Company registration number.. 03190540
Charity iegislralion number.. 1056051
Herefordshire Federation of Women's Institutes
(A company limited by guarantee}
Annual Report and Financial Statements
for the Year End8d 31 Decemb8r 2024
Independent Accountancy Limited
Coldmoor Farm
Pulley
Ledbury
Herefordshire
HR82RD

Herefordshire Federation of Women's Institutes
Contents
Reference and Administrative Details
Trustees, Report
2to3
Independent Examiner's Report
statement of Financial Activities
5106
Balance Sheet
7t08
Notes lo th8 Financial Statements
91015

Herefordshire Federation of Women's Institutes
Reference and Administrative Detalls
Charity Rogistration Numbèr
1056051
Company Rg9i8tration Numbor 03190540
Registered Office
Wl House
go Sl Owens Street
Hereford
HR12QD
Independent Accountancy Limited
Coldmoor Farm
Pulley
Ledbury
Herefordshir8
HR8 2RD
Indop•ndgnt Examinor
P8ge 1

Herefordshire Federation of Women's Institutes
Trustees. Report
The Irustees. who are directors for the purposes of company law, present the annual report logelhei
with the financial slalements of the charitable company for the year ended 31 December 2024.
Objectives and activities
Fundraising disclosures
During the year the main fundraiser was the stand at The Royal Three Counties Show, seNing food
and beverages.
Public beneflt
The principle activity Is the furtherance of the Women's Inslilule movement in Herefordshire.
During the year there were 44 Women's Inslilules, with 1053 members.
The Iruslees ¢onfirm that they have complied with the requirements ol section17 of th8 Charities Act 2011
to have due regard lo the public benefit guidance published by the Charity Commission for
England and Wales.
TNstee$ and offlcars
The Iruslees and olli¢er$ serving during the year and since the year end were as follows..
Trustee8'.
J We¢xlhou$e
S Walker
M Simcock
M Voo9d
V Madgen
G Voogd
FSnanclal Instruments
Objectives and pollcles
The charity's activities expose il lo a number of financial risks including credit risk, ¢ash flow risk and
liquidity risk. The use of financial derivatives is govemed by the charity's policies approved by Ihe
board of Iruslees, which provide wrillen principles on the use of finarntial derivatives lo manage these
risks. The charity does not use derivative financial instruments for speculative purposes.
Liquldity risk
In order lo maintain liquidty to ensure that sufficient funds are available for ongoing operations and
future developments, Ihe charity uses a mixture of long-lerm and shorl-lerm debt finance.
Further details regarding liquidity risk can be found in the Statement of accounting policies in the
financial statements.
Page2

Herefordshire Federation of Women's Institutes
Trustees, Report
Statement of tru8tee8' re8ponslbllltle8
The trustees {who are also the directors of Herefordshire Federation of Women's Institutes for the
purposes of company law) are responsible for preparing the IfUStees' report and the financial
statements in accordance wilh applicable law and United Kingdom Accounting Standards (United
Kingdom Generally Accepted AccoLtnting Practice), including FRS 102 "The Financial Reporting
Standard applicable in the UK and Republic of Ireland"
Company law requires the trustees to prepare financial statements for each financial year. Under
company law the trustees musl not approve the financial statements unless they are satisfied that
they giv8 2 true and fair view of the state of affairs of the charitable company and of the incoming
resources and application of resources, including its income and expenditure, of the charitable
company for that period. In preparing these financial statements, the trustees are required to..
select suitable accounting policiès and apply them consis18ntly',
observe the methods and principles in the Charities SORP.,
makejudgemenls and eslimales that are reasonable and prudenl.,
state whelher applicable accounting standards, comprising FRS 102 have been followed, subject
lo any material departures disclosed and explained in the financial slatemenls., and
prepar8 the financial statements on the going concern basis unless il is inappropriate to presume
Ihal th8 charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that can disclose with reasonable
accuracy al any lime the financial position of the charitable company and enable them to ensure that
the financial slalemenls comply with the Companies Act 2006 They are also responsible for
saf8guarding the assets of the charitable company and hence for taklng reasonable steps for the
prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporat8 and financial
information included on the charitable company's website. Legislation governing the preparation and
dissemination of financlal statements may differ from legislation in other jurisdictions.
Small companle8 prov181on 8tatemènt
This report has been prepared in accordance with the small companies regime under the Companies
Act 2006.
The annual report was approved by the Iruslees of the charity on
behalf by.
and signed on its
oodhouse
Trustee
Margaret Simcock
Trustee
Page 3

Herefordshire Federation of Women's Institutes
Independent Examinerfs Report to the trustees of Herefordshire Federation of
Women's Institutes {'the Company.)
I report to the charity trustees on my examination of the accounts of the Company for the year ended
31 December 2024.
ResponslbilltS05 and basls of report
As the charity's Iruslees of the Company land also its directors for the purposes of company law) you
are responsible for the preparation of the accounts in accordance with the requirements of the
Companies Acl 2006 ('the 2006 Act.).
Having satisfied myself that the accounts oflhe Company are not required to b@ audited under Part
16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination
of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('Ihe 2011 Act.).
In carrying oul my examination I have followed the Directions given by the Charity Commission und8r
section 145(5}{b) of the 2011 Act.
Independent examlner'8 ststemont
I have completed my examination. I confirm that no matters have come to my attention in connection
with the examination giving m8 cause to believe..
1. accounting records were not kept in respect of Herefordshire Federallon of Wom8n's Institutes
as required by section 386 ofthe 2006 Act. or
2. the accounts do not accord with those records., or
3. the accounts do not comply with the accounting requirements of sectlon 396 of the 2006 Act
other than any requirement that the accounts give a 'true and fair view, which is not a matter
considered as part of an independant examination,. or
4. the accounts have not b88n prepared in accordance with the methods and principles of Ihe
Statement of Recommended Practice for accounting and reporting by charities lapplicable to
charities preparing Iheir accounts in accordance wtth the Financial Reporting Standard
applicable in the UK and Republic of Ir81and IFRS 102)].
I have no concerns and have come across no oth8r matters in connection with the examination to
which altention should be drawn in this report in order to enable a proper understanding of th8
accounts to be reached.
Kirsten Exton FCCA
CPAA
Cddmcor Farm
Putley
Ledbury
Herefordshire
HR8 2RD
Dale..
P8ge 4

Herefordshire Federation of Women's Institutes
Statement of Financial Activities for the Year Ended 31 December 2024
(Including Income and Expenditure Account and Statement ofTotsl
Recognised Gains and Losses)
Unrestricted
funds
Restricted
funds
Total
2024
Note
Income and Endowments from:
Donations and legacies
Charitable activilies
Other trading activities
Other in¢ome
51,773
1,009
3,052
51,773
1,009
3,052
Tolal Income
56,044
56,044
Expendlture on:
Raising funds
Charitabl8 activllles
(1,7481
{1,748)
67,388
Totsl expendllure
N818xp8ndStur8
Net movement In funds
69,136
13,244
13,244
(13,2441
Reconclllatlon of funds
Total funds brought forwaTd
Total funds carried fo￿ard
115,234
8,486
8,486
Restricted
funds
123,720
110,476
Total
2023
13
101,990
Unrestrlctod
funds
Note
Income and Endowments from:
Donations and legacies
Charltable actlvllles
Othèr tradlng activities
Olherincome
110
52,680
2,294
1,024
110
52,680
2,294
1,024
Total Incom8
56,108
56,1082
Expendlture on..
Raising funds
Charitable activities
{2,8071
(2,8071
65,141
Total expenditure
3,150.
(3,150).
(8.794} (3, 150)
67,948
Net 8xpenditure
Net movement in funds
111.840)
Reconclllatlon of funds
Total funds brought forward
123,988
11,636
135,624
The notes on pages 9 to 15 form an integral part of these financial slalements.
Page 5

Herefordshire Federation of Women's Institutes
ststement of Financial Activities for the Year Ended 31 December 2024
(Including Income and Expenditure Account and Statement of Totsl
Recognised Gains and Losses
Unrestrlcted
funds
Restricted
funds
Total
2023
Note
Total fiJnds carried forward
13
115234
123720
All of the charily's activities derive from continuing operations during the above hvo periods.
The funds breakdown for2022 is shown in note13 .
Th8 notes on pages91015 form an integra1 part ofthese financial statements.
Page6

Herefordshire Federation of Women's Institutes
(Registration number.. 03190540)
Balance Sheet as at 31 December 2024
2024
2023
Note
Flxed assets
Tangible assets
Current assets
Stocks
Debtors
Cash at bank and in hand
85,728
86,222
10
253
253
150
42,182
42,585
29,133
29,386
Credltors: Amounts fallSng due wlthln one year
Net current assets
24,748
110476
Net assets
123720
Funds of the charlty:
Restrlcted Income funds
Reslricled funds
8,486
8,486
Unre8trlct•d Income funds
Unrestricted funds
101990
Total funds
13
110,476
123,720
For the financial year ending 31 December 2024 the charity was enlilled to exemption from audil
under section 477 of the Companies Acl 2006 relating to small companies.
Directors, responsibilities..
The members have not required Ihe charity to Obtain an audit of its accounts for the year In
question in accordancewith section 476; and
The directors acknowledge their respjnsibililies for complying with the requirements of th& Act with
r8spect lo accounting records and the preparation of accounts.
The notes on pages 9 to 15 form an integral part of these financial sla18ments,
Page 7

Herefordshire Federation of Women's Institutes
(Registration number: 03190540)
Balance Sheet as at 31 December 2024
The
nan
ial statements on pages 5 to 15 were approved by the t￿￿tees, and authorised for issue on
z.cand signed on their behalf by..
(x)dhouse
Trustee
Margaret Simcc£l<
Truste8
The notes on pages9 to15 form an integral part ofthese financial slatements.
Page8

Herefordshire Federation of Women's Institutes
Notes to the Financial Statements for the Year Ended 31 December 2024
1 Charity status
The charity is limited by guarantee, incorporated in England & Wales, and consequently does
not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1
towards the assets of the charity in the event of liquidation.
The address of its registered office is..
Wl House
90 Sl Owens Street
Hereford
HR1 2QD
2 Accountlng pollcl88
Summary of significant accountlng pollclès and key accounting e8tlmat8s
The principal accounting policies applied in the preparation of these financial statements are set
out below. These policies have been consislenlly applied to all the years presented, unless
otheNise slated.
Statement of compllanco
The financial slalements have been prepared in accordance with Accounting and Reporting by
Charities.. Statement of Recommended Practice (applicable to charities preparing their
accounts in accordance with the Financial Reporting Standard applicable in the UK and
Republi¢ of Ireland {FRS 10211 (issued in O¢lober 2019} - (Charities SORP {FRS 102)), the
Financial Reporting Standard applicable in the UK and Republi¢ of Ireland (FRS 102) and the
Cornpanies A¢t 2006.
Basis of preparation
Herefordshire Federation of Women's Institutes meets the definition of a public benefit entity
under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction
value unless othemise staled in the relevant accounting policy notes.
Golng concern
The trustees consider that there are no material uncertainties about the charity's ability to
continue as a going concern nor any significant areas of uncertainly that affect the carrying value
of assets held by the charity.
Income and endowment8
All income is recognised once the charity has entitlement to the income, il is probable that the
income will be received and the amount of the income receivable can be measured reliably.
Poge 9

Herefordshire Federation of Women's Institutes
Notes lo the Financial Statements for the Year Ended 31 December 2024
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and
settlement dale. In the event that a donation is subject to conditions that require a level of
performance by the charity before the charity is enlilled to the funds, the income is deferred and
not recognised until either those conditions are fully met, or the fulfilmenl of those conditions is
wholly within the control of the charity and il is probablè that these conditions will be fulfilled in the
reporting period.
Expenditure
All expenditure iy recognised once there is a legal or constructive obligation lo that expenditure, it
is probable settlement is required and the amount can be measured reliably. All costs are allocated
to the applicable expenditure heading that aggregate similar costs lo that category. Where costs
cannot be directly attributed to particular headings they have been allocated on a basis consistent
with the use of resources, with central staff costs allocated on the basis of lirne spent, and
depreciation charges allocated on the portion of the asset's use. Other support costs are
allocated based on the spread of staff costs.
Ralslng funds
These are Costs incurred in attracting voluntary income, the management of investments and
those incurred in trading a¢livilies that raise funds.
Charitable actlvltles
Charitable expenditure Compr￿Se$ Ih05e costs incurred by the charity in the delivery of its
activities and services for its benefi¢iaries. 11 includes both costs that ¢an be allo¢aled directly to
such activities and those costs of an indirect nature necessary lo support them.
Support costs
Support costs include central functions and have been allocated lo aclivity cost categories on a basis
Consistent with the use of resources, for example, 8llo¢ating property costs by floor areas, or
per capila, staff costs by Ihe time spent and other costs by their usage.
Govèrnance costs
These include the costs attributable to the charity's compliance with conslilutional and slalulory
requirements, including audit, strategic management and trustees rneelings and reimbursed
expenses.
Taxatlon
The charity is considered to pass the lests set out in Paragraph 1 Schedule 6 of th6 Finance A¢t
2010 and therefore it meets the definition of a charitable company for UK corporation lax
purposes. Accordingly. the charity is potentially exempt from laxalion in respect of income or
¢apilal gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act
2010 or Section 256 of the Taxation of Chargeable Gains Act 1992. to the extent that su¢h
income or gains are applied ex¢lusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent
accumulated depreciation and subsequent accumulated impairment losses.
Poge 10

Herefordshire Federation of Women's Institutes
Notes to the Financial Statements for the Year Ended 31 December 2024
Depreciation and amortlsation
Depreciation is provided on tangible fixed assets so as to write off the cosl or valuation. less any
estimated residual value, over their expected useful economic life as follows..
Asset class
Fixtures &
Fittings
DepreGiation method and rate
150A reducing Balance
Investment propgrtieg
Wl House was valued during 2017, with a vacant possession value of £190,000. 11 has not
been valued since that date, nor revalued within the accounts.
stock
Stock is valued al the lower of cost and eslimaled selling price less costs to complete and sell,
after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-
out IFIFO}.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-lerm
highly liquid inv8slmenls that are readily convertible to a known amount of ¢ash and are subject
lo an insignificant risk of change in value.
Trade creditors
Trade creditors are obligations to pay for goods or servlces that have been acquired in the
ordinary course of business from suppliers. Accounts payable are classified as current liabilities if
the charity does not have an unconditional right, al the end of the reporting period, lo defer
settlement of the creditor for al least twelve months after the reporting date. If there is an
unconditional right to defer selllement for at least twelve months after the reporting dale, they
are presented as non-current liabilities. Trade creditors are recognised initially al the transaction
price and subsequently measured at amortised cost using the effective interest method.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion
in furtherance of the objectives of the charity.
Reslri¢ted in¢ome funds are those donated for use in a particular area or for specific purposes,
the use of which is reslricled to that area or purpose.
Flnanclal instrumonls
Classification
Financial assets and financial liabilities are re¢ognised when the charity becomes a party lo the
contractual provisions of the instrument.
Financial liabilities and equity instruments are classified aGGording to the substance of the
contractual arrangements entered into. An equity inslrumenl is any contract that evidences a
residual interest in the assets of the charity after deducting all of ils liabilities,
Pogell

Herefordshire Federation of Women's Institutes
Notes to the Financial Statements for the Year Ended 31 December 2024
Recognition and measurement
All financial assets and liabilities are initially measured at transaction price {in¢luding transaction
coslsl, except for those financial assets classified as al fair value through profit or loss, which
are initially measured at fair value {which is normally the transaction price excluding transaction
costs). unless the arrangement ¢onslilules a financing Iransaclion.11 an arrangement constitutes
financing transaction, the financial asset or financial liability is measured al the present value of
thè future paymènts discounted at a market rale of interest for a similar debt instrument.
Financial assets and liabilities are only offset in the slalement of financial position when, and
only when there exists a legally enforceable right to sel off the recognised amounts and the charity
intends either lo sellle on a net basis, or to realise the asset and sellle the liability simultaneously.
Financial assets are derecognised when and only when al the conlraclual rights to the cash
flows from the financial asset expire or are settled, b} the charity transfers lo another party
substantially all of the risks and rewards of ownership of the financial asset, or ¢1 the charity,
despite having retained some, but not all, significant risks and rewards of ownèrship, has
Ifansferred control of the asset to another party.
Financial liabilities are derecognised only when the obligation sperified in the contract is discharged,
cancelled or expires.
Falrvaluo measurement
The best evidence of fair value is a quoted price for an identical asset in an active market.
When quoted prices are unavailable, the price of a re¢ent transaction for an identical asset
provides evidence of fair value as long as there has not been a significant change in economic
¢ir¢umstances or a significant lapse of lime since the transaction took place. If the market is not
active and re¢enl transactions of an identical asset on their own are not a good estimate of fair
value, the fair value is estimated by using a valuation technique.
3 Income from donations and legacies
Unrestricted
fund8
G8n8ral
Total
funds
Donations and legacies.
Donations from Gompanles, trusts and slmilar proceeds
Total for 2024
58
58
58
58
Total for 2023
110
110
4 Income from charitable activities
Page 12

Herefordshire Federation of Women's Institutes
Notes to the Financial Statements for the Year Ended 31 December 2024
Unrestricted
funds
General
Total
funds
Affiliation fees & branch charges
Wl Events
National Federation dues
13,903
22,910
13,913
22,910
14.960
Total for2024
51,773
51,773
Total for 2023
52,616
52,616
5 Incom6 from other tradlng actlvltles
Unrestrlcted
funds
General
Total
fund8
Tradlng Incoma.,
Sales of goods and services
Total for 2024
1,009
1,009
1,009
1,009
Total for 2023
2,069
6 ExpendSture on charltable actlvltlo8
Unrestrlcted
funds
General
Restrlcted
funds
Total
funds
Nota
National Federation dues
Allocated support costs
Governance costs
14,960
50,035
2,393
14,960
50,035
2,393
Total 2024
67,388
67,388
Total 2023
61,991
65,141
Pago 13

Herefordshire Federation of Women's Institutes
Notes to the Financial Statements for the Year Ended 31 December 2024
Total
expenditurn
7 Trustees remuneratlon and expenses
During the year the charity made the following transactions with Iruslees..
£1,413 {2023'. £2,057) of expenses were reimbursed to during the year.
No trustees, nor any persons connected with them, have re￿IVed any remuneration from Ihe charity
during the year.
No trustees have received any other benefits from the charity during the year.
8 Taxatlon
The charity Ss a ￿gIStered charity and is therefore exempt from taxation.
9 Tanglbla flxed assets
Land and
bulldlng8
Furnlture and
equlpment
Total
Cost
At 1 January 2024
At 31 December 2024
112987
Depreciatlon
At1 January 2024
Charge for the year
At 31 December 2024
8,789
17.976
494
26,765
8,789
18,470
27,259
Net book value
At 31 December 2024
At 31 D￿ember 2023
82,929
86,222
Iostock
2023
2022
Stocks
253
253
Page 14

Herefordshire Federation of Women's Institutes
Notes to the Financial Statements for the Year Ended 31 December 2024
11 Debto
2023
2022
Prepayments
150
12 Credltors: amounts falling due within one year
2023
2022
Trade creditors
Other taxation and social security
Oth8r creditors
Accruals
92
654
2.912
980
96
926
2,605
1,460
4,638
5,087
13 Fund8
Balance at 31
December
2024
Balance at 1
January 2024
Incoming
resources
Resources
expended
Unr08tilcted funds
General
115,234
55,892
{69,136)
101,990
Restrlcted funds
8.486
Total fund8
123720
110476
Balance at 31
December
2023
Balance at 1
January 2023
Incomlng
resources
Resources
expended
Unrestricted funds
General
123.988
56.064
{67,948
115.234
Restricted funds
Total funds
149,782
56,038
70,1961
123,720
Page 15

Herefordshire Federation of Women's Institutes
Statement of Financial Activities by fund for the Year Ended 31 December 2024
Unrestrlcted Funds
Total
Total
Unrestricted Unrestricted
Funds
Funds
2024
2023
Incom6 and Endowments from:
Donations and18gacies
Charitable acliviti8S
Other trading activities
Other incom8
58
51,773
1,009
3.052
110
52.680
2,294
1,024
Total incom8
55.892
56.108
Expendltur6 on:
Raising funds
Charitable activllles
(1.748)
67,388
{2,8071
61,991
Total expenditure
Net expenditure
69,136
64,798
13.244)
8,690
N81 movement In funds
113,244>
(8,690)
Reconclllatlon of funds
Totsl funds brought fornard
Total funds carried fornard
115,234
123,988
101,990
115,235
This page does not form part of the slalutory financial statements.
Pag8 16

Herefordshire Federation of Women's Institutes
Statement of Financial Activities by fund for the Year Ended 31 December 2024
Restricted Funds
Total
Total
Restricted Restrlcted
Funds
Funds
2023
2024
Income and Endowments from:
Expendlturo on:
Charitable activities
3,150
Total expenditure
Nel exp8nditure
Reconcillation of funds
3,150
(3,150)
Total funds brought forward
Total fvnds carried fcxward
11,636
8,486
8,486
This page does not form part of the statutory fina￿la1 statements.
Page 17

Herefordshire Federation of Women's Institutes
Detsiled Ststement of Financial Activities for the Year Ended 31
December 2024
Total
2024
Total
2023
Income and Endowments from:
Donations and legacies lanalysed below)
Charitable activities (analysed below)
Other trading aclivi118s {analysed below)
Other incom6 lanalysed below)
Total income
110
52,680
2,294
51,773
1,009
3,052
55,892
56,108
Expenditure on:
Raising funds {analysed below}
Charitable activities {analysed below)
Total expenditure
Nel expenditure
Nel movement in funds
(1,748)
67,388
(2,8071
65,141
69,136
67,948
11,840
(13.244)
(11,8401
Reconclllatlon of funds
Total funds brought forward
Total funds canied foNard
123 720
135624
110476
123,720
This page do@s not form part of Ihe statutory financial slalemenls.
Page 18

Herefordshire Federation of Women's Institutes
Detsiled Statement of Financial Activities for the Year Ended 31
December 2024
Total
2024
Total
2023
Donatsons and legacles
Appeals and donations
58
110
110
Charltable actlvltles
Subscriptions
National F8deration dues
Fundraislng and events
13,903
14,960
22,910
12,740
15,119
51,773
52,680
Other tradlng actlvltles
Salas of purchased goods
1,009
2.294
1,009
2,294
Other Income
Olh9r income
3,052
3,052
1,024
Ralslng funds
Purchas8s- publl¢atlons
1,748
1,748
2,807
2,807
Charltable actlvltles
Other fundraislng costs
Nalonal Federation du8S
Wages and salaries
Rates
Light, h8atand power
Insurance
Evenl exp8nses
R8palrs and maintenance
Repairs and renewals
Telaphone and fax
Office expenses
Computer softwar8 and mainlen8nce cosls
Printing, poslage and slationery
Trade subscriptions
Charitable donations
Sundry expenses
Cleaning
Advertising & promotion
This page does not form part of the statutory financial statomenls.
Page 19
114,960)
121,811)
12111
(3,846)
<2,048)
115,6831
{13,093)
{21,320)
1172)
(1,240)
11,715)
115,1271
1790)
11,288)
(451)
1809)
1801)
(1,3201
(1,850)
(89)
11.380)
{2,182)
1891
1361
1153}
(67)
1143}

Herefordshire Federation of Women's Institutes
Detailed Ststement of Financial Activities for the Year Ended 31
December 2024
Total
2024
Tolal
2023
Bank charges
Dep￿￿atIon of fixtures and fittings
Accountancy fees
Trustees expenses
{1131
(4941
(980)
1,413
{153)
(581)
(1,003)
2,057
This pag@ does not form part of the statutory financial stalemenls.
Page 20