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Trustees' Annual Report for the period
Period start date Period end date
01 04 2020 31 03 2021
From To
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## Section A Reference and administration details
**Charity name** Cylch Meithrin Bethel **Other names charity is known by Registered charity number (if any)** 1056176 **Charity's principal address** Y Caban Ysgol Bethel Bethel, Gwynedd **Postcode LL55 1AX**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
Nia Davenport Treasurer February 2020- Present Cylch Meithrin Bethel
1 Owen Committee Members (the
Trustees)
Sian Thomas Chairperson February 2020- Present Cylch Meithrin Bethel
2 Committee Members (the
Trustees)
Enfys Roberts Secretary Acted for the whole Cylch Meithrin Bethel
3 accounting period Committee Members (the
Trustees)
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
Not applicable
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## **Names and addresses of advisers (Optional information)**
March **2012**
**TAR**
1
## **Type of adviser**
**Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution
How the charity is constituted (eg. trust, association, company)
Associated Charity, our Constitution includes promoting the aims of Mudiad Meithrin
Trustee selection methods
(eg. appointed by, elected by)
Officers and members of the committee shall be elected at the Annual General Meeting.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
All of our trustees are parents of children who currently or have recently attended our sessions. Parents are encouraged to provide input into the running of the Cylch whether for fund raising or as committee or sub-committee members. All parents are encouraged to attend the Annual General Meeting.
New committee members/trustees receive a comprehensive handover from existing members and also a period of shadow working is carried out to ensure a seamless transfer.
We are associated with Mudiad Meithrin who will also give an induction training session to new committee members.
We regularly consult the Mudiad Meithrin support officer who is available for advice for organisational, policy making and staffing issues. They support us in appointing staff but do not make any decisions.
March **2012**
**TAR**
2
We are also supported by the Local Authority appointed education support officer who gives out staff support with our aims. We are registered with the Care Inspectorate Wales, and work within their rules and regulations
## **Section C Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
Pre-school education is an important step towards full time education. Our aim is to introduce a range of different learning and developmental experiences which will provide an educational foundation for the children. Good communication with parents is important to us. A close working relationship with parents benefits the children who attend.
The service provided is through the medium of Welsh and the children and parents are encouraged to follow a Welsh medium education following their time with us at the Cylch
## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Cylch Meithrin follows the foundation phase and provides education through play indoor and outdoor within seven key areas:
- Mathematics
- Language (Welsh Language development)
- Language, Literacy and Communication, Personal and Social Development
- Creative Development
- Knowledge and Understanding of the World
- Physical Development
The leader plans the education for the children with support from the local authority support teacher that comes in to the Cylch on a regular basis. The activities provided are focused around the child, providing opportunities to learn individually as well as with their peers, (e.g. stories, singing, outdoor play areas, indoor play areas, exploring ideas, sharing ideas and including the children in the planning). Learning and socialising with their peers is encouraged through play, stories and singing through the medium of Welsh
The Cylch can register for nineteen children within one academic year from the age of two and a half years to pre-school age. We provide 3 sessions to satisfy the need of the families within our community:
- Cylch Meithrin: foundation phase structured learning
- Lunch Session (Clwb Cinio): Children from the Cylch stay to have lunch at the school and childcare is provided. Children that attend the school in the morning also join the Cylch for this session.
- Afternoon session (Meithrin Mwy): Children are cared for at the care session. This session is available for Cylch Meithrin children as well as children that attend the School in the morning.
During the year, we work in partnership with the school, offering opportunities for the children and the parents to visit the school that is located on the same grounds as the Cylch Meithrin. There are also opportunities to join with the school pupils to have school dinner provided daily. This supports the children and the parents when transitioning to the school.
March **2012**
**TAR**
3
We depend on fundraising and support from the parents and the community, during this year we had a range of different fundraising activities including a Halloween disco, a Christmas pack, and a sponsored walk.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
We have battled through covid during these hard times, making sure staff and children are safe in our Cylch.. We have continued to have good attendance at the Cylch and have a stable workforce.
The wraparound sessions work well and serve the community and the needs of the parents. We have also attracted parents from further afield due to the service and reputation that we have.
New volunteer trustees have taken over some of the roles and the handover has been successful.
Further fundraising has taken place which helps to ensure the stability of the Cylch Meithrin in the long term.
March **2012**
**TAR**
5
## **Section E Financial review**
Not applicable
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
Not applicable
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The Cylch's principle sources of funding include:
- Welsh Government 30 Hours Free Child Care
- Gwynedd Council Educational Grant
- Fees for children attending the Cylch
- Fundraising
- investment policy and objectives including any ethical investment policy adopted.
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
NDOwen
ERoberts
March **2012**
**TAR**
6
**Full name(s)**
Nia Davenport Owen Enfys Roberts
**Position (eg Secretary, Chair, etc)**
Treasurer Secretary
**Date**
26/01/22
March **2012**
**TAR**
7
|Blwyddyn Arianol|2020-21|
|---|---|
|**Row Labels**|**Sum of Swm**|
|**Balans**||
|Balans a ddygwyd ymlaen|-£58,662.95|
|Balans yn cael ei gario ymlaen|£68,336.32|
|**Balans Total**|**£9,673.37**|
|**Derbyniad**||
|Ffoedd Plant|£8,356.00|
|Grantiau Eraill|£12,392.34|
|Gweithgarethau Codi Arian|£735.91|
|Ffoedd Plant - Cynllun 30 awr|£32,320.86|
|Llog Banc|£10.48|
|**Derbyniad Total**|**£53,815.59**|
|**Taliad**||
|Arall|-£404.00|
|Costau Bwyd a Diod|-£19.80|
|Cyfogau|-£38,618.19|
|Ffoedd Corfestru|-£758.78|
|Ofer, Nwyddau ac Adnoddau|-£4,187.83|
|Ad-daliad Ffoedd|-£153.40|
|**Taliad Total**|**-£44,142.00**|
|**Grand Total**|**£9,673.59**|
Independent examinerfs report on the
accounts
Section A
Independent Examiner s Report
eport to tho trusteesl
mbers of
n accounts forthe year
£1 8 2021
Charity no
(rf ary)
1056116
Set out on pages
I rewt to th8 trustees cffi my exanina1ion of the aCCnts of the at)ove
charity rthe Trusn for ts year wKled
esponsibllltles and
sis of report
As the charity's tru*ees. you are resp(sIbl@ for the weparalion of the
acUnts in cOrdan0 with the requirements of the Charities Act 2011
(Ihe Acr)
I report in respect of my examinatic of the Trus¥s accLxJnts carried out
urKler section 145 of th8 2011 Ad arHJ in carrying oui my exwnination. I
have fdlo%**d all the applicable Direcaicms given by lh8 Chwity Commission
under seclion 145(5){b) of th8 Act.
Independent fTh8 charitys gross income ex
examinerfs statement urKlertake the examination
applicable listed l)od
.OCK) arKI l am qualifiwj to
Ing a qualffied member of [insert name of
lete [ ] rfnot aptht*.
I have completed my examinati(. l ¢>th ttt no material matters have
come to my attent[1 in ojnnection wth the ex&ninatI (other than that
disclosed below") wfmch gi$ me cause to beSeve that in, any material
respecL
of the chareS Art
the accounts did rnt accord with the accountiro records; or
the accounis did not comply with the applicable requirements
)ncem1 the fomi arKI Ctent of aCcrts set out in the Charities
(Accounts and ReF#xts) Regulattons 2(M)8 ¢Jther than any requirement
that the accowts give a 'true and fairf view vthich is not a matter
considered as pat of an 1rK1epef exaninaticm.
I have no cxmcems arKI have come *xoss no other matters in conne10n
with the examination to which attention SI1d be drawn in this report in
or(ler to enatAe a proper urKIerstandij of the accounts to be reached.
. plea thte the words in bwkets rfthey do not apply.
Signed:
- c)1.22
Name:
Relevarrt professional
qualifbcatiorfs) or body
Oct 2018
(if any):
Address:
Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of conc£rn
{see CC32, Inderthnt eX1rtIc drtY xcCAm. directions arKI
guidance for exaThiners).
Give here brief detalls
any Items that tho
examiner wishes to
disclose.
IER
Oct 2018