2024-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date to 1 April 2023 31 March 2024

From to

Reference and administration details ~~ee~~

Charity name 1[st] Chertsey Scout Group ~~SY~~ Other names charity is known by Scout Association Registration No 5829 ~~ee~~ Registered charity number 1055895 Charity's principal address 1[st] Chertsey Scout HQ Staines Lane Chertsey, Surrey

Postcode KT16 8PS

Names of the charity trustees who manage the charity

Trustee name ~~pf~~	Office (if any) ~~pfff~~	Dates acted if not for whole year ~~ff~~	Name of person (or body) entitled to appoint trustee (ifany) ~~ff~~
Mr David Moore ~~pf~~	Group Scout Leader ~~pfff~~	~~ff~~	~~ff~~
Mrs Susan Keane ~~pf~~	Treasurer ~~pf ff~~	~~ff~~	~~ff~~
Mr Stephen Wasley	Cub Leader	To 29/09/2023
Mrs Louise Athersuch	Cub Leader	To 29/09/2023
Mrs Katy Valiant	Beaver Leader
Mr Tim Cane	Scout Leader
Mrs Yvonne Barnes	Committee Member	To 29/09/2023
Mr Peter Austin	Committee Member	To 29/09/2023
Mr Steve Valiant	Cub Leader	To 29/09/2023
Dr Toby Athersuch	Group Chairman
Mrs Alexandra Schofield	Beaver Leader
Mrs Judy Bowden-Black	Secretary
Dr Brian Perry BEM	Fundraising Lead
Mr Ben Roydhouse	Cub Leader	From 29/09/2023
Mrs Emma Sharp	Cub Leader	From 29/09/2023

Names and addresses of advisers (Optional information)

Type of advisor Name Address ~~a~~

1

Structure, governance and management

Description of the charity’s trusts

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

Type of governing document

• (eg. trust deed, constitution)

The Group is a trust established under its rules that are common to all Scout Groups.

How the charity is constituted

• (eg. trust, association, company)

The Trustees are appointed in accordance with the Policy, Organisation Trustee selection methods and Rules of The Scout Association. (eg. appointed by, elected by)

Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• Policies and procedures adopted for the induction and training of trustees.

• The charity’s organisational structure and any wider network with which the charity works.

• Relationship with any related parties.

• Trustees’ consideration of major risks and the system and procedures to manage them.

The Group is managed by the Group Executive Committee*, the members of which are the ‘Charity Trustees’ of the Scout Group, an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities.

The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders (with their specific agreement) and parents' and friends’ representation; the Group Executive Committee meets regularly by mutual agreement. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:

• The maintenance of Group property;

• The raising of funds and the administration of Group finance;

• The insurance of persons, property and equipment;

• Group public occasions;

• Assisting in the recruitment of leaders and other adult support;

• Appointing any sub committees that may be required;

• Appointing Group Administrators and Advisors other than those who are elected.

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

1) Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy and the Surrey Scouts’ policy, and separate insurance is in place for non-uniformed helpers. Risk Assessments are undertaken before all activities. 2) Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete closure of the Group.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments.

*Note: At the end of this reporting period (from April 2023), the term “Executive Committee” was replaced by the term “Trustee Board”

2

Objectives and activities

The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Summary of the objects of the Aim of the Association is by providing an enjoyable and attractive scheme charity set out in its of progressive training, based on the Scout Promise and Law and guided governing document by adult leadership. Subscriptions are charged for membership to cover the running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Summary of the main activities Sections have been following the Scouting training programme and have in relation to these objects supported various District and County-led activities. The Group meets the Charity Commission’s public benefit criteria under Public benefit statement both the advancement of education and the advancement of citizenship or community development headings.

Additional details of objectives and activities (Optional information)

The Group has one Squirrel Drey (4-5 years old) two Beaver Scout You may choose to include Colonies (6-8 years old), two Cub Scout Packs (8-10½ years) and a further statements, where Scout Troop (10½-14 years). The total membership of the Group relevant, about: remains full as per previous years. All waiting lists are full. As above,  subscription rates have been maintained at a low level to ensure Policy on grant making accessibility to the Group is not restricted on financial grounds (a minor  Policy programme related increase was implemented during the reporting period in consultation with investment the members/parents/carers associated with the Group).

• Contribution made by Volunteers All the adults involved are volunteers without whom the Group could not function.

3

Achievements and performance

Scouting at 1[st] Chertsey Scout Group goes from strength to strength. Summary of the main achievements of the charity The Group HQ facility remains continually and heavily used Scouting during the year activities throughout the week, and has been maintained to a high standard. Minor modifications planned to enhance the activities available or to improve access, sustainability, or utility are ongoing. As during the last reporting period, the (new) Group website and Facebook page continue to act as a platform for interaction with stakeholders and for fundraising.

In this period, The Scout Association transitioned from a Group Committee structure to Trustee Boards, and the Group adopted this at the AGM; operationally, this does not affect the Group activities on a dayto-day basis.

The Executive Committee, chaired by Toby Athersuch has met as needed to oversee Group governance issues, and review the various adjustments required to deliver Scouting. Judy Bowden-Black remains as Group Secretary. Sue Keane has agreed to remain Treasurer. David Moore remains Group Scout Leader. Several long-standing members and helpers of the Group stepped away during this period on account of health or personal reasons; their contributions have been duly recognised an will be celebrated in future events (e.g., AGM).

Subscription fees (covering capitation fees and supporting programme delivery) were reviewed by the Executive Committee and maintained at £12 per month across the Group during the period, but will rise to £15 per month on 1[st] April 2024 (next reporting period). The Group has repaid the outstanding balance of the loan provided by Runnymede District Scouts, and is in otherwise strong financial position.

With all Sections full, and the Group now focused on delivering highquality experiences for Young People, there are several opportunities for collaboration with other local organisations and institutions.

Financial review

The Group’s policy on reserves is to hold sufficient resources to continue Brief statement of the the charitable activities of the Group should income and fundraising charity’s policy on reserves activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to £10,000-£20,000. The Group Executive Committee will identify where any additional funds would best be invested. Details of any funds materially None. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• The charity’s principal sources of funds (including any fundraising).

• How expenditure has

The Group’s Income & Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies, Charities Official Investment Funds or The Scout Association’s Short Term Investment Service.

The Group Executive regularly monitors bank balances and the interest

4

supported the key objectives of the charity.

• Investment policy and objectives including any ethical investment policy adopted.

rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers cash flow requirements.

~~ee~~ Other optional information

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signatures ~~eo~~

Full Names ~~a~~ Toby James Athersuch

Position ~~a~~ Group Chairman Date 05/06/2024 ~~—_—~~

5

1st Chertsey Scout Group Receipts and Payments Account

		Year start date Year end date 1-Apr-23 31-Mar-24 T o	Year start date Year end date 1-Apr-23 31-Mar-24 T o	Year start date Year end date 1-Apr-23 31-Mar-24 T o
	For the year from	1-Apr-23	T o	31-Mar-24
Receipts and payments
Receipts		2023/24 £ 20,004 6,878 13,126 410 5,864 19,400 65 1,832 12,077 5,093 19,067 18,102 58 18,160 621 800 - 1,421 58,048 58,048 Unrestricted funds		2023/24 £ 331 331 - - - 331 331 Restricted funds	2023/24 Total funds £ 20,004 6,878 13,126 741 - 5,864 - 19,731 65 1,832 12,077 5,093 19,067 18,102 58 18,160 621 - - 800 - 1,421 58,379 - 58,379	2022/23 Total funds £
Donations, legacies and similar income
Membership subscriptions		20,004				20,902
Less:Membership subscriptions paid on (National/County/District)		6,878				6,290
Net membership subscriptions retained		13,126				14,612
Donations and grants		410				8,510
Legacies						-
Gift Aid tax refund		5,864				6,318
Other similar income						-
Sub total		19,400				29,440
Youth programme and activities
Group		65				230
Squirrels & Beaver Scout Section		1,832				1,775
Cub Scout Section		12,077				12,368
Scout Section		5,093				8,307
Sub total		19,067				22,680
Fundraising (gross)
Total		18,102				26,407
Uniform Sales		58				72
Sub total		18,160				26,479
Investment income
Bank interest		621				22
Building Society interest						-
The Scout Association Short Term Investment Service/ COIF interest						-
Property Rent income		800				600
Other investment income		-				-
Sub total		1,421				622
Total Gross Income Asset and investment sales, etc. Total receipts
						79,221
						-
		58,048		331	58,379	79,221

1st Chertsey Scout Group Receipts and Payments Account

		Year start date Year end date 4/1/2023 3/31/2024 T o	Year start date Year end date 4/1/2023 3/31/2024 T o	Year start date Year end date 4/1/2023 3/31/2024 T o
	For the year from	4/1/2023	T o	3/31/2024
Receipts and payments
Payments		2023/24 £ 24,757 450 971 2,056 1,191 824 16 40 1,591 1,949 250 570 34,665 6,112 80 - - 6,192 40,857 40,857 17,191 79,972 97,163 Unrestricted funds		2023/24 £ - - - 201 201 130 4,921 5,051 Restricted funds	2023/24 Total funds £ - 24,757 - 450 971 2,056 1,191 824 - 16 40 1,591 - 1,949 250 570 34,665 6,112 80 6,192 40,857 201 41,058 17,321 84,893 102,214	2022/23 Total funds £
Charitable Payments
Youth programme and activities		24,757				29,905
Adult support and training						278
Rent		450				450
Water and Sewerage		971				948
Electricity and Gas		2,056				155
Insurance		1,191				1,012
Repairs and Renewals, cleaning		824				1,352
Materials and equipment						-
Printing and photocopying,zoom		16				-
Donations and grants		40				45
Uniforms and badges		1,591				2,550
AGM and trustee expenses						-
Minibus Exps		1,949				975
Other Exps		250				250
Telephone & Broadband		570				500
Sub total		34,665				38,420
Fundraising expenses
Total		6,112				12,422
Interest exp & bank charges		80				428
		-				-
		-				-
Sub total		6,192				12,850
Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end
						51,270
						18,170
						69,440
		17,191		130	17,321	9,781
		79,972		4,921	84,893	75,112
		97,163		5,051	102,214	84,893

Statement of assets and liabilities at the end of the year

2023/24 £ Cash funds Bank current account 45,766 Bank deposit account 51,340 Building society account The Scout Association Short Term Investment Service/ COIF Cash/Floats 57 97,163 Other monetary assets Tax claim - Debts due to Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Badge stock (estimated value) 200 Shop stock Other stock Land and buildings (insurance valuation) 496,572 Motor vehicles (2nd hand value) 10,000 Scouting equipment, furniture etc (insurance valuation) 41,668 Other - Sub total 548,440 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan from RDSC Other liabilities - Sub total - Unrestricted funds Total cash funds Non monetary assets for charity's own use(basis of valuation)	2023/24 £ Cash funds Bank current account 45,766 Bank deposit account 51,340 Building society account The Scout Association Short Term Investment Service/ COIF Cash/Floats 57 97,163 Other monetary assets Tax claim - Debts due to Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Badge stock (estimated value) 200 Shop stock Other stock Land and buildings (insurance valuation) 496,572 Motor vehicles (2nd hand value) 10,000 Scouting equipment, furniture etc (insurance valuation) 41,668 Other - Sub total 548,440 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan from RDSC Other liabilities - Sub total - Unrestricted funds Total cash funds Non monetary assets for charity's own use(basis of valuation)	2023/24 £ 5,051 - 5,051 Restricted funds	2023/24 Total funds £ 50,817 51,340 - - 57 102,214 - - 200 - - 496,572 10,000 41,668 548,440 - -	2022/23 Total funds £
Cash funds
Bank current account	45,766	5,051	50,817	38,208
Bank deposit account	51,340		51,340	46,628
Building society account			-	-
The Scout Association Short Term Investment Service/ COIF		-	-	-
Cash/Floats	57		57	57
Total cash funds	97,163	5,051	102,214	84,893
Other monetary assets
Tax claim	-			-
Debts due to Group	-			-
Insurance claim	-			-
Sub total	-			-
Investment assets
Investment property - detail	-			-
Quoted investments	-		-	-
Other investments - detail	-			-
Sub total	-		-	-
Non monetary assets for charity's own use(basis of valuation)
Badge stock (estimated value)	200		200	200
Shop stock			-	-
Other stock			-	-
Land and buildings (insurance valuation)	496,572		496,572	420,860
Motor vehicles (2nd hand value)	10,000		10,000	10,000
Scouting equipment, furniture etc (insurance valuation)	41,668		41,668	36,603
Other	-			-
Sub total	548,440		548,440	467,663
Liabilities
Accounts not yet paid	-			-
Expenses incurred but not invoiced	-			-
Subscriptions not yet paid	-			-
Loan from RDSC			-	-
Other liabilities	-			-
Sub total	-		-	-

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on June 2024 and signed on their behalf

Signature	Print Name
	Toby Athersuch Chairman
	Susan Keane Treasurer

Independent Examiner's Report to the Trustees of 1[st] Chertsey Scout Group

I report on the accounts of the Group for the year ended 31[st] March 2024.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 (2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

• Examine the accounts (under Section 145 of the 2011 Act);

• To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145 (5) (b) of the 2011 Act; and

• To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements

2. ⚫ to keep accounting records in accordance with Section 130 of the 2011 Act; and

3. ⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

REBECCA A. RUFFETT F.C.C.A 11/07/24