2021-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date

From to 1 April 2020 31 March 2021

Reference and administration details Charity name1stChertsey Scout Group ~~a~~	Reference and administration details Charity name1stChertsey Scout Group ~~a~~	Reference and administration details Charity name1stChertsey Scout Group ~~a~~	Reference and administration details Charity name1stChertsey Scout Group ~~a~~	Reference and administration details Charity name1stChertsey Scout Group ~~a~~
Other names charity is known by Registered charity number	Other names charity is known byScout Association Registration No 5829 Registered charity number1055895 ~~ee~~
Charity's principal address Postcode	Charity's principal address Postcode 1stChertsey Scout HQ Staines Lane Chertsey, Surrey KT16 8PS ~~<a~~
Names of the charity trustees who manage the charity
Trustee name		Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
1Mr David Moore		Group Scout Leader
2Mrs Susan Keane		Treasurer
3Mr Stephen Wasley		Cub Leader (Hunters)
4Mrs Louise Athersuch		Cub Leader (Dons)
5Mrs Katy Valiant		Beaver Leader (Abbey)
6Mr Tim Cane		Scout Leader
7Mrs Yvonne Barnes		Committee Member
8Mr Peter Austin		Committee Member
9Mr Steve Valiant		Cub Leader
10Dr Toby Athersuch		Group Chairman
11Mrs Alexandra Schofield		Beaver Leader (Bourne)
12Mrs Judy Bowden-Black		Secretary
13Dr Brian Perry BEM		Fundraising Lead

Names and addresses of advisers (Optional information)

Type of advisor Name Address

1

Structure, governance and management

Description of the charity’s trusts

The Group’s governing documents are those of The Scout Association. Type of governing document They consist of a Royal Charter, which in turn gives authority to the Bye (eg. trust deed, constitution) Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The Group is a trust established under its rules that are common to all How the charity is constituted Scout Groups. (eg. trust, association, company)

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• Policies and procedures adopted for the induction and training of trustees.

• The charity’s organisational structure and any wider network with which the charity works.

• Relationship with any related parties.

• Trustees’ consideration of major risks and the system and procedures to manage them.

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities.

The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders (with their specific agreement) and parents' and friends’ representation; the Group Executive Committee meets every month. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:

• The maintenance of Group property;

• The raising of funds and the administration of Group finance;

• The insurance of persons, property and equipment;

• Group public occasions;

• Assisting in the recruitment of leaders and other adult support;

• Appointing any sub committees that may be required;

• Appointing Group Administrators and Advisors other than those who are elected.

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy and the Surrey Scouts’ policy, and separate insurance is in place for non-uniformed helpers. Risk Assessments are undertaken before all activities.

Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete closure of the Group.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments.

2

Objectives and activities

The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving Summary of the objects of the the Aim of the Association is by providing an enjoyable and attractive charity set out in its scheme of progressive training, based on the Scout Promise and Law governing document and guided by adult leadership. Subscriptions are charged for membership to cover the running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Sections have been following the Scouting training programme and have Summary of the main activities supported various District and County-led activities.

Summary of the main activities supported various District and County-led activities. in relation to these objects The Group meets the Charity Commission’s public benefit criteria under Public benefit statement both the advancement of education and the advancement of citizenship or community development headings.

Additional details of objectives and activities (Optional information)

You may choose to include The Group has two Beaver Scout Colonies (6-8 years old), two Cub further statements, where Scout Packs (8-10½ years) and a Scout Troop (10½-14 years). The total relevant, about: membership of the Group remains over 120 as per previous years. All waiting lists are full. As above, subscription rates have been maintained • Policy on grant making at a low level to ensure accessibility to the Group is not restricted on • Policy programme related financial grounds. investment All the adults involved are volunteers without whom the Group could not • Contribution made by Contribution made by function.

• Contribution made by Contribution made by Volunteers

3

Achievements and performance

The end of the previous reporting period aligned the widespread Summary of the main emergence of SARS-CoV-2, and all activities inside and outside of achievements of the charity Scouting dominated by the COVID-19 pandemic for the entire year. during the year The new HQ facility – completed in 2019 – has unfortunately remained largely unused for its intended purpose; the need and desire to adhere to the guidance from TSA (COVID Code), NYA, UK Government to protect the health of members, and the wider public has been top priority. Indoor meetings have not been possible, and logistical arrangements for other meetings complex. The Group has implemented and regularly updated the relevant risk assessments, training, hygiene measures, along with lowering group sizes, adherence to social distancing guidance, and appropriate adjustments made for those with an elevated COVID-19 risk. Despite these limitations, provision of Scouting opportunities by the Group has not stopped; the overall programme available to young people was adapted to accommodate the ‘traffic light’ system implemented by NYA, with considerable use of online platforms (e.g. Zoom) to facilitate remote-yet-joint activities. Leaders in the Group have made phenomenal efforts to provide high-quality experiences, which have included weekly Section meetings (Beavers / Cubs / Scouts) as well as participation in UK-wide Scouting initiatives such as ‘#CampAtHome’. Feedback from members has been overwhelmingly positive and has often cited the dedication of all those at 1[st] Chertsey Scout Group. The Executive Committee, chaired by Toby Athersuch has met as needed to oversee Group governance issues, and review the various adjustments required to deliver Scouting during the COVID-19 pandemic. Judy Bowden-Black remains as Group Secretary, and Sue Keane as Treasurer. David Moore remains Group Scout Leader. Subscription fees (covering capitation fees and supporting programme delivery) were reviewed by the Executive Committee and maintained at £12 per month across the Group during the period; those unable to meet these fees on account of COVID-19 (e.g. furlough, job loss) or other reasons (hardship) were addressed individually by the Leaders. Group finances benefitted from COVID-19 pandemic related local grants/relief (RBC, HYSA), and the outstanding balance of a £40000 loan from Runnymede District Scouts remains on favourable repayment terms on account of suppressed interest rates.

As during the last reporting period, the Group website and Facebook page continue to detail Group activities, and as Scouting returns to ‘the new normal’ will provide the Group with a platform for interaction with stakeholders and for fundraising.

Financial review

The Group’s policy on reserves is to hold sufficient resources to continue Brief statement of the the charitable activities of the Group should income and fundraising charity’s policy on reserves activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to £10,000-£20,000. Details of any funds materially None. in deficit

4

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• The charity’s principal sources of funds (including any fundraising).

• How expenditure has supported the key objectives of the charity.

• Investment policy and objectives including any ethical investment policy adopted.

The Group’s Income & Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies, Charities Official Investment Funds or The Scout Association’s Short Term Investment Service.

The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.

Other optional information ~~i~~

~~|~~ Declaration ~~ee~~ The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signatures ~~a~~

Full Names ~~pO~~ Toby James Athersuch

Position ~~pO~~ Group Chairman

Date ~~—————pt~~ 03/09/2021

5

1st Chertsey Scout Group Receipts and Payments Account For the year from 01.Apr-20 31-Mar-21 Receipts and payments 2020121 2020121 2020121 2019120 Unre¥tricted fvnds Restrlet•d funds Total funds Total funds Recelpts Donatlons lega¢les and slrnllar Income M8mber5hip Sub￿riptIOnS 15,0gB 15.098 17,791 Less'.MBtnLE15hip subscriptions paid on Ilhlationallcounty￿l$iriet) hfel membetsttip 5ubs¢xiptions r￿ained Donabon8 and grants l￿Jac12S 6,380 6.380 S,930 8,718 8,718 11,661 21,789 21,789 GiflAid tax 7,553 7,553 7,559 oihersimilsrincoffle 10D Sub lotal 36.060 38.1)BO 86.46 Youth programmè and activltles Group B$aver *oui Seciio 8,240 258 2,184 Cub SCo￿t Secbon 715 715 Swut SeC￿On 7,277 1,089 q,089 5,631 Sub total 2￿62 2.062 21.332 Fundraislng Igrossl Total 1.792 1.792 Uniform $81es 24.11f 45 Sub total 1.837 1,837 InvBstrnent Incom8 24,111 Barl< inieresl Building Society Interest The ScoulA$sociation Shc11 Term Inv$sknent COIF intEres1 Property Rent Income Oth$r investment In¢(the Sub totsl Totsl Gross Incon7e 41,959 41,959 11t.90B Assèt and investment salès, etc. Total rec¢lpts 41.959 41,9S9 111,908 1 LT700W2

1st Chertsey Scout Group Receipts and Payments Account For th8 year from 0110412020 3110312021 Receipts and payments 2020121 2020121 2020121 201 9120 Unrfy¥trkted funds RÈ#trlctod furtds Totsl funds Totsl funds Payments harftable Paymonts Youth proyratrimeand activiltes 4,024 4.024 17,253 Adull Swwtand Iraining Renl 450 Water and Sowe 450 Eleclncity Ènd Gas 497 680 sur8nce 1,7BJ Repsjrs and Renew¥l$ 939 939 861 224 Maleri&ls and equipTnenl Prinbng Bnd phoiocotying Oonaiions 224 3,073 1,734 220 1,514 Uniftrfflsand bB(*6$ AGM andtrustee &xpBnses Miniknjs Expa 110 35 1,536 1,536 2,441 156 156 157 OtherExps 280 1.244 TélephorE & 810gdb8n 250 250 596 424 424 Sub total 175 9,773 1.814 Fundraislng expenses rotsl 11,287 28.68S 1,176 Intsiest e 1,176 8,038 489 459 789 Sub total 1,635 1,635 8,827 Total Gross Expenditure 11,40B 1,514 %2,922 2T,492 Asset and Invgstment purchases, ete. 2,740 2.740 123,189 Total payments 14,148 1,514 15,662 f60,687 Net of recoipts/(paymentsJ Cash funds last year end 27,81 I 4.333 1.514 26.297 14,333 46.773 10,000 Cash funds this year end 63,106 32.144 8,486 410.630 14,333 2 LT700002

Statement of assets and liabilities at the end of the year 2020121 2020121 2020121 2019120 Unrestrlcted funds Restricted funds Total funds Total fund$ Cash ftJnd$ Bank current attounl 61,464 B,486 69,550 48,150 ank deposit 489 Building sorjety account The SNUI Ats5(KIab￿ Shart Term Inve$lni8nt s&v1￿￿C01F Ca$hlFloals 191 694 Total cash funds 82,144 Other monetary assets T¥xclaim Oebts due 10 GfOUP surance clai Sub total Investment assets Inve51rneni property- detail Ouoted investments Oth¢r investsnenis- datail Sub total Non monetary assots for charlty's own u8e Iba515 of valuation Badge 61ock lestim8ted value) Shop stock 2tx) 20Q 0￿erstO¢k L8nd and buildings linsuBnce Y￿U￿bOTh) mottyv8hic￿$I2nd hand v¥lu&i sco￿1￿9 trquipmenl, furniluFe ei¢ (insuran￿ Valuab"(￿) 0th6r 361,340 361.340 2B2,400 10,000 10,000 34196 34,196 33,200 Sub total 405,736 405,738 Liabllltiès Acwun15 not yet pa 32S,?00 Expenses In￿rred bul not Invoice Subscriptions fttsi yel pad Lo8n Irom RDS 30,01 Oth8rliatylits"e8 35,00 Sub total 30,0 30.aOO 3S.000 Contingent liablliti9s and future obllgations The above reeèipts and payments account and statement of assets and Ilabilltles were approved by the Tmstges onl Aug 2021 and signed on thelr behalf by nature Print Name Toby Alh&rsu¢h Chairman Susan Treasurer 3 LT700002

Independent Examiner's Report to the Trustees of 1[st] Chertsey Scout Group

I report on the accounts of the Group for the year ended 31[st] March 2021.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 (2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

• Examine the accounts (under Section 145 of the 2011 Act);

• To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145 (5) (b) of the 2011 Act; and

• To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements

2. ⚫ to keep accounting records in accordance with Section 130 of the 2011 Act; and

3. ⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

REBECCA A. RUFFETT F.C.C.A 20/09/21