicky 

Eilwydgan/Secondedby:Monica 

- 2.Materionyncodi/Mattersarising 

Dimyncodio’rcofnodion. 

- 3.Gohebiaeth/Communications 

- 4.AdroddiadyCadeirydd–LynwenMorgan 

Chairpersonsreport–LynwenMorgan 

## AdroddiadCadeiryddCylchMeithrinTal-y-bont 

OriauAgor/NiferoeddOpeningtimes/Numbers 

- Maewedibodynflwyddynanoddgyda’rCylchyncauetoelenioganlyniadI’r CyfnodClo. 

- IthasbeenatoughyearagainthisyearwiththeCylchclosedforaperiodoftime duetotheLockdownatthebeginningoftheyear. 

- RydymynfalchoalludweudfodyCylcharagor4bore’rwythnosahynnyo8.15 nes12o’rgloch.MaehynynrhoicyfleiddyntgaelbrecwasthefydynyCylch,os ydyntyndymuno. 

- WearepleasedthattheCylchisopening4morningsaweekfrom8.15until12o’ clock.ThisallowsthechildrentohavebreakfastintheCylchtooiftheywantto. 

- Mae16oblantarygofrestrarhynobryd,sy’ngadarnhaoliawnoranniferoeddy 



Cylchdrosyblynyddoeddnesaf 

- Wehave16pupilsonourregisteratpresent,whichisverypositiveintermsof numbersattheCylchoverthenextfewyears. 

- MaetudalenFacebookyCylchwedibodynadnoddgwerthfawretoeleniwrthfod ynbrifgyswlltrhwngygofalwyr,ystaffarplantynghydagebyst.Maerhieniyn mwynhaugweldygweithgareddausy’ndigwyddowythnosiwythnos. 

- TheCylch’sFacebookpagehasprovestobeavaluableresourceagaithisyearas themainpointofcontactbetweenparents/carers,staffandchildren.Parents enjoyseeingthectivitiesthattakeplacefromweektoweek. 

- CylchwedicauoganlyniadiCOVID19aCIWwediderbyncadarnhad. 

- CylchclosedinJanuary2021duetoCOVID19andCIWwerenotified. Staffio/Staffing 

- DrosyflwyddynrydymwediffarweliogydadauaelodostaffsefLisaSouthgatea MaliJones,acrydymyndymunopobhwyiddynyneuswyddinewydd. 

- Overthelastyearwehavesaidgoodbyetotwomembersofstaff,LisaSouthgate andMaliJonesandwewishthemallthebestintheirfuture. 

- RydymoganlyniadwedicrowesawudauwynebNewyddi’rCylchsefKaraaKate. Rydymynfilchiawni’wcaelynrhano’rtimacyngobeithioybyddantynmwynhau yneinmysg. 

- AsaresultwehavewelcomedtwonewfacestotheCylch,KaraandKate.Weare delightedtohavethemaspartoftheteamandhopethattheyenjoywithus. 

- RydymynhapusIgaelHannayngweithiogydanidauforeacmaeVickyyn Arweinyddcydwybodolacysbridoledigiawn.Diolchichigyd. 

- WearehappythatHannastillworkswithustwomorningsaweekandVickyisa veryconscientiousandinspirationalLeader.Thankyouall. 

- Hoffwndiolchi’rhollboblaweithioddoriauychwanegolynyCylchiwneudynsiwr bodydrysauwastadaragor. 

- WewouldalsoliketothankallthepeoplethatworkedextrahoursintheCylchto ensurethatthedoorswerealwaysopen. 

- YpersoncofrestredigywMonicaLloyd-Williamsacrydymni’neithriadolo ddiolchgariddiamysgwyddo’rcyfrifoldeb.HebpersoncofrestredignidoesCylch, fellydiolchynfawr. 

- TheregisteredpersonisMonicaLloyd-Williamsandweareexceptionallygrateful toherfortakingonthisresponsibility.Withoutaregisteredpersonthereisno Cylchsothankyouverymuch. 

- CadeiryddwedibodyncwrddyngysongydastaffIwneudtaflenniarfarnu. 

- Chairhasbeenmeetingregularlywithstafftomakeappraisalsheets. 

CodiArian/Fundraising 



   - Maewedibodynsialensenfawrigodiarianeleniodanycyfyngiadausydd wedibodgydani. 

   - Ithasbeenamassivechallengetofundraiseduringthelastyerdueto Covidregulations. 

   - Erhyncafoddydigwyddiadaucanlynoleutrefnuachodwydsymiauoarian teilwngiawnymmhobunohonynt(manylionganyTrysoryddynei adroddiad): 

   - Despitethisthefollowingeventswerearrangedandraisedasubstantial amountofmoney(detailsinthetreasurersreport): 

- Awst–DerbynarianganSioeTalybont/August–TalybontShowfundraising. 

- Hydref–RhiantsefRachelSolnickynnofiobobdydddrwy’rmis/October-A parent,RachelSolnickswimsintheseaeverydayforamonth(justGiving) 

- Tachwedd–TalybontRocks/November–TalybontRocks 

Rydymhefydwedibodynllwyddianusgydaamrywograntiau.Dymaraiohonynt: 

Wehavealsobeensuccessfulwithdifferentgrantapplicationsthisyear: 

- CronfaEleri 

- GrantCwtch 

- GrantCynaladwyedd/SustainabilityGrant 

- GrantBachMudiadMeithrin 

- GrantCovid19 

- CyngorCymunedCeulanamaesmawr 

- CyngorCymunedLlancynfelyn 

- CyngorCymunedYsguboryCoed 

- DiolchiSiwan(Ysgrifenyddes)amgwblhau’rhollffurflenniynymgeisioamy grantiauyma. 

- ThankyoutoSiwan(Secretary)forcompletingtheseapplicationformsforthe grants. 

MaellaweriawnowaithwedicaeleiwneudynardalallanolyCylcheleniyn defnyddioarianygrantiauymaigyfoethogi’rdysgu.Dymarestrobethsyddwedi caeleuwneud.. 

- AgreatdealofworkhasbeendoneintheoutdoorareaoftheCylchthisyear usungthemoneyfromthegrantstoenhancethelearning.Hereisalistof whathasbeendone… 

Gwaithcynnalachadwadatblygu’rsafle/Maintenanceanddevelopmentworks 



- Creulean-totuallan/Createa‘leanto’offthecabanwall. 

- Creusaflecysgodoligyfoethogi’rdysguallanol/Buildawoodenhutoutsidefor theoutdoorplayandlearning 

- Gwneudmandrwsioiwneudynsiwrfodyrholladnoddauynaddasacynddiogeli’r plant.Eeytywod/Makesurethatalltheequipmentissafeandsuitableforthe childrene.ethesandpitandthefence 

Mae’rCylchwedicaeleienwebuofewnGwobrauMudiadMEithrinCymrufely3 CylchUchafyneinrhanbarth.Rydymynfalchiawnohynacyndisgwylymlaenaty canlyniadymmisHydref. 

TheCylchhasbeennominatedasoneoftheTop3inourregionbytheMudiad Meithrin.Weareveryproudofthisnewsandarelookingforwardtotheoutcomein October. 

Diolchiadau/Thanks 

- StaffyCylch–amyprofiadaua’rgofaleithriadol/Cylchstaff–forexperiences andexceptionalcare 

- Pwyllgor–amygwaithcaleddrwy’rflwyddyn/Committee–forhardworkover theyear 

- DiolchiMonicaLloydWilliamsafodynbersoncofrestredig/ThankyoutoMonica LloydWilliamsforbeingourregisteredperson 

- YrYsgolaMrJones/MrJonesandtheschool 

- Yrhienia’rplant/Theparentsandchildren 

- Diolcharbennigi’rgymunedhefydameucyfraniadauhaelynystodblwyddyngaled arall./Massivethankyoutothecommunityaswellfortheirgenerous contributionsduringanotherhardyear. 

## 5.AdroddiadyTrysorydd–ChloeBirds 

Balansynbositif2020-2021.Copio’rcyfrifonwedieupasioi’rrhaioeddyn bresennol. GydachostaurhedegyCylcha’rcyflogbywwedicodi,maehynyn gwneudargrafffawrarycyfrifon.Trafodwydycyfrifon.Ynamlwgdoesdim llaweroddigwyddiadaucodiarianwedibodynystodyflwyddynondmaegrantiau ynamlwgynycyfrifon. 

Balancepositive2020-2021.Copyofaccountspassedtoattendees.Withthecosts ofrunningtheCylchandlivingwagerising,thisismakingabigimpressiononthe accounts. Theaccountswerediscussed.Obviouslytherehavebeen veryfew fundraisingeventsduringtheyearbutgrantsareprominentintheaccounts. 



NigelCallaghanwedigwirio’rcyfrifoninieleniacmaediolchynmyndiddoamei waith.Cynigwydachytunwydibrynutalebgwerth£25.00iddo. 

ThisyearNigelCallaghanhasbeenresponsibleforauditingtheaccountsandwe 

thankhimforhiswork. Itwasproposedandacceptedthatwebuyhima voucherworth£25.00. 

Codiarian/Fundraising 

£463.68–JustGivingSioeTalybont 

£1904.57–RachelSolnickJustGiving 

Wedigwariodros£10,000oariangrantiaumewncyfnodbyraradnewyddiadau. Spentover£10,000ofgrantsinashortperiodoftimeforrefurbishments. 

CwmniMajorandEvanswedibodynddefnyddioliawnwrthhelougydaffiguraua ffurflenni‘furlough’. 

MajorandEvans’companyhavebeenveryhelpfulinhelpingwith‘furlough’figures andforms. 

Cydnabodnadoesangencodiffioeddaryfunud–Cyfrifonynedrychyniach.Angen adolyguetoofewnblwyddyn. 

Agreethatthereisnoneestoincreasethefeesatpresent–accountslookhealthy. Needtoreviewagainwithinayear. 

Targed/Target 

Ibarhauiwariolleiafsymiauacaneluatgynnalllaweroddigwyddiadaucodiarianar drawsyflwyddyn. 

Tocontinuetospendtheminimum andaim tohostmanyfundraising events throughouttheyear. 

## 6.EtholSwyddogionnewydd/ElectingnewOfficers 

SwyddogionNewydd2021/Newofficers2021: 

Cadeirydd/Chairperson HollyAubrey - Is-Gadeirydd/ Vicechairperson Trysorydd/Treasurer FfionWilliams Payroll ChloeBirds Ysgrifennydd/Secretary SiwanHafEvans Is-ysgrifennydd/Vicesecretary KateMcCann PersonCofresredig/RegisteredPersonMonicaLloyd-Williams Aelodcyffredinol/Generalmembers CaronHywel,MairNutting,Lynwen Morgan,BleddynHuws(Cymuned CeulanMaesmawr) 

Diolchynfawri’rswyddogionnewyddamgymrydatydyletswyddauymaaphob lwciddyntynydyfodol. 

Byddangennewidyboblsy’ncaelarwyddoynybancfelbodeintrysorydd Newyddyngallucyfathrebuanhw.BydChloeBirdsyngwneudybrosesymao 



## newidybobolcymwsyiedig. 

Manythankstothenewofficersfortakinguptheirresponsibilitiesandwe wishthemluckforthefuture. 

Thepeoplewhohavetherighttosigntheofficialdocumentsneedstobe changedinthebanksoFfioncanaccesstheformsanddocumentsthatshe needstoforfillherworkasthenewtreasurer.ChloeBirdswillbecompleting thisprosseswiththebank. 

S.HEvans 

- 7.Unrhywfaterarall/Anyotherbusiness 

   - Ffioedd/Fees 

Cadwyrunpeth/Keepthesame 

- Oriauagor/openingtimes 

   - Trafodaethiymestynyroriau.Defnydddai’rcynnigGofalPlant.Trefnu cyfarfodpwyllgori’wdrafod.CysylltugydaCIWathrafodgydastaffam bosibiliadau.Ysgrifennyddigreuholiadurargyferyrhieniiddatgan diddordeb. 

DiscussiontoextendCylchhours.GooduseoftheChildcareoffer.Arrange acommitteemeetingtodiscussouroptions.ContactCIWanddiscussthe possibilitieswithstaff.Secretarytocreatequestionnaireforparentsto expresstheirinterest. 

- DiogeluData/DataProtection VickyyrArweinyddyngyfrifolamydata. 

Vickyisresponsiblefordataprotectionastheleader . 

- Polisiau/Policies 

WedimabwysiadurhestrobolisiaucyfredolyMudiad. AdoptedalistoftheMudiad’scurrentpolicies. 

- SioeTalybont/TalybontShow 

PwyllgorySioewedipenderfynurhoicyfraniadariannolySioei’rCylch elenieto.Diolchynfawriawniddynnhw. 

TheShow’scommitteehasdecidedtocontributetheagainthisyear.Thank you. 

- RheolauCovid19 

MrJonesynddiolchgarwrthbawbamddilynycanllawiaudrwygydoly tymor,ganfodyCylchardiryrYsgol. 

MrJonesisgratefultoeveryoneforfollowingtheguidelinesthroughout theterm,astheCylchisontheSchoolGrounds. 

- Diogelwch–Safety 

Yfforddfawrtuallani’rysgolynberyglusiawn.Weditrafodybroblem ymagydaLlywodraethwyryrYsgol.Cytunobodangenysgrifennullythyrat yGweinidogTrafnidiaethyndatganeincosyrnoddiwrthyCylchMeithrin hefydganeifodyneffeithionihefyd. 



Themainroadoutsidetheschoolisverydangerous.Havediscussedthis problemwiththeSchoolGovernors.Agreethataletterneedstobe writtentotheMinisterofTransportexpressingourconcernfromthe Cylchaswellasitaffectsustoo. 

- Ail-wampioParcyPentref/Revampthevillagepark Lynwen(cadeirydd)wediderbynnegesganMeganMaio’rSirynchwilioam syniadauagwirfoddolwyriail-wampio’rparcargyferplantypentref. CyngorCymunedynbarodiawniroicyfraniadariannoltuagatprynu adnoddauaddas . 

Lynwen(chair)hasreceivedamessagefromMeganMai(CountyCouncil) lookingforideasandvolunteerstorevamptheparkforthechildrenofthe village.CommunityCounciliswillingtomakeafinancialcontribution towardsthepurchaseofresourcesforthepark. 

- Monica(PersonCofrestredig)yndiolchi’rhollstaffachynrychiolaethy Pwyllgorameuhollgwaithdrosyflwyddyndiwethaf. Monica(RegisteredPerson)thankedallofthestaffandcommittee resresentationforalltheirworkoverthepastyear. 

Arwyddwyd S.HEvans Ysgrifenyddes/Secretary 



## CYLCH MEITHRIN TALYBONT 

## ANNUAL ACCOUNTS FOR YEAR ENDING 2020-2021 

Income and Expenditure Account 

## INCOME 

£ OUTGOINGS/ EXPENDITURE 

£ 

Mudiad Meithrin Grants/ Cynllun Cyfeirio 207.00 Ceredigion County Council / CAM 19379.98 Other Grants 7879.19 Children's Fees 5940.00 Donations 70.00 Trips/Bus 0.00 FUNDRAISING ACTIVITIES _Talybont Show_ 463.68 _Just Keep Swimming_ 1904.57 Transfers to Reserve Account 100.00 Interest (Reserve Account) 2.66 Other 0.00 


**----- Start of picture text -----**<br>
||||
|---|---|---|
|Wages/ Helping out|20430.78|
|PAYE/ Membership Mudiad/ DRB|180.40|
|Equipment/ Goods/ Resources/ Building|11449.55|
|Food and Drinks|42.78|
|Trips/ Bus|0.00|
|Transfers to the Reserve Account|100.00|
|Other|1889.75|
|-Major and Evans|468.00|
|108.80|
|-DBS Staff|
|-|JRS Repayment|1165.00|
|-|47.95|
|Staff Christmas Gifts|
|-|Unpaid Cheque|100.00|

**----- End of picture text -----**<br>


## TOTAL INCOMING 

**35947.08** 

TOTAL OUTGOING **34093.26** 

In hand on 31/03/2020 £24284.78 Excess for the year +(£1853.82) In hand on 31/03/2021 **£26138.60** 

Income £35947.08 Outgoing £34093.26 Excess £1853.82 

Current Account  - Reserve Account - Total £19529.44 £6609.16 **£26138.60** 

Audited and found to be correct by : Date: 



Hafan
Taliesin
Machynlleth
SY20 8JH
Audit of Cylch Meithrin Talybont Accounts, 2020-21
I have audited the above accounts and they appear to be correct.
I would make a couple of observations for future years.
l. I notlce that there are Some invoices received during the year that have been pald in the
2021-22 year, e.8. K P Fire. Could I sug8est that an entry be made In the accounts of
outstandin8 debts at the year end, and correspondingly note debts from last year paid this
year? l appreclate that you are workin8 on a pure Incomin8s/outgolngs basis, but this may
help to 8ive a slightly more accurate picture of the situation at the year end.
2, Regarding the fees.. there is no suggestion that there is any problem, but there Is no obvlous
paper record of what fees were actually duelrequested. There is simply a record of payment
of money on behalf of each child. Does some sort of register exist which would reconclle
these fees?
Otherwise the financial records appear to be well kept, and I would commend the Treasurer on their
accurate work.
And on an unconnected point, have you considered asking Cletwr to be included as one of the local
groups who receive donatlons from the monthly collectlon box at the tlll?
Re
Nl8el A Callaghan