2023-09-30-accounts

Pannal Village Hall

Station Road Pannal Harrogate HG3 1JG

pannalvillagehall.co.uk [e-mail]

Reg.Charity No. 1055737

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Chairman’s Annual Report (lifted from AGM Minutes)

The Chair gave a screen presentation commencing with a summary of the challenges and achievements of the last twelve months. The following matters were presented:

• The final costs of the Phase 3 building works had been settled at £415,000 plus £75,000 in VAT.

• The new block of 38 flats opposite the Hall is now well under development despite initial resistance. This is causing further parking difficulties which will be addressed (see below).

• Membership of the Snooker Club has been doubled and all proceeds are passed to the Village Hall charity.

• Commemorative stones produced by children from the local primary school, naming the local boys who gave their lives during WW1 and WW2, have been now laid around the new War Memorial.

• A Remembrance Service was held outside round the War Memorial; the service was led by the vicar of St Robert’s Church and enhanced by a trumpet solo performance of The Last Post and The Reveille.

• The Hall now holds a monthly Pub Night on the last Friday of each month for local residents to get together for a drink and chat.

Plans for the forthcoming year were summarised. The following matters were included:

• Plans to hold more community activities and Pub Nights.

• The website will continue to be improved and developed, including a new video tour of the hall.

• It is hoped that use of social media such as Facebook and Instagram can be expanded to promote Hall activities.

• Plans to grow the Friends of the Village Hall community.

• Promotion of the Snooker Club will continue.

• Since the Council’s electric vehicle (EV) Charger programme has slowed, it is expected a charger will now be installed outside the hall during the forthcoming year.

• The Committee will be making strenuous efforts to try and secure the future of the main Car Park.

• Work to improve the front garden area will continue.

The Chair displayed a screenshot of the website calendar showing the extent of this month’s activities. The many tasks undertaken by the volunteer committee were listed, in order to highlight the work necessary to maintain this level of activity at the hall.

Two Committee Members are leaving this year and the Chair encouraged those present to consider whether they might be interested in assisting in any way. Anyone with interest was invited to attend and observe a committee meeting without any commitment assumed.

Car Park

The Chair reported that the committee is acutely aware of the growing parking difficulties facing our users. The issues faced with regard to the car park opposite the Hall were summarised thus:

• The new North Yorkshire Council has not renewed its lease with the owners of the car park.

• To avoid the car park falling into the hands of a developer or private operator the Village Hall will try to take over this lease.

• Rent levels will be too high for the Village Hall to bear without introducing a modest charge for “all day” parking.

• Users of the Village Hall and local shop will still be able to park free as is currently the case.

• The car park must be protected for our Village Hall and our community needs.

Income and Expenditure Account for the year ending 30 September 2022

Copies of the accounts were circulated and the figures displayed on screen. The Chair explained the format of the accounts and the trends that prevailed. Principal features were highlighted as follows:

• Hire of Hall income was our highest to date, mainly due to a single commercial booking during the year and so to be considered a “one off”.

• A £30,725 surplus has been achieved for reinvestment in our facilities.

• A £926 Feed-in Tariff (FIT) rebate from the solar panels has been received.

• It was noted that utility costs continue to rise and will increase next year.

• Insurance costs have also risen and are fully expected to increase next year.

• Good income from the bar had been achieved. This income is well supported by the annual pantomime, and the Chair thanked Pannal Players for their generous contribution.

• Next year the Hall may have the car park rent to consider; the associated risk was acknowledged.

The Chair sought approval of the accounts. This was moved by Geoff Boothby, seconded by Mel Raine and accounts approved .

Election of Management Committee for the year 2023/24

The list of those Members willing to stand for re-election was displayed as below:

Kay Boothby Mike Briggs Geoff Catley Pat Fitzgerald Joan Harnby	Paul Harnby Mel Raine Bill Sturman Andrew Yuen

The Chair reiterated that two vacancies have recently occurred, and gave special thanks to the following additional volunteers undertaking specific tasks for the Hall:

Robert Newbould Auditor John Whitehead Snooker Club Manager Ivor Gamble Setting weekly heating programmes Graham Dowling Newsletter production.

The re-election of the committee was moved for approval by Jean Hannon, seconded by Geoff Boothby and approved.

Vote of thanks

Peter Wilson generously complimented the committee on all its efforts and ongoing work, and proposed a vote of thanks. This was duly seconded by Anne Hopkins.

The meeting closed at 8.00pm and guests were invited to stay for a drink and to socialise with committee members.