# **Trustees' Annual Report for the period**
**From**
**Period start date**
**Period end date to**
**1 April 2021 31 March 2022**
## Reference and administration details
**Charity name** 1[st] Chertsey Scout Group
**Other names charity is known by**[Scout Association Registration No 5829 ] **Registered charity number** 1055895
**Charity's principal address**
**Postcode**
1[st] Chertsey Scout HQ Staines Lane Chertsey, Surrey
KT16 8PS
## **Names of the charity trustees who manage the charity**
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Name of person (or
Dates acted if
body) entitled to
Trustee name Office (if any) not for whole
appoint trustee (if
year
any)
1 Mr David Moore Group Scout Leader
2 Mrs Susan Keane Treasurer
3 Mr Stephen Wasley Cub Leader (Hunters)
4 Mrs Louise Athersuch Cub Leader (Dons)
Mrs Katy Valiant Beaver Leader
5
(Abbey)
6 Mr Tim Cane Scout Leader
7 Mrs Yvonne Barnes Committee Member
8 Mr Peter Austin Committee Member
9 Mr Steve Valiant Cub Leader
10 Dr Toby Athersuch Group Chairman
Mrs Alexandra Schofield Beaver Leader
11
(Bourne)
12 Mrs Judy Bowden-Black Secretary
13 Dr Brian Perry BEM Fundraising Lead
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**Names and addresses of advisers (Optional information)**
**Type of advisor Nam Address e**
2
**Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules that are common to all Scout Groups.
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- Policies and procedures adopted for the induction and training of trustees.
- The charity’s organisational structure and any wider network with which the charity works.
- Relationship with any related parties.
- Trustees’ consideration of major risks and the system and procedures to manage them.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities.
The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders (with their specific agreement) and parents' and friends’ representation; the Group Executive Committee meets every month. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than those who are elected.
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy and the Surrey Scouts’ policy, and separate insurance is in place for non-uniformed helpers. Risk Assessments are undertaken before all activities.
Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an
unacceptable level in a particular section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete
3
closure of the Group.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments.
4
## **Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
**Summary of the main activities in relation to these objects**
**Public benefit statement**
Subscriptions are charged for membership to cover the running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Sections have been following the Scouting training programme and have supported various District and County-led activities.
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- Policy on grant making
- Policy programme related investment
- Contribution made by Volunteers
The Group has one Squirrel Drey (4-5 years old) two Beaver Scout Colonies (6-8 years old), two Cub Scout Packs (8-10½ years) and a Scout Troop (10½-14 years). The total membership of the Group remains full as per previous years. All waiting lists are full. As above, subscription rates have been maintained at a low level to ensure accessibility to the Group is not restricted on financial grounds.
All the adults involved are volunteers without whom the Group could not function.
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## Achievements and performance
**Summary of the main achievements of the charity during the year**
The end of the previous reporting period coincided with a general relaxation in restrictions and intensity of activity related to the SARS-CoV-2 / COVID-19 pandemic. As a consequence, and based on TSA guidance, Scouting returned largely to normal. Feedback from members and their families on activities provided continues to be overwhelmingly positive and reflects the dedication of all those at 1[st] Chertsey Scout Group.
After a period of minimal use on account of COVID-19, the HQ facility –has been used non-stop for Scouting and is fit for purpose. Some minor modifications have been made or are planned, but the facility continues to attract interest and praise from those that visit.
The Group continues to implement and regularly update on any relevant risk assessments, training, hygiene measures, along with lowering group sizes, adherence to social distancing guidance, and appropriate adjustments made for those with an elevated COVID-19 risk.
The Committee and Section Leaders have continued to help fundraise for the Group for various specific and general reasons, notably two Young People and the GSL being selected from the District to attend the 25[th] World Scout Jamboree in South Korea.
The Executive Committee, chaired by Toby Athersuch has met as needed to oversee Group governance issues, and review the various adjustments required to deliver Scouting. Judy BowdenBlack remains as Group Secretary, and Sue Keane as Treasurer but has indicated retiring from this role once a replacement has been found. David Moore remains Group Scout Leader.
Subscription fees (covering capitation fees and supporting programme delivery) were reviewed by the Executive Committee and maintained at £12 per month across the Group during the period. The outstanding balance of the loan from Runnymede District Scouts remains on favourable repayment terms on account of suppressed interest rates and is affordable.
As during the last reporting period, the Group website and Facebook page continue to detail Group activities, and as Scouting returns to ‘the new normal’ will provide the Group with a platform for interaction with stakeholders and for fundraising.
## **Financial review**
**Brief statement of the charity’s policy on reserves Details of any funds materially in deficit**
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to £20,000-£40,000. The Group Executive Committee will identify where any additional funds would best be invested. None.
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## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- The charity’s principal sources of funds (including any fundraising).
- How expenditure has supported the key objectives of the charity.
- Investment policy and objectives including any ethical investment policy adopted.
The Group’s Income & Expenditure is very small and as a consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies, Charities Official Investment Funds or The Scout Association’s Short Term Investment Service.
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
## **Other optional information**
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signatures Full Names** Toby James Athersuch **Position** Group Chairman **Date** 29/06/2022
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## **1st Chertsey Scout Group Receipts and Payments Account**
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Year start date Year end date
For the T
1-Apr-21 31-Mar-22
year from o
Receipts and payments
2021/22 2021/22 2021/22
Unrestricte Restricted
d funds funds Total funds
£ £ £
Receipts
Donations, legacies and similar income
Membership subscriptions 18,347 18,347
Less:Membership subscriptions paid on (National/County/District) 5,775 5,775
Net membership subscriptions retained 12,572 12,572
Donations and grants 18,341 4,830 23,171
Legacies -
Gift Aid tax refund 4,484 4,484
Other similar income -
Sub total 35,397 4,830 40,227
Youth programme and activities
Group 20 20
Squirrels & Beaver Scout Section 2,095 2,095
Cub Scout Section 6,783 6,783
Scout Section 5,717 5,717
Sub total 14,615 - 14,615
Fundraising (gross)
Total 21,421 21,421
Uniform Sales 82 82
Sub total 21,503 - 21,503
Investment income
Bank interest -
Building Society interest -
The Scout Association Short Term Investment Service/ COIF interest -
Property Rent income - -
Other investment income - -
Sub total - - -
Total Gross Income 71,515 4,830 76,345
Asset and investment sales, etc. -
Total receipts 71,515 4,830 76,345
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## **1st Chertsey Scout Group Receipts and Payments Account**
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Year start date Year end date
For the T
4/1/2021 3/31/2022
year from o
Receipts and payments
2021/22 2021/22 2021/22
Unrestricte Restricted
d funds funds Total funds
£ £ £
Payments
Charitable Payments -
Youth programme and activities 17,661 17,661
Adult support and training 448 198 646
Rent 450 450
Water and Sewerage 842 842
Electricity and Gas 1,510 1,510
Insurance 965 965
Repairs and Renewals, cleaning 443 443
Materials and equipment 33 33
Printing and photocopying -
Donations and grants 1,135 1,135
Uniforms and badges 1,864 1,864
AGM and trustee expenses -
Minibus Exps
971 971
Other Exps 250 250
Telephone & Broadband 388 388
Sub total 26,960 198 27,158
Fundraising expenses
Total 8,930 8,930
Interest exp 286 286
-
-
Sub total 9,216 - 9,216
Total Gross Expenditure 36,176 198 36,374
Asset and investment purchases, etc. 5,489 5,489
Total payments 36,176 5,687 41,863
Net of receipts/(payments) 35,339 - 857 34,482
Cash funds last year end 32,144 8,486 40,630
Cash funds this year end 67,483 7,629 75,112
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**Statement of assets and liabilities at the end of the year**
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2021/22 2021/22 2021/22
Unrestricte Restricted
d funds funds Total funds
£ £ £
Cash funds
Bank current account 91,929 7,629 99,558
Bank deposit account 489 489
Building society account -
The Scout Association Short Term Investment Service/ COIF - -
Cash/Floats 65 65
Total cash funds 92,483 7,629 100,112
Other monetary assets
Tax claim -
Debts due to Group -
Insurance claim -
Sub total -
Investment assets
Investment property - detail -
Quoted investments - -
Other investments - detail -
Sub total - -
Non monetary assets for charity's own use (basis of
valuation)
Badge stock (estimated value) 200 200
Shop stock -
Other stock -
Land and buildings (insurance valuation) 377,962 377,962
Motor vehicles (2nd hand value) 10,000 10,000
Scouting equipment, furniture etc (insurance valuation) 34,196 34,196
Other -
Sub total 422,358 422,358
Liabilities
Accounts not yet paid -
Expenses incurred but not invoiced -
Subscriptions not yet paid -
Loan from RDSC 25,000 25,000
Other liabilities -
Sub total 25,000 25,000
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## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Jun 2022 and signed on their behalf by**
Signature Print Name Toby Athersuch Chairman Susan Keane Treasurer
## **2020/21**
## **Total funds £**
**15,098 6,380 8,718 21,789 - 7,553 - 38,060**
**258 715 1,089 2,062 1,792 45 1,837 - - - - - - 41,959 - 41,959**
## **2020/21**
## **Total funds £**
**4,024 - 450 480 680 939 224 1,734 - 110 1,536 156 280 250 424 11,287 1,176 459 - - 1,635 12,922 2,740 15,662 26,297 63,106 40,630**
**2020/21**
**Total funds £ 69,950 489 - - 191 70,630 - - - - - - - - 200 - - 361,340 10,000 34,196 - 405,736 - - - 30,000 - 30,000**
## **Independent Examiner's Report to the Trustees of 1[st] Chertsey Scout Group**
I report on the accounts of the Group for the year ended 31[st] March 2022.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
## **Respective responsibilities of Trustees and Examiner**
The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 (2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts (under Section 145 of the 2011 Act);
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145 (5) (b) of the 2011 Act; and
- To state whether particular matters have come to my attention.
## **Basis of Independent Examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements
- ⚫ to keep accounting records in accordance with Section 130 of the 2011 Act; and
- ⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**REBECCA A. RUFFETT F.C.C.A 14/07/22**