Treasurer’s Report 2023-24
Annual General Meeting
Thursday 12 September, 2024
The PTA financial year runs 1[st] May 2023 – 30[th] April 2024. The accounts for year ending 30 April 2024 will need to be audited and submitted to the Charities Commission before the deadline of February 2025.
| Opening balance - 01/05/2023 |
Closing balance - 30/04/2023 |
|
|---|---|---|
| Current account | £27,615 | £32,766 |
| PayPal | £1,047 | £1,289 |
| Total | £28,662 | £34,055 |
Money deposited into the accounts during the financial year totals £36,732. This income is a combination of proceeds from fundraising activities (raffles, sponsored events, fairs etc.) and donations made via voluntary contributions, salary sacrifice, and other donations.
Payments from the accounts during the financial year totals £31,401. These payments primarily consist of donations to the schools, as well as event expenses and subscriptions.
Significant donations were made to the schools in the financial year. For the benefit of committee members, event income and donations to the schools for the school year 202324 is tabularised on the next page.
Our accounts for the financial year will be independently examined by a qualified accountant prior to submission to the Charity Commission.
Sam Newman
Polehampton PTA Treasurer
Event income (2023-24 school year)
| Scarecrow trail | £585(+£585 for Colleton PTA) |
|---|---|
| Bake sales* | £2,676 |
| Christmas cards | £824 |
| Inf. Sponsored event | £2,040 |
| Jnr. Sponsored event | £2,789 |
| Currynight | £409 |
| Quiz night | £834 |
| Christmas Fair | £4,114(+£500 matched funding) |
| Summer Fair | £3,542 |
| Inf. Voluntarycontributions* | £2,056 |
| Jnr. Voluntarycontributions* | £2,245 |
| Bags2School | £842 |
| Inf. Disco | £403 |
| Inf. Movie night | £606 |
| Jnr. Disco | £593 |
| TPC Donation | £6,286 |
| TOTAL | £30,844 |
*event income transferred directly to schools
PTA Donations to the Schools (2023-24 school year)
| Inf. Coach hire to Xmaspanto | £1,200 |
|---|---|
| Jnr. Panto(in school) | £1,476 |
| Inf. RWI Books | £2,930 |
| Inf. New AV system | £5,802 |
| Jnr. New AV system + screen | £8,826 |
| Bake sales | £2,676 |
| Inf. Voluntarycontributions | £2,056 |
| Jnr. Voluntarycontributions | £2,245 |
| TOTAL | £27,211 |
2
POLEHAMPTON C of E SCHOOLS PARENT TEACHER ASSOCIATION PAYMENTS AND RECEIPTS 01/05/2023 - 30/04/2024
| Receipts | Payments | |||||
|---|---|---|---|---|---|---|
| Date | Transaction Type | Description | (paid in) | (paid out) | Balance | Notes |
| £27,615.28 | ||||||
| 02/05/2023 | Event income | Stripe Payment(online sales) | £825.71 | £28,440.99 | ||
| 19/05/2023 | Corporate donation | Amazon | £110.10 | £28,551.09 | ||
| 19/05/2023 | PTA donation | Infant leaversgifts | -£675.00 | £27,876.09 | ||
| 19/05/2023 | PTA donation | Infant bake sales | -£683.00 | £27,193.09 | ||
| 19/05/2023 | PTA donation | Infant sponsored event | -£2,712.00 | £24,481.09 | ||
| 19/05/2023 | Event expense | Deposit for fish and chips, quiz night | -£100.00 | £24,381.09 | ||
| 22/05/2023 | Corporate donation | Hare Hatch Sheeplands | £195.78 | £24,576.87 | ||
| 26/05/2023 | Event expense | Infant movie night snacks | -£177.11 | £24,399.76 | ||
| 26/05/2023 | PTA donation | Junior bake sales | -£1,024.60 | £23,375.16 | ||
| 26/05/2023 | Event expense | Disco DJ deposits | -£135.00 | £23,240.16 | ||
| 01/06/2023 | Event income | Stripe Payment(online sales) | £254.22 | £23,494.38 | ||
| 01/06/2023 | Donation | Salarysacrifice | £200.00 | £23,694.38 | ||
| 09/06/2023 | Donation | £5.00 | £23,699.38 | |||
| 12/06/2024 | PTA donation | Infant supplies | -£519.97 | £23,179.41 | ||
| 12/06/2024 | PTA donation | Junior supplies | -£1,188.25 | £21,991.16 | ||
| 12/06/2024 | Event expense | Scout hut hire(quiz night) | -£90.00 | £21,901.16 | ||
| 12/06/2024 | Event expense | Disco DJ balance | -£150.00 | £21,751.16 | ||
| 16/06/2023 | Donation | Twyford round table | £250.00 | £22,001.16 | ||
| 23/06/2023 | Deposit | Cheque | £292.00 | £22,293.16 | ||
| 23/06/2023 | Event income | Cash(bake sales) | £440.60 | £22,733.76 | ||
| 23/06/2023 | Event income | Cash(bake sales) | £674.79 | £23,408.55 | ||
| 23/06/2023 | Event expense | Cash withdrawal,summer fair floats | -£850.00 | £22,558.55 | ||
| 27/06/2023 | Event income | Summer fair cardpayments | £917.51 | £23,476.06 | ||
| 28/06/2023 | Event income | Cardpayments | £34.41 | £23,510.47 |
| 28/06/2023 | Event income | Cardpayments | £0.98 | £23,511.45 | |
|---|---|---|---|---|---|
| 28/06/2023 | Donation | Salarysacrifice | £200.00 | £23,711.45 | |
| 29/06/2023 | Event income | Summer fair cash takings | £3,550.00 | £27,261.45 | |
| 29/06/2023 | Event income | Summer fair cash takings | £456.75 | £27,718.20 | |
| 30/06/2023 | Event expense | Quiz night food expenses | -£530.00 | £27,188.20 | |
| 30/06/2023 | Event expense | Summer fair expenses | -£490.40 | £26,697.80 | |
| 30/06/2023 | Event expense | Summer fair expenses | -£348.95 | £26,348.85 | |
| 30/06/2023 | Event expense | Summer fair expenses | -£243.51 | £26,105.34 | |
| 30/06/2023 | Event expense | Summer fair expenses | -£167.82 | £25,937.52 | |
| 30/06/2023 | Event expense | Summer fair expenses | -£422.30 | £25,515.22 | |
| 03/07/2023 | Event expense | SumUpcard machine fees | -£79.98 | £25,435.24 | |
| 03/07/2023 | PTA donation | MRS BALL LEAVING | -£232.80 | £25,202.44 | |
| 03/07/2023 | Event expense | Summer fair expenses | -£658.54 | £24,543.90 | |
| 03/07/2023 | Event expense | Summer fair expenses | -£357.00 | £24,186.90 | |
| 03/07/2023 | Event expense | General/Summer fair expenses | -£650.54 | £23,536.36 | |
| 03/07/2023 | PTA donation | MRS GINGELL BOOKS | -£200.00 | £23,336.36 | |
| 03/07/2023 | Event income | Online sales,summer fair | £5,988.37 | £29,324.73 | |
| 10/07/2023 | PTA donation | Ms Ball leavingcollection | -1638 | £27,686.73 | |
| 10/07/2023 | Event expense | PTA INF DISCO DJ | -150 | £27,536.73 | |
| 10/07/2023 | Event expense | QUIZ EXPENSES | -268.41 | £27,268.32 | |
| 17/07/2023 | Event expense | Disco expenses | -57.74 | £27,210.58 | |
| 17/07/2023 | Event expense | DJ Y6 Disco | -150 | £27,060.58 | |
| 17/07/2023 | Event expense | Summer fair expenses | -211.77 | £26,848.81 | |
| 27/07/2023 | Donation | Salarysacrifice | £200.00 | £27,048.81 | |
| 01/08/2023 | Event income | Online sales | £273.35 | £27,322.16 | |
| 18/08/2023 | Event expense | General expenses | -208.49 | £27,113.67 | |
| 18/08/2023 | Event expense | Summer fair expenses | -17.98 | £27,095.69 | |
| 18/08/2023 | Event expense | Summer fair expenses | -123.24 | £26,972.45 | |
| 18/08/2023 | Event expense | YR6 LEAVERS EXP | -190 | £26,782.45 | |
| 18/08/2023 | Deposit | £302.00 | £27,084.45 | ||
| 18/08/2023 | Deposit | £103.00 | £27,187.45 | ||
| 31/08/2023 | Donation | Salarysacrifice | £100.00 | £27,287.45 |
| 19/09/2023 | Event income | Bake sale cardpayments | £40.33 | £27,327.78 | |
|---|---|---|---|---|---|
| 26/09/2023 | Event income | Bake sale cardpayments | £64.90 | £27,392.68 | |
| 02/10/2023 | Event income | Online sales | £220.04 | £27,612.72 | |
| 03/10/2023 | Event income | Card sales | £60.98 | £27,673.70 | |
| 05/10/2023 | Event income | Card sales | £3.00 | £27,676.70 | |
| 10/10/2023 | Event income | Card sales | £137.66 | £27,814.36 | |
| 13/10/2023 | Event income | Card sales | £132.81 | £27,947.17 | |
| 16/10/2023 | Donation | VoluntaryContribution | £100.00 | £28,047.17 | |
| 16/10/2023 | Event income | Card sales | £60.97 | £28,108.14 | |
| 20/10/2023 | Event expense | EXPENSES | -138.48 | £27,969.66 | |
| 20/10/2023 | PTA donation | Infant xmaspanto Coaches | -1200 | £26,769.66 | |
| 20/10/2023 | PTA donation | Y1 Y2 BAKE SALES | -504 | £26,265.66 | |
| 20/10/2023 | PTA donation | YR4 5 6 BAKE SALES | -714 | £25,551.66 | |
| 20/10/2023 | Event expense | CURRY NIGHT 2023 | -340 | £25,211.66 | |
| 20/10/2023 | Event expense | AUTUMN DISCOS | -420 | £24,791.66 | |
| 20/10/2023 | Donation | Pollyfun run fp | £10.00 | £24,801.66 | |
| 20/10/2023 | Donation | POLLY Balloon raffle | £86.90 | £24,888.56 | |
| 24/10/2023 | Event income | Card sales | £33.00 | £24,921.56 | |
| 24/10/2023 | Event income | Card sales | £92.64 | £25,014.20 | |
| 25/10/2023 | Event income | Card sales | £93.00 | £25,107.20 | |
| 26/10/2023 | Event income | Card sales | £60.00 | £25,167.20 | |
| 30/10/2023 | Event income | Card sales | £46.00 | £25,213.20 | |
| 31/10/2023 | Event income | Card sales | £3.00 | £25,216.20 | |
| 31/10/2023 | Event income | Card sales | £116.00 | £25,332.20 | |
| 01/11/2023 | Event income | STRIPE | £1,651.48 | £26,983.68 | |
| 03/11/2023 | Donation | VoluntaryContribution | £40.00 | £27,023.68 | |
| 06/11/2023 | Donation | VoluntaryContribution | £45.00 | £27,068.68 | |
| 07/11/2023 | Donation | VoluntaryContribution | £50.00 | £27,118.68 | |
| 07/11/2023 | Event income | Bake sale cardpayments | £71.88 | £27,190.56 | |
| 09/11/2023 | Donation | VoluntaryContribution | £30.00 | £27,220.56 | |
| 13/11/2023 | PTA donation | Junior schoolpanto | -1476 | £25,744.56 | |
| 13/11/2023 | PTA donation | Y3 BAKE SALE | -216.5 | £25,528.06 |
| 13/11/2023 | PTA donation | BLUE CL BAKE SALE | -221 | £25,307.06 | |
|---|---|---|---|---|---|
| 17/11/2023 | Deposit | Cash/cheque deopsit from event | £922.25 | £26,229.31 | |
| 17/11/2023 | Deposit | Cash/cheque deopsit from event | £1,355.50 | £27,584.81 | |
| 17/11/2023 | Deposit | Cash/cheque deopsit from event | £163.10 | £27,747.91 | |
| 23/11/2023 | Donation | Salarysacrifice | £12.50 | £27,760.41 | |
| 24/11/2023 | Event expense | Christmas fair floats | -750 | £27,010.41 | |
| 01/12/2023 | Event income | Online sales,mainlyChristmas fair | £4,218.19 | £31,228.60 | |
| 05/12/2023 | Donation | VoluntaryContribution | £30.00 | £31,258.60 | |
| 05/12/2023 | Event income | Card sales Christmas fair | £1,097.54 | £32,356.14 | |
| 06/12/2023 | Event expense | XMAS FAIR EXP | -39.08 | £32,317.06 | |
| 06/12/2023 | Event expense | INFANT DISCO EXP | -81.95 | £32,235.11 | |
| 06/12/2023 | Event expense | XMAS FAIR EXP | -326.03 | £31,909.08 | |
| 06/12/2023 | PTA donation | To Colleton PTA,50% of Scarecrow Trailprofit | -585 | £31,324.08 | |
| 06/12/2023 | Event expense | XMAS FAIR EXP | -370.77 | £30,953.31 | |
| 06/12/2023 | Event expense | JNR DISCO EXP | -117.1 | £30,836.21 | |
| 06/12/2023 | Deposit | Cash/cheque deopsit from event | £574.50 | £31,410.71 | |
| 06/12/2023 | Deposit | Cash/cheque deopsit from event | £264.00 | £31,674.71 | |
| 06/12/2023 | Deposit | Cash/cheque deopsit from event | £84.00 | £31,758.71 | |
| 06/12/2023 | Deposit | Cash/cheque deopsit from event | £2,845.00 | £34,603.71 | |
| 29/12/2023 | Donation | Salarysacrifice | £250.00 | £34,853.71 | |
| 02/01/2024 | Subcription | ParentKind annual subscription | -153 | £34,700.71 | |
| 02/01/2024 | Event income | Online sales | £1,137.52 | £35,838.23 | |
| 08/01/2024 | Event expense | TEN FOR XMAS FAIR | -21 | £35,817.23 | |
| 08/01/2024 | Event expense | XMAS FAIR BBQ | -239.65 | £35,577.58 | |
| 12/01/2024 | PTA donation | INFANTS RWI BOOKS | -2930.09 | £32,647.49 | |
| 18/01/2024 | PTA donation | JNR VOL CONTR. | -2245 | £30,402.49 | |
| 18/01/2024 | PTA donation | INF VOL CONT. | -2056 | £28,346.49 | |
| 18/01/2024 | PTA donation | Books for blue class | -169.89 | £28,176.60 | |
| 23/01/2024 | Event income | Card sales | £159.80 | £28,336.40 | |
| 01/02/2024 | Event income | STRIPE | £201.60 | £28,538.00 | |
| 26/02/2024 | Donation | VoluntaryContribution | £100.00 | £28,638.00 | |
| 27/02/2024 | Event income | Card sales(quiz night bar) | £491.06 | £29,129.06 |
| 01/03/2024 | Event income | Online sales | £1,701.15 | £30,830.21 | |
|---|---|---|---|---|---|
| 05/03/2024 | Event income | Card sales | £47.23 | £30,877.44 | |
| 11/03/2024 | Event income | Card sales | £75.72 | £30,953.16 | |
| 15/03/2024 | Deposit | Cash/cheque deopsit from event | £240.00 | £31,193.16 | |
| 15/03/2024 | Deposit | Cash/cheque deopsit from event | £173.70 | £31,366.86 | |
| 15/03/2024 | Deposit | Cash/cheque deopsit from event | £337.00 | £31,703.86 | |
| 15/03/2024 | Donation | HAREHATCHSHEEP | £149.36 | £31,853.22 | |
| 18/03/2024 | General expenses | EXP ACRYLIC SIGN | -22.99 | £31,830.23 | |
| 18/03/2024 | Event expense | EXPQUIZ NIGHT BAR | -466.71 | £31,363.52 | |
| 18/03/2024 | Event expense | INFANT FLIPATHON | -41.46 | £31,322.06 | |
| 19/03/2024 | Event income | Card sales | £70.79 | £31,392.85 | |
| 26/03/2024 | Event income | Card sales | £109.67 | £31,502.52 | |
| 28/03/2024 | Event expense | TEN EXPENSES | -62 | £31,440.52 | |
| 28/03/2024 | General expenses | GENERAL EXPENSES | -116.22 | £31,324.30 | |
| 28/03/2024 | Event expense | PTA DISCO SCOUTS | -104.5 | £31,219.80 | |
| 28/03/2024 | Event expense | INF MOVIE NIGHT EX | -242.39 | £30,977.41 | |
| 28/03/2024 | Donation | COPAS TRADITIONA | £15.00 | £30,992.41 | |
| 02/04/2024 | Event income | Online sales | £853.88 | £31,846.29 | |
| 22/04/2024 | Event income | Card sales | £53.92 | £31,900.21 | |
| 29/04/2024 | Event income | Card sales | £133.58 | £32,033.79 |
Totals £36,491.72 -£32,073.21
Independent examinerfs report to the trt of 1056049- Polehampton C of E Infant School Parent Teather Association I report to the trustees on my examination of the accounts of the Poiehampton C of E Infant School ParentTeather Association for the year ered 30 Awil 2024. Responsibilities and basis of report As the charity trustees of the Poiehampton C of E Infant School Parent Teacher Association you are responsible for the preparation of the accounts in accordano with the requirements of the CharFtte5 Act 2011 (the Act'l. I report in respect of my examination of the Poiehampton C of E Infant School Parent Teacher Association accounts carried out under section 145 of the 2011 Art and in carrying out my examination I have followed aiL the appiKabie Directions gNen by the Charity Commission under section 14515llb) of the Act Independent examinerfs statsment I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination gbving me cause to believe that in any material respect accounting records were not kept in respect of the Polehampton C of E Iant School Parent Teacher Assoaation as required by section 130 of the A¢ or 2. the accounts do not accord with those record I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order tr• enable a proper wHler5tsnding of the accounts to be reached. Signed: Name.. Wendy Hunter Relevant professional qualification or mernbetship of professional bodies rrf any): Fellow of the Instituts of Chartered accountsnts in England and Wales Add 61 Hemiitsge Drive. Twyford. Berkshire RGIO 9HT