THE QUEEN VICTORIA HOSPITAL NHS TRUST CHARITABLE FUND
Registered Charity No ~~.~~ 1056120
TRUSTEE'S REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
The annual report and accounts have been prepared by the trustee in accordance with the statement of recommended practice "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (second edition, effective 1 January 2019) issued by the Charity Commission ~~.~~
Further administrative information relating to the charity can be found on page 6.
Signed on behalf of the corporate trustee
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A ) sae
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Jackie Smith Chair of Queen Victoria Hospital NHS Foundation Trust
11 December 2025
1
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
1 Constitution and objectives of the charity
The Queen Victoria Hospital NHS Trust Charitable Fund ("the Charity") was entered in the Charity Commission's Central Register of Charities on 13 June 1996. Its governing document is a declaration of trust made by the Queen Victoria Hospital NHS Trust dated 10 May 1996. It has a single, corporate trustee: Queen Victoria Hospital NHS Foundation Trust (QVH NHSFT) ~~.~~
The Charity recognises its duty to ensure the fund is managed appropriately and grants given only in accordance with its charitable objects, which are:
‘For any charitable purpose or purposes relating to the National Health Service wholly or mainly for the service provided by the Queen Victoria Hospital NHS Foundation Trust’ ~~.~~
The following criteria are used when considering applications:
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meets the charity's objects;
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provides equipment/facilities or a service which is over and above core business;
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enhancesa service already provided to improve patient care;
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improves patient comfort; and
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benefits staff/staff comfort ~~.~~
2 Structure, Governance and Management
Registration ~~-~~ The Charity is registered with the Charity Commission as an umbrella charity covering all the charitable funds administered by QVH NHSFT ~~.~~
Trustee ~~-~~ Since it has a single, corporate trustee, the functions of trustees are, in practice, performed by the Board of Directors of QVH NHSFT who meet regularly to consider matters of policy and overall control. The names of the present directors and those who served during the year ended 31 March 2025 are shown on page 6 ~~.~~
QVH is an NHS Foundation Trust which means that public members elect the governors, the governors appoint the Non ~~-e~~ xecutive directors and the Non ~~-e~~ xecutive directors appoint the Chief executive officer and other executive directors ~~.~~ The directors of QVH QVH NHSFT receive advice as necessary from their legal advisers and employees of the Foundation Trust using guidance provided by the Charity Commission. In September 2023, the corporate trustee received training from an external expert related to the the constitutional and governance framework, statutory and regulatory frameworks frameworks for the charity ~~.~~ Advisory Committee ~~-~~ The Board of the corporate trustee has established a Charity Committee chaired by a Non ~~-e~~ xecutive director of the Foundation Trust ~~.~~ The membership of the committee includes two other Non ~~-e~~ xecutive directors, the deputy Chief finance officer, the deputy Chief medical officer, the deputy Chief nursing officer and a representative from the allied health professional workforce ~~.~~ Other members of QVH NHSFT staff also attend regularly in an advisory capacity ~~.~~ The function of the committee is to oversee the work, management and administration of the charity on behalf of the corporate trustee and other beneficiaries including its patients and staff. It reviews and authorises items of expenditure up to £30,000 and reports to the corporate trustee, making recommendations in respect of items of expenditure in excess of £30,000.
The directors of QVH QVH NHSFT receive advice as necessary from their legal advisers and employees of the Foundation Trust using guidance provided by the Charity Commission. In September 2023, the corporate trustee received training from an external expert related to the the constitutional and governance framework, statutory and regulatory frameworks frameworks for the charity ~~.~~
2
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
2 Structure, Governance and Management (cont)
Administration ~~-~~ Day ~~-t~~ o ~~-~~ day administration is carried out by the staff of QVH NHSFT ~~.~~ The cost of this service is passed on to the charity in the form of an administration fee ~~.~~
The Charity has no employees of its own and therefore makes no remuneration to employees ~~.~~ Similarly, no employees received employee benefits, excluding employer pension costs, of more than £60,000 ~~.~~
Structure ~~-~~ For administrative purposes the charity is divided into a number of restricted and unrestricted funds. The restricted funds usually relate to individual bequests which stipulated the specific purpose for which the funds were to be used ~~.~~ The remaining funds are unrestricted but the trustee has designated some of them for specific purposes ~~.~~ Risk ~~-~~ The Charity committee and corporate trustee reviews potential risks and the steps taken to avoid them materialising on an annual basis ~~.~~ Key risks to the Charity during the year have been that funds are not spent in line with agreed charitable objectives; the Charity becoming financial unsustainable; the financial position of the Charity not being understood ~~.~~ Public Benefit ~~-~~ The activities of the charity are carried out with the aim of enhancing the facilities and services of the hospital in ways that go beyond those that would normally be available from NHS resources ~~.~~ They benefit NHS patients both directly through the provision of equipment and other facilities and indirectly through the provision of additional education and training and an improved working environment for staff ~~.~~ When reviewing its aims and objectives, setting its grant making policy and planning future activities the trustee acts in accordance with the Charity Commission’s general guidance on public benefit. During the financial year, grants were made in support of the QVH star awards, a camera scanner laptop for the photography department, two (2) dermatoscopes for the skin cancer team, various courses for staff, and various patient care and staff amenities ~~.~~ The charity continued to support the staff hardship fund for staff in financial crisis.
Financial Instructions - In respect of tendering and contracting the charity adopts the provisions in the Scheme of delegation, Reservation of powers and Standing financial instructions of the QVH NHSFT ~~.~~ The most recent version was approved by the Foundation Trust Board on 10 July 2025 ~~.~~
3 Annual review
3.1 ~~-~~ Overview of activities
Over the last few years the charity has gained momentum and embraced development and promotion more proactively. As with many charities, the challenging financial situation has continued to affect our income in all areas but we continue to develop our fundraising strategy to maximise income ~~.~~
We continue to focus on engagement with both patients and staff and improving visibility at the hospital. We are committed to building strong relationships and sharing how important donations are in helping to fund things that are above and beyond core NHS services ~~.~~
A Charity Strategy has been written and approved by the Charity Committee in August 2025, following the publication of the QVH Strategy 2025 ~~-~~ 2030 in November 2024. By aligning with the Trust’s vision and values, and focusing on targeted areas of funding, QVH Charity will help drive innovation, enhance patient and staff experiences, and support the hospital’s long ~~-~~ term sustainability ~~.~~ Areas of funding focus will be informed by the QVH Strategy 2025 ~~-~~ 2030 and ongoing organisational priorities.
3
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
3.1 ~~-~~ Overview of activities (cont)
Grants made ~~-~~ During the year the charity made grants totalling £87,000 (2023/24 £132,000). The broad analysis of these can be seen in Note 8.
During 2024/25, £35,000 was spent on building works, furniture and fittings. £52,000 was spent on patient and staff amenities and other contributions to QVH ~~.~~ Grants were made in support of the QVH star awards, a camera scanner laptop for the photography department, two (2) dermatoscopes for the skin cancer team, various courses for staff, and various patient care and staff amenities. The charity continued to support the staff hardship fund for staff in financial crisis ~~.~~
Charitable Income
Donations ~~-~~ General donations increased from £124,000 in 2023/24, to £168,000 in 2024/25. The donations in 24/25 includes gift ~~s-~~ i ~~n-~~ kind of £14,000.
Legacies ~~-~~ Legacies received in 2024/25 totalled £15,000 for charitable purposes specific to rehab (2023/24 totalled £69,000 for charitable purposes specific to microsurgery) ~~.~~
Investment Income ~~-~~ As a result of slowly increasing interest rates, an account converted to interest bearing, and increased funds, interest on cash deposits for 2024/25 totalled £69,656 compared to £60,129 in 2023/24 ~~.~~
3.2 Financial position
The charity ended the year with a balance of £3,162,000, (2023/24 £3,113,000) slightly higher than the previous year ~~.~~
As the Charity has no long term investments, the net current assets at 31st March 2025 were £3,162,000 (31 March 2024 £3,113,000). Included within this value was a cash balance of £3,241 ,000 net of £80,000 owed to creditors, which was available for charitable purposes ~~.~~ (2023 ~~-~~ 24 cash balance was £3,320,290 net of £208,000 owed to creditors, was available for charitable purposes)
The charity therefore ended the year in a strong financial position, able to meet all its liabilities and have cash available to continue its charitable work ~~.~~
4 Investment policy
The charity holds all its cash, other than that needed for day ~~-to-~~ day transactions, in deposit accounts ~~.~~ Keeping cash readily available for use reflects the trustee's policy that funds should be spent rather than held as investments (see Reserves Policy, below). It also avoids risks inherent in the volatility of the stock market and eliminates investment management costs. During the year, the Charity Committee considered investment strategy options which will be implemented in 2025/26 to ensure higher interest returns on funds.
5 Reserves policy
For 2025/26, the Reserve policy will remain in line with that of the Charity Committee's agreement in 2024/25, with reserves set at six months of the charities operating costs for 2025/26 ~~.~~
Where funds need to be accumulated for a particular objective, they may be held in reserve until a sufficient amount has been gathered, but only when there is a reasonable prospect of achieving the objective within two years.
At 31 March 2025 funds available for the general purposes of the charity, that is, excluding restricted funds, stood at £368,000, compared to £380,000 at the end of 2023/24.
4
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
6 Grant making policy
The policy of the trustee is to ensure that all grants made are in accordance with the wishes of the donor (where stipulated), the objectives of the charity and the overall strategy of QVH NHSFT.
Applications for grants are approved initially by the senior management or committee appropriate to the nature of the grant ~~.~~ For example, a request for funding of medical equipment would be approved first by the hospital's Medical Devices Committee.
The trustee has delegated authority to approve grants up to £30,000 to the Charity Committee. Grants in excess of £30,000 can only be approved by the full board of QVH NHSFT acting in its capacity as corporate trustee. Grants of less than £2,000 can be approved by the appropriate director ~~.~~
7 ~~ +Future plans
The charity has a proud history of supporting key initiatives at the hospital. We will continue to build on this including supporting staff understanding of the charity, engagement with existing supporters, and sharing case studies and impact of how donations are making a difference ~~.~~ As the hospital supports patients from the South of England, we will work to ensure we can reach beyond our local community to highlight the vital support the charity provides to Queen Victoria Hospital and the specialist care it provides across a wider geography ~~.~~
The charity funds the provision of more and better equipment, above and beyond that funded by the NHS, as well as improving patient environments and supporting other projects to benefit patients and staff ~~.~~ Our ability to continue this vital support for Queen Victoria Hospital is dependent on our ability to maintain and increase donations from the general public. We are therefore grateful for the support from those who not only donate their own money, but who inspire others to donate through their fundraising efforts. Income growth is expected to continue to be challenging due to economic conditions, however the Charity will continue to support an ongoing programme of fundraising today, to produce the funds needed to invest in the healthcare of tomorrow ~~.~~
A Charity Strategy has been written and approved by the Charity Committee in August 2025, following the publication of the QVH Strategy 2025 ~~-~~ 2030 in November 2024. By aligning with the Trust’s vision and values, and focusing on targeted areas of funding, QVH Charity will help drive innovation, enhance patient and staff experiences, and support the hospital’s long ~~-~~ term sustainability ~~.~~ Areas of funding focus will be informed by the QVH Strategy 2025 ~~-~~ 2030 and ongoing organisational priorities. .
Approved on behalf of the corporate trustee ~~.~~
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Jackie Smith Chair of Queen Victoria Hospital NHS FoundationTrust
5
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
FURTHER INFORMATION ABOUT THE GOVERNANCE OF THE CHARITY
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|Charity|Name:|The|Queen|Victoria|Hospital|NHS|Trust|Charitable|Fund|
|Registered|Charity|Number:|1056120|
|Registered|Address:|The|Queen|Victoria|Hospital,|Holtye|Road,|East|Grinstead,|West|Sussex,|RH19|3DZ|
|Trustee:|Queen|Victoria|Hospital|NHS|Foundation|Trust|
|The|present|voting|Directors|of the|NHS|Foundation|Trust|and|those who|served|during|the|year|to|31|March|2025|are:|
|Abigail|Jago-|Interim|Chief|Executive|Officer|(from|February|2025)|
|Tania|Cubison|-|Chief|Medical|Officer|
|Paul|Dillo|n-|Robinson|-|Non|-E|xecutive|Director|
|Russell|Hobby|-|Non|-E|xecutive|Director|(from|01/07/2023)|
|James|Lowell-|Chief|Executive|Officer|(from|18/09/2023)|
|Karen|Norman|-|Non|-E|xecutive|Director|
|Peter|O'Donnell-Non|-E|xecutive|Director|(from|01/07/2023)|
|Shaun|O'Leary|-|Non|-E|xecutive|Director|(from|01/07/2023)|
|Nicky|Reeves|-|Chief|Nursing|Officer|(until|14/07/2024)|
|Jackie|Smith|-|Trust|Chair|
|Kirsten|Timmins|-|Chief|Operating|Officer|(from|04/03/2023)|
|Maria|Wheeler|-|Chief|Finance|Officer|(from|03/07/2023|until|31/12/2024)|
|Jon|Bell-|Interim|Chief|Finance|Officer|(from|December|2024|until|09/05/2025)|
|Charity|Committee:|The|Corporate|Trustee|has|delegated|responsibility|for|day|-to-|day|management|of|the|charity|to|the|Charity|Committee.|The|
|members|of|the|committee|are:|
|Members|of the|Charity|Committee|(with|voting|rights):|
|X3|Non|-E|xecutive|Directors|
|Deputy|Chief|Finance|Officer|
|Deputy|Medical|Director|
|Deputy|Chief|Nursing|Officer|
|Deputy|Director|of|Finance|
|Representative|of|the|allied|health|professional|workforce|
|Banking:|Bank|accounts|are|held|with:|
|a)|.|CAF|Bank|Ltd|b)|.|—|Lloyds|Bank|Plc|
|Kings|Hill|1/3|London|Rd|
|West|Malling|East|Grinstead|
|Kent|ME194TA|West|Sussex|RH19|1AH|
|Legal|advice:|Bircham|Dyson|Bell|LLP,|50|Broadway,|London,|SW1H|OBL|
|Katherine|Parkin,|
|Independent|Examiner:an|AzetsCF23 Audit8AB|Services,|Ty|Derw,|Lime Tree|Court,|Cardiff Gate|Business|Park,|Cardiff,|
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Queries relating to these accounts should be addressed to the Head of Financial Services, Queen Victoria Hospital NHS Foundation Trust, Holtye Road, East Grinstead, West Sussex, RH19 3DZ ~~.~~
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~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
Statement of Corporate Trustee’s responsibilities in respect of the Corporate Trustee’s Annual Report and the financial statements
The corporate trustee is responsible for preparing the Corporate Trustee’s Annual Report and the financial statements in accordance with applicable law and regulations.
Company law requires the corporate trustee to prepare financial statements for each financial year. Under that law they are required to prepare the financial statements in accordance with UK Accounting Standards and applicable law (UK Generally Accepted Accounting Practice), including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.
Under company law the corporate trustee must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the income and expenditure for that period. In preparing these financial statements, the corporate trustee is required to:
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select suitable accounting policies and then apply them consistently;
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makes judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards and the Statement of Recommended Practice have been followed, subject to any material departures disclosed and explained in the financial statements;
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assesses the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern; and
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uses the going concern basis of accounting unless they either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so ~~.~~
The corporate trustee is responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Charities Act 2022. They are responsible for such internal control as they determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error, and have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the charitable company and to prevent and detect fraud and other irregularities ~~.~~
The corporate trustee is responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions ~~.~~
On behalf of the corporate trustee
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A \ 1 gea
\Fr ey,
\J] X Pi os
XN
Jackie Smith
Chair, Queen Victoria Hospital NHS Foundation Trust
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Signed:
Jackie Smith
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11 December 2025
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Signed: S Weill ‘4
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11 December 2025
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Simon Marshall Director, Queen Victoria Hospital NHS Foundation Trust
7
13 January 2026
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
Statement of Financial Activities for the year ended 31 March 2025
| 2024~~-~~25 | 2023~~-~~24 | |||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Note | Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||||||||||||||||||||||||||||
| Funds | Funds | Funds | Funds | Funds | Funds | |||||||||||||||||||||||||||||
| £000 | £000 | £000 | £000 | £000 | £000 | |||||||||||||||||||||||||||||
| Income | and | |||||||||||||||||||||||||||||||||
| Endowments from: | ||||||||||||||||||||||||||||||||||
| Donations | and legacies | 3 | 147 | 36 | 183 | 119 | 75 | 194 | ||||||||||||||||||||||||||
| Charitable | activities | 4 | - | - | - | - | - | - | ||||||||||||||||||||||||||
| Investments Total income Expenditure |
on: | 5 | 9 156 |
61 97 |
70 253 |
7 126 |
53 128 |
60 254 |
||||||||||||||||||||||||||
| Raising | funds | 7 | (87) | ~~-~~ | (87) | (46) | (23) | (69) | ||||||||||||||||||||||||||
| Charitable | activities | 8 | ||||||||||||||||||||||||||||||||
| Buildings & | Furniture | (6) | (2) | (8) | (6) | (2) | (8) | |||||||||||||||||||||||||||
| Equipment | (30) | (9) | (39) | (45) | (12) | (57) | ||||||||||||||||||||||||||||
| Patient | & Staff | amenities | (19) | (13) | (32) | (60) | (27) | (87) | ||||||||||||||||||||||||||
| Other | contributions | to | QVH | (26) | (12) | (38) | (15) | (4) | (19) | |||||||||||||||||||||||||
| Total | charitable | activities | (81) | (36) | (117) | (126) | (45) | (171) | ||||||||||||||||||||||||||
| Total | expenditure | (168) | (36) | (204) | (172) | (68) | (240) | |||||||||||||||||||||||||||
| Net income/(expenditure) Transfers between funds |
12 | (12) - |
61 - |
49 - |
(46) 34 |
60 (34) |
14 ~~-~~ |
|||||||||||||||||||||||||||
| Netmovement | movement | in funds | (12) | 61 | 49 | (12) | 26 | 14 | ||||||||||||||||||||||||||
| 1 April 2024 | 12 | 380 | 2,733 | 3,113 | 392 | 2,706 | 3,098 | |||||||||||||||||||||||||||
| Fund | balances | carried | ||||||||||||||||||||||||||||||||
| forward | at31 | March | 2025 | 368 | 2,794 | 3,162 | 380 | 2,733 | 3,113 |
11
The Queen Victoria Hospital NHS Trust Charitable Fund ~~-~~ Annual Report And Accounts 2024/25
Balance Sheet as at 31 March 2025
| 31 March 2025 | 31 March 2025 | 31 March | 2024 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Note | Unrestricted Restricted Total |
Unrestricted Restricted Total |
|||||||||
| Current Assets Debtors |
10 | Funds Funds Funds £000 £000 £000 1 ~~-~~ 1 |
Funds Funds Funds £000 £000 £000 1 ~~-~~ 1 |
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| Cash and cash equivalents | 447 2,794 3,241 |
587 2,733 3,320 |
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| Total Current Assets | 448 2,794 3,242 |
588 2,733 3,321 |
|||||||||
| Creditors: Amounts | falling due | ||||||||||
| within one year 11 |
(80) | ~~-~~ (80) |
(208) | ~~-~~ (208) |
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| Total NetAssets | 368 2,794 3,162 |
380 2,733 3,113 |
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| Funds ofthe Charity 12 |
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| Income Funds: | |||||||||||
| Restricted | ~~-~~ 2,794 2,794 |
~~-~~ 2,733 2,733 |
|||||||||
| Unrestricted | 368 | ~~-~~ 368 |
380 | ~~-~~ 380 |
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| TotalFunds | 368 2,794 3,162 |
380 2,733 3,113 |
The notes at pages 13 to 20 form part of this account ~~.~~
Approved on behalf of the corporate trustee
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Signed
11 December 2025
Jackie Smith Chair of Queen Victoria Hospital NHS Foundation Trust
12
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
Notes to the account
1 Accounting Policies
1 ~~.~~ 1 Basis of preparation
The financial statements have been prepared under the historic cost convention.
The financial statements have been prepared in accordance with applicable Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective date 1 January 2019, as per the October 2019 Charities SORP and the Charities Act 2011 ~~.~~
The Queen Victoria Hospital NHS Trust Charitable Fund represents a public benefit entity as defined by FRS 102 ~~.~~
The financial statements have been prepared on a going concern basis which the Trustee considers to be appropriate for the following reasons.
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The business model of the charity is such that its charitable activities are limited to those which it has sufficient funds to support from the excess of funding received over the costs of administering the charity. The charity therefore has no specific commitments and no committed costs beyond its fixed costs of operation which are detailed in note 6.
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The Trustee has reviewed the cash flow forecasts for a period of 12 months from the date of approval of these financial statements which indicate that the charity will have sufficient funds to meet its liabilities as they fall due for that period ~~.~~
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*« Consequently, the Trustee is confident that the charity will have sufficient funds to continue to meet its liabilities as they fall due for at least 12 months from the date of approval of the financial statements ~~.~~
In future years, the key risk to the charity is a fall in income from donations but the trustee has arrangements in place to mitigate the consequences of this (see the risk management and reserves sections of the annual report for more information).
1 ~~.~~ 2 Funds structure
Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified as a restricted fund.
Restricted funds are those where the donor has provided for the donation to be spent in furtherance of a specified charitable purpose. The charity's restricted funds result from bequests, the terms of which specify the purposes to which they must be put.
Unrestricted funds ~~-~~ Those funds which are neither restricted income nor endowment funds, are unrestricted income funds, which are sub ~~-~~ analysed between designated (earmarked) funds where the trustees have set aside amounts to be used for specific purposes or which reflect the non ~~-b~~ inding wishes of donors and unrestricted funds which are at the trustee's discretion, including the general fund which represents the charity's reserves ~~.~~
The funds held in each of these categories are disclosed in Note 12.
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~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
1 ~~.~~ 3 Incoming resources
- a) All incoming resources are recognised once the charity has entitlement to the resources, it is probable (more likely than not) that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
Where there are terms or conditions attached to incoming resources, particularly grants, then these terms or conditions must be met before the income is recognised as the entitlement condition will not be satisfied until that point ~~.~~ Where terms or conditions have not been met or uncertainty exists as to whether they can be met then the relevant income is not recognised in the year but deferred and shown on the balance sheet as deferred income ~~.~~
b) Donations
Donations, other than legacies and (see below), are accounted for on receipt ~~.~~
During the year, the Charity received non ~~-~~ monetary donations ("gift in kind") valued to £14,000 from various donors ~~.~~
The nature of non ~~-~~ monetary donations received from various donors include cakes and beverages, various toys and gifts sets, fizzy drinks, boxes of crisps, boxes of chocolates, xmas trees, tables and chairs, burns sim kit etc ~~.~~
Non ~~-~~ monetary donations are recorded on receipt and included in the value of donations ~~.~~ Where the actual value is not known they are valued consistently with the general market value of similar items ~~.~~ Each of these items was distributed prior to the end of the financial year, and the value of these donations has been included in the financial statements as both income and expenditure, in accordance with the Charities SORP (FRS 102) ~~.~~
- c) Legacies Legacies are accounted for as incoming resources either upon receipt or once the receipt of the legacy is probable.
Receipt is probable when:
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Confirmation has been received from the representatives of the estate(s) that probate has been granted,
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The executors have established that there are sufficient assets in the estate to pay the legacy,
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¢ All conditions attached to the legacy have been fulfilled or are within the charity's control.
1.4 Resources expended and irrecoverable VAT
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to each category of expense shown in the Statement of Financial Activities. Expenditure is recognised when the following criteria are met:
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There is a present legal or constructive obligation resulting from a past event,
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¢ It is more likely than not that a transfer of benefits (usually a cash payment) will be required in settlement,
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¢ The amount of the obligation can be measured or estimated reliably.
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Irrecoverable VAT is charged against the category of resources expended for which it was incurred
1 ~~.~~ 5 Recognition of expenditure and associated liabilities as a result of a grant
Grants payable are payments made to linked, related party or third party NHS bodies and non NHS bodies, in furtherance of the charitable objectives of the funds held on trust ~~.~~
Grant payments are recognised as expenditure when the conditions for their payment have been met or where there is a constructive obligation to make a payment.
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~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
1 ~~.~~ 5 Recognition of expenditure and associated liabilities as a result of a grant (cont ~~.)~~
A constructive obligation arises when:
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¢« We have communicated our intention to award a grant to a recipient who then has a reasonable expectation that they will receive a grant
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« We have made a public announcement about a commitment which is specific enough for the recipient to have a reasonable expectation that they will receive a grant
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¢ There is an established pattern of practice which indicates to the recipient that we will honour our commitment ~~.~~
The trustee has control over the amount and timing of grant payments and consequently where approval has been given by the trustee and any of the above criteria have been met thena liability is recognised. Grants are not usually awarded with conditions attached. However, when they are then those conditions have to be met before the liability is recognised.
Where an intention has not been communicated, then no expenditure is recognised but an appropriate designation is made in the appropriate fund. If a grant has been offered but there is uncertainty as to whether it will be accepted or whether conditions will be met then no liability is recognised but a contingent liability is disclosed.
1 ~~.~~ 6 Allocation of support costs
Support costs are those costs which do not relate directly to a single activity ~~.~~ These include some staff costs, costs of administration, internal and external audit costs and IT support ~~.~~ Support costs have been apportioned between fundraising costs and charitable activities on an appropriate basis ~~.~~ The analysis of support costs and the bases of apportionment applied are shown in note 6 ~~.~~
1.7 Fundraising costs
The costs of generating funds are all costs associated with generating income for the charity.
1 ~~.~~ 8 Costs of charitable activities
Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objects of the charity ~~.~~ These costs, where not wholly attributable, are apportioned between the categories of charitable expenditure in addition to the direct costs ~~.~~ The total costs of each category of charitable expenditure include an apportionment of support costs as shown in note 8 ~~.~~
1 ~~.~~ 9 Debtors
Debtors are amounts owed to the charity. They are measured on the basis of their recoverable amount.
1.10 Cash and cash equivalents
Cash at bank and in hand is held to meet the day to day running costs of the charity as they fall due.
1 ~~.~~ 11 Creditors
Creditors are amounts owed by the charity ~~.~~ They are measured at the amount that the charity expects to have to pay to settle the debt ~~.~~
15
The Queen Victoria Hospital NHS Trust Charitable Fund ~~-~~ Annual Report And Accounts 2024/25
2 Related party transactions
QVH NHSFT is the principal beneficiary of the charity ~~.~~ The charity has provided funding of £87,000 (2023/24 £127,000) to QVH NHSFT for approved expenditure made on behalf of the charity ~~.~~ This is included in the total charitable activity costs of £117,000 (2023 ~~-~~ 24 £171,000) plus allocation of support costs as shown on the face of the Statement of Financial Activities and detailed in Note 8 ~~.~~
QVH NHSFT provides the Charity with administrative services for which a fee is charged. This fee is included in the support costs analysed in Note 6 ~~.~~
At the balance sheet date £80,000 was owed by the Charity to Queen Victoria Hospital NHS Foundation Trust (23/24 £208,000).
During the year none of the members of the NHS Foundation Trust Board or senior NHS staff or parties related to them were beneficiaries of the charity ~~.~~
Neither the corporate trustee nor any member of the QVH NHSFT's board of directors has received honoraria, emoluments or expenses in the year and the trustee has not purchased trustee indemnity insurance.
3 Income from donations and legacies
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----- Start of picture text -----
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|funds|funds|Total|Total|
|£000|£000|£000|£000|
|Donations|from|individuals|126|12|138|55|
|Corporate|donations|21|8|29|3|
|Donations|from|societies,|charities|and|fundraising,|etc.|-|1|1|67|
|Legacies|-|15|15|69|
|147|36|183|194|
----- End of picture text -----
Material legacies ~~-~~ During the year the following amounts were received:
Restricted ~~-~~ £15,000 received from Parker Knight relating to Rehab Donation ~~.~~
4 Income from charitable activities
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||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|funds|funds|Total|Total|
|£000|£000|£000|£000|
|Fundraising|activities|-|-|-|-|
|from|investment|
|Investment|income|was|derived|entirely|from|cash|on|deposit|in|the|UK|.|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|funds|funds|Total|Total|
|£000|£000|£000|£000|
|Cash|on|deposit|9|61|70|60|
|9|61|70|60|
----- End of picture text -----
5 Income from investment
In 2024/25 Interest earned increased throughout the year as a result of the substantial cash balance held in the account ~~.~~ This resulted in investment income of about £70,000 for the year compared with £60,000 interest earned in 2023/24.
The Lloyds bank account holding a significant amount of cash for the charity generated the highest interest earnings for the year ~~.~~
16
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
6 ~— Allocation of support costs and overheads
Support and overhead costs are allocated between fundraising activities and charitable activities. Governance costs are those support costs which relate to the strategic management of a charity ~~.~~
Governance costs and the financial administration costs attributable to fundraising activities are apportioned based on the total unrestricted expenditure and administration costs for the year for each support cost activity shown in the table below ~~.~~
The Governance costs and the financial administration costs attributable to charitable activities represent the support costs incurred during the year after deducting the portion of support costs allocated to fundraising activities ~~.~~
The bases of allocation used are as follows:
-
Staff time: based on the cost of time spent by administrative staff of QVH NHSFT ~~.~~
-
Balances: apportioned on the basis of the average balances during the year of each fund ~~.~~
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|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|Allocation|and|Raising|Charitable|2024|-|25|2023|-|24|Basis|of|
|apportionment|of|funds|Activities|Total|Total|apportionment|
|support|costs|
|£000|£000|£000|£000|
|Independent|Examination|-|6|6|5|Balances|
|Financial|services|-|8|8|11|Staff time|
|Computer|expenses|-|5|5|11|Balances|
|Other|expenses|1|5|6|5|Balances|
|Total|Governance|1|24|25|32|
|Financial|administration|1|6|7|9|Staff time|
|Total|2|30|32|41|
|Apportionment|Unrestricted|Restricted|2024|-|25|2023|-|24|
|Funds|Funds|Total|Total|
|£000|£000|£000|£000|
|Raising|funds|2|-|2|2|
|Charitable|activities|2|28|30|39|
|Total|4|28|32|41|
|Analysis|of expenditure expenditure|on|raising|funds|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|Funds|Funds|Total|Total|
|£000|£000|£000|£000|
|Fundraiser|85|-|85|67|
|Support|costs|2|-|2|2|
|87|-|87|69|
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- 7 Analysis of expenditure expenditure on raising funds
17
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~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
11 Analysis of charitable funds
11.1 Categories and purposes of funds
Fund type: Nature and purpose of the fund: Unrestricted Funds The General Fund receives unrestricted donations and is used for general charitable purposes ~~.~~ Within the General Fund the trustee has designated the NHS Charities Together, Paediatric and Staff Funds, as shown in Note 11 ~~.~~ 2 below. Restricted Funds _ Most of these funds arise from legacies which specify particular uses for the funds. The CREW Fund is for the provision of an annual camp for children who are or have been patients in the burns department ~~.~~ The Jenny Dorricott Fund is for charitable purposes relating to burns ~~.~~ The Linda Furminger Fund is for charitable purposes relating to burns ~~.~~ The Margaret Hole Fund is for charitable purposes relating to plastic surgery ~~.~~ The Lottie House Fund is for charitable purposes relating to the treatment of burns. The Derrick Hughes Fund is for charitable purposes relating to the treatment of burns. The Evelyn Humphrey Fundis for the provision of patients’ comforts ~~.~~ The JK Fund is for charitable purposes relating to microsurgery ~~.~~ The John McCully Fund is for charitable purposes relating to burns and the provision of x ~~-~~ ray facilities ~~.~~ The NHSCT Stage 1 Distribution 3 Fund is for the support of minority ethnic groups within the hospital. The NHSCT Stage 3 Fund is for psychological therapies in support of the hospital's staff. The Muriel Nicoll Fund is for the benefit of the Eye Bank ~~.~~ The Thomas Fund is for charitable purposes relating to maxillofacial surgery ~~.~~
The NHSCT Stage 4 Fund is a development grant for donor development and marketing, received in February 2023. The Knight Legacy Fund is for the benefit of Rehab ~~.~~ The Peanut Fund is for is for the support of the Peanut Ward ~~.~~
19
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The Queen Victoria Hospital NHS Trust Charitable Fund ~~-~~ Annual Report And Accounts 2024/25
11 ~~.~~ 2 Analysis of fund movements (continued)
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||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Balance|Incoming|Resources|Transfers|Balance|
|1|April|Resources|Expended|31|March|
|2023|2024|
|£000|£000|£000|£000|£000|
|Unrestricted|Funds|
|Designated|funds|within|the|
|General|Fund:|
|General|361|125|(172)|34|348|
|Paediatrics|29|1|-|-|30|
|Staff|2|-|-|-|2|
|392|——“‘«~XGSSC‘“‘CSC“(N72NC~C«“‘ “880|
|Restricted|funds|
|CREW|Fund|2|6|(9)|1|-|
|Jenny|Dorricott|Fund|-|-|-|-|-|
|Linda|Furminger|Fund|1|-|-|-|1|
|Margaret|Hole|Fund|113|2|(2)|-|113|
|Lottie|House|Fund|13|-|-|-|13|
|Derrick|Hughes|Fund|41|1|(1)|-|41|
|E|.|M|.|Humphrey|Fund|35|1|-|-|36|
|JK|Fund|2,336|116|(|32)|-|2,420|
|John|McCully|Fund|14|-|-|-|14|
|Muriel|Nicoll|Fund|89|2|(1)|-|90|
|NHSCT|Stage|1|Distribution|3|16|-|-|(|16)|-|
|NHSCT|Stage|3|6|-|-|(6)|-|
|Thomas|Fund|5|-|-|-|5|
|NHSCT|Stage|4|35|0|(23)|(13)|-|
|2,706|128|(6B)|(84)|2733|
|Total|Funds|3,098|254|(2402)|O|3,13|
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The reason behind fund transfer in 2324 is as a result of coding. This is unique to the NHS charity together fund, where expenditures were being supported from the General Fund ~~.~~ At the end of each project, the Charity Manager reports the conclusion of the programme to the committee and balance in such accounts are transferred to the General fund as a reimbursement.
12 Subsequent Events
There are no subsequent events to disclose for 2024/25 ~~.~~
20
THE QUEEN VICTORIA HOSPITAL NHS TRUST CHARITABLE FUND
Registered Charity No ~~.~~ 1056120
TRUSTEE'S REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
The annual report and accounts have been prepared by the trustee in accordance with the statement of recommended practice "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (second edition, effective 1 January 2019) issued by the Charity Commission ~~.~~
Further administrative information relating to the charity can be found on page 6.
Signed on behalf of the corporate trustee
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A ) sae
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Jackie Smith Chair of Queen Victoria Hospital NHS Foundation Trust
11 December 2025
1
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
1 Constitution and objectives of the charity
The Queen Victoria Hospital NHS Trust Charitable Fund ("the Charity") was entered in the Charity Commission's Central Register of Charities on 13 June 1996. Its governing document is a declaration of trust made by the Queen Victoria Hospital NHS Trust dated 10 May 1996. It has a single, corporate trustee: Queen Victoria Hospital NHS Foundation Trust (QVH NHSFT) ~~.~~
The Charity recognises its duty to ensure the fund is managed appropriately and grants given only in accordance with its charitable objects, which are:
‘For any charitable purpose or purposes relating to the National Health Service wholly or mainly for the service provided by the Queen Victoria Hospital NHS Foundation Trust’ ~~.~~
The following criteria are used when considering applications:
-
meets the charity's objects;
-
provides equipment/facilities or a service which is over and above core business;
-
enhancesa service already provided to improve patient care;
-
improves patient comfort; and
-
benefits staff/staff comfort ~~.~~
2 Structure, Governance and Management
Registration ~~-~~ The Charity is registered with the Charity Commission as an umbrella charity covering all the charitable funds administered by QVH NHSFT ~~.~~
Trustee ~~-~~ Since it has a single, corporate trustee, the functions of trustees are, in practice, performed by the Board of Directors of QVH NHSFT who meet regularly to consider matters of policy and overall control. The names of the present directors and those who served during the year ended 31 March 2025 are shown on page 6 ~~.~~
QVH is an NHS Foundation Trust which means that public members elect the governors, the governors appoint the Non ~~-e~~ xecutive directors and the Non ~~-e~~ xecutive directors appoint the Chief executive officer and other executive directors ~~.~~ The directors of QVH QVH NHSFT receive advice as necessary from their legal advisers and employees of the Foundation Trust using guidance provided by the Charity Commission. In September 2023, the corporate trustee received training from an external expert related to the the constitutional and governance framework, statutory and regulatory frameworks frameworks for the charity ~~.~~ Advisory Committee ~~-~~ The Board of the corporate trustee has established a Charity Committee chaired by a Non ~~-e~~ xecutive director of the Foundation Trust ~~.~~ The membership of the committee includes two other Non ~~-e~~ xecutive directors, the deputy Chief finance officer, the deputy Chief medical officer, the deputy Chief nursing officer and a representative from the allied health professional workforce ~~.~~ Other members of QVH NHSFT staff also attend regularly in an advisory capacity ~~.~~ The function of the committee is to oversee the work, management and administration of the charity on behalf of the corporate trustee and other beneficiaries including its patients and staff. It reviews and authorises items of expenditure up to £30,000 and reports to the corporate trustee, making recommendations in respect of items of expenditure in excess of £30,000.
The directors of QVH QVH NHSFT receive advice as necessary from their legal advisers and employees of the Foundation Trust using guidance provided by the Charity Commission. In September 2023, the corporate trustee received training from an external expert related to the the constitutional and governance framework, statutory and regulatory frameworks frameworks for the charity ~~.~~
2
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
2 Structure, Governance and Management (cont)
Administration ~~-~~ Day ~~-t~~ o ~~-~~ day administration is carried out by the staff of QVH NHSFT ~~.~~ The cost of this service is passed on to the charity in the form of an administration fee ~~.~~
The Charity has no employees of its own and therefore makes no remuneration to employees ~~.~~ Similarly, no employees received employee benefits, excluding employer pension costs, of more than £60,000 ~~.~~
Structure ~~-~~ For administrative purposes the charity is divided into a number of restricted and unrestricted funds. The restricted funds usually relate to individual bequests which stipulated the specific purpose for which the funds were to be used ~~.~~ The remaining funds are unrestricted but the trustee has designated some of them for specific purposes ~~.~~ Risk ~~-~~ The Charity committee and corporate trustee reviews potential risks and the steps taken to avoid them materialising on an annual basis ~~.~~ Key risks to the Charity during the year have been that funds are not spent in line with agreed charitable objectives; the Charity becoming financial unsustainable; the financial position of the Charity not being understood ~~.~~ Public Benefit ~~-~~ The activities of the charity are carried out with the aim of enhancing the facilities and services of the hospital in ways that go beyond those that would normally be available from NHS resources ~~.~~ They benefit NHS patients both directly through the provision of equipment and other facilities and indirectly through the provision of additional education and training and an improved working environment for staff ~~.~~ When reviewing its aims and objectives, setting its grant making policy and planning future activities the trustee acts in accordance with the Charity Commission’s general guidance on public benefit. During the financial year, grants were made in support of the QVH star awards, a camera scanner laptop for the photography department, two (2) dermatoscopes for the skin cancer team, various courses for staff, and various patient care and staff amenities ~~.~~ The charity continued to support the staff hardship fund for staff in financial crisis.
Financial Instructions - In respect of tendering and contracting the charity adopts the provisions in the Scheme of delegation, Reservation of powers and Standing financial instructions of the QVH NHSFT ~~.~~ The most recent version was approved by the Foundation Trust Board on 10 July 2025 ~~.~~
3 Annual review
3.1 ~~-~~ Overview of activities
Over the last few years the charity has gained momentum and embraced development and promotion more proactively. As with many charities, the challenging financial situation has continued to affect our income in all areas but we continue to develop our fundraising strategy to maximise income ~~.~~
We continue to focus on engagement with both patients and staff and improving visibility at the hospital. We are committed to building strong relationships and sharing how important donations are in helping to fund things that are above and beyond core NHS services ~~.~~
A Charity Strategy has been written and approved by the Charity Committee in August 2025, following the publication of the QVH Strategy 2025 ~~-~~ 2030 in November 2024. By aligning with the Trust’s vision and values, and focusing on targeted areas of funding, QVH Charity will help drive innovation, enhance patient and staff experiences, and support the hospital’s long ~~-~~ term sustainability ~~.~~ Areas of funding focus will be informed by the QVH Strategy 2025 ~~-~~ 2030 and ongoing organisational priorities.
3
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
3.1 ~~-~~ Overview of activities (cont)
Grants made ~~-~~ During the year the charity made grants totalling £87,000 (2023/24 £132,000). The broad analysis of these can be seen in Note 8.
During 2024/25, £35,000 was spent on building works, furniture and fittings. £52,000 was spent on patient and staff amenities and other contributions to QVH ~~.~~ Grants were made in support of the QVH star awards, a camera scanner laptop for the photography department, two (2) dermatoscopes for the skin cancer team, various courses for staff, and various patient care and staff amenities. The charity continued to support the staff hardship fund for staff in financial crisis ~~.~~
Charitable Income
Donations ~~-~~ General donations increased from £124,000 in 2023/24, to £168,000 in 2024/25. The donations in 24/25 includes gift ~~s-~~ i ~~n-~~ kind of £14,000.
Legacies ~~-~~ Legacies received in 2024/25 totalled £15,000 for charitable purposes specific to rehab (2023/24 totalled £69,000 for charitable purposes specific to microsurgery) ~~.~~
Investment Income ~~-~~ As a result of slowly increasing interest rates, an account converted to interest bearing, and increased funds, interest on cash deposits for 2024/25 totalled £69,656 compared to £60,129 in 2023/24 ~~.~~
3.2 Financial position
The charity ended the year with a balance of £3,162,000, (2023/24 £3,113,000) slightly higher than the previous year ~~.~~
As the Charity has no long term investments, the net current assets at 31st March 2025 were £3,162,000 (31 March 2024 £3,113,000). Included within this value was a cash balance of £3,241 ,000 net of £80,000 owed to creditors, which was available for charitable purposes ~~.~~ (2023 ~~-~~ 24 cash balance was £3,320,290 net of £208,000 owed to creditors, was available for charitable purposes)
The charity therefore ended the year in a strong financial position, able to meet all its liabilities and have cash available to continue its charitable work ~~.~~
4 Investment policy
The charity holds all its cash, other than that needed for day ~~-to-~~ day transactions, in deposit accounts ~~.~~ Keeping cash readily available for use reflects the trustee's policy that funds should be spent rather than held as investments (see Reserves Policy, below). It also avoids risks inherent in the volatility of the stock market and eliminates investment management costs. During the year, the Charity Committee considered investment strategy options which will be implemented in 2025/26 to ensure higher interest returns on funds.
5 Reserves policy
For 2025/26, the Reserve policy will remain in line with that of the Charity Committee's agreement in 2024/25, with reserves set at six months of the charities operating costs for 2025/26 ~~.~~
Where funds need to be accumulated for a particular objective, they may be held in reserve until a sufficient amount has been gathered, but only when there is a reasonable prospect of achieving the objective within two years.
At 31 March 2025 funds available for the general purposes of the charity, that is, excluding restricted funds, stood at £368,000, compared to £380,000 at the end of 2023/24.
4
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
6 Grant making policy
The policy of the trustee is to ensure that all grants made are in accordance with the wishes of the donor (where stipulated), the objectives of the charity and the overall strategy of QVH NHSFT.
Applications for grants are approved initially by the senior management or committee appropriate to the nature of the grant ~~.~~ For example, a request for funding of medical equipment would be approved first by the hospital's Medical Devices Committee.
The trustee has delegated authority to approve grants up to £30,000 to the Charity Committee. Grants in excess of £30,000 can only be approved by the full board of QVH NHSFT acting in its capacity as corporate trustee. Grants of less than £2,000 can be approved by the appropriate director ~~.~~
7 ~~ +Future plans
The charity has a proud history of supporting key initiatives at the hospital. We will continue to build on this including supporting staff understanding of the charity, engagement with existing supporters, and sharing case studies and impact of how donations are making a difference ~~.~~ As the hospital supports patients from the South of England, we will work to ensure we can reach beyond our local community to highlight the vital support the charity provides to Queen Victoria Hospital and the specialist care it provides across a wider geography ~~.~~
The charity funds the provision of more and better equipment, above and beyond that funded by the NHS, as well as improving patient environments and supporting other projects to benefit patients and staff ~~.~~ Our ability to continue this vital support for Queen Victoria Hospital is dependent on our ability to maintain and increase donations from the general public. We are therefore grateful for the support from those who not only donate their own money, but who inspire others to donate through their fundraising efforts. Income growth is expected to continue to be challenging due to economic conditions, however the Charity will continue to support an ongoing programme of fundraising today, to produce the funds needed to invest in the healthcare of tomorrow ~~.~~
A Charity Strategy has been written and approved by the Charity Committee in August 2025, following the publication of the QVH Strategy 2025 ~~-~~ 2030 in November 2024. By aligning with the Trust’s vision and values, and focusing on targeted areas of funding, QVH Charity will help drive innovation, enhance patient and staff experiences, and support the hospital’s long ~~-~~ term sustainability ~~.~~ Areas of funding focus will be informed by the QVH Strategy 2025 ~~-~~ 2030 and ongoing organisational priorities. .
Approved on behalf of the corporate trustee ~~.~~
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—_
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Jackie Smith Chair of Queen Victoria Hospital NHS FoundationTrust
5
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
FURTHER INFORMATION ABOUT THE GOVERNANCE OF THE CHARITY
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||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Charity|Name:|The|Queen|Victoria|Hospital|NHS|Trust|Charitable|Fund|
|Registered|Charity|Number:|1056120|
|Registered|Address:|The|Queen|Victoria|Hospital,|Holtye|Road,|East|Grinstead,|West|Sussex,|RH19|3DZ|
|Trustee:|Queen|Victoria|Hospital|NHS|Foundation|Trust|
|The|present|voting|Directors|of the|NHS|Foundation|Trust|and|those who|served|during|the|year|to|31|March|2025|are:|
|Abigail|Jago-|Interim|Chief|Executive|Officer|(from|February|2025)|
|Tania|Cubison|-|Chief|Medical|Officer|
|Paul|Dillo|n-|Robinson|-|Non|-E|xecutive|Director|
|Russell|Hobby|-|Non|-E|xecutive|Director|(from|01/07/2023)|
|James|Lowell-|Chief|Executive|Officer|(from|18/09/2023)|
|Karen|Norman|-|Non|-E|xecutive|Director|
|Peter|O'Donnell-Non|-E|xecutive|Director|(from|01/07/2023)|
|Shaun|O'Leary|-|Non|-E|xecutive|Director|(from|01/07/2023)|
|Nicky|Reeves|-|Chief|Nursing|Officer|(until|14/07/2024)|
|Jackie|Smith|-|Trust|Chair|
|Kirsten|Timmins|-|Chief|Operating|Officer|(from|04/03/2023)|
|Maria|Wheeler|-|Chief|Finance|Officer|(from|03/07/2023|until|31/12/2024)|
|Jon|Bell-|Interim|Chief|Finance|Officer|(from|December|2024|until|09/05/2025)|
|Charity|Committee:|The|Corporate|Trustee|has|delegated|responsibility|for|day|-to-|day|management|of|the|charity|to|the|Charity|Committee.|The|
|members|of|the|committee|are:|
|Members|of the|Charity|Committee|(with|voting|rights):|
|X3|Non|-E|xecutive|Directors|
|Deputy|Chief|Finance|Officer|
|Deputy|Medical|Director|
|Deputy|Chief|Nursing|Officer|
|Deputy|Director|of|Finance|
|Representative|of|the|allied|health|professional|workforce|
|Banking:|Bank|accounts|are|held|with:|
|a)|.|CAF|Bank|Ltd|b)|.|—|Lloyds|Bank|Plc|
|Kings|Hill|1/3|London|Rd|
|West|Malling|East|Grinstead|
|Kent|ME194TA|West|Sussex|RH19|1AH|
|Legal|advice:|Bircham|Dyson|Bell|LLP,|50|Broadway,|London,|SW1H|OBL|
|Katherine|Parkin,|
|Independent|Examiner:an|AzetsCF23 Audit8AB|Services,|Ty|Derw,|Lime Tree|Court,|Cardiff Gate|Business|Park,|Cardiff,|
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Queries relating to these accounts should be addressed to the Head of Financial Services, Queen Victoria Hospital NHS Foundation Trust, Holtye Road, East Grinstead, West Sussex, RH19 3DZ ~~.~~
6
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
Statement of Corporate Trustee’s responsibilities in respect of the Corporate Trustee’s Annual Report and the financial statements
The corporate trustee is responsible for preparing the Corporate Trustee’s Annual Report and the financial statements in accordance with applicable law and regulations.
Company law requires the corporate trustee to prepare financial statements for each financial year. Under that law they are required to prepare the financial statements in accordance with UK Accounting Standards and applicable law (UK Generally Accepted Accounting Practice), including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.
Under company law the corporate trustee must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the income and expenditure for that period. In preparing these financial statements, the corporate trustee is required to:
-
select suitable accounting policies and then apply them consistently;
-
makes judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards and the Statement of Recommended Practice have been followed, subject to any material departures disclosed and explained in the financial statements;
-
assesses the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern; and
-
uses the going concern basis of accounting unless they either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so ~~.~~
The corporate trustee is responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Charities Act 2022. They are responsible for such internal control as they determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error, and have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the charitable company and to prevent and detect fraud and other irregularities ~~.~~
The corporate trustee is responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions ~~.~~
On behalf of the corporate trustee
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A \ 1 gea
\Fr ey,
\J] X Pi os
XN
Jackie Smith
Chair, Queen Victoria Hospital NHS Foundation Trust
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Signed:
Jackie Smith
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----- Start of picture text -----
11 December 2025
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Signed: S Weill ‘4
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----- Start of picture text -----
11 December 2025
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Simon Marshall Director, Queen Victoria Hospital NHS Foundation Trust
7
13 January 2026
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
Statement of Financial Activities for the year ended 31 March 2025
| 2024~~-~~25 | 2023~~-~~24 | |||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Note | Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||||||||||||||||||||||||||||
| Funds | Funds | Funds | Funds | Funds | Funds | |||||||||||||||||||||||||||||
| £000 | £000 | £000 | £000 | £000 | £000 | |||||||||||||||||||||||||||||
| Income | and | |||||||||||||||||||||||||||||||||
| Endowments from: | ||||||||||||||||||||||||||||||||||
| Donations | and legacies | 3 | 147 | 36 | 183 | 119 | 75 | 194 | ||||||||||||||||||||||||||
| Charitable | activities | 4 | - | - | - | - | - | - | ||||||||||||||||||||||||||
| Investments Total income Expenditure |
on: | 5 | 9 156 |
61 97 |
70 253 |
7 126 |
53 128 |
60 254 |
||||||||||||||||||||||||||
| Raising | funds | 7 | (87) | ~~-~~ | (87) | (46) | (23) | (69) | ||||||||||||||||||||||||||
| Charitable | activities | 8 | ||||||||||||||||||||||||||||||||
| Buildings & | Furniture | (6) | (2) | (8) | (6) | (2) | (8) | |||||||||||||||||||||||||||
| Equipment | (30) | (9) | (39) | (45) | (12) | (57) | ||||||||||||||||||||||||||||
| Patient | & Staff | amenities | (19) | (13) | (32) | (60) | (27) | (87) | ||||||||||||||||||||||||||
| Other | contributions | to | QVH | (26) | (12) | (38) | (15) | (4) | (19) | |||||||||||||||||||||||||
| Total | charitable | activities | (81) | (36) | (117) | (126) | (45) | (171) | ||||||||||||||||||||||||||
| Total | expenditure | (168) | (36) | (204) | (172) | (68) | (240) | |||||||||||||||||||||||||||
| Net income/(expenditure) Transfers between funds |
12 | (12) - |
61 - |
49 - |
(46) 34 |
60 (34) |
14 ~~-~~ |
|||||||||||||||||||||||||||
| Netmovement | movement | in funds | (12) | 61 | 49 | (12) | 26 | 14 | ||||||||||||||||||||||||||
| 1 April 2024 | 12 | 380 | 2,733 | 3,113 | 392 | 2,706 | 3,098 | |||||||||||||||||||||||||||
| Fund | balances | carried | ||||||||||||||||||||||||||||||||
| forward | at31 | March | 2025 | 368 | 2,794 | 3,162 | 380 | 2,733 | 3,113 |
11
The Queen Victoria Hospital NHS Trust Charitable Fund ~~-~~ Annual Report And Accounts 2024/25
Balance Sheet as at 31 March 2025
| 31 March 2025 | 31 March 2025 | 31 March | 2024 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Note | Unrestricted Restricted Total |
Unrestricted Restricted Total |
|||||||||
| Current Assets Debtors |
10 | Funds Funds Funds £000 £000 £000 1 ~~-~~ 1 |
Funds Funds Funds £000 £000 £000 1 ~~-~~ 1 |
||||||||
| Cash and cash equivalents | 447 2,794 3,241 |
587 2,733 3,320 |
|||||||||
| Total Current Assets | 448 2,794 3,242 |
588 2,733 3,321 |
|||||||||
| Creditors: Amounts | falling due | ||||||||||
| within one year 11 |
(80) | ~~-~~ (80) |
(208) | ~~-~~ (208) |
|||||||
| Total NetAssets | 368 2,794 3,162 |
380 2,733 3,113 |
|||||||||
| Funds ofthe Charity 12 |
|||||||||||
| Income Funds: | |||||||||||
| Restricted | ~~-~~ 2,794 2,794 |
~~-~~ 2,733 2,733 |
|||||||||
| Unrestricted | 368 | ~~-~~ 368 |
380 | ~~-~~ 380 |
|||||||
| TotalFunds | 368 2,794 3,162 |
380 2,733 3,113 |
The notes at pages 13 to 20 form part of this account ~~.~~
Approved on behalf of the corporate trustee
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\ j Xi ae
‘ N
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Signed
11 December 2025
Jackie Smith Chair of Queen Victoria Hospital NHS Foundation Trust
12
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
Notes to the account
1 Accounting Policies
1 ~~.~~ 1 Basis of preparation
The financial statements have been prepared under the historic cost convention.
The financial statements have been prepared in accordance with applicable Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective date 1 January 2019, as per the October 2019 Charities SORP and the Charities Act 2011 ~~.~~
The Queen Victoria Hospital NHS Trust Charitable Fund represents a public benefit entity as defined by FRS 102 ~~.~~
The financial statements have been prepared on a going concern basis which the Trustee considers to be appropriate for the following reasons.
-
The business model of the charity is such that its charitable activities are limited to those which it has sufficient funds to support from the excess of funding received over the costs of administering the charity. The charity therefore has no specific commitments and no committed costs beyond its fixed costs of operation which are detailed in note 6.
-
The Trustee has reviewed the cash flow forecasts for a period of 12 months from the date of approval of these financial statements which indicate that the charity will have sufficient funds to meet its liabilities as they fall due for that period ~~.~~
-
*« Consequently, the Trustee is confident that the charity will have sufficient funds to continue to meet its liabilities as they fall due for at least 12 months from the date of approval of the financial statements ~~.~~
In future years, the key risk to the charity is a fall in income from donations but the trustee has arrangements in place to mitigate the consequences of this (see the risk management and reserves sections of the annual report for more information).
1 ~~.~~ 2 Funds structure
Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified as a restricted fund.
Restricted funds are those where the donor has provided for the donation to be spent in furtherance of a specified charitable purpose. The charity's restricted funds result from bequests, the terms of which specify the purposes to which they must be put.
Unrestricted funds ~~-~~ Those funds which are neither restricted income nor endowment funds, are unrestricted income funds, which are sub ~~-~~ analysed between designated (earmarked) funds where the trustees have set aside amounts to be used for specific purposes or which reflect the non ~~-b~~ inding wishes of donors and unrestricted funds which are at the trustee's discretion, including the general fund which represents the charity's reserves ~~.~~
The funds held in each of these categories are disclosed in Note 12.
13
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
1 ~~.~~ 3 Incoming resources
- a) All incoming resources are recognised once the charity has entitlement to the resources, it is probable (more likely than not) that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
Where there are terms or conditions attached to incoming resources, particularly grants, then these terms or conditions must be met before the income is recognised as the entitlement condition will not be satisfied until that point ~~.~~ Where terms or conditions have not been met or uncertainty exists as to whether they can be met then the relevant income is not recognised in the year but deferred and shown on the balance sheet as deferred income ~~.~~
b) Donations
Donations, other than legacies and (see below), are accounted for on receipt ~~.~~
During the year, the Charity received non ~~-~~ monetary donations ("gift in kind") valued to £14,000 from various donors ~~.~~
The nature of non ~~-~~ monetary donations received from various donors include cakes and beverages, various toys and gifts sets, fizzy drinks, boxes of crisps, boxes of chocolates, xmas trees, tables and chairs, burns sim kit etc ~~.~~
Non ~~-~~ monetary donations are recorded on receipt and included in the value of donations ~~.~~ Where the actual value is not known they are valued consistently with the general market value of similar items ~~.~~ Each of these items was distributed prior to the end of the financial year, and the value of these donations has been included in the financial statements as both income and expenditure, in accordance with the Charities SORP (FRS 102) ~~.~~
- c) Legacies Legacies are accounted for as incoming resources either upon receipt or once the receipt of the legacy is probable.
Receipt is probable when:
-
Confirmation has been received from the representatives of the estate(s) that probate has been granted,
-
The executors have established that there are sufficient assets in the estate to pay the legacy,
-
¢ All conditions attached to the legacy have been fulfilled or are within the charity's control.
1.4 Resources expended and irrecoverable VAT
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to each category of expense shown in the Statement of Financial Activities. Expenditure is recognised when the following criteria are met:
-
There is a present legal or constructive obligation resulting from a past event,
-
¢ It is more likely than not that a transfer of benefits (usually a cash payment) will be required in settlement,
-
¢ The amount of the obligation can be measured or estimated reliably.
-
Irrecoverable VAT is charged against the category of resources expended for which it was incurred
1 ~~.~~ 5 Recognition of expenditure and associated liabilities as a result of a grant
Grants payable are payments made to linked, related party or third party NHS bodies and non NHS bodies, in furtherance of the charitable objectives of the funds held on trust ~~.~~
Grant payments are recognised as expenditure when the conditions for their payment have been met or where there is a constructive obligation to make a payment.
14
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
1 ~~.~~ 5 Recognition of expenditure and associated liabilities as a result of a grant (cont ~~.)~~
A constructive obligation arises when:
-
¢« We have communicated our intention to award a grant to a recipient who then has a reasonable expectation that they will receive a grant
-
« We have made a public announcement about a commitment which is specific enough for the recipient to have a reasonable expectation that they will receive a grant
-
¢ There is an established pattern of practice which indicates to the recipient that we will honour our commitment ~~.~~
The trustee has control over the amount and timing of grant payments and consequently where approval has been given by the trustee and any of the above criteria have been met thena liability is recognised. Grants are not usually awarded with conditions attached. However, when they are then those conditions have to be met before the liability is recognised.
Where an intention has not been communicated, then no expenditure is recognised but an appropriate designation is made in the appropriate fund. If a grant has been offered but there is uncertainty as to whether it will be accepted or whether conditions will be met then no liability is recognised but a contingent liability is disclosed.
1 ~~.~~ 6 Allocation of support costs
Support costs are those costs which do not relate directly to a single activity ~~.~~ These include some staff costs, costs of administration, internal and external audit costs and IT support ~~.~~ Support costs have been apportioned between fundraising costs and charitable activities on an appropriate basis ~~.~~ The analysis of support costs and the bases of apportionment applied are shown in note 6 ~~.~~
1.7 Fundraising costs
The costs of generating funds are all costs associated with generating income for the charity.
1 ~~.~~ 8 Costs of charitable activities
Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objects of the charity ~~.~~ These costs, where not wholly attributable, are apportioned between the categories of charitable expenditure in addition to the direct costs ~~.~~ The total costs of each category of charitable expenditure include an apportionment of support costs as shown in note 8 ~~.~~
1 ~~.~~ 9 Debtors
Debtors are amounts owed to the charity. They are measured on the basis of their recoverable amount.
1.10 Cash and cash equivalents
Cash at bank and in hand is held to meet the day to day running costs of the charity as they fall due.
1 ~~.~~ 11 Creditors
Creditors are amounts owed by the charity ~~.~~ They are measured at the amount that the charity expects to have to pay to settle the debt ~~.~~
15
The Queen Victoria Hospital NHS Trust Charitable Fund ~~-~~ Annual Report And Accounts 2024/25
2 Related party transactions
QVH NHSFT is the principal beneficiary of the charity ~~.~~ The charity has provided funding of £87,000 (2023/24 £127,000) to QVH NHSFT for approved expenditure made on behalf of the charity ~~.~~ This is included in the total charitable activity costs of £117,000 (2023 ~~-~~ 24 £171,000) plus allocation of support costs as shown on the face of the Statement of Financial Activities and detailed in Note 8 ~~.~~
QVH NHSFT provides the Charity with administrative services for which a fee is charged. This fee is included in the support costs analysed in Note 6 ~~.~~
At the balance sheet date £80,000 was owed by the Charity to Queen Victoria Hospital NHS Foundation Trust (23/24 £208,000).
During the year none of the members of the NHS Foundation Trust Board or senior NHS staff or parties related to them were beneficiaries of the charity ~~.~~
Neither the corporate trustee nor any member of the QVH NHSFT's board of directors has received honoraria, emoluments or expenses in the year and the trustee has not purchased trustee indemnity insurance.
3 Income from donations and legacies
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||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|funds|funds|Total|Total|
|£000|£000|£000|£000|
|Donations|from|individuals|126|12|138|55|
|Corporate|donations|21|8|29|3|
|Donations|from|societies,|charities|and|fundraising,|etc.|-|1|1|67|
|Legacies|-|15|15|69|
|147|36|183|194|
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Material legacies ~~-~~ During the year the following amounts were received:
Restricted ~~-~~ £15,000 received from Parker Knight relating to Rehab Donation ~~.~~
4 Income from charitable activities
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||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|funds|funds|Total|Total|
|£000|£000|£000|£000|
|Fundraising|activities|-|-|-|-|
|from|investment|
|Investment|income|was|derived|entirely|from|cash|on|deposit|in|the|UK|.|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|funds|funds|Total|Total|
|£000|£000|£000|£000|
|Cash|on|deposit|9|61|70|60|
|9|61|70|60|
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5 Income from investment
In 2024/25 Interest earned increased throughout the year as a result of the substantial cash balance held in the account ~~.~~ This resulted in investment income of about £70,000 for the year compared with £60,000 interest earned in 2023/24.
The Lloyds bank account holding a significant amount of cash for the charity generated the highest interest earnings for the year ~~.~~
16
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
6 ~— Allocation of support costs and overheads
Support and overhead costs are allocated between fundraising activities and charitable activities. Governance costs are those support costs which relate to the strategic management of a charity ~~.~~
Governance costs and the financial administration costs attributable to fundraising activities are apportioned based on the total unrestricted expenditure and administration costs for the year for each support cost activity shown in the table below ~~.~~
The Governance costs and the financial administration costs attributable to charitable activities represent the support costs incurred during the year after deducting the portion of support costs allocated to fundraising activities ~~.~~
The bases of allocation used are as follows:
-
Staff time: based on the cost of time spent by administrative staff of QVH NHSFT ~~.~~
-
Balances: apportioned on the basis of the average balances during the year of each fund ~~.~~
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|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|Allocation|and|Raising|Charitable|2024|-|25|2023|-|24|Basis|of|
|apportionment|of|funds|Activities|Total|Total|apportionment|
|support|costs|
|£000|£000|£000|£000|
|Independent|Examination|-|6|6|5|Balances|
|Financial|services|-|8|8|11|Staff time|
|Computer|expenses|-|5|5|11|Balances|
|Other|expenses|1|5|6|5|Balances|
|Total|Governance|1|24|25|32|
|Financial|administration|1|6|7|9|Staff time|
|Total|2|30|32|41|
|Apportionment|Unrestricted|Restricted|2024|-|25|2023|-|24|
|Funds|Funds|Total|Total|
|£000|£000|£000|£000|
|Raising|funds|2|-|2|2|
|Charitable|activities|2|28|30|39|
|Total|4|28|32|41|
|Analysis|of expenditure expenditure|on|raising|funds|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|Funds|Funds|Total|Total|
|£000|£000|£000|£000|
|Fundraiser|85|-|85|67|
|Support|costs|2|-|2|2|
|87|-|87|69|
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- 7 Analysis of expenditure expenditure on raising funds
17
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~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
11 Analysis of charitable funds
11.1 Categories and purposes of funds
Fund type: Nature and purpose of the fund: Unrestricted Funds The General Fund receives unrestricted donations and is used for general charitable purposes ~~.~~ Within the General Fund the trustee has designated the NHS Charities Together, Paediatric and Staff Funds, as shown in Note 11 ~~.~~ 2 below. Restricted Funds _ Most of these funds arise from legacies which specify particular uses for the funds. The CREW Fund is for the provision of an annual camp for children who are or have been patients in the burns department ~~.~~ The Jenny Dorricott Fund is for charitable purposes relating to burns ~~.~~ The Linda Furminger Fund is for charitable purposes relating to burns ~~.~~ The Margaret Hole Fund is for charitable purposes relating to plastic surgery ~~.~~ The Lottie House Fund is for charitable purposes relating to the treatment of burns. The Derrick Hughes Fund is for charitable purposes relating to the treatment of burns. The Evelyn Humphrey Fundis for the provision of patients’ comforts ~~.~~ The JK Fund is for charitable purposes relating to microsurgery ~~.~~ The John McCully Fund is for charitable purposes relating to burns and the provision of x ~~-~~ ray facilities ~~.~~ The NHSCT Stage 1 Distribution 3 Fund is for the support of minority ethnic groups within the hospital. The NHSCT Stage 3 Fund is for psychological therapies in support of the hospital's staff. The Muriel Nicoll Fund is for the benefit of the Eye Bank ~~.~~ The Thomas Fund is for charitable purposes relating to maxillofacial surgery ~~.~~
The NHSCT Stage 4 Fund is a development grant for donor development and marketing, received in February 2023. The Knight Legacy Fund is for the benefit of Rehab ~~.~~ The Peanut Fund is for is for the support of the Peanut Ward ~~.~~
19
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The Queen Victoria Hospital NHS Trust Charitable Fund ~~-~~ Annual Report And Accounts 2024/25
11 ~~.~~ 2 Analysis of fund movements (continued)
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||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Balance|Incoming|Resources|Transfers|Balance|
|1|April|Resources|Expended|31|March|
|2023|2024|
|£000|£000|£000|£000|£000|
|Unrestricted|Funds|
|Designated|funds|within|the|
|General|Fund:|
|General|361|125|(172)|34|348|
|Paediatrics|29|1|-|-|30|
|Staff|2|-|-|-|2|
|392|——“‘«~XGSSC‘“‘CSC“(N72NC~C«“‘ “880|
|Restricted|funds|
|CREW|Fund|2|6|(9)|1|-|
|Jenny|Dorricott|Fund|-|-|-|-|-|
|Linda|Furminger|Fund|1|-|-|-|1|
|Margaret|Hole|Fund|113|2|(2)|-|113|
|Lottie|House|Fund|13|-|-|-|13|
|Derrick|Hughes|Fund|41|1|(1)|-|41|
|E|.|M|.|Humphrey|Fund|35|1|-|-|36|
|JK|Fund|2,336|116|(|32)|-|2,420|
|John|McCully|Fund|14|-|-|-|14|
|Muriel|Nicoll|Fund|89|2|(1)|-|90|
|NHSCT|Stage|1|Distribution|3|16|-|-|(|16)|-|
|NHSCT|Stage|3|6|-|-|(6)|-|
|Thomas|Fund|5|-|-|-|5|
|NHSCT|Stage|4|35|0|(23)|(13)|-|
|2,706|128|(6B)|(84)|2733|
|Total|Funds|3,098|254|(2402)|O|3,13|
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The reason behind fund transfer in 2324 is as a result of coding. This is unique to the NHS charity together fund, where expenditures were being supported from the General Fund ~~.~~ At the end of each project, the Charity Manager reports the conclusion of the programme to the committee and balance in such accounts are transferred to the General fund as a reimbursement.
12 Subsequent Events
There are no subsequent events to disclose for 2024/25 ~~.~~
20
THE QUEEN VICTORIA HOSPITAL NHS TRUST CHARITABLE FUND
Registered Charity No ~~.~~ 1056120
TRUSTEE'S REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
The annual report and accounts have been prepared by the trustee in accordance with the statement of recommended practice "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (second edition, effective 1 January 2019) issued by the Charity Commission ~~.~~
Further administrative information relating to the charity can be found on page 6.
Signed on behalf of the corporate trustee
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A ) sae
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Jackie Smith Chair of Queen Victoria Hospital NHS Foundation Trust
11 December 2025
1
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
1 Constitution and objectives of the charity
The Queen Victoria Hospital NHS Trust Charitable Fund ("the Charity") was entered in the Charity Commission's Central Register of Charities on 13 June 1996. Its governing document is a declaration of trust made by the Queen Victoria Hospital NHS Trust dated 10 May 1996. It has a single, corporate trustee: Queen Victoria Hospital NHS Foundation Trust (QVH NHSFT) ~~.~~
The Charity recognises its duty to ensure the fund is managed appropriately and grants given only in accordance with its charitable objects, which are:
‘For any charitable purpose or purposes relating to the National Health Service wholly or mainly for the service provided by the Queen Victoria Hospital NHS Foundation Trust’ ~~.~~
The following criteria are used when considering applications:
-
meets the charity's objects;
-
provides equipment/facilities or a service which is over and above core business;
-
enhancesa service already provided to improve patient care;
-
improves patient comfort; and
-
benefits staff/staff comfort ~~.~~
2 Structure, Governance and Management
Registration ~~-~~ The Charity is registered with the Charity Commission as an umbrella charity covering all the charitable funds administered by QVH NHSFT ~~.~~
Trustee ~~-~~ Since it has a single, corporate trustee, the functions of trustees are, in practice, performed by the Board of Directors of QVH NHSFT who meet regularly to consider matters of policy and overall control. The names of the present directors and those who served during the year ended 31 March 2025 are shown on page 6 ~~.~~
QVH is an NHS Foundation Trust which means that public members elect the governors, the governors appoint the Non ~~-e~~ xecutive directors and the Non ~~-e~~ xecutive directors appoint the Chief executive officer and other executive directors ~~.~~ The directors of QVH QVH NHSFT receive advice as necessary from their legal advisers and employees of the Foundation Trust using guidance provided by the Charity Commission. In September 2023, the corporate trustee received training from an external expert related to the the constitutional and governance framework, statutory and regulatory frameworks frameworks for the charity ~~.~~ Advisory Committee ~~-~~ The Board of the corporate trustee has established a Charity Committee chaired by a Non ~~-e~~ xecutive director of the Foundation Trust ~~.~~ The membership of the committee includes two other Non ~~-e~~ xecutive directors, the deputy Chief finance officer, the deputy Chief medical officer, the deputy Chief nursing officer and a representative from the allied health professional workforce ~~.~~ Other members of QVH NHSFT staff also attend regularly in an advisory capacity ~~.~~ The function of the committee is to oversee the work, management and administration of the charity on behalf of the corporate trustee and other beneficiaries including its patients and staff. It reviews and authorises items of expenditure up to £30,000 and reports to the corporate trustee, making recommendations in respect of items of expenditure in excess of £30,000.
The directors of QVH QVH NHSFT receive advice as necessary from their legal advisers and employees of the Foundation Trust using guidance provided by the Charity Commission. In September 2023, the corporate trustee received training from an external expert related to the the constitutional and governance framework, statutory and regulatory frameworks frameworks for the charity ~~.~~
2
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
2 Structure, Governance and Management (cont)
Administration ~~-~~ Day ~~-t~~ o ~~-~~ day administration is carried out by the staff of QVH NHSFT ~~.~~ The cost of this service is passed on to the charity in the form of an administration fee ~~.~~
The Charity has no employees of its own and therefore makes no remuneration to employees ~~.~~ Similarly, no employees received employee benefits, excluding employer pension costs, of more than £60,000 ~~.~~
Structure ~~-~~ For administrative purposes the charity is divided into a number of restricted and unrestricted funds. The restricted funds usually relate to individual bequests which stipulated the specific purpose for which the funds were to be used ~~.~~ The remaining funds are unrestricted but the trustee has designated some of them for specific purposes ~~.~~ Risk ~~-~~ The Charity committee and corporate trustee reviews potential risks and the steps taken to avoid them materialising on an annual basis ~~.~~ Key risks to the Charity during the year have been that funds are not spent in line with agreed charitable objectives; the Charity becoming financial unsustainable; the financial position of the Charity not being understood ~~.~~ Public Benefit ~~-~~ The activities of the charity are carried out with the aim of enhancing the facilities and services of the hospital in ways that go beyond those that would normally be available from NHS resources ~~.~~ They benefit NHS patients both directly through the provision of equipment and other facilities and indirectly through the provision of additional education and training and an improved working environment for staff ~~.~~ When reviewing its aims and objectives, setting its grant making policy and planning future activities the trustee acts in accordance with the Charity Commission’s general guidance on public benefit. During the financial year, grants were made in support of the QVH star awards, a camera scanner laptop for the photography department, two (2) dermatoscopes for the skin cancer team, various courses for staff, and various patient care and staff amenities ~~.~~ The charity continued to support the staff hardship fund for staff in financial crisis.
Financial Instructions - In respect of tendering and contracting the charity adopts the provisions in the Scheme of delegation, Reservation of powers and Standing financial instructions of the QVH NHSFT ~~.~~ The most recent version was approved by the Foundation Trust Board on 10 July 2025 ~~.~~
3 Annual review
3.1 ~~-~~ Overview of activities
Over the last few years the charity has gained momentum and embraced development and promotion more proactively. As with many charities, the challenging financial situation has continued to affect our income in all areas but we continue to develop our fundraising strategy to maximise income ~~.~~
We continue to focus on engagement with both patients and staff and improving visibility at the hospital. We are committed to building strong relationships and sharing how important donations are in helping to fund things that are above and beyond core NHS services ~~.~~
A Charity Strategy has been written and approved by the Charity Committee in August 2025, following the publication of the QVH Strategy 2025 ~~-~~ 2030 in November 2024. By aligning with the Trust’s vision and values, and focusing on targeted areas of funding, QVH Charity will help drive innovation, enhance patient and staff experiences, and support the hospital’s long ~~-~~ term sustainability ~~.~~ Areas of funding focus will be informed by the QVH Strategy 2025 ~~-~~ 2030 and ongoing organisational priorities.
3
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
3.1 ~~-~~ Overview of activities (cont)
Grants made ~~-~~ During the year the charity made grants totalling £87,000 (2023/24 £132,000). The broad analysis of these can be seen in Note 8.
During 2024/25, £35,000 was spent on building works, furniture and fittings. £52,000 was spent on patient and staff amenities and other contributions to QVH ~~.~~ Grants were made in support of the QVH star awards, a camera scanner laptop for the photography department, two (2) dermatoscopes for the skin cancer team, various courses for staff, and various patient care and staff amenities. The charity continued to support the staff hardship fund for staff in financial crisis ~~.~~
Charitable Income
Donations ~~-~~ General donations increased from £124,000 in 2023/24, to £168,000 in 2024/25. The donations in 24/25 includes gift ~~s-~~ i ~~n-~~ kind of £14,000.
Legacies ~~-~~ Legacies received in 2024/25 totalled £15,000 for charitable purposes specific to rehab (2023/24 totalled £69,000 for charitable purposes specific to microsurgery) ~~.~~
Investment Income ~~-~~ As a result of slowly increasing interest rates, an account converted to interest bearing, and increased funds, interest on cash deposits for 2024/25 totalled £69,656 compared to £60,129 in 2023/24 ~~.~~
3.2 Financial position
The charity ended the year with a balance of £3,162,000, (2023/24 £3,113,000) slightly higher than the previous year ~~.~~
As the Charity has no long term investments, the net current assets at 31st March 2025 were £3,162,000 (31 March 2024 £3,113,000). Included within this value was a cash balance of £3,241 ,000 net of £80,000 owed to creditors, which was available for charitable purposes ~~.~~ (2023 ~~-~~ 24 cash balance was £3,320,290 net of £208,000 owed to creditors, was available for charitable purposes)
The charity therefore ended the year in a strong financial position, able to meet all its liabilities and have cash available to continue its charitable work ~~.~~
4 Investment policy
The charity holds all its cash, other than that needed for day ~~-to-~~ day transactions, in deposit accounts ~~.~~ Keeping cash readily available for use reflects the trustee's policy that funds should be spent rather than held as investments (see Reserves Policy, below). It also avoids risks inherent in the volatility of the stock market and eliminates investment management costs. During the year, the Charity Committee considered investment strategy options which will be implemented in 2025/26 to ensure higher interest returns on funds.
5 Reserves policy
For 2025/26, the Reserve policy will remain in line with that of the Charity Committee's agreement in 2024/25, with reserves set at six months of the charities operating costs for 2025/26 ~~.~~
Where funds need to be accumulated for a particular objective, they may be held in reserve until a sufficient amount has been gathered, but only when there is a reasonable prospect of achieving the objective within two years.
At 31 March 2025 funds available for the general purposes of the charity, that is, excluding restricted funds, stood at £368,000, compared to £380,000 at the end of 2023/24.
4
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
6 Grant making policy
The policy of the trustee is to ensure that all grants made are in accordance with the wishes of the donor (where stipulated), the objectives of the charity and the overall strategy of QVH NHSFT.
Applications for grants are approved initially by the senior management or committee appropriate to the nature of the grant ~~.~~ For example, a request for funding of medical equipment would be approved first by the hospital's Medical Devices Committee.
The trustee has delegated authority to approve grants up to £30,000 to the Charity Committee. Grants in excess of £30,000 can only be approved by the full board of QVH NHSFT acting in its capacity as corporate trustee. Grants of less than £2,000 can be approved by the appropriate director ~~.~~
7 ~~ +Future plans
The charity has a proud history of supporting key initiatives at the hospital. We will continue to build on this including supporting staff understanding of the charity, engagement with existing supporters, and sharing case studies and impact of how donations are making a difference ~~.~~ As the hospital supports patients from the South of England, we will work to ensure we can reach beyond our local community to highlight the vital support the charity provides to Queen Victoria Hospital and the specialist care it provides across a wider geography ~~.~~
The charity funds the provision of more and better equipment, above and beyond that funded by the NHS, as well as improving patient environments and supporting other projects to benefit patients and staff ~~.~~ Our ability to continue this vital support for Queen Victoria Hospital is dependent on our ability to maintain and increase donations from the general public. We are therefore grateful for the support from those who not only donate their own money, but who inspire others to donate through their fundraising efforts. Income growth is expected to continue to be challenging due to economic conditions, however the Charity will continue to support an ongoing programme of fundraising today, to produce the funds needed to invest in the healthcare of tomorrow ~~.~~
A Charity Strategy has been written and approved by the Charity Committee in August 2025, following the publication of the QVH Strategy 2025 ~~-~~ 2030 in November 2024. By aligning with the Trust’s vision and values, and focusing on targeted areas of funding, QVH Charity will help drive innovation, enhance patient and staff experiences, and support the hospital’s long ~~-~~ term sustainability ~~.~~ Areas of funding focus will be informed by the QVH Strategy 2025 ~~-~~ 2030 and ongoing organisational priorities. .
Approved on behalf of the corporate trustee ~~.~~
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—_
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Jackie Smith Chair of Queen Victoria Hospital NHS FoundationTrust
5
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
FURTHER INFORMATION ABOUT THE GOVERNANCE OF THE CHARITY
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||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Charity|Name:|The|Queen|Victoria|Hospital|NHS|Trust|Charitable|Fund|
|Registered|Charity|Number:|1056120|
|Registered|Address:|The|Queen|Victoria|Hospital,|Holtye|Road,|East|Grinstead,|West|Sussex,|RH19|3DZ|
|Trustee:|Queen|Victoria|Hospital|NHS|Foundation|Trust|
|The|present|voting|Directors|of the|NHS|Foundation|Trust|and|those who|served|during|the|year|to|31|March|2025|are:|
|Abigail|Jago-|Interim|Chief|Executive|Officer|(from|February|2025)|
|Tania|Cubison|-|Chief|Medical|Officer|
|Paul|Dillo|n-|Robinson|-|Non|-E|xecutive|Director|
|Russell|Hobby|-|Non|-E|xecutive|Director|(from|01/07/2023)|
|James|Lowell-|Chief|Executive|Officer|(from|18/09/2023)|
|Karen|Norman|-|Non|-E|xecutive|Director|
|Peter|O'Donnell-Non|-E|xecutive|Director|(from|01/07/2023)|
|Shaun|O'Leary|-|Non|-E|xecutive|Director|(from|01/07/2023)|
|Nicky|Reeves|-|Chief|Nursing|Officer|(until|14/07/2024)|
|Jackie|Smith|-|Trust|Chair|
|Kirsten|Timmins|-|Chief|Operating|Officer|(from|04/03/2023)|
|Maria|Wheeler|-|Chief|Finance|Officer|(from|03/07/2023|until|31/12/2024)|
|Jon|Bell-|Interim|Chief|Finance|Officer|(from|December|2024|until|09/05/2025)|
|Charity|Committee:|The|Corporate|Trustee|has|delegated|responsibility|for|day|-to-|day|management|of|the|charity|to|the|Charity|Committee.|The|
|members|of|the|committee|are:|
|Members|of the|Charity|Committee|(with|voting|rights):|
|X3|Non|-E|xecutive|Directors|
|Deputy|Chief|Finance|Officer|
|Deputy|Medical|Director|
|Deputy|Chief|Nursing|Officer|
|Deputy|Director|of|Finance|
|Representative|of|the|allied|health|professional|workforce|
|Banking:|Bank|accounts|are|held|with:|
|a)|.|CAF|Bank|Ltd|b)|.|—|Lloyds|Bank|Plc|
|Kings|Hill|1/3|London|Rd|
|West|Malling|East|Grinstead|
|Kent|ME194TA|West|Sussex|RH19|1AH|
|Legal|advice:|Bircham|Dyson|Bell|LLP,|50|Broadway,|London,|SW1H|OBL|
|Katherine|Parkin,|
|Independent|Examiner:an|AzetsCF23 Audit8AB|Services,|Ty|Derw,|Lime Tree|Court,|Cardiff Gate|Business|Park,|Cardiff,|
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Queries relating to these accounts should be addressed to the Head of Financial Services, Queen Victoria Hospital NHS Foundation Trust, Holtye Road, East Grinstead, West Sussex, RH19 3DZ ~~.~~
6
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
Statement of Corporate Trustee’s responsibilities in respect of the Corporate Trustee’s Annual Report and the financial statements
The corporate trustee is responsible for preparing the Corporate Trustee’s Annual Report and the financial statements in accordance with applicable law and regulations.
Company law requires the corporate trustee to prepare financial statements for each financial year. Under that law they are required to prepare the financial statements in accordance with UK Accounting Standards and applicable law (UK Generally Accepted Accounting Practice), including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.
Under company law the corporate trustee must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the income and expenditure for that period. In preparing these financial statements, the corporate trustee is required to:
-
select suitable accounting policies and then apply them consistently;
-
makes judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards and the Statement of Recommended Practice have been followed, subject to any material departures disclosed and explained in the financial statements;
-
assesses the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern; and
-
uses the going concern basis of accounting unless they either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so ~~.~~
The corporate trustee is responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Charities Act 2022. They are responsible for such internal control as they determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error, and have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the charitable company and to prevent and detect fraud and other irregularities ~~.~~
The corporate trustee is responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions ~~.~~
On behalf of the corporate trustee
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A \ 1 gea
\Fr ey,
\J] X Pi os
XN
Jackie Smith
Chair, Queen Victoria Hospital NHS Foundation Trust
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Signed:
Jackie Smith
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11 December 2025
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Signed: S Weill ‘4
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11 December 2025
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Simon Marshall Director, Queen Victoria Hospital NHS Foundation Trust
7
13 January 2026
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
Statement of Financial Activities for the year ended 31 March 2025
| 2024~~-~~25 | 2023~~-~~24 | |||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Note | Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||||||||||||||||||||||||||||
| Funds | Funds | Funds | Funds | Funds | Funds | |||||||||||||||||||||||||||||
| £000 | £000 | £000 | £000 | £000 | £000 | |||||||||||||||||||||||||||||
| Income | and | |||||||||||||||||||||||||||||||||
| Endowments from: | ||||||||||||||||||||||||||||||||||
| Donations | and legacies | 3 | 147 | 36 | 183 | 119 | 75 | 194 | ||||||||||||||||||||||||||
| Charitable | activities | 4 | - | - | - | - | - | - | ||||||||||||||||||||||||||
| Investments Total income Expenditure |
on: | 5 | 9 156 |
61 97 |
70 253 |
7 126 |
53 128 |
60 254 |
||||||||||||||||||||||||||
| Raising | funds | 7 | (87) | ~~-~~ | (87) | (46) | (23) | (69) | ||||||||||||||||||||||||||
| Charitable | activities | 8 | ||||||||||||||||||||||||||||||||
| Buildings & | Furniture | (6) | (2) | (8) | (6) | (2) | (8) | |||||||||||||||||||||||||||
| Equipment | (30) | (9) | (39) | (45) | (12) | (57) | ||||||||||||||||||||||||||||
| Patient | & Staff | amenities | (19) | (13) | (32) | (60) | (27) | (87) | ||||||||||||||||||||||||||
| Other | contributions | to | QVH | (26) | (12) | (38) | (15) | (4) | (19) | |||||||||||||||||||||||||
| Total | charitable | activities | (81) | (36) | (117) | (126) | (45) | (171) | ||||||||||||||||||||||||||
| Total | expenditure | (168) | (36) | (204) | (172) | (68) | (240) | |||||||||||||||||||||||||||
| Net income/(expenditure) Transfers between funds |
12 | (12) - |
61 - |
49 - |
(46) 34 |
60 (34) |
14 ~~-~~ |
|||||||||||||||||||||||||||
| Netmovement | movement | in funds | (12) | 61 | 49 | (12) | 26 | 14 | ||||||||||||||||||||||||||
| 1 April 2024 | 12 | 380 | 2,733 | 3,113 | 392 | 2,706 | 3,098 | |||||||||||||||||||||||||||
| Fund | balances | carried | ||||||||||||||||||||||||||||||||
| forward | at31 | March | 2025 | 368 | 2,794 | 3,162 | 380 | 2,733 | 3,113 |
11
The Queen Victoria Hospital NHS Trust Charitable Fund ~~-~~ Annual Report And Accounts 2024/25
Balance Sheet as at 31 March 2025
| 31 March 2025 | 31 March 2025 | 31 March | 2024 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Note | Unrestricted Restricted Total |
Unrestricted Restricted Total |
|||||||||
| Current Assets Debtors |
10 | Funds Funds Funds £000 £000 £000 1 ~~-~~ 1 |
Funds Funds Funds £000 £000 £000 1 ~~-~~ 1 |
||||||||
| Cash and cash equivalents | 447 2,794 3,241 |
587 2,733 3,320 |
|||||||||
| Total Current Assets | 448 2,794 3,242 |
588 2,733 3,321 |
|||||||||
| Creditors: Amounts | falling due | ||||||||||
| within one year 11 |
(80) | ~~-~~ (80) |
(208) | ~~-~~ (208) |
|||||||
| Total NetAssets | 368 2,794 3,162 |
380 2,733 3,113 |
|||||||||
| Funds ofthe Charity 12 |
|||||||||||
| Income Funds: | |||||||||||
| Restricted | ~~-~~ 2,794 2,794 |
~~-~~ 2,733 2,733 |
|||||||||
| Unrestricted | 368 | ~~-~~ 368 |
380 | ~~-~~ 380 |
|||||||
| TotalFunds | 368 2,794 3,162 |
380 2,733 3,113 |
The notes at pages 13 to 20 form part of this account ~~.~~
Approved on behalf of the corporate trustee
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\ j Xi ae
‘ N
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Signed
11 December 2025
Jackie Smith Chair of Queen Victoria Hospital NHS Foundation Trust
12
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
Notes to the account
1 Accounting Policies
1 ~~.~~ 1 Basis of preparation
The financial statements have been prepared under the historic cost convention.
The financial statements have been prepared in accordance with applicable Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective date 1 January 2019, as per the October 2019 Charities SORP and the Charities Act 2011 ~~.~~
The Queen Victoria Hospital NHS Trust Charitable Fund represents a public benefit entity as defined by FRS 102 ~~.~~
The financial statements have been prepared on a going concern basis which the Trustee considers to be appropriate for the following reasons.
-
The business model of the charity is such that its charitable activities are limited to those which it has sufficient funds to support from the excess of funding received over the costs of administering the charity. The charity therefore has no specific commitments and no committed costs beyond its fixed costs of operation which are detailed in note 6.
-
The Trustee has reviewed the cash flow forecasts for a period of 12 months from the date of approval of these financial statements which indicate that the charity will have sufficient funds to meet its liabilities as they fall due for that period ~~.~~
-
*« Consequently, the Trustee is confident that the charity will have sufficient funds to continue to meet its liabilities as they fall due for at least 12 months from the date of approval of the financial statements ~~.~~
In future years, the key risk to the charity is a fall in income from donations but the trustee has arrangements in place to mitigate the consequences of this (see the risk management and reserves sections of the annual report for more information).
1 ~~.~~ 2 Funds structure
Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified as a restricted fund.
Restricted funds are those where the donor has provided for the donation to be spent in furtherance of a specified charitable purpose. The charity's restricted funds result from bequests, the terms of which specify the purposes to which they must be put.
Unrestricted funds ~~-~~ Those funds which are neither restricted income nor endowment funds, are unrestricted income funds, which are sub ~~-~~ analysed between designated (earmarked) funds where the trustees have set aside amounts to be used for specific purposes or which reflect the non ~~-b~~ inding wishes of donors and unrestricted funds which are at the trustee's discretion, including the general fund which represents the charity's reserves ~~.~~
The funds held in each of these categories are disclosed in Note 12.
13
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
1 ~~.~~ 3 Incoming resources
- a) All incoming resources are recognised once the charity has entitlement to the resources, it is probable (more likely than not) that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
Where there are terms or conditions attached to incoming resources, particularly grants, then these terms or conditions must be met before the income is recognised as the entitlement condition will not be satisfied until that point ~~.~~ Where terms or conditions have not been met or uncertainty exists as to whether they can be met then the relevant income is not recognised in the year but deferred and shown on the balance sheet as deferred income ~~.~~
b) Donations
Donations, other than legacies and (see below), are accounted for on receipt ~~.~~
During the year, the Charity received non ~~-~~ monetary donations ("gift in kind") valued to £14,000 from various donors ~~.~~
The nature of non ~~-~~ monetary donations received from various donors include cakes and beverages, various toys and gifts sets, fizzy drinks, boxes of crisps, boxes of chocolates, xmas trees, tables and chairs, burns sim kit etc ~~.~~
Non ~~-~~ monetary donations are recorded on receipt and included in the value of donations ~~.~~ Where the actual value is not known they are valued consistently with the general market value of similar items ~~.~~ Each of these items was distributed prior to the end of the financial year, and the value of these donations has been included in the financial statements as both income and expenditure, in accordance with the Charities SORP (FRS 102) ~~.~~
- c) Legacies Legacies are accounted for as incoming resources either upon receipt or once the receipt of the legacy is probable.
Receipt is probable when:
-
Confirmation has been received from the representatives of the estate(s) that probate has been granted,
-
The executors have established that there are sufficient assets in the estate to pay the legacy,
-
¢ All conditions attached to the legacy have been fulfilled or are within the charity's control.
1.4 Resources expended and irrecoverable VAT
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to each category of expense shown in the Statement of Financial Activities. Expenditure is recognised when the following criteria are met:
-
There is a present legal or constructive obligation resulting from a past event,
-
¢ It is more likely than not that a transfer of benefits (usually a cash payment) will be required in settlement,
-
¢ The amount of the obligation can be measured or estimated reliably.
-
Irrecoverable VAT is charged against the category of resources expended for which it was incurred
1 ~~.~~ 5 Recognition of expenditure and associated liabilities as a result of a grant
Grants payable are payments made to linked, related party or third party NHS bodies and non NHS bodies, in furtherance of the charitable objectives of the funds held on trust ~~.~~
Grant payments are recognised as expenditure when the conditions for their payment have been met or where there is a constructive obligation to make a payment.
14
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
1 ~~.~~ 5 Recognition of expenditure and associated liabilities as a result of a grant (cont ~~.)~~
A constructive obligation arises when:
-
¢« We have communicated our intention to award a grant to a recipient who then has a reasonable expectation that they will receive a grant
-
« We have made a public announcement about a commitment which is specific enough for the recipient to have a reasonable expectation that they will receive a grant
-
¢ There is an established pattern of practice which indicates to the recipient that we will honour our commitment ~~.~~
The trustee has control over the amount and timing of grant payments and consequently where approval has been given by the trustee and any of the above criteria have been met thena liability is recognised. Grants are not usually awarded with conditions attached. However, when they are then those conditions have to be met before the liability is recognised.
Where an intention has not been communicated, then no expenditure is recognised but an appropriate designation is made in the appropriate fund. If a grant has been offered but there is uncertainty as to whether it will be accepted or whether conditions will be met then no liability is recognised but a contingent liability is disclosed.
1 ~~.~~ 6 Allocation of support costs
Support costs are those costs which do not relate directly to a single activity ~~.~~ These include some staff costs, costs of administration, internal and external audit costs and IT support ~~.~~ Support costs have been apportioned between fundraising costs and charitable activities on an appropriate basis ~~.~~ The analysis of support costs and the bases of apportionment applied are shown in note 6 ~~.~~
1.7 Fundraising costs
The costs of generating funds are all costs associated with generating income for the charity.
1 ~~.~~ 8 Costs of charitable activities
Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objects of the charity ~~.~~ These costs, where not wholly attributable, are apportioned between the categories of charitable expenditure in addition to the direct costs ~~.~~ The total costs of each category of charitable expenditure include an apportionment of support costs as shown in note 8 ~~.~~
1 ~~.~~ 9 Debtors
Debtors are amounts owed to the charity. They are measured on the basis of their recoverable amount.
1.10 Cash and cash equivalents
Cash at bank and in hand is held to meet the day to day running costs of the charity as they fall due.
1 ~~.~~ 11 Creditors
Creditors are amounts owed by the charity ~~.~~ They are measured at the amount that the charity expects to have to pay to settle the debt ~~.~~
15
The Queen Victoria Hospital NHS Trust Charitable Fund ~~-~~ Annual Report And Accounts 2024/25
2 Related party transactions
QVH NHSFT is the principal beneficiary of the charity ~~.~~ The charity has provided funding of £87,000 (2023/24 £127,000) to QVH NHSFT for approved expenditure made on behalf of the charity ~~.~~ This is included in the total charitable activity costs of £117,000 (2023 ~~-~~ 24 £171,000) plus allocation of support costs as shown on the face of the Statement of Financial Activities and detailed in Note 8 ~~.~~
QVH NHSFT provides the Charity with administrative services for which a fee is charged. This fee is included in the support costs analysed in Note 6 ~~.~~
At the balance sheet date £80,000 was owed by the Charity to Queen Victoria Hospital NHS Foundation Trust (23/24 £208,000).
During the year none of the members of the NHS Foundation Trust Board or senior NHS staff or parties related to them were beneficiaries of the charity ~~.~~
Neither the corporate trustee nor any member of the QVH NHSFT's board of directors has received honoraria, emoluments or expenses in the year and the trustee has not purchased trustee indemnity insurance.
3 Income from donations and legacies
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||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|funds|funds|Total|Total|
|£000|£000|£000|£000|
|Donations|from|individuals|126|12|138|55|
|Corporate|donations|21|8|29|3|
|Donations|from|societies,|charities|and|fundraising,|etc.|-|1|1|67|
|Legacies|-|15|15|69|
|147|36|183|194|
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Material legacies ~~-~~ During the year the following amounts were received:
Restricted ~~-~~ £15,000 received from Parker Knight relating to Rehab Donation ~~.~~
4 Income from charitable activities
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||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|funds|funds|Total|Total|
|£000|£000|£000|£000|
|Fundraising|activities|-|-|-|-|
|from|investment|
|Investment|income|was|derived|entirely|from|cash|on|deposit|in|the|UK|.|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|funds|funds|Total|Total|
|£000|£000|£000|£000|
|Cash|on|deposit|9|61|70|60|
|9|61|70|60|
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5 Income from investment
In 2024/25 Interest earned increased throughout the year as a result of the substantial cash balance held in the account ~~.~~ This resulted in investment income of about £70,000 for the year compared with £60,000 interest earned in 2023/24.
The Lloyds bank account holding a significant amount of cash for the charity generated the highest interest earnings for the year ~~.~~
16
~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
6 ~— Allocation of support costs and overheads
Support and overhead costs are allocated between fundraising activities and charitable activities. Governance costs are those support costs which relate to the strategic management of a charity ~~.~~
Governance costs and the financial administration costs attributable to fundraising activities are apportioned based on the total unrestricted expenditure and administration costs for the year for each support cost activity shown in the table below ~~.~~
The Governance costs and the financial administration costs attributable to charitable activities represent the support costs incurred during the year after deducting the portion of support costs allocated to fundraising activities ~~.~~
The bases of allocation used are as follows:
-
Staff time: based on the cost of time spent by administrative staff of QVH NHSFT ~~.~~
-
Balances: apportioned on the basis of the average balances during the year of each fund ~~.~~
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|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|Allocation|and|Raising|Charitable|2024|-|25|2023|-|24|Basis|of|
|apportionment|of|funds|Activities|Total|Total|apportionment|
|support|costs|
|£000|£000|£000|£000|
|Independent|Examination|-|6|6|5|Balances|
|Financial|services|-|8|8|11|Staff time|
|Computer|expenses|-|5|5|11|Balances|
|Other|expenses|1|5|6|5|Balances|
|Total|Governance|1|24|25|32|
|Financial|administration|1|6|7|9|Staff time|
|Total|2|30|32|41|
|Apportionment|Unrestricted|Restricted|2024|-|25|2023|-|24|
|Funds|Funds|Total|Total|
|£000|£000|£000|£000|
|Raising|funds|2|-|2|2|
|Charitable|activities|2|28|30|39|
|Total|4|28|32|41|
|Analysis|of expenditure expenditure|on|raising|funds|
|Unrestricted|Restricted|2024|-|25|2023|-|24|
|Funds|Funds|Total|Total|
|£000|£000|£000|£000|
|Fundraiser|85|-|85|67|
|Support|costs|2|-|2|2|
|87|-|87|69|
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- 7 Analysis of expenditure expenditure on raising funds
17
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~~The Queen Victoria Hospital NHS Trust Charitable Fund - Annual Report And Accounts 2024/25~~
11 Analysis of charitable funds
11.1 Categories and purposes of funds
Fund type: Nature and purpose of the fund: Unrestricted Funds The General Fund receives unrestricted donations and is used for general charitable purposes ~~.~~ Within the General Fund the trustee has designated the NHS Charities Together, Paediatric and Staff Funds, as shown in Note 11 ~~.~~ 2 below. Restricted Funds _ Most of these funds arise from legacies which specify particular uses for the funds. The CREW Fund is for the provision of an annual camp for children who are or have been patients in the burns department ~~.~~ The Jenny Dorricott Fund is for charitable purposes relating to burns ~~.~~ The Linda Furminger Fund is for charitable purposes relating to burns ~~.~~ The Margaret Hole Fund is for charitable purposes relating to plastic surgery ~~.~~ The Lottie House Fund is for charitable purposes relating to the treatment of burns. The Derrick Hughes Fund is for charitable purposes relating to the treatment of burns. The Evelyn Humphrey Fundis for the provision of patients’ comforts ~~.~~ The JK Fund is for charitable purposes relating to microsurgery ~~.~~ The John McCully Fund is for charitable purposes relating to burns and the provision of x ~~-~~ ray facilities ~~.~~ The NHSCT Stage 1 Distribution 3 Fund is for the support of minority ethnic groups within the hospital. The NHSCT Stage 3 Fund is for psychological therapies in support of the hospital's staff. The Muriel Nicoll Fund is for the benefit of the Eye Bank ~~.~~ The Thomas Fund is for charitable purposes relating to maxillofacial surgery ~~.~~
The NHSCT Stage 4 Fund is a development grant for donor development and marketing, received in February 2023. The Knight Legacy Fund is for the benefit of Rehab ~~.~~ The Peanut Fund is for is for the support of the Peanut Ward ~~.~~
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The Queen Victoria Hospital NHS Trust Charitable Fund ~~-~~ Annual Report And Accounts 2024/25
11 ~~.~~ 2 Analysis of fund movements (continued)
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||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Balance|Incoming|Resources|Transfers|Balance|
|1|April|Resources|Expended|31|March|
|2023|2024|
|£000|£000|£000|£000|£000|
|Unrestricted|Funds|
|Designated|funds|within|the|
|General|Fund:|
|General|361|125|(172)|34|348|
|Paediatrics|29|1|-|-|30|
|Staff|2|-|-|-|2|
|392|——“‘«~XGSSC‘“‘CSC“(N72NC~C«“‘ “880|
|Restricted|funds|
|CREW|Fund|2|6|(9)|1|-|
|Jenny|Dorricott|Fund|-|-|-|-|-|
|Linda|Furminger|Fund|1|-|-|-|1|
|Margaret|Hole|Fund|113|2|(2)|-|113|
|Lottie|House|Fund|13|-|-|-|13|
|Derrick|Hughes|Fund|41|1|(1)|-|41|
|E|.|M|.|Humphrey|Fund|35|1|-|-|36|
|JK|Fund|2,336|116|(|32)|-|2,420|
|John|McCully|Fund|14|-|-|-|14|
|Muriel|Nicoll|Fund|89|2|(1)|-|90|
|NHSCT|Stage|1|Distribution|3|16|-|-|(|16)|-|
|NHSCT|Stage|3|6|-|-|(6)|-|
|Thomas|Fund|5|-|-|-|5|
|NHSCT|Stage|4|35|0|(23)|(13)|-|
|2,706|128|(6B)|(84)|2733|
|Total|Funds|3,098|254|(2402)|O|3,13|
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The reason behind fund transfer in 2324 is as a result of coding. This is unique to the NHS charity together fund, where expenditures were being supported from the General Fund ~~.~~ At the end of each project, the Charity Manager reports the conclusion of the programme to the committee and balance in such accounts are transferred to the General fund as a reimbursement.
12 Subsequent Events
There are no subsequent events to disclose for 2024/25 ~~.~~
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