ST PAUL'S COMMUNITY CENTRE
REPORT AND ACCOUNTS
31 MARCH 2022
Registered charity
1055769
ST PAUL'S COMMUNITY CENTRE
LEGAL AND ADMINISTRATIVE INFORMATION
Status
The centre is a registered charity, number 1055769, governed by a constitution adopted on 30 April 1996. It was previously known as St Paul's Youth Management Council.
Trustees
Jonathan Boardman Sarah Barton Lise Robinson
Registered office
Parish Office St Pauls Church Rectory Grove London SW4 0DX
Independent examiners
WSM Advisors Ltd Chartered Accountants Connect House 133-137 Alexandra Road London SW19 7JY
Bankers
NatWest Bank plc 145 Clapham High Street London SW4 7SZ
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ST PAUL'S COMMUNITY CENTRE
REPORT OF THE TRUSTEES
31 MARCH 2022
The centre is a registered charity, number 1055769, governed by a constitution adopted on 30 April 1996. It was previously known as St Paul's Youth Management Council. This report covers the year ended 31 March 2022.
Reference and administrative information set out on page 1 forms part of this report.
Objectives and activities for the public benefit
The charity exists to run the centre for the benefit of the community.
2021 was a significant year for fundraising. The co-ordinated effort of the newly formed Eden committee members raised £5,000 from local donations to renovate the pond and complete the water capture project. Charitable grants were also secured to allow work to start on erecting educational signage in the garden. The London Beekeepers Association awarded Eden a grant to provide more forage sites for the bees and Eden’s regular volunteers created three new flower beds in the churchyard.
Achievements and performance
Visitor numbers to Eden remained high and it was once again awarded a Green Pennant. It was again awarded 'outstanding' in its 8th London in Bloom awards.
Future plans
The trustees are committed to maintaining the St Paul's hall building in good repair so that it remains available to users from the local community and to run it as a community centre. As at the balance sheet date the Eden community garden is still planned to continue, and new funding applications will continue to be made.
Financial review, reserves policy and risk management
The trustees aim to hold reserves sufficient to enable the centre to settle its affairs at any time in a controlled way and to meet the cost of major repairs to the hall in the short to medium term. At the balance sheet date unrestricted reserves stood at £46,938 The Eden community garden held reserves of £12,774.
The trustees confirm that a review of risks affecting the charity has been carried out. They consider these to be negligible since expenditure on the building or on other projects is only undertaken when funds are available. A system of prudent management is a sufficient safeguard.
Structure, governance and management
The trustees who acted during the year were as follows:
| Nick Curtis | Resigned 18 January 2022 |
|---|---|
| Jonathan Boardman | |
| Sarah Barton | |
| Lise Robinson | Appointed 18 January 2022 |
The trustees are recruited and appointed by the existing trustees by written resolution. They are inducted informally by the existing trustees.
Strategic decisions are made by the trustees in trustee meetings and policy is carried out by the trustees, the management committee, the Eden garden committee and volunteers. The Centre maintains links with other organisations, notably St Paul's Church and its user groups.
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ST PAUL'S COMMUNITY CENTRE
REPORT OF THE TRUSTEES
31 MARCH 2022
Key management personnel remuneration
The board of trustees consider that they represent the key management personnel of the charity in charge of directing and controlling, running and operating the centre on a day to day basis. All trustees give of their time freely and no trustee received remuneration in the year.
This report has been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities.
Statement of trustees' responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year.
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed in the accounts and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website.
Address for correspondence
Parish Office St Pauls Church Rectory Grove London SW4 0DX
26 January 2023
Jonathan Boardman Chairman of the trustees
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INDEPENDENT EXAMINERS' REPORT TO THE TRUSTEES OF
ST PAUL'S COMMUNITY CENTRE
We report to the trustess on the accounts of St Paul's Community Centre for the year ended 31 March 2022 set out on pages 5 to 9.
Responsibilities of trustees and examining accountants
The charity's trustees are responsible for the preparation of the accounts in accordane with the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not required for this year, under S144(2) of the Act and that an independent examination is needed. I am qualified to undertake the examination by being a qualified member of the Association of Chartered Certified Accountants.
It is our responsibility to:
examine the accounts under S145 of the 2011 Act;
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follow procedures laid down in the General Directions given by the Charity Commissioner under S145(5)(b) of the 2011 Act; and
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- state whether particular matters have come to my attention.
Basis of independent examiners' report
My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts give a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no material matter has come to my attention:
1 which gives me reasonable cause to believe that, in any material respect, the requirements:
(a) to keep accounting records in accordance with S130 of the Act; or (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
(c) the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Simon Marsh
WSM ADVISORS LIMITED Chartered Accountants
26 January 2023 London
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ST PAUL'S COMMUNITY CENTRE
STATEMENT OF FINANCIAL ACTIVITIES
31 MARCH 2022
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| Unrestricted | Restricted | Total | Total | ||
| Income | |||||
| Charitable activities | |||||
| Grants received | 1,000 | 1,000 | - | ||
| Funding received from St Pauls Hall | 9,733 | 9,733 | 6,100 | ||
| Other donations | 16,185 | 16,185 | 2,070 | ||
| ------- | ------- | ------- | ------- | ||
| - | 26,918 | 26,918 | 8,170 | ||
| Generated funds | |||||
| Montessori School | 21,370 | 21,370 | 17,813 | ||
| Arty Party | 6,480 | 6,480 | 4,720 | ||
| Other hall hire | 2 | 9,182 | 9,182 | 1,530 | |
| Parties | 3,674 | 3,674 | 30 | ||
| Eden Events & Plant/Honey sales | - | 1,782 | 1,782 | 2,349 | |
| London Bee Keepers Association | - | - | - | 615 | |
| Bank interest received (tax paid) | 1 | 1 | 2 | ||
| --------- | --------- | --------- | --------- | ||
| Total income | 40,707 | 28,700 | 69,407 | 35,229 | |
| --------- | --------- | --------- | --------- | ||
| Expenditure | |||||
| Charitable activities | |||||
| Gardener salary | 9,175 | 9,175 | 8,260 | ||
| Garden outreach worker | - | - | - | ||
| Garden running expenses | 8,587 | 8,587 | 3,338 | ||
| Generating funds | |||||
| Cleaning and supplies | 8,170 | 8,170 | 7,245 | ||
| Contribution to Eden Garden | 9,733 | 9,733 | 6,100 | ||
| Electricity | 1,171 | 1,171 | 1,159 | ||
| Gas | 2,026 | 2,026 | 1,908 | ||
| Rates and water | 97 | 97 | 58 | ||
| Insurance | 2,032 | 2,032 | 1,349 | ||
| Fire prevention | 505 | 505 | 529 | ||
| Building repairs and maintenance | 2,786 | 2,786 | 4,210 | ||
| Support costs | 3 | 7,871 | 7,871 | 7,906 | |
| Depreciation | 4 | 4,330 | 4,330 | 6,440 | |
| Telephone | 431 | 431 | 590 | ||
| --------- | --------- | --------- | --------- | ||
| Total expenditure | 39,153 | 17,762 | 56,915 | 49,092 | |
| --------- | --------- | --------- | --------- | ||
| Surplus/(deficit) of income over expenditure | 1,554 | 10,938 | 12,492 | (13,863) | |
| Funds brought forward | 45,384 | 1,836 | 47,220 | 61,083 | |
| --------- | ------- | --------- | --------- | ||
| Funds carried forward | £ 46,938 | £ 12,774 | £ 59,712 | £ 47,220 | |
| --------- | ------- | --------- | --------- |
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ST PAUL'S COMMUNITY CENTRE
BALANCE SHEET - 31 MARCH 2022
| 2022 | 2021 | ||||||
|---|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |||
| Fixed assets | |||||||
| Tangible assets | 4 | 889 | 5,219 | ||||
| Current assets | |||||||
| Rent due | 9,015 | 7,125 | |||||
| Other Debtors | 1,100 | - | |||||
| Gift aid / tax receivable | 1,030 | 1,165 | |||||
| Amounts owed from St Paul's PCC | 2,100 | 2,100 | |||||
| Bank deposit account | 5,490 | 5,490 | |||||
| Hall current account | 27,818 | 25,555 | |||||
| Eden current account | 13,538 | 1,550 | |||||
| --------- | --------- | ||||||
| 60,091 | 42,985 | ||||||
| --------- | --------- | ||||||
| Creditors falling due within one year | |||||||
| Other creditors | 1,268 | 984 | |||||
| ------- | ------- | ||||||
| 1,268 | 984 | ||||||
| ------- | ------- | ||||||
| Net current assets | 58,823 | 42,001 | |||||
| --------- | --------- | ||||||
| Total assets less current liabilities | £ 59,712 | £ | 47,220 | ||||
| --------- | --------- | ||||||
| Represented by: | |||||||
| Restricted funds | |||||||
| Eden community garden | 5 | 12,774 | 1,836 | ||||
| Unrestricted funds | |||||||
| General fund | 46,938 | 45,384 | |||||
| --------- | --------- | ||||||
| £ 59,712 | £ | 47,220 | |||||
| --------- | --------- |
Sarah Barton - Treasurer
Approved by the trustees on 26 January 2023 and signed on their behalf.
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ST PAUL'S COMMUNITY CENTRE
NOTES TO ACCOUNTS - 31 MARCH 2022
- 1 Principal accounting policies
The accounting policies have remained materially unchanged from the previous year and are set out below.
Basis of accounting
The accounts have been prepared in accordance with FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland"("FRS 102"), "Accounting and Reporting by Charities" the Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. They have been prepared under the historical cost convention. The charity is a Public Benefit Entity as defined by FRS 102.
The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Fund accounting
There is a general fund for the designated purposes of the charity. This is to maintain St Paul's Church Hall as a centre for the community.
A restricted fund has been set up for grants received for the Eden community garden, which records income and expenditure relating to it.
Incoming recognition
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Income from hall lettings is recognised when it has been earned, provided it can be quantified.
Investment income is recognised when receivable. Bank interest has been received net of income tax.
Grants are recognised when the charity becomes unconditionally entitled to them.
Expenditure recognition
Expenditure is recognised on an accruals basis as liabilities are incurred. Expenditure includes unrecoverable VAT, which is reported as part of the cost to which it relates. Costs relating to a particular activity are allocated directly, whereas support costs are apportioned in relation to usage as specified in note 3.
Charitable expenditure comprises the costs relating to the Eden community garden.
Costs of generating funds comprise costs associated with maintaining the hall and running it as a community centre.
Depreciation
Assets that are capable of being used for more than one year and which cost more than £1,000 are capitalised. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost, less estimated residual value, of each asset over its expected useful life as follows:
Fixtures & Fittings - over 4 years Plant & Machinery - over 4 years
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ST PAUL'S COMMUNITY CENTRE
NOTES TO ACCOUNTS - 31 MARCH 2022
| 2 | Incoming Resources - Generated Funds | ||||
|---|---|---|---|---|---|
| 2022 | 2021 | ||||
| £ | £ | ||||
| Montessori School | 21,370 | 17,813 | |||
| Arty Party | 6,480 | 4,720 | |||
| Other hall hire: | |||||
| Baby Ballet | 3,240 | 810 | |||
| Perform | 3,000 | 650 | |||
| Other | 1,607 | - | |||
| Brownies / Guides | 705 | - | |||
| Scottish Dancing | 630 | - | |||
| WI | - | 70 | |||
| 9,182 | 1,530 | ||||
| Parties | 3,674 | 30 | |||
| Eden Events & Plant/Honey sales | 1,782 | 2,349 | |||
| London Bee Keepers Association | - | 615 | |||
| Bank interest received (tax paid) | 1 | 2 | |||
| --------- | --------- | ||||
| £ 42,489 | £ 27,059 | ||||
| --------- | --------- | ||||
| 3 | Governance and support costs | ||||
| 2022 | 2021 | ||||
| £ | £ | ||||
| Administration | 7,393 | 7,462 | |||
| Accountancy | 478 | 444 | |||
| ------- | ------- | ||||
| £ 7,871 | £ 7,906 | ||||
| ------- | ------- | ||||
| Support costs have been allocated as follows: | |||||
| 2022 | 2021 | ||||
| £ | £ | ||||
| Activities to generate funds | 100% | 7,871 | 7,906 | ||
| Charitable activities | 0% | - | - | ||
| ------- | ------- | ||||
| £ 7,871 | £ 7,906 | ||||
| ------- | ------- |
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ST PAUL'S COMMUNITY CENTRE
NOTES TO ACCOUNTS - 31 MARCH 2022
| 4 | Tangible fixed assets | |||||
|---|---|---|---|---|---|---|
| Fixtures & | ||||||
| Fittings | ||||||
| £ | ||||||
| Cost | ||||||
| 1 April 2021 | 24,654 | |||||
| Additions in year | - | |||||
| Disposals in year | - | |||||
| --------- | ||||||
| 31 March 2022 | £ 24,654 | |||||
| --------- | ||||||
| Depreciation | ||||||
| 1 April 2021 | 19,435 | |||||
| Provided in year | 4,330 | |||||
| Disposals in year | - | |||||
| ------- | ||||||
| 31 March 2022 | £ 23,765 | |||||
| ------- | ||||||
| Net book value | ||||||
| 31 March 2021 | £ 5,219 | |||||
| ------- | ||||||
| 31 March 2022 | £ 889 | |||||
| --------- | ||||||
| 5 | Restricted funds | |||||
| Brought fwd | Received | Expended | Transferred | Carried fwd | ||
| 01.04.21 | in year | in year | in year | 31.03.22 | ||
| £ | £ | £ | £ | £ | ||
| Eden community garden | 1,836 | 28,700 | (17,762) | - | 12,774 | |
| ------- | ------- | ------- | ------- | ------- | ||
| £ 1,836 | £ 28,700 | £ (17,762) | £ - | £ 12,774 | ||
| ------- | ------- | ------- | ------- | ------- | ||
| 6 | Analysis of net assets by funds | |||||
| Fixed | Current | Current | Net | |||
| assets | assets | liabilities | assets | |||
| £ | £ | £ | £ | |||
| Restricted funds | ||||||
| - Eden community garden | - | 12,774 | - | 12,774 | ||
| Unrestricted general fund | 889 | 47,317 | (1,268) | 46,938 | ||
| --------- | --------- | ------- | --------- | |||
| £ 889 | £ 60,091 | £ (1,268) | £ 59,712 | |||
| --------- | --------- | ------- | --------- |
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