WEST BILLERICAY COMMUNrrY ASSOCIATION LTD Charity No. 1055830 Company No. 03039228 Trustees, Report and Unaudited Accounts 31 March 2024
WEsf BILLERICAY COMMUNrrY ASSOCIATION LTD Contents Pages Trustees, Annual Report Independent Examinevs Report Statement of Flnanclal Attlvitles 2to3 Summary Income and Expendlture Account Balance Sheet Notes to the Accounts 8t014 Detalled Statement of Financlal Attlvltles 15to16 Page I
WEST BILLERICAY COMMUNrrY AssoaATION LTD Trustees Annual Report The trustees, who are also directors of the charity for the purposes of the Companies Act 2006. present their report with the unaudited financial statements of the charity for the year ended 31 March 2024. REFERENCE AND ADMINisfRATIVE DEfAILS Company No. 03039228 Charlty No. 1055830 Re8lstered Offlce Rosebay Avenue Queens Park Blllericav Essex CM12 OSY Dlrectors and Trustees The Dlrectors of the charitable company are its Trustees for the purposes of charity law. The following Dlrectors and Trustees seThed during the year: D.L. Morgan M. Nye C.K.S. Webb Accountants Douglas Charlton Accountants 127 Stock Road Blllerlcay Essex CM12 ORP OBJECTIVES AND ACTIVITIES The Company Is a charlty and exists to advance the educatlon, and to provide facilities for, social, recreatlonal and lelsure time activlties as defined In the Memorandum and Articles. Sports Include football Isenlor and Junlor), crfcket, netball, badminton, table tenni5 and short mat bowls, The 3G STP (astroturf) is used extensively for football training and matches. An active dance school is based at the premises. The various halls and rooms are hired out for events and parties on a regular basis. FINANCIAL REVIEW The actlvlty for the year showed a surplus of £ 72,142. A provlsion of £ 20.S29 has been carried forward In the balance Sheet to meet anticipated expenditure. PLANS FOR FUTURE PERIODS Page 2
WEST BILLERICAY COMMUNITY AssoaATION LTD Trustees Annual Report WBCA has a programme of improvement projects which are carried out as funds become available through vearly surpluses if achieved. STRucfuRE. GOVERNANCE AND MANAGEMENr The Trustees constantly review any risks to the Community Centre at thelr monthly meetings. Specific areas include: To malntain a conservative expenditure policy that holds sufficient cover to meet reasonable emergency requirements. To have mechanical and electrical contracts in place to ensure proper maintenance of plant, equlpment and allied fittlngs. To ensure that we have proper insurance in place induding Public and Employer's Llabi1Sty To ensure that the terms and condltlons of the lease with Basildon Borough Council are complled wlth. To glve sufficlent trainlng to all staff to enable them to carry out theor dutles in a polite and efficlent manner. The Trustees are responsible for keeplng proper accounting records that dlsclose wlth reasonable accuracy at any time the flnanclal position of the charlty and to enable them to ensure that the financial statements comply with the Companles Act 2006. The Trustees are also responslble for safeguarding the assets of the charlty and hence taklng reasonable steps for the preventlon and detectlon of fraud and other Irregularltles. That the trustees are responslble for the maintenance and Integrlty of Snformation included on the company's webslte . The above report has been prepared In accordance with the provlslons applicable to companies subjert to the small companies re8lme as set out in Part 15 of the Companies Act 2006 and In accordance wlth the Charlties SORP (FRS 102 Sl8ned on beh ebo M. Nye Trustee 16 December 20 Page 3
WEST BILLERICAY COMMUNITY ASSOCIATION LTD Independent Examiners Report Independent Examlnerfs Report to the trustees of WEST BILLERICAY COMMUNITY ASSOCIATION LTD I report to the charity trustees on my examination of the finanaal statements of WEST BILLERICAY COMMUNrrY ASSOCIATION LTD for the year ended 31 March 2024. Responsibilities and basls of report As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the finanaal statements in accordance with the requirements of the Companies Act 2006 {'the 2(X16 Act. Having satisfied myself that the financial statements of the Charity are not required to be audlted under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of vour charity's financial statements as carried out under section 145 of the Charities Art 2011 ('the 2011 Act'l. In carrylng out my examination I have followed the Dirertions given by the Charity Commission under section 14515) (b) of the 2011 Act. Independent examlner's ststement As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confimi that l am qualified to undertake the examination because l am a member of FCCA, which is one of the listed bodies. I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe: accounting records were not kept in accordance with section 386 of the 2006 Act . or the financial statements do not accord with those records; or the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair. view which is not a matter considered as part of an independent examination; or the financial statements have not been prepared in accordance wlth the methods and principles of the Statement of Recommended Practice for accounting and reportinE by charitie5 applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021. I have no concerns and have come across no other matters in connection with the examlnation to which attention should be drawn in thls report In order to enable a proper understanding of the financial statements to be reached. CCCA Alan Mccappln FCCA Douglas Charlton Accountants 127 Stock Road Billericay Essex CM12 ORP 16 December 2024 Page 4
WEST BILLERICAY COMMUNITY ASSOCIATION LTD Statement of Financial Artivities for the year ended 31 March 2024 Unrestrlcted funds Totsl funds Total funds 2024 2024 2023 Notes Income and endowments from: Donations and legacies Charitable activities Investments 27,887 259,516 696 27,887 259,516 696 228,122 75 Total 288,099 288.099 228,197 Expenditure on: Charitable activities Other 215.181 774 215,181 774 189,217 60,196 Totsl 215,955 215,955 249,413 Net losses on investments 12) 72.142 Net income/(expendlture} Transfers between fund5 72,142 (21.2161 Net Income/(expenditure) before other gains/{losses) 72,142 72,142 (21,216) Other galns and losses Net movement In funds 72,142 72,142 121,216) Reconciliatlon of funds: Total funds brought forward 89,545 89,545 110,761 Total funds carrfed forward 161,687 161,687 89,545 Page 5
WEST BILLERICAY COMMUNftY ASSOCIATION LTD Summary Income and Expendlture Account for the year ended 31 March 2024 2024 2023 Income 287,403 228,122 Net losses on investments (2) Interest and Investment income 696 75 Gross Income for the year Expendlture 288,097 228,197 215.181 248,394 Depreclatlon and charges for Impalrment of flxed assets 774 1,019 Total expendlture for the year Net Income/lexpenditurel before tax for the year 215,955 249.413 72,142 (21,2161 Net Income l(expendlture )for the year 72,142 (21,2161 Page 6
WEST BILLERICAY COMMUNITY ASSOCIATION LTD Balance Sheet at 31 March 2024 Company No. 03039228 Notes 2024 2023 Flxed assets Tangible assets Investments li 2,321 3,093 12 2,321 3,095 Current a55ets Debtors Cash at bank and In hand 13 13,925 182,571 196,496 {16,601} 179,895 8,930 145,276 154,206 (6,9661 147,240 Credltors: Amount falling due wlthln one year Net current assets 14 Total assets less current Ilabllltles 182,216 150,335 Provlslons for Ilabllltles 15 (20,5291 {60,790} Net assets excludlng penslon asset or Ilablllty 161,687 89,545 Total net assets 161,687 89.545 The funds of the charlty Restrlcted funds Unrestrlcted funds General funds 16 16 161,687 89,545 161,687 89,545 Reserves 16 Total funds 161,687 89,545 These accotsnts have been prepared In accordance wlth the speclal provlsions of Part 15 of the Companies Act 2006 relatlng to small companSes. For the year ended 31 March 2024 the company was entltled to exemptlon under sectlon 477 of the Companles Act 2006 relating to small companles. The members have not required the company to obtain an audlt In accordance wlth settlon 476 of the Companles Act 2006. The dlrectors acknowledge their responsibilities for complying wlth the requirements of the Companles Act 2006 wlth respect to accounting records and the preparatlon of accounts. Approved by the board on 16 December 2024 And slgned on ehalf bv: M. Nye Trustee 16 Dece r 2024 Page 7
WEST BILLERICAY COMMUNITY ASSOCIATION LTD Notes to the Accounts for the year ended 31 March 2024 l Accountlng pollcles Basls of preparation The financial statements have been prepared In accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Flnancial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective I January 2015) (Charities SORP (FRS 102)), the Financial Reporting Standard appllcable In the UK and Republic of Ireland {FRS 102) and the Companles Act 2006. Change In basis of accountlng or to prevlous accounts There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years. Fund accounting Unrestricted funds These are avallable for use at the discretion of the trustees in furtherance of the general objects of the charity. These are unrestricted funds earmarked by the trustee5 for particular purposes. These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. These are available for use subject to restrlttions Imposed by the donor or through terms of an appeal. Designated funds Revaluation funds Restricted funds Income Recognition of income Income is included in the Statement of Financlal Actlvltles (SOFA) when the charlty becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliabtlity. Incorne with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SOFA. Donations and legacies Voluntary income received by way of grant5, donations and Eifts is Included in the the SOFA when recelvable and only when the Charlty has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SOFA at the same time as the donations and glfts gift/donatlon to whlch It relates. Donated services These are only Included in income (with an equivalent amount in expenditure) and facllities where the benefit to the Charity is reasonably quantifiable. measurable and material. Volunteer help The value of anyvolunteer help reiVed is not included in the accounts. Investment income Thls Is Included in the accounts when receivable. Galns/llossesl on Th15 includes any gain or loss resultlng from revaluing investment5 to market value revaluation of fixed at the end of the year. assets Gainsl{lossesl on investment assets This includes any gain or loss on the sale of investments. Page 8
WEST 8ILLERICAY COMMUNfTY ASSOCIATION LTD Notes to the Accounts Expendlture Recognition of expenditure Expenditure is recognlsed on an accruals basis. Expendlture includes any VAT vthich cannot be fully recovered, and Is reported as part of the expenditure to which It relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundralslng raising funds trading costs and investment management costs. Expenditure on These comprlse the costs Incurred by the Charity in the delivery of its activities and charltable activities sep41ces in the furtherance of its objects, including the makin8 of grants and governance costs. All grant expendlture Is accounted for on an actual pald basls plus an accrual for grants that have been approved by the trustees at the end of the year but not yet pald. These include those cost5 associated with meeting the constitutional and statutory requirements of the Charity, including any audit/Sndependent examlnatlon fees, cost5 Ilnked to the strateglc management of the Charlty, together wlth a share of other adminlstratlon costs. Other expendlture These are support costs not allocated to a partlcular actlvlty. Grants payable Governance costs Taxatlon The charityls exempt from corporation tax on Its charltable activltles. Tanglble fixed assets and depreclatlon Depreciation Is provlded at the following annual rates In order to write off each asset over Its estlrnated useful Ilfe.. Plant and machlnery Fixtures, flttings and equipment 25% reduclng balance 25% reduclng balance Stocks Stock Is included at the lower of cost or net reallsable value. Donated Items of stock are reco8nlsed at falr value whlch Is the amount the charity would have been wllling to pay for the items on the open market. Trade and other debtors Trade and other debtors are recognised at the settlement amount due after any trade dlscount offered. Prepayments are valued at the amount prepald net of any trade dlscounts due. Cash and cash equlvalents Cash and cash equlvalents comprlse cash at bank and on hand, demand deposits with banks and other short-term highly liquld investments wlth orlginal maturities of three months or less and bank overdrafts. In the statement of financlal positlon, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equlvalents are shown net of bank overdrafts that are repayable on demand and form an Integral part of the company's cash management. Page 9
WEST BILLERICAY COMMUNrrY ASSOCIATION LTD Note5 to the Accounts Trade and other credltors Short term creditor5 are measured at the transaction price. Other creditors and provisions are recoEnised where the charity has a present obligation resulting from a past event that will probably result In the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Pension costs The charity operates a defined contribution plan for its employees. A defined contribution plan is pension plan under which the company pays fixed contributions into a separate entlty. Once the contributions have been paid the company has no further payment5 obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. Receipt of donated goods. faalities and servi All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity. 2 Company 5tstus The company is a private company limited by guarantee and consequently does not have share capital. 3 Statement of Flnanclal Actlvltles- prior year Unrestrlcted fun(ts Total funds 2023 2023 Income and endowments from: Charitable activities Investments 228.122 75 228,122 75 Total 228,197 228.197 Expendlture on: Charitable activities 189,217 189,217 60,196 Other 60,196 Total 249.413 249,413 Net income 121,216) 121,216) Net income before other gains/(losses) Other gains and losses: Net movement in funds 121,216) 121.216) 121.216) 121.216) Reconciliatlon of funds: Totsl funds brought forward Total funds carried fonvard 110,761 110,761 89,545 89.545 Page 10
WEST BILLERICAY COMMUNfTY ASSOUATION LTD Notes to the Accounts 4 Income from donations and legacles Unrestrlcted Total Total 2024 2023 Donations 27,887 27.887 27,887 27,887 5 Income from ¢harltable actlvities Unrestrlcted Totsl Total 2024 2023 Membership subscrlptions Indoor facilities 1,550 96,768 161,198 259.516 1,550 96,768 161,198 259,516 1,644 82,853 143,625 228,122 Outdoor facilities 6 Income from Investments Unrestrlcted Total Total 2024 2023 Bank Interest recelved 696 696 75 696 696 75 7 Expendlture on charltable actlvltles Unrestrfcted Totsl 2024 Total 2023 Expendlture on charitable activitie5 Membershlp subscrlptions Governance costs Accountancy and legal & professional 213,494 213,494 187.530 1,687 1.687 1,687 215.181 215,181 189,217 8 Other experKliture Unrestrfrted Total Total 2024 2023 AmortlsatSon, depreclatlon, impairment, profit/loss on disposal of fixed assets General admlnlstratlve costs 774 774 1,019 59,177 60,196 774 774 Page 11
WEST BILLERICAY COMMUNrrY ASSOCIATION LTD Notes to the Accounts 9 Net Income/(expenditure) before transfers 2024 2023 This is stated after charging: Depreciation of owned fixed assets 10 Staff costs No employee received emoluments in excess of £60,IJIXI. 11 Tanglble fixed assets 774 1,019 Plant and rna¢hlnery Flxtures. flttlngs and equlpment Total C05t or revaluatlon At l Aprll 2023 At 31 March 2024 Depreclatlon and Impalrment At l April 2023 Depreclatlon charge for the year At 31 March 2024 Net book values 25,680 25,680 59,402 59,402 85,082 85,082 23,124 58,863 81,987 639 135 774 23,763 58,998 82,761 At 31 March 2024 At 31 March 2023 1,917 2,556 404 2,321 3,095 539 12 Investments Investment Subsldlarles Totsi Cost or revaluatlon At l April 2023 Dlsposals At 31 March 2024 Net book values At 31 March 2024 At 31 March 2023 (2) 13 Debtors 2024 2023 Trade debtors Prepayments and accrued income 4,949 8,976 13,925 5,631 3,299 8,930 Page 12
WEST BILLERICAY COMMUNITY ASSOCIATION LTD Notes to the Accounts 14 Credltors: amounts falling due within one year 2024 2023 Trade creditors Other taxes and soclal securSty Other credltors Accruals 11,300 92 4.259 950 4,688 1,068 1,211 16,601 6,966 15 Provlslons Other provlslons Total At l April 2023 Movement for the year At 31 March 2024 60,790 140,2611 20,529 60,790 (40,2611 20,529 16 Movement In funds Incomlng resources (Includlng other At l Aprll galns/losses 2023 At31 March 2024 Resources expended Restrlcted funds: Unrestrfcted funds: General funds 89,54S 288,097 {215.955) 161.687 Total funds 17 Analysls of net assets between funds 89,545 288,097 {215,955} 161,687 Unrestrlcted funds Total Fixed assets Net current assets Creditors due in more than one year and provlslons 2,321 179,895 2,321 179,895 (20,529} 120,529) 161,687 161,687 Page 13
WEST BILLERICAY COMMUNITY ASSOCIATION LTD Notes to the Accounts 18 Reconclllation of net debt At31 March 2024 At l April 2023 Cash flows Cash and cash equivalents 145,276 145,276 37,295 37,295 182,571 182,571 Net debt 145,276 37,295 182,571 19 Related party dlsclosures Contmlllng party Page 14
WEST BILLERICAY COMMUNITY ASSOCIATION LTD Detalled Statement of Flnancial Activities forthe year ended 31 March 2024 Unrestrlcted funds 2024 Total funds 2024 Total funds 2023 Income and endowments from: Donations and legacies Donations 27,887 27,887 27,887 27,887 Charitable activities Membership subscriptions Indoor faalities Outdoor facilities 1,550 96,768 161,198 259,516 1.550 96.768 161,198 259.516 82.853 143.625 228,122 Investments Bank interest received 696 696 696 75 696 75 Total Income and endowments 288,099 288,099 228,197 Expenditure on: Charitable activities Membership subscriptions 213,494 213,494 213,494 213,494 187,530 187,530 Governance costs Accountancy and legal & professional 1,687 1,687 1,687 1,687 1,687 1,687 Total of expendtture on charitable activit5es 215.181 215.181 189,217 General administrative costs. including depreciation and amortisation Depreciation of Plant and machinery Depreciation of Fixtures, fittings and equipment Bad debts 639 639 839 135 135 59,177 60,196 60,196 774 774 Total of expenditure of other costs Total expenditure 774 774 215,955 215.955 249,413 Net gains on investments (21 Net income/(expendlture) 72.142 72,142 (21,216) Page 15
WEST BILLERICAY COMMUNITY ASSOCIATION LTD Detailed Statement of Flnanclal Actlvltles Net In¢ome/(expendlture) before other galn51(1055es) Other Gains 72,142 72,142 121,216) Net movement In funds 72,142 72,142 {21,216) Reconclllatlon of funds: Total funds brought forward 89,545 89,545 110,761 Total lunds carrled forward 161,687 161,687 89,545 Page 16