2023-03-31-accounts - 1st Chertsey Scout Group

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	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
	Period start date				Period end date
From			to
	1 April	2022		31	March	2023

Reference and administration details

Charity name 1[st] Chertsey Scout Group

Other names charity is known by Scout Association Registration No 5829

Registered charity number 1055895

Charity's principal address 1[st] Chertsey Scout HQ Staines Lane Chertsey, Surrey KT16 8PS

Postcode

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Mr David Moore	Group Scout Leader
	Mrs Susan Keane	Treasurer
	Mr Stephen Wasley	Cub Leader (Hunters)
	Mrs Louise Athersuch	Cub Leader (Dons)
	Mrs Katy Valiant	Beaver Leader (Abbey)
	Mr Tim Cane	Scout Leader
	Mrs Yvonne Barnes	Committee Member
	Mr Peter Austin	Committee Member
	Mr Steve Valiant	Cub Leader
	Dr Toby Athersuch	Group Chairman
	Mrs Alexandra Schofield	Beaver Leader (Bourne)
	Mrs Judy Bowden-Black	Secretary
	Dr Brian Perry BEM	Fundraising Lead

Names and addresses of advisers (Optional information)

Type of advisor Name Address

Structure, governance and management

Description of the charity’s trusts

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

Type of governing document

(eg. trust deed, constitution)

The Group is a trust established under its rules that are common to all Scout Groups.

How the charity is constituted

(eg. trust, association, company)

The Trustees are appointed in accordance with the Policy, Organisation Trustee selection methods and Rules of The Scout Association. (eg. appointed by, elected by)

Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for the induction and training of trustees.
The charity’s organisational structure and any wider network with which the charity works.
Relationship with any related parties.
Trustees’ consideration of major risks and the system and procedures to manage them.

The Group is managed by the Group Executive Committee*, the members of which are the ‘Charity Trustees’ of the Scout Group, an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities.

The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders (with their specific agreement) and parents' and friends’ representation; the Group Executive Committee meets regularly by mutual agreement. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:

The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

1) Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy and the Surrey Scouts’ policy, and separate insurance is in place for non-uniformed helpers. Risk Assessments are undertaken before all activities. 2) Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete closure of the Group.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments.

*Note: At the end of this reporting period (from April 2023), the term “Executive Committee” was replaced by the term “Trustee Board”

Objectives and activities

The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Summary of the objects of the Aim of the Association is by providing an enjoyable and attractive scheme charity set out in its of progressive training, based on the Scout Promise and Law and guided governing document by adult leadership.

Summary of the main activities in relation to these objects

Public benefit statement

Subscriptions are charged for membership to cover the running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Sections have been following the Scouting training programme and have supported various District and County-led activities.

The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Additional details of objectives and activities (Optional information)

You may choose to include The Group has one Squirrel Drey (4-5 years old) two Beaver Scout further statements, where Colonies (6-8 years old), two Cub Scout Packs (8-10½ years) and a relevant, about: Scout Troop (10½-14 years). The total membership of the Group  Policy on grant making remains full as per previous years. All waiting lists are full. As above, subscription rates have been maintained at a low level to ensure  Policy programme related accessibility to the Group is not restricted on financial grounds. investment

Contribution made by All the adults involved are volunteers without whom the Group could not function.
Volunteers

Achievements and performance

With the restrictions relating to the COVID-19 pandemic in the past, this Summary of the main reporting period reflects a relatively stable time for Scouting at 1[st] achievements of the charity Chertsey Scout Group. during the year The Group HQ facility continues to be used heavily for Scouting, and has been maintained to a high standard. As ever, minor modifications have been made or are planned to enhance the activities available or to improve access, sustainability, or utility. As during the last reporting period, the Group website and Facebook page continue to act as a platform for interaction with stakeholders and for fundraising. The Committee and Section Leaders have continued to help fundraise for the Group for various specific and general reasons; e.g. the two Young People selected from the District to attend the 25[th] World Scout Jamboree in South Korea rapidly achieved their fundraising goals. The Executive Committee, chaired by Toby Athersuch has met as needed to oversee Group governance issues, and review the various adjustments required to deliver Scouting. Judy Bowden-Black remains as Group Secretary. Sue Keane has agreed to remain Treasurer until a replacement has been found. David Moore remains Group Scout Leader. Subscription fees (covering capitation fees and supporting programme delivery) were reviewed by the Executive Committee and maintained at £12 per month across the Group during the period. The outstanding balance of the loan from Runnymede District Scouts remains on favourable repayment terms on account of suppressed interest rates and is affordable.

Financial review

The Group’s policy on reserves is to hold sufficient resources to continue Brief statement of the the charitable activities of the Group should income and fundraising charity’s policy on reserves activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to £20,000-£40,000. The Group Executive Committee will identify where any additional funds would best be invested. Details of any funds materially None. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The charity’s principal sources of funds (including any fundraising).
How expenditure has supported the key objectives of the charity.
Investment policy and objectives including any ethical investment policy adopted.

The Group’s Income & Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies, Charities Official Investment Funds or The Scout Association’s Short Term Investment Service.

The Group Executive regularly monitors bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers cash flow requirements.

Other optional information

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signatures Full Names Toby James Athersuch Position Group Chairman Date 08/08/2023

1st Chertsey Scout Group Receipts and Payments Account

		Year start date Year end date 1-Apr-22 31-Mar-23 T o	Year start date Year end date 1-Apr-22 31-Mar-23 T o	Year start date Year end date 1-Apr-22 31-Mar-23 T o
	For the year from	1-Apr-22	T o	31-Mar-23

Receipts and payments
Receipts		2022/23 £ 20,902 6,290 14,612 1,829 6,318 22,759 230 1,775 12,368 8,307 22,680 26,407 72 26,479 22 600 - 622 72,540 72,540 Unrestricted funds		2022/23 £ 6,681 6,681 - - - 6,681 6,681 Restricted funds	2022/23 Total funds £ 20,902 6,290 14,612 8,510 - 6,318 - 29,440 230 1,775 12,368 8,307 22,680 26,407 72 26,479 22 - - 600 - 622 79,221 - 79,221	2021/22 Total funds £
Donations, legacies and similar income
Membership subscriptions		20,902				18,347
Less:Membership subscriptions paid on (National/County/District)		6,290				5,775
Net membership subscriptions retained		14,612				12,572
Donations and grants		1,829				23,171
Legacies						-
Gift Aid tax refund		6,318				4,484
Other similar income						-
Sub total		22,759				40,227

Youth programme and activities
Group		230				20
Squirrels & Beaver Scout Section		1,775				2,095
Cub Scout Section		12,368				6,783
Scout Section		8,307				5,717
Sub total		22,680				14,615
Fundraising (gross)
Total		26,407				21,421
Uniform Sales		72				82
Sub total		26,479				21,503
Investment income
Bank interest		22				-
Building Society interest						-
The Scout Association Short Term Investment Service/ COIF interest						-
Property Rent income		600				-
Other investment income		-				-
Sub total		622				-
*Total Gross Income* Asset and investment sales, etc. *Total receipts*
						76,345

						-

		72,540		6,681	79,221	76,345

1st Chertsey Scout Group Receipts and Payments Account

		Year start date Year end date 4/1/2022 3/31/2023 T o	Year start date Year end date 4/1/2022 3/31/2023 T o	Year start date Year end date 4/1/2022 3/31/2023 T o
	For the year from	4/1/2022	T o	3/31/2023

Receipts and payments
Payments		2022/23 £ 29,905 278 450 948 155 1,012 1,352 45 2,550 975 250 500 38,420 12,422 428 - - 12,850 51,270 8,781 60,051 12,489 67,483 79,972 Unrestricted funds		2022/23 £ - - - 9,389 9,389 - 2,708 7,629 4,921 Restricted funds	2022/23 Total funds £ - 29,905 278 450 948 155 1,012 1,352 - - 45 2,550 - 975 250 500 38,420 12,422 428 12,850 51,270 18,170 69,440 9,781 75,112 84,893	2021/22 Total funds £
Charitable Payments
Youth programme and activities		29,905				17,661
Adult support and training		278				646
Rent		450				450
Water and Sewerage		948				842
Electricity and Gas		155				1,510
Insurance		1,012				965
Repairs and Renewals, cleaning		1,352				443
Materials and equipment						33
Printing and photocopying						-
Donations and grants		45				1,135
Uniforms and badges		2,550				1,864
AGM and trustee expenses						-
Minibus Exps		975				971
Other Exps		250				250
Telephone & Broadband		500				388
Sub total		38,420				27,158
Fundraising expenses
Total		12,422				8,930
Interest exp & bank charges		428				286
		-				-
		-				-
Sub total		12,850				9,216
*Total Gross Expenditure* Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* Cash funds last year end *Cash funds this year end*
						36,374

						5,489

						41,863

		12,489		- 2,708	9,781	34,482
		67,483		7,629	75,112	40,630
		79,972		4,921	84,893	75,112

Statement of assets and liabilities at the end of the year

2022/23 £ Cash funds Bank current account 33,287 Bank deposit account 46,628 Building society account The Scout Association Short Term Investment Service/ COIF Cash/Floats 57 79,972 Other monetary assets Tax claim - Debts due to Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Badge stock (estimated value) 200 Shop stock Other stock Land and buildings (insurance valuation) 420,860 Motor vehicles (2nd hand value) 10,000 Scouting equipment, furniture etc (insurance valuation) 36,603 Other - Sub total 467,663 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan from RDSC Other liabilities - Sub total - Unrestricted funds Total cash funds Non monetary assets for charity's own use(basis of valuation)	2022/23 £ Cash funds Bank current account 33,287 Bank deposit account 46,628 Building society account The Scout Association Short Term Investment Service/ COIF Cash/Floats 57 79,972 Other monetary assets Tax claim - Debts due to Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Badge stock (estimated value) 200 Shop stock Other stock Land and buildings (insurance valuation) 420,860 Motor vehicles (2nd hand value) 10,000 Scouting equipment, furniture etc (insurance valuation) 36,603 Other - Sub total 467,663 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan from RDSC Other liabilities - Sub total - Unrestricted funds Total cash funds Non monetary assets for charity's own use(basis of valuation)	2022/23 £ 4,921 - 4,921 Restricted funds	2022/23 Total funds £ 38,208 46,628 - - 57 84,893 - - 200 - - 420,860 10,000 36,603 467,663 - -	2021/22 Total funds £
Cash funds
Bank current account	33,287	4,921	38,208	99,558
Bank deposit account	46,628		46,628	489
Building society account			-	-
The Scout Association Short Term Investment Service/ COIF		-	-	-
Cash/Floats	57		57	65
Total cash funds	79,972	4,921	84,893	100,112
Other monetary assets
Tax claim	-			-
Debts due to Group	-			-
Insurance claim	-			-
Sub total	-			-
Investment assets
Investment property - detail	-			-
Quoted investments	-		-	-
Other investments - detail	-			-
Sub total	-		-	-
Non monetary assets for charity's own use(basis of valuation)
Badge stock (estimated value)	200		200	200
Shop stock			-	-
Other stock			-	-
Land and buildings (insurance valuation)	420,860		420,860	377,962
Motor vehicles (2nd hand value)	10,000		10,000	10,000
Scouting equipment, furniture etc (insurance valuation)	36,603		36,603	34,196
Other	-			-
Sub total	467,663		467,663	422,358
Liabilities
Accounts not yet paid	-			-
Expenses incurred but not invoiced	-			-
Subscriptions not yet paid	-			-
Loan from RDSC			-	25,000
Other liabilities	-			-
Sub total	-		-	25,000

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Aug 2023 and signed on their behalf by

Signature	Print Name
	Toby Athersuch Chairman
	Susan Keane Treasurer

Independent Examiner's Report to the Trustees of 1[st] Chertsey Scout Group

I report on the accounts of the Group for the year ended 31[st] March 2023.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 (2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts (under Section 145 of the 2011 Act);
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145 (5) (b) of the 2011 Act; and
To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements
⚫ to keep accounting records in accordance with Section 130 of the 2011 Act; and
⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

REBECCA A. RUFFETT F.C.C.A 26/09/23